HomeMy WebLinkAboutRFP - Design & Const. of Prjct Relating to EECBG� ,�
CITY OF PALM DESERT
DEPARTMENT OF COMMUNITY DEVELOPMENT
STAFF REPORT
REQUEST: AUTHORIZATION TO ADVERTISE AND ISSUE A REQUEST FOR
PROPOSALS ("RFP") FOR THE DESIGN AND CONSTRUCTION
OF PROJECTS RELATING TO THE ENERGY EFFICIENCY AND
CONSERVATION BLOCK GRANT (EECBG).
SUBMITTED BY: RYAN STENDELL, SENIOR MANAGEMENT ANALYST
DATE: DECEMBER 10, 2009
CONTENTS: VICINITY MAPS
EECBG NOTICE OF AWARD
Recommendation
By Minute Motion, that the City Council authorize the City Clerk to advertise
and issue a Request for Proposals ("RFP") for the design and construction of
projects relating to the approved EECBG funding.
Backqround
Approval of the recommendation will allow staff to advertise and issue RFP's on the
design and construction (design-build approach) of the East Civic Center Parkview Office
Solar Carports and the Corporation Yard Solar System. Both projects were included in the
City's EECBG application which was approved earlier this year by the United States
Department of Energy (DOE).
The City's approved EECBG application included three projects:
1. East Civic Center/Parkview Office Solar Carports (Est. Cost $250,000)
2. Corporation Yard Solar System (Estimated Cost $239,000)
3. Commercial Hotel Energy Audits (Estimated Cost $40,000)
Staff was notified of the award of $529,000 in EECBG. funding in September of 2009.
Subsequently staff has been working with the DOE to get our funding mechanisms in
place. The EECBG funds are allowed to be drawn down in advance of commencing
construction to alleviate the reimbursement encumbrance on Cities. Staff has been
Staff Report
Authorization for RFP's on EECBG projects
Page 2 of 2
December 10, 2009
notified that the system for payment is now ready and we can draw down funds at any
time. The EECBG funds are required to comply with the Davis-Bacon Act (prevailing
wages) and staff will reflect the RFP's accordingly.
Staff is requesting that the City Council authorize staff to proceed with the RFP's for the
approved EECBG projects.
Fiscal Analvsis
The proposed projects are being funded by the EECBG which is a part of the federal
American Recovery and Reinvestment Act of 2009. The only real costs to the City are in-
kind costs for staff to administer and use the funding.
Submitted By:
� '
, ,�i�.
i�,�
.
Ryan Stendell, Sr. Management Analyst
<
Paul S. Gibson, Director of Finance
Approval:
Jol
i %� ..'�
��j! t�r�-,�-_/
ath, City Manager
Department Head:
Martin Alvarez, Redevelopment Manager
CtTY COUNCiLACTION
AI'('ROVF:D � I)�1�T�rn
RrCI?IVED ('7�E{i:N
M�I?T(NG DATE /,�?- /C�-C, j
AY F 4: �� � r 15r- r1, �i� r'r'� r.,< L � yi��' �� I(l� ('-�-��
NOI?�: N �1`l�. �
ARS[:;�'T: N�'-�1� �
A RST'A I lV: h� �� r� e.
V(.I21('IF.t� I3Y: �..���.,� r�GI
Ori�;inai on Filc with Coty Clcr•k's Ui'iicc
G�\Planning\Ryan Stendell\Ryan Stendell-DEV SRVCS\Grants\EECBG\Staff Authonzation for FFP .doc
NOT SPECIFIED /OTHER
1. Award No.
DE-SC0002046
5. Awarded To
PALM DESERT, CITY OF
Attn: John Wohlmuth
73510 FRED WARING DRIVE
PALM DESERT CA 922602524
ASSISTANCE AGREEMENT
I2. Modification No. 3. Effective Date 4. CFDA No.
I09/14/2009 81.128
6. Sponsoring Office
EERE (FORS)
U.S. Department of Energy
Office of Energy Efficiency & Renewable
Forrestal Building
1000 Independence Avenue, SW
Washington DC 20585
7. Period of Performance
U9/14/2009
through
09/13/2012
8. Type of Agreement 9. Authority 10. Purchase Request or Funcing Document No.
OX Grant Energy Independence and Security Act of 09SC004858
� CooperativeAgreement 2007 (EISA)
� Other
11. Remittance Address
PALM DESERT, CITY OF
Attn: John Wohlmuth
73510 FRED WARING DRIVE
PALM DESERT CA 922602524
14. Principal Investigator
John Wohlmuth, 760-346-0611
12. Total Amount
Govt. Share: $529,000.00
Cost Share : $24,500.00
Total : $553,500.00
15. Program Manager
Martha J. Kass
Phone: 865-576-0717
17. Submit Payment Requests To
OR for Oak Ridge/OSTI
U.S. Department of Energy
Oak Ridge Office
Oak Ridge Financial Service Center
P.O. Box 6017
Oak Ridge TN 37831
20. Accounting and Appropriation Data
Block Grant
18. Paying Office
21. Research Title and/or Description of Project
ENERGY EFFICIENCY AND CONSERVATION BLOCK GRANT
19. Submit Reports To
See Reporting
Requirements Checklist
For the Recipient For the United States of America
r�ized to Sign 25. Signature of Grants/Agreements Officer
� � C� �- � �--�'�-�-,
�� me and Title 24. Date Signed 26. Name of Officer
� . �, MARLENA L. CANSLER
� h� �l,�hln �I-1� , C� rn ra �� �17���
� J �
NOT SPECIFI�'D /OTHER
13. Funds Obligated
This action: $529,000.00
Total : $529,000.00
16. Administrator
Oak Ridge
U.S. Department of Energy
P.O. Box 2001
Oak Ridge TN 37831
27. Date Signed
09/14/2009
NOT SPECIFIED /OTHER
REFERENCE NO. OF DOCUMENT BEING CONTINUED
CONTINUATION SHEET DE-sc0oo2046
NAME OFOFFEROR OR CONTRACTOR
PALM DESERT, CITY OF
ITEM NO. SUPPLIES/SERVICES
(A) (B)
DUNS Number: 004949459
TA5::89 0331::TAS Recovery Recovery Act: Block
Grant for ARRA Funding. New award for Palm
Desert, CA
ASAP: Yes Extent Competed: NOT AVAIL FOR COMP
Delivery Location Code: 00522
Oak Ridge Office
U.S. Department of Energy
Oak Ridge Office
230 Warehouse Road
Oak Ridge TN 37830
Payment:
OR for Oak Ridge/OSTI
U.S. Department of Energy
Oak Ridge Financial Service Center
P.O. Box 6017
Oak Ridge TN 37831
Fund: 05796 Appr Year: 2009 Allottee: 30 Report
Entity: 471999 Object Class: 41000 Program:
1005115 Project: 2004350 WFO: 0000000 Local Use:
0000000 TAS Agency: 89 TAS Account: 0331
QUANTITY UNIT UNIT PRICE
(C) (D) (E)
PAGE OF
2 � 2
AMOUNT
(F)
July 2004
NOT SPECIFIED /OTHER
't # t'`. . ..
I ��
,+
�s � r x � ��
� ���-
t3 l `
�.
�,
� '}
�� s
�... . . .� n
_. ,
� 3 ',�.� ��`� �.�_,.
� � �#�� �
1 �
� ��
� ssr t
.xh�f�� °�S�'t s �..:
t�� �: ,,
• i�` ����,
. '
• �a �
• . ..� � '�i"� .
� �
c�
�-,� �`„'� ��
�
� ...
�
*v'�'� ,
�� r Y �j
�. ,� � i
��.-�-�.� .�'",�''�"+�'w�;, I
^ ��
��
s..
.., �
,�l �Y '
�� „# I
_. E s�a �(1 �������
�M, * M.
"�'"
�
�� � �
.
� � ,,�
� �
�..�
��� �� �
-* ,, '+ �, �
� .
...�. �.i.,�.'N'
} k4
� �
�
�;.
, r
t � ��
��`� ,��
4 ��
� :n_s . � � . � .
� k
� � �
i �`+
�
� ... . .. .. 'v�
�
�,. �,
�,�,,• +„�;
,
�� �
,.
'rrIM1 .s .
#
1