The URL can be used to link to this page

Home My WebLink AboutRes 09-59 - Amnd FY 08-09 Budget CITY OF PALM DESERT FINANCE DEPARTMENT STAFF REPORT REQUEST: APPROVE RESOLUTION NO. 09-59 AUTHORIZING THE FISCAL YEAR 2008-2009 BUDGET AMENDMENT TO PROVIDE TRANSFER, APPROPRIATION AND ESTIMATED REVENUES OF UNOBLIGATED FUNDS FROM THE GAS TAX, FIRE TAX, PUBLIC SAFETY POLICE GRANT, COMMUNITY DEVELOPMENT BLOCK GRANT, PARKVIEW OFFICE COMPLEX, CITY-WIDE BUSINESS PROMOTION, AND GENERAL FUND AS OF JUNE 30, 2009 DATE: AUGUST 27, 2009 CONTENTS: RESOLUTION NO. 09- 59 RECOMMENDATION: By Minute Motion, that the City Council approve Resolution No. 09- 59 amending the 2008-09 budget to provide transfer, appropriation and estimated revenues of unobligated funds from the Gas Tax, Fire Tax, Public Safety Police Grant, Community Development Block Grant, Parkview Office Complex, City-wide Business Promotion, and General Fund as of June 30, 2009. BACKGROUND: Staff has completed a year-end analysis of the current budget and financial position of the City. The estimated revenues for the General Fund are $47.5 million versus estimated expenditures of $52 million (Transfer Out includes $2.5 million Energy Independence Program loan. The following is an explanation of either the increase in revenue or increase in appropriation for various funds: • City Manager Increase in budget due to vacation and sick payouts not budgeted • Legal Services Attorney cost that exceeded budget • Finance Cost of imaging documentation for the last two fiscal years • Insurance Cost of Increased But Not Report (IBNR) • Development Services Cost of salary and benefits Staff Report Approve Resolution Authorizing FY 2008-2009 Budget Amendment for Appropriations August 27, 2009 Page 2 of 2 • Various departments Additional budget decreases following mid-year revisions • EI Paseo Assessment Advertising cost for EI Paseo District. District has in reserves • Fire Cost of vehicle replacement • CDBG Cost associated with program income from the Home Improvement Program • City-wide Council approved General Fund Transfers In. This will appropriate the Transfer Out • Parkview Same as above • Public Safety Police department was awarded DUI grant that was received and expended • Gas Tax City received the Transportation Congestion Relief Fund from the State that are being allocated to street resurfacing expenditures accrued during the year This resolution will allow the Director of Finance to make the budget adjustments for fiscal year 2008-09 and the transfers as of June 30, 2009. Submitted By: Paul S. Gibson, Director of Finance/City Treasurer Approval: J M. Wohlmuth, City Manager crrY cov�vc�t�c�tax � APPROVED bE1�ED O ER /�l - MEETING DA17� AVEs: �� l NOES: ABSENh ABSTAIIVt VERIFIED BY: Originstl on Flle wttL City lerk's Oftice G:IF/NANCEINIAMH ORTEGAISTAFF REPORTSIBUDGET&WHITE PAPERSIAPPROPTRAFFICGAS08-09.DOCX RESOLUTION NO. 09-59 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA AMENDING THE FISCAL YEAR 2008-09 BUDGET TO PROVIDE TRANSFER, APPROPRIATION AND ESTIMATED REVENUES OF UNOBLIGATED FUNDS FROM THE GAS TAX, FIRE TAX, PUBLIC SAFETY POLICE GRANT, COMMUNITY DEVELOPMENT BLOCK GRANT, PARKVIEW OFFICE COMPLEX, CITY-WIDE BUSINESS PROMOTION, AND THE GENERALFUND WHEREAS, it appears that certain funds will receive revenues in the 2008-09 fiscal year that exceed the requirements for currently budgeted appropriation, and WHEREAS, it is desirable to appropriate said excess revenues from the Gas Tax, Fire Tax, Public Safety Police Grant, Community Development Block Grant, Parkview Office Complex, City-wide Business Promotion, and General Fund for reimbursement of eligible street expenditures, service costs, land purchase, capital outlay, and replacement costs. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Palm Desert, California, that the 2008-09 Budget is hereby amended by appropriating from the Unobligated Fund Balances of certain funds to the identified funds as follows: CNANGf FUND/DEPARTMENT iNC/(DEC) REVISED APPROPRIATIONS GENERAL FUND: City Manager 280,000 Vacation and sick payouts Legal Services 270,000 Additional legal billings up to June Finance 7,000 Cost of file imaging (Accounts Payable, Cash Receipts, etc.) Insurance 314,000 Estimated cost of unresolved cases Development Services 101,000 Salary and benefit cost Human Resources (150,000) Expenditures were less than budget Information Technology (125,000) Expenditures were less than budget Public Works (100,000) Expenditures were less than budget Streets (100,000) Expenditures were less than budget Landscaping (250,000) Expenditures were less than budget Parks Maintenance (300,000) Expenditures were less than budget Fleet Maintenance (100,000) Expenditures were less than budget City-wide Promotions (350,000) Expenditures were less than budget Marketing (100,000) Expenditures were less than budget Resolution No. 09- 59 Page 2 of 2 C'HANG'E FUND/DEPARTM'ENT INC/(DEC) REVIS'ED APPROPRIATIONS Building & Safety (125,000) Expenditures were less than budget Planning (150,000) Expenditures were less than budget TOTAL GENERAL FUND (878,000) Estimated General Fund expenditures EI Paseo Assessment 14,000 Additional advertising cost District Fund 271 Fire Fund 230 125,000 Increase transfer out from the Fire Tax fund to the Internal Service fund for vehicle replacement CDBG Fund 220 37,205 Increase appropriation for Community Development Block Grant funding City-wide Fund 239 210,764 Increase appropriations for transfer out of the Special Revenue Fund — Citywide Business Promotion to the General Fund 110 Parkview Fund 510 439,236 Increase appropriations for transfer out of the Enterprise Fund — Parkview Office to the General Fund 110 Public Safety Fund 229 58,100 Increase appropriation for Police DUI Checkpoint Public Safety Fund 229 58,100 Increase revenues for receipt of grant funding for DUI checkpoint Gas Tax Fund 211 328,148 Appropriate for street resurfacing Gas Tax Fund 211 328,148 Increase revenue for receipt of Transportation Congestion Relief Fund proceeds received for street resurfacing PASSED, APPROVED and ADOPTED by the City Council of the City of Palm Desert, California, at its Regular Meeting held on the 27th of August 2009 by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: ROBERT A. SPIEGEL, MAYOR ATTEST: RACHELLE D. KLASSEN, CITY CLERK CITY OF PALM DESERT, CALIFORNIA G:\Finance\Niamh Ortega\Resolutions\RES-approptrafficgas0809.docx