HomeMy WebLinkAboutC29380 - DW Resort Cellular Phone SvcContract No. C29380
CITY OF PALM DESERT
STAFF REPORT
REQUEST: AUTHORIZATION TO CONTRACT WITH T-MOBILE FOR
CELLULAR PHONE SERVICE FOR THE DESERT WILLOW
RESORT
SUBMITTED BY: Martin Alvarez, Redevelopment Manager
DATE: December 10, 2009
Recommendation
By Minute Motion: Authorize a two-year contract with T-Mobile for cellular
phone service for the Desert Willow Resort in the amount not -to -exceed
$31,896. Funds are available in Fiscal Year 2009/2010 Desert Willow
operating budget, Fund 520.
Background
Desert Willow Resort currently contracts with Sprint/Nextel to provide cellular
communication service for the professional and maintenance staff. The current contract has
expired, and the service is on a month -to -month basis. The Resort's 15 professional staff
members utilize cell phones to conduct business and communicate via voice, email, and
text. Under the same contact, the grounds maintenance staff (45) utilize push -to -talk radios
to communicate on grounds during business hours. The cost for the existing service is
$43,200 for a two-year contract ($1,800/month).
On October 21, 2009, staff solicited proposals that would meet the following criteria:
1. Provide 15 phone lines with voice, data, and text capabilities.
2. Provide 5 phone lines with voice only capabilities.
3. Provide 40 phone lines with on property only communications. Direct connect, push -
to -talk, or locked mobile -to -mobile communication options are all acceptable.
4. Signal strength must be strong at all areas of the property including on course and at
the clubhouse (subject to field verification prior to award of contract).
5. Include equipment costs and any complimentary equipment available to satisfy the
equipment needs for the lines requested in requirements 1 through 3.
6. There must be a minimum of 10,000 shared minutes of voice available for the lines
requested above to share.
7. The data plans for the 15 phones in requirement number 1 must be unlimited.
Voice & Data Phones
Voice Only
Locked Mobile -to -Mobile, &
Direct Connect Only
Monthly Cost (Total)
Two Year Contract (Total)
Annual Savings
Staff Report
Desert Willow Cellular Phone Service
Page 2 of 2
December 10, 2009
On November 4, 2009, the bid proposals were opened and a summary of the results are
provided below.
Type of Plan Lines T-Mobile
15 $ 806.14
5 $ 123.26
40 $ 399.60
60 $ 1,329.00
$31,896.00
$ 5,652.00
Sprint/
Nextel
$ 916
.49
$ 97.50
$ 780.00
$ 1,793.99
$43,055.76
$ 72.09
AT&T Verizon
$ 1,164.00 $ 1,21 8.86
$ 250.00 $ 206.95
$ 834.81
$ 2,248.81
$53,971.44
$(5,385.72)
$ 1,199.60
$ 2,625.41
$ 63,009.84
$(9,904.92)
The lowest bidder was T-Mobile in the amount of $1,329/month or $31,896.00 for a two-
year contract. This contract is $11,304 less than the current two year contract. The
proposed contract meets the criteria specified, and will provide the needed communication
services to conduct business at the Desert Willow Resort.
Staff recommends approval of a contract with T-Mobile in the amount not -to -exceed
$1,329/month or $31,896 for two years' of service.
Fiscal Analysis
Funds are available in Fiscal Year 2009/2010 Desert Willow operating budget. The
proposed two-year contract will save the City and Desert Willow a total of $11,304
($5,652/year).
Submitted By:
`Martin Alvarez, Redevelopment Manager
Paul S. Gibson, Director of Finance
Approva
John M. •hlmuth, City Manager
Department Head:
"i.,14
McCarthy, ACM Oredevelopment
CITY COUNCIL ACTION
APPROVED vv. . DENIED
RECEIVED OTHER
MEETING DATE
AYES:.IN k i • eLS
NOES: Al
ABSENT: N Un
ABSTAIN: NG(1C-
VERIFIED BY:
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Original on File with City Clerk's Office
G:\rda\Martin Alvarez\2009\SR\DWCellPhonesStaff Report 12-10-09 docx