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Home My WebLink AboutLease Photocopier Equpmnt from Xerox Corp CITY OF PALM DESERT FINANCE DEPARTMENT STAFF REPORT REQUEST: AUTHORIZE THE LEASING OF COPIER EQUIPMENT FROM XEROX CORPORATION SUBMITTED BY: Clayton Von Helf, Information Systems Manager APPLICANT: Xerox Corporation 700 S. Flower Street, Ste. 700 Los Angeles, CA 90017 DATE: December 10, 2009 CONTENTS: Exhibit A- Xerox Proposal Exhibit B — Information on ColorQube Copier Exhibit C — County of Los Angeles Contract Recommendation By Minute Motion, that the City Council: 1. Authorize the leasing of copier equipment from Xerox Corporation in the amount of $5,198.75 per month for five years; and 2. Authorize execution of purchase orders for leasing of equipment and maintenance cost. Backqround At the Council meeting on January 27, 2005, Council approved a five year contract for our current copier equipment with Xerox in the amount of $77,934 per year. The current lease contract will expire in February 2010. Xerox has proposed a lease based on government contract terms with significant extra savings. To receive the extra savings from Xerox in the amount of $15,500 the agreement requires approval on or before December 23, 2009. The proposed contract would replace current copier equipment with newer, more efficient, environmentally friendly copiers and realize a savings of $29,329.80 per year. If the current copiers are retained it would cost $107,203.12 ($54,640.84 for buy-out and $52,562 for maintenance costs). City will be allowed to Staff Report Leasing of Copier Equipment from Xerox December 10, 2009 Page 2 of 4 receive the discounted rate from the County of Los Angeles purchase contract # MA-IS- 42663-8. The City has been purchasing and leasing copier equipment from Xerox for the last fifteen years. They have an office in Palm Desert and have an excellent service record with next day maintenance service and ships supplies within three days. Staff is well trained on the features and accustomed to the interFace on the Xerox devices. The new copiers maintain the current user interFace and improve on popular features such as network scanning. Staff investigated a buyout option from Xerox, where we would pay for the copiers that we currently have and continue with maintenance only. This option would cost us $107,203.12 in the first year and then $44,818.12 per year thereafter for maintenance. Maintenance would only be guaranteed within the first year. After the first year of the buy-out option, maintenance will only be offered if parts are available. The current lease costs the city $7,642.90 per month. The new contract will cost $5,198.75 per month, saving the city $146,649 over the life of the five year contract. Monthl Cost Yearl Cost Contract Term Cost Bu out Option $4,380.19 $107,203.12 n/a Current Equipment $7,642.90 $91,714.80 $458,574.00 New E ui ment $5,198.75 $62,385.00 $311,925.00 Savin s $2,444.15 $29,329.80 $146,649.00 *Xerox is also giving the City a one-time savings of $15,500. Staff is recommending approval of the new leased equipment which has the same current capabilities to scan, fax, copy, collate and print on one machine. The City has a total of 11 copiers; four are color and seven are non-color copiers. Additionally, Desert Willow has two non-color copiers and requests one color copier to replace one of their current non-color copiers. If approved, the four color copiers will be replaced with Xerox's new cost-effective and green technology called the ColorQube 9200. The new technology is cartridge-free, which results in less pollution and waste. Instead of having a base rate for a color print the copier detects color in three categories: Useful $0.0060 per copy, Everyday $0.029, and Expressive $0.079. The City's majority of color prints fall into the Useful category. Currently, a color print costs the City $0.089. Staff also has the ability to view which category their document falls into and can adjust the color of the document to fall into the less expensive Everyday category. Therefore, the new ColorQube copiers would be very cost-effective for the City and produce a higher quality of color images. The Supply Room copier will be an updated version of our G:11nfoSys\Gherie Ann Williams\Xerox lease 12-10-09.doc Staff Report Leasing of Copier Equipment from Xerox December 10, 2009 Page 3 of 4 current copier and would enhance the productivity of copying the Agendas and other mass copy documents. The reasons for this recommendation are as follows: • Maintaining the current equipment with a buy-out option would cost the City $107,203.12 more in the first year. Currently, the copiers cost $91,714.80 per year. Approving the lease of new copiers the yearly cost would be $62,385 saving the City $29,329.80 per year. • One of the goals that the Information Systems Department has focused on has been to decrease the amount of desk printers throughout City Hall to save money. This has also increased the demand on current copiers. • The new equipment would be more reliable, state-of-the-art and green. Current equipment does not possess the same technology. • The County of Los Angeles bidding results will be utilized to receive a reduced governmental contract rate of lease. • The City will also be receiving an additional $15,500 discount over the County of Los Angeles bidding from Xerox enabling the City to take advantage of the need for Xerox to increase sales in an economic downturn. Acceptance of staff's recommendation will allow commencement of the installation of the new copier equipment throughout City Hall, Visitor Center, Corporation Yard and Desert Willow, and includes removal of existing equipment. Rejection of the staff recommendation would result in an increased need for costly maintenance of existing copiers due to the age (5 years old) of the equipment. Fiscal Analysis: Staff recommends the lease of copier equipment with Xerox Corporation in the amount of$5,198.75 per month or $62,385 per year for five years. If proposed equipment is accepted, the City will save $29,329.80 per year over our current lease. If declined and current equipment resides, the City will incur an extra $107,203.12 for the buy-out option in the first year. G:\InfoSys\Cherie Ann Williams\Xr,rox lease 12-10-09.doc Staff Report Leasing of Copier Equipment from Xerox December 10, 2009 Page 4 of 4 Funds in the amount of $62,385 are appropriated within the General Fund 110-4159- 415-3420. Desert Willow will be responsible for payment and maintenance of their two copiers. Submitted by: y o,�on elf, Infor tion ystems Manager Approv � _ � �l Paul S. Gibson, Director of Finance o W. Wohlmuth, City Manager CITY COUNCILAC,''�'ION APPROVED � DFNTF;D RECEIVED OTHER MI;FTi G DATE �`�U'd� AYF,S:I '��%�� y � N�OFS: ��`e- - ATZSrNT: AI3STAIN: - — VF,I�I�+[TD I3Y: ' � � Original on File witl� City� er►:'s Of'frce G UnfoSys\Cherie Ann Williams\Xerox lease 12-10-09 doc � ' i � II i � �. � ''� , -- � �(� . . , _ -�� .� ; �� k '� � — - � — � 4 ti � � 'ti 7 , , ��.• �� L� , � .,.. � � � y 5 � ti � y . ,__ • {� , S �� s ti � �— _ ` . _. 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'�1 � f 1 f �tiI � i�' .� � _ I� + � I '% '� - / 1 ` y ' r . �' r r i . y �� I , - �� i r ' ��i �,I�. *I 'i ' � � �� r . � � �� .L, �` �; +�� , . �' s � , ,�r � � , �� +� , I ,� .`� I � 'y I ,` �': � k f� �5 �•. -II , �V � 4 � — '�4 4'+ �� ` i i � � � - - —i ' �o�� CONTRACTNO: TERM CONTRACT AWARD � � 4 MA-IS-42663-8 +� � +, INTERNALSERVICESDEPARTMENT �k x� PROCUREMENTFOL�ER: 618 x x G1ueoW�' BUYER: Zheng Huang � PHONE: 323267-2200 EMAIL: 2Huanl(�isd.lacounty.gov � VEN�OR NO: 038310 CONTACT:Jon Albed XEROX CORPORATION pHONE: 213•6t4•0214 70D S.FLOWER ST.,STE.700 DATE PRINTED; 7 217 6120 0 8 LOS ANGELES,CA 90017-4109 ' FISCAL YEAR: EFECTIVE DATE: OtlO1/06 EXPIRATION DATE: 1�J311�9 � PHOTOCOPY EQUIPMENT IJNENO. CONMOWN/SEftVICEDESCFIPTION OppN7�ry UOM PRICETYPE VN�UE 1 COMMODITY CODE:985-26-00•037062 0.000 DISCOUNT 0.0000% PHOTOCOPIER TERM LEASEIRENTAL INCLUDES ALL MODELS XEROX 2 COMMOOITY CODE:985-26-00-041621 0.000 DISCOUNT 0.0000% PHOTOCOPIER LEASE PURCHASE INCLUDES ALL MODELS XEROX � 3 COMMODIIY CO�E:93&27-00•041622 0.000 DISCOUNT 0.0000% PHOTOCOPIER FULL SERVICE MAINTENANCE SERVICE INCLUDES REPLENISHMENT OF BtACK TONERICOPY CARTRIDGFJDEVELOPER AND FUSER LUBRICANTS (NOT INCLUDED ARE COLOR TONER,STAPLES,PAPER, SPECIALIY APPLICATION SUPPLY PRODUCTS) 4 COMMODITY CODE:015-15•00-041623 0.000 DISCOUNT 0.0000% PHOTOCOPIER CHEMICALS&SUPPLIES FOR BOND PAPER TYPE COPY MACHINES XEROX CURRENT BEST PRICE _,.:%'.7�i',�3- ;.1 �d ��d S . ,G COUNTYOFLOSANGELES OR SIGNATURE/DATE PRICE SHEET TERM CONTRACT AWARD CONTR,4CT NO: MA-IS-42663-8 PAGE LINENO. COMMOpiTYlSEqy��E0E5CqIPTION Z a��'�Tm' WM PRICETYPE VALUE 5 COMMODIIY CODE:600-38-00-041624 0.000 DISCOUNT �.��% PHOTOCOPIER PURCHASE ALL MODELS XEROX 6 COMMODITY CODE:600•61-DO-04i625 0.000 DISCOUNT 0.0000% FAX MACHINE PURCHASE ALL MODELS WCLUDES � PARTS qND ACCESSORIES XEROX 7 COMMODIN CODE:962-46-00-041626 0.000 DISCOUNT 0.0000% DELIVERY AND SETUP FOR PHOTOCOPIER&FAX MACHINES NOTE:PRICING INCLUDE�NORMAL DELIVERY, INSTALLATION AND SET UP FOR , ACQUISITION PROCEDURE PER PURCHASING BULLETIN 793 PURCHASING BULIETIN 07 2003(10) PURCHASING&PROCEDURE P2�10 PURCHASING STANDARD1003 SPECIAI TERMS &CONDITIONS TERM CONTRACT AWARD CONTRACT NO: MA-IS-42663-8 PAGE 3 INDEMNIFICATION AND INSURANCE REQUIREMENTS , FOR LOS ANGELES COUNTY SERVICE AGREEMENTS INDEMNIFICATION: CONTRACTOR SHALL INDEMNIFY, DEFEND AND HOLD HARMLESS COUNTY,AND ITS SPECIAL DISTRICTS, ELECTED AND APPOINTED OFFICERS, EMPLOYEES,AND AGENTS FROM AND AGAINST ANY AND ALL LIABILITY, INCLUDING Bl1T NOT LIMITED TO DEMANDS,CLAIMS,ACTIONS, FEES, COSTS, AND EXPENSES(INCLU�ING ATTORNEY AND EXPERT WITNESS FEES),ARISING FROM OR CONNECTED WI7H CONTRACTOR'S ACTS AND/OR OMISSIONS ARISING FROM AND/OR RELATING TO THIS AGREEMENT. GENERAL INSURANCE REQUIREMENTS: WITHOUT LIMITING CONTRACTOR'S , INDEMNIFICATION OF COUNTY AND DURING THE TERM OF THIS AGREEMENT, CONTRACTOR SHALL PROVIDE AND MAINTAIN,AND SHALL REQUIRE ALL OF ITS SUB-CONTRACTORS TO MAINTAIN, THE FOLIOWING PROGRAMS OF INSURANCE SPECIFIED IN THIS AGREEMENT. SUCH INSURANCE SHALL BE PRIMARY TO AND NOT CONTRIBUTING WITH ANY OTHER INSURANCE OR SELF-INSURANCE PROGRAMS MAINTAINED BY COUNTY,AND SUCH COVERAGE SHALL BE PROVIDED AND MAINTAINED BY CONTRACTOR'S OWN EXPENSE. EVIDENCE OF INSURANCE: CERTIFICATE(S)OR OTHER EVIDENCE OF COVERAGE SATISFACTORY TO COUNTY SHALL BE DELIVERED TO PURCNASING AGENT DESIGNEE PRIOR TO COMMENCING SERVICES UNDER THIS AGREEMENT. GERTIFICATE(S)OR OTHER EVIDENCE OF COVERAGE SHALL BE DELIVERED TO: ATTN: SOLICITATION/CONTRACT# 222408 COUNTY OF LOS ANGELES-ISD 1100 NORTH EASTERN AVENUE RM#G115 LOS ANGELES, CA 90063 SUCH CERTIFICATES OR OTHER EVIDENCE SHALL• (1) SPECIFICALLY IDENTIFY THIS AGREEMENT. (2) CLEARLY EVIDENCE ALL COVERAGES REQUIRED IN THIS AGREEMENT. (3) CONTAIN THE EXPRESS CONDITION THAT COUNTY IS TO BE GIVEN WRITTEN NOTICE BY MAIL AT LEAST THIRTY(30)DAYS IN ADVANCE OF CANCELLATION FOR ALL POLICIES EVIDENCED ON THE CERTIFICATE OF INSURANCE. (4) INCLUDE COPIES OF THE ADDITIONAL INSURED ENDORSEMENT TO THE COMMERCIAL GENERAL LIABILITY PO�ICY,ADDING THE COUNTY OF LOS ANGELES ITS SPECIAL�ISTRICTS, ITS OFFlCIALS, OFFICERS AND EMPLOYEES AS INSUREDS FOR ALL ACTIVITIES ARISING FROM THIS AGREEMENT. ASPPROVAL YTHE COUNTY RETAINS THE RIGHT TO REQUIRE'CONTRACTOR TO S REDUCE OR ELIMINATE SUCH DEDUCTIBLES OR SELF-INSURED RETENTIONS AS THEY APPLY TO COUNTY, OR, REQUIRE CONTRACTOR TO PROVIDE A BOND GUARANTEEING PAYMENT OF ALL SUCH RETAINED LOSSES AND RELATED COSTS INCLUDING, BUT NOT LIMITED TO, EXPENSES OR FEES, OR BOTH,RELATED TO INVESTIGATIONS, CLAIMS ADMINISTRATIONS,AND LEGAL DEFENSE. SUCH BOND SPECIAL TERMS&CONDITIONS TERM CONTRACT AWARD CONTRACT NO: MA-IS-42663-8 PAGE 4 SHALL BE EXECUTED BY A CORPORATE SURETY LICENSED TO TRANSACT BUSINESS IN THE STATE OF CALIFORNIA. , �NSURER FINANCIAL RATINGS: INSURANCE IS TO BE PROVIDED BY AN INSURANCE COMPANY ACCEPTABI.E TO THE COUNTY WITH AN A.M. BEST RATING OF NOT LESS THAN A:VII, UNLESS OTHERWISE APPROVED BY COUNTY. FAILURE TO MAINTAIN COVERAGE: FAILURE$Y CONTRACTOR TO MAINTAIN THE REQUIRED INSURANCE, OR TO PROVIDE EVIDENCE OF INSURANCE COVERAGE ACCEPTABLE TO COUNTY, SHALL CONSTITUTE A MATERIAL BREACH OF THE CONTRACT UPON WHICH COUNTY MAY IMMEpIATELY TERMINATE OR SUSPEND TH�S AGREEMENT. COUNTY,AT ITS SOLE OPTION, MAY OBTAIN DAMAGES FROM CONTRACTOR RESULTING FROM SAID BREACH. ALTERtJATIVELY, COUNTY MAY PURCHASE SUCH REQUIRED INSURANCE COVERAGE,AND WITHOUT FURTHER NOTICE TO CONTRACTOR,COUNTY MAY DEDUCT FROM SUMS DUE TO CONTRACTOR FOR SUCH INSURANCE. NOTIFICATION OF INCIDENTS, CLAIMS OR SUITS: CONTR,4CTOR SHALL REPORTTO COUNTY: (1) ANYACCIDENT OR INCIDENT RELATING TO SERVICES PERFORMED UNDER THIS AGREEMENT WHICH INVOLVES INJURY OR PROPERTY�AMAGE WHICH MAY RESULT IN THE FILING OF A CLAIM OR LAWSUIT AGAINST CONTRACTOR AND/OR COUNTY. SUCH REPORT SHALL BE MADE IN WRITING WITHIN 24 HOURS OF OCCURRENCE. (2) ANY TH1RD PARTY CLAIM OR LAWSUIT FILED AGAINST CONTRACTOR ARISING FROM OR RELATED TO SERVICES PERFORMED BY CONTRACTOR UNDER THIS AGREEMENT. (3) ANY INJURY TO A CONTRACTOR EMPLOYEE WHICH OCCURS ON COUNTY PROPERTY. THIS REPORT SHALL BE SUBM17�'E�ON A COUNTY"NON-EMPLOYEE INJURY REPORT"TO THE COUNTY CONTR,4CT MANAGER. (4) ANY LOSS, DISAPPEARANCE, DESTRUCTION, MISUSE,OR THEFT OF ANY KIND WHATSOEVER OF COUNTY PROPERTY, MONIES OR SECURITIES ENTRUSTED TO CONTRACTOR UNOER THE TERMS OF THIS AGREEMENT. COMPENSATION FOR COUNN COSTS: IN THE EVENT THAT CONTRACTOR FAILS TO COMPLY WITH ANY OF THE INDEMNIFICATION OR INSURANCE REQUIRMENTS OF THIS AGREEMENT, AND SUCH FAILURE TO COMPLY RESULTS IN ANY C�STS TO COUNTY, CONTRACTOR SHALL PAY FULL COMPENSATION FOR ALL COSTS INCURRED BY COUNTY. INSURANCE COVERAGE REQUIREMENTS FOR SUB-CONTRACTORS: CONTRACTOR SHALL ENSURE ANY AND ALL SUB-CONTRACTORS PERFORMING SERVICES UNDER THIS AGREEMENT MEET THE INSURANCE REQUIREMENTS OF THIS AGREEMENT BY EITHER: (1) CONTRACTOR PROVIDING EVIDENCE OF INSURANCE COVERING THE ACTNITIES OF SUB-CONTRACTORS, OR (2) CONTRACTOR PROV�DING EVIDENCE SUBMITTED 8Y SUB-CONTRACTORS EVIDENCING THAT SUB-CONTR,4CTORS MAINTAIN THE REQUIRED INSURANCE COVERAGE. COUNTY RETAINS TNE RIGHT TO OBTAIN COPIES OF EVIDENCE OF SUB-CONTRACTOR INSURANCE COVERAGE AT ANY TIME. SPECIAL TERMS &CONDITIONS TERM CONTRACT AWARD CONTRACT NO: MA-IS-42663-8 PAGE 5 PRICE PER UNIT INDICATED ON EACH ITEM IS F.O.B. DESTINATION. PRODUCTS PURCHASED ARE TO BE SUPPLIED AS OFFERED AND ACCEPTED WITHOUT SUBSTITUTION OF MATERIAL OR STYLE. COSTS INCURRED BY THE COUNTY OF LOS ANGELES FOR INTERNAL ACTIVITIES REQUIRE�TO RECALL AND REPLACE AN UNAUTHORIZE�SUBSTITUTE WILL 8E DOCUMENTED AND APPLIED Tp THE ACCOUNT OF THE SUPPLIER. FOR THE PERIOD OF THIS AGREEMENT PRICES QUOTED ARE MAXIMUM. ' IF PRICES DECLINE, OR SHOULD VENDOR AT ANY TIME DURING THE LIFE OF SAID AGREEMENT SELL THE SAME MATERIALS OR SERVICE UNDER SIMILAR QUANTITY AND DELIVERY CONDITIONS TO THE STATE OF CALIFORNIA, OR ANY COUNTY, MUNICIPALITY OR LEGAL DISTRICT OF THE STATE OF CALIFORNIA AT PRICES BELOW THOSE QUOTE�HEREIN, SUCH LOWER PRICES SHALL BE IMMEDIATELY EXTEiVDED TO THE COUNTY OF LOS ANGELES. PRE-PRINTED TERMS AND CONDITIONSIBIDDER5 CONTRACT DOCUMENTS BIDDERS PRE-PRINTE�TERMS AND CONDITIONS OR RESTRICTIONS COMMONLY APPEARING ON THE REVERSE SIDE OF LETTERS SUBMITTED WITH THE BID AN�/OR BIDDERS SPECIFICATIONS MATERIAL AND CONTRACT DOCUMENTS WILL BE DISREGARDED IN THE ABSENCE OF A P_OSITIVE WRITTEN STATEMENT FROM BIDDER THAT ALL OR A PARTICULAR PORTION OF SUCH WRITINGS ARE IN AD�ITION TO OR SUPERSEDE THE COUNTY TERMS AND CONDITIONS. UTILI7AT(ON RECAPITULATION REPORT: 120 DAYS PRIOR 70 TERMINATION OF ANY AGREEMENT FORMULATED AS A RESULT OF THIS INVITATION FOR BID,VENDOR SHALL FURNISH THE COUNTY OF LOS ANGELES WITH A LIST SHOWING THE AMOUNT OF EACH ITEM DELIVERED.THIS LIST SHALL BE BY INDIVIDUAL ITEM AND SHALL SHOW THE TOTAL DELIVERED TO COUNTY OF LOS ANGELES DURING THE PRIOR YEAR OR PORTION THEREOF. IN AD�ITION,A TOTAL DOLLAR VALUE SOLD TO ALL PARTICIPATING AGENCIES DURING THE SAME PERIOD SHALL BE FURNISHED. RETURN OF GOODS RECEIVED: IN BIDDING,YOU AGREE TO ACCEPT FOR CREDIT ANY MERCHANDISE RETURNED IN GOOD CONDITION WITHIN FIVE DAYS AFfER RECEIPT OF GOODS WITHOUT ANY HANDLING CHARGES; HOWEVER, NO RETURN SHALL BE SPECIAL TERMS&CONDITIONS TERM CONTRACT AWARD CONTRACT NO: MA-IS-42663-8 PAGE 6 MADE OF ANY MATERIAL WHICH HAS BEEN PUT INTO OPERATfON OTHER THAN FOR TEST. WHEN PRODUCTS DELIVERED FAIL TO MEET SPECIFICATION, COST OF INSPECTION SHALL BE FOR ACCOUNT OF VENDOR. THE COUNTY OF LOS ANGELES RESERVES THE RIGHT TO CANCEL THIS AGREEMENT IF DELIVERY OR SERVICES PROVE UNSATISFACTORY(DEFAULT)AND MAY PROCURE THE ARTICLES OR SERVECES FROM OTHER SOURCES AND MAY DEDUCT FROM UNPAID BALANCE DUE THE VENDOR AND/OR MAY COLLECT AGAINST THE BOND OR SURETY FOR EXCESS COSTS SO PAID. THE PRICES PAID BY THE COUNTY OF LOS ANGELES SHALL BE CONSIDERED THE PREVAILING MARKET PRICE AT THE TIME SUCH PURCHASE IS MADE. THE COUNTY OF LOS ANGELES SHALL BE SOLE JUDGE AS TO SATISFACTORY PERFORMANCE. COUNTY RESERVES THE RIGHT TO AUDIT AND EXAMINE VENDOR'S BOOKS AND RECORDS RELATING TO ANY ACTIVITY PERTINENT TO ANY 5UBSEQUENT PURCHASE ORDER OR ANY RESULTANT AGREEMENT.VENDOR SHALL,AT ITS EXPENSE, PROVIDE COUNTY REQUESTED MATERIALS AT THE TIME AND LOCATION DESIGNATED BY COUNTY. 7HIS PROVISION SHALL SURVIVE TERMINATION OR EXPIRATION OF ANY PURCHASE ORDER OR THE APPLICABLE AGREEMENT FOR A PERIOD OF FOUR (4)YEARS FROM SUCH DATE. CAL/OSHA-STATEMENT OF COMPLIANCE THE ITEMS SHOWN HEREIN MUST MEET ALL APPLICABLE LOCAL, STATE AND FEDERAL STATUTES, REGULATIONS, CODES, ETC., INCLUDING BUT NOT LIMITED TO CAL/OSHA REQUIREMENTS AS 5ET FORTH IN THE CALIFORNIA ADMINISTRATIVE CODE,TITLE 8, CHAPTER 4. SUBMISSION OF A BID CONSTITUTES THE REPRESENTATION OF Ta-IE VENDOR THAT ALL ITEMS MEET OR EXCEED ALL SUCH APPLICABLE LAWS,STATUTES, CODES, ETC., AND THAT THE DETERMINATION THAT ANY ITEM DOES NOT DO SO SHALL BE GROUNDS,AT THE OPTION OF THE PURCHASING AGENT,TO TERMINATE OR RESCIND THE AGREEMENT, PURCHASE OR LEASE,AND ENTITLE THE COUNTY TO ANY DAMAGES SUFFERED 8Y REASON THEREOF. THE USE OF BR.4ND NAMES IN THIS INVITATIpN FOR BID IS FOR VENDOR INFORMATION ONLY AND DOES NOT SIGNIFY COMPIIANCE WITH THE ABOVE CODES AND REGULATIONS. DAMAGE TO BUILDINGS,APPURTENANCES AND FURNISHINGS MUST BE AVOI�Ep. DAMAGE CAUSED BY CONTRACTOR'S OPERATIONS SHALL BE REPAIRED,AS DIRECTED,AT NO COST TO THE COUNTY OF LOS ANGELES. INSURANCE COVERAGE REQUIREMENTS; GENERAL LIA8ILILTY: INSURANCE (WRITi'EN ON ISO POLICY FORM CG 00 01 SPECIAL TERMS &CONDITIONS TERM CONTRACT AWARD CONTRACT NO: MA-IS-42663-8 PAGE 7 OR ITS EQUIVALENT)WITH LIMITS OF NOT LESS THAN THE FOLI.OWING: GENERAL AGGREGATE: $2 MILI.ION � PRODUCTS/COMPLETED OPERATIONS AGGREGATE: $1 MILLION PERSONAL AND ADVERTISING INJURY: $1 MILLION EACH OCCURENCE: $1 MILLION AUTOMOBILE LIA8ILITY: INSURANCE(WRITTEN ON ISO POLICY FORM CA 00 01 OR ITS EQUIVALENT}WITH A LIMIT OF LfBILITY OF NOT LESS THAN $1 MILLION FOR EACH ACCIDENT. SUCH INSURANCE SHALL INCLUDE COVERAGE FOR ALL"OWNED""HIRED"AND"NON-OWNED"VEHICLES,OR COVERAGE • FOR"ANY AUTO". WORKERS COMPENSATION AND EMPLOYERS'LIABILLITY: INSURANCE PROVIDING WORKERS COMPENSATION BENEFITS,AS REQUIRED BY THE LA80R CODE OF THE STATE OF CALIFORNIA OR BY ANY OTHER STATE,AND FOR WHICH CONTRACTOR IS RESPONSIBLE. IF CONTR4CTOR'S EMPLOYEES WILL BE ENGAGED IN MARITIME EMPLOYMENT, COVERAGE SHALL PROVIDE WORKERS COMPENSATION BENEFITS AS REQUIRED BY THE U.S. LONGSHORE AND HARBOR WORKERS' COMPENSATION ACT, JONES ACT OR ANY OTHER FEDERAL LAW FOR WHICH CONTRACTOR IS RESPONSIBLE. IN ALL CASES, THE ABOVE INSURANCE ALSO SHALL INCLUDE EMPLOYERS' LIABILITY COVERAGE WITH LIMITS OF NOT LESS THAN THE FOLLOWING: EACH ACCIDENT: $1 MILLION DISEASE-POLICYLIMIT: $1MILLION DISEASE-EACH EMPLOYEE: $1 MILLION ALL PACKAGES OF HAZARDOUS MATERIALS MUST BE CLEARLY MARKED WITH THE PROPER SHIPPING NAME AND IDENTIFICATION NUMBER AS REQUIRED BY DEPARTMENT OF TRANSPORTATION TITLE 49, SECTION 172.30L. VENDOR WILL BE REQUIRED TO M,41L MATERIAL SAFETY �ATA SHEETS(MSDS)TO THE ATTENTION OF THE SAFETY OFFICER AT THE DELIVERY ADDRESS SHOWN HEREIN WHEN DELIVERY IS TO BE MADE DIRECT TO THE USING DEPARTMENT OR TO THE COUNTY OF LOS ANGELES, DEPARTMENT OF PERSONNEL, ENVIRONMENTAL HEALTH SECTION, 5TH FLOOR, 2615 SO.GRAND AVE..LOS ANGELES, CA 90007,WHEN DELIVERY IS TO BE MADE TO THE CENTRAL WAREHOUSE ON ELM STREET. ALL CHARGES, E.G.,TRANSPORTATION, PACKING, INSTALLATION, MUST BE INCLUDED IN THE BID. NO CHARGES WILL BE ALLOWED UN�ESS SPECIFIED IN THE BID. INDEMNIFICATION: VENDOR SHALL INDEMNIFY, DEFEND AND HOLD HARMLES5 SPECIAL TERMS&CONDITIONS TERM CONTR,4CT AWARD CONTRACT NO: MA-IS-42663-8 PAGE 8 COUNTY, ITS AGENTS, OFFICERS AND EMPLOYEES FROM AND AGAINST ANY AN ALL LIABILITY, EXPENSE, INCLUDING DEFENSE COSTS AND LEGAL FEE3,AND CLAIMS FOR DAMAGES OF ANY NATURE WHATSOEVER ARISING FROM OR CONNECTED WITH VENDOR'S OPERATIONS, GOODS AND(OR COMMODITIES OR SERVICES PROVIDED NEREUNDER. THIS fNDEMNITY SHALL INCLUDE, BUT NOT BE LIMITED TO CLAIMS FOR OR BY REASON OF ANY ACTUAL OR ALLEGED INFRINGEMENT OF ANY UNITED STATES PATENT OR COPYRIGHT OR ANY ACTUAL OR ALLEGED TRADE SECRET DISCLOSURE. DEFAULT: IN THE EVENT VENDOR FAILS TO PERFORM HEREUNDER AND DOES - NOT CURE SUCH FAILURE WITHIN FIFTEEN(15)CALENDAR DAYS OF THE DATE COUNTY'S NOTICE WAS SENT TO VENDOR, COUNTY MAY,AT ITS SOLE �ISCRETION, CANCEL OR TERMINATE THIS PURCHASE ORDER. SUCH CANCELLATION OR TERMINATION SHALL BE AT NO COST TO COUNTY. SHOULD COUNTY SO CANCEL.OR TERMINATE, COUNTY MAY AT ITS SOLE DISCRETION, PROCURE THE ITEMS OR SERVICES FROM OTHER SOURCES AND VENDOR SHALL BE LIABLE TO COUNTY FOR ANY AND ALL EXCESS COSTS, DETERMINED BY COUNTY, FOR SUCH ITEMS OR SERVICES. NONEXCLUSIVITY: NOTHING HEREIN IS INTENDED NOR SHALL IT BE CONSTRUED AS CREA7ING ANY EXCLUSIVE ARRANGEMENT WITH VENDOR. INDEPEN�ENT CONTRACTOR STATUS:VENDOR SHALL AT ALI.TIMES BE ACTING IN THE CAPACITY OF INDEPENDENT CONTRACTOR. THIS PURCHASE ORDER IS NOT INTENDED,AND SHALL NOT BE OR CONSTRUED,TO CREATE THE RELATIONSHIP OF AGENT, SERVANT, EMPLOYEE PARTNERSHIP,JOINT VENTURE OR ASSOCIATION,AS BETWEEN COUNTY AND VENDOR. THE EMPLOYEES AND AGENTS OF ONE PARTY SHALL NOT BE OR CONSTRUED TO BE,THE EMPLOYEES OR AGENTS OF THE OTHER PARTY FOR ANY REASON WHATSOEVER. GRATUITIES : IT IS IMPROPER FOR ANY COUNTY OFFICER, EMPLOYEE OR AGENT TO SOLICIT CONSIDERATION, IN ANY FORM, FROM A PROPOSER WITH THE IMPLICATION, SUGGESTION OR STATEMENT THAT THE PROPOSER'S PROVISION OF THE CONSIDER.4TION MAY SECURE MORE FAVORABLE TREATMENT FaR THE PROPOSER IN THE AWARD OF THE CONTRACT OR THAT THE PROPOSER'S FAILURE TO PROVIDE SUCH CONSIDERATION MAY NEGATIVE�Y AFFECT THE COUNTY'S CONSIpERATION OF THE PROPOSER'S SUBMISSION.A PROPOSER SHALL NOT OFFER OR GIVE, EITHER�IRECTLY OR THROUGH AN INTERMEDIARY, CONSIDERATION, IN ANY FORM TO A COUNTY OFFICER, EMPLOYEE OR AGENT FOR THE PURPOSE OF SECURING FAVORABLE TREATMENT WITH RESPECT TO THE AWARD OF THE CONTRACT. A PROPOSER SHALL IMMEDIATELY REPORT ANY Al?EMPT BY A COUNTY OFFICER, EMPLOYEE OR AGENT TO SOLICIT SUCH IMPROPER CONSIDERATION. SPECIAL TERMS &COND(TIONS TERM CONTRACT AWARD CONTRACT NO: MA-IS-42663-8 PAGE 9 THE REPORT SHALL BE MADE EITHER TO THE COUNTY MANAGER CHARGED WITH THE SUPERVISION OF THE EMPLOYEE OR TO THE COUNTY AUDITOR- ' CONTRO�LER'S EMPLOYEE FRAUD HOTLINE AT(213)974-0914 OR (800)544-686i. FAILURE TO REPOR7 SUCH A SOLICITATION MAY RESULT IN THE PROPOSER'S SUBMISSION BEING ELIMINATED FROM CONSIDERATION. AMONG OTHER ITEMS,SUCH IMPROPER CONSIDERATION MAY TAKE THE FORM OF CASH, DISCOUNTS, SERVICE,THE PROVISION OF TRAVEL OR ENTERTAINMENT OR TANGIBLE GIFTS. PARTICIPATING PUB�IC AGENCIES ' COUNTY AND VENDOR AGREE THAT OTHER GOVERNMENTAL ENTITIES, INCLUDING BUT NOT LIMITED TO: STATES, COUNTIES, CITIES, SPECIAL DISTRICTS, POLITICAL SUBDIVISIONS, SCHOOL DISTRICTS, HIGHER EDUCATION,AND OTHER MUNICIPALITIES(sPARTICIPATING PUBLIC AGENCIES?)MAY PURCHASE PRODUCTS OR SERVICES DEFINED HEREIN ON THE SAME TERMS, CONDITIONS AND PRICING AS THE COUNTY, SUBJECT TO ANY APPLICABLE LOCAL PURCHASING ORDINANCES AND THE LAWS OF THE STATE OF PURCHASE. THE COUNTY SHALL NOT BE CONSTRUED AS A DEALER, RE-MARKETER, REPRESENTATIVE, PARTNER OR AGENT OF ANY TYPE OF THE SUPPLIER. PARTICIPATING PUBLIC AGENCIES SHALL BE RESPONSIBLE FOR THE ORDERING OF PRODUCTS t1NDER THIS AGREEMENT. PAYMENT FOR PRODUCTS OR SERVICES AND INSPECTIONS AND ACCEPTANCE OF PRODUCTS OR SERVICES ORDERED BY A PARTICIPATING PUBLIC AGENCY SHALL BE THE EXCLUSIVE OBLIGATION OF SUCH PROCURING PARTY. 7HE COUNTY SHALL NOT BE OBLIGATED, LIABLE OR RESPONSIBLE FOR ANY ORDER MADE BY ANY PARTICIPATING PUBLIC AGENCY OR ANY EMPLOYEE THEREOF FOR ANY PAYMENT REQUIRED TO BE MADE WITH RESPECT TO SUCH ORDER;AND THAT ANY DISPUTES BETWEEN A PARTIGPATING PUBLIC AGENCY AND THE SUPPLIER ARE NOT THE RESPONSIBII.ITY OF THE COUNTY.THE EXERCISE OF ANY RIGHTS OR REMEDIES BY THE PARTICIPATING PUBLIC AGENCY OR SUPPLIER SHALL BE THE EXCLUSIVE OBLIGATION OF SUCH PARTY. THE COUNTY MAKES NO REPRESENTATION OR GUARANIY WITH RESPECT TO ANY MINIMUM PURCHASES BY THE COUN7Y OR ANY PARTICIPATING PUBLIC AGENCY OR ANY EMPLOYEE THEREOF UNDER THIS AGREEMENT. add"participating agencies"clause to the contract,which was originally stated in the solicitation#222408(Xerox bid) AMENDMENT TO EXTEND THE CONTRACT FOR AN ADDITIONAL 12 MONTHS FOR 12/31/2008 to 12/31/2009 STANDARD TERMS&CONDITIONS TERM CONTRACT AWARD CONTRACT NO: MA-IS-42663-8 PAGE 10 The County of Los Angeles accepts your offer to furnish our requirements(and such requirements as may be ordered by cides and!or disfricts indicaked herefn)of the lisfed commodity, or service, as heeded,subjed to condifions of the stated quotation and as provided herein.All Purchase Agreements, Purchase Orders and Contracts will be deemed to be made and entered info the Stafa of California under the constitution and laws of this state and are to be so construed. PRICE GUARANTEE: Unless otherwise provided hereln,prices are maximum for the period of this agreement. In the evant of a price decline,or, should you at any time d'uring the life of this agreement seil the same material or service under similar quantily and deliver cond(tfons to the State of Caiifornia, or legal district thereof,or to any county or Municipaliry within the State of California at prices below those stated herein, you will immedlately extend such lower prices to fhe County of Las Angeles. ATi'ENTION:VENDOR/DEPARTMENT-SPECIAL NOTE:County departments are not authorized to use this agreement as a purchasing source for products not speclflcally covered herein. Changes of items, equlpment, or modifications to prices,spec(ficaftons, or conditions, etc., of this agreement can be made only by the Purchasing Agent by issuance of official amendment and in accordance wlth properiy authorized changes agreed upon prior to consummation. Los Angeles County will not pay for items not listed below fhat have not been processed in accordance wlth the above paragraph.Vendor wifl incur paymenf problems. County's Quality Assurance Plan.The County or ifs agent will evaluate Contractor's performance under this agreement on not less than annual basis.Such evaluation will include assessing Contractor's compliance with all contrect ferms and pertormance standards. Contractor deficiencies which County's determines are severe or continuing and that may piace pertormance of the agreement in jeopardy if not corrected will 6e reported to the Board of Supervisors.The report will include improvemenflcorrective action measures taken by the County and Contractor. If improvement does not occur consistent with the corrective act(on measures, County may terminate this agreement or impose other penaltias as specified in this agreement. CONTRACTOR RESPONSIBILITY AND DEBARMENT 1.A responsible Contrecfor is a Contracfor who has demonsfrated the attribute of trushvorthiness, as well as quaiity, fitness,capacity and experience to satisfactorily perform the contract. It is the County's policy to conduct business only with responsible contractors. 2.The Cont�actor is hereby notified that,in accordanca with Chapter 2.202 of the County Code, if the County acquires information concerning the perfotmance of the contractor on this or other contracts which indicates that the Contractor is not responsible, the County may,in addltlon to other remedies provided in the contract,debar the Contractor from bidding on Counry contracts for a speclfied period of time not to exceed 5 years,and terminate any or all exfsting contracts ihe Contractor may have with the County. 3. The County may debar a contractor if the Board of Supervisors finds, in its discretion, that the Contractor has done any of the following: (1)violafed any term of a contract with the County, (2)committed any act or omfssion whlch negaGvely reflects on the Contractor's quality,fitness or rapacify to perfortn a confract with the Counry or any other publ(c entity,or angaged in a pattem or practice which negatively reflects on same, (3)committed an act or offense which indicates a lack of business Integrity or buslness honesty,or(4)made or submitted a false clalm against the County or any other public entity. 4. If there is evidence that the Contractor may be subject to debarment, the Departrnent will notify the Contractor in writing of the evidence which Is,the basis for the proposed debarment and wlll advise the Contractor of the scheduled date for a debarment hearing before the Contractor Hearing Board. STANDARD TERMS&CONDITIONS TERM CONTRAC7 AWARD CONTRACT NO: MA-IS-42663-8 PAGE 11 5. The Contractor Hearing Board will conduct a hearing where evidence on the praposed debarment is presented.The Contractor and/or tha Contractor's representative shail be given an opportunity to submit evidence at that hearing.After the hearing, the Contractor Hearing Board shall prepare a proposed decision,which shall contain a recommendatfon regarding whether the contractor should 6e debarred, and, if so,the appropriate length of fime of the debarment. If the Contractor fails to avall itself of the opportuniry to submlt evldence to the Contractor Hearing Board,the Contractor may be deemed to have waived all rights of appeal. 6.A record of the hearing, the proposed decision and any other recommendation of the Contracfor Hearing Board shall be presented to the Board of Supervisors. The 8oard of Supervfsors shail have the right to modify, deny or adopt the proposad decislon and recommendatlon of the Hearing Board. 7.These terms shall also apply to(subcontractors/subconsultants)of County Contractors. PROHIBITION AGAINST USE OF CHILD LABOR VENDOR shall: 1. Not knowingly sell or supply to COUNTY any products, goods, supplies or other personal property produced or manufactured in violation of child labor standards set by the International Labor Organizations through its 1973 Convention concerning Minimum Age for Employment. 2. Upon raquest by COUNN, identify the country/countrles of origin of any products.goods, supplies or other personal property bidder sells or supplies to COUNIY, and 3. Upon request by COUNTY, provide to COUNTY the manufacturers certlfication of compliance with all intemational child labor conventions. Should COUNTY discover that any products, goods, supplies or other personal property sold or supplied by VENDOR to COUNTY are produced in vfolation of a�y International child labor conventions,VENDOR shall immediately provide an alternative,compliaM source of supply. Failure by VENDOR to comply with the provisions of this clause will he grounds for immediate cancellation of this Purchase Order or terminafion of this Agreement and award to an alternative vendor. A. Jury Service Program. This Contract is subJect to the provisions of the County's ordinance entitled Contractor Employee Jury Service("Jury Service Program"}as codifled in Sections 2.203.010 through 2.203.090 of the Los Angeles County Code. 8. Written Employee Jury Service pollcy. 1. Unless Contractor has demonstrated to the County's satisfaction either that Contractor is not a"Contracto�'as defined under the Jury Service Program (Section 2.203.020 of the County Code)or that Contractor qualifies for an exception to the Jury Service Program (Section 2.203.070 of the County Code), Contractor shall have and adhere to a written policy that provides that its Employees sha�l recelve ftom the Contractor,on an annual basis, no less than five days of regular pay for actual jury service. This policy may provide thaf Employees deposit any faes received for such jury service with the Contractor or that the Contractor deduct from the Employee's regular pay the fees received for jury service. STANDARD TERMS&CONDITIONS TERM CONTRACT AWARD CONTRACT NO: MA-IS-42663-8 PAGE 12 2. For purposes of this Sectlon, "Contractor"means a person, partnership,corporation or other entity which has a contract with the County or a subcontract with a County contractor and has received or wlll receive an aggregate sum of $50,000 or more in any 12-month period under one or more County contracts or subcontracts. "Employee"means any California resident who is a full time empioyea of Contractor. "Full time"means 40 hours or more worked per week, or a lesser number of hours if the lesser number is a recognized iniiustry standard and is approved as such by the County. If Confractor uses any subcontractor to pertorm services for the Counry under tha Contracf,the subcontractor shall also be subjecf to the provisions of this Section. The provisio�s of this Section shall be inserted into any such subcontract agreement and a Copy of the Jury Service Program shall be attached to the agreement. 3. If Contractor is not required to comply with the Jury Service Program when the Contract commences, Contractor shail have a continuing obliga6on to review the applicability of its"exception status"from the Jury Servfce Program,and Contractor shall immediately notify County if Contractor at any time either comes within the Jury Service Program's deflnitlon of"Contractor"or if Contractor no longer qualifles for an exception to the Program. In either event, Contractor shall immed[ately implement a written policy consistent with the Jury Service Program. The Counry may also require, at any time during the Contract and at its sale discretion, that Contractor demonstrate to the countys satisfaction that Contractor either continues to remain outside of the Jury service Program's definition of"Contractor"andlor that Contractor condnues to qualify for an exception to Ihe Program. 4. Contractor's vlolation of this Section of the contract may constitute a material 6reach of the Contract. In the event of such material. hreach, Counry may, in its sole discretion, terminate the Contract and/or bar Contractor from the award of future County contracts for a period of time consistent with the seriousness of the breach. PRICE SPEGIFIC CONTRACTS AND PURCHASE ORDERS Vendors are entitlad to receive payment for goods recelved by,or services provided to the counry spec(flc to the Contract or Purchase Order price amount. Under no circumstances will those Suppliers, Contractors or Vendors who supply goods or otherwise contract sarvices with the County of Los Angeles be enfitled to or paid for expenditures beyond the Contract or Purchase Order amounts.Vendors are prohibited from accepting prepayment for goods or services without the express written approval of the County Purchasing Agent. ASSIGNMENT BY CONTRACTOR A. Contractor shall not assfgn its rights or delegafe its duties under fhe Agreemant, or 6oth whelher in whoie or in part,without the prior written consent of County, in ifs discretion, and any attempted assignment or delegation without such consent shall be null and void. For purposes of this paragraph, County consent shall require a wrftten amendment to the Agreement,which is formally approved and executed by the parties.Any payments by county to a�y approved delegate or assignee on any claim under the Agreement shall he deductible,at Counry's sole discretion, against the claims which Contractor, may have against county. B. Shareholders, partners,members,or other equify hoiders of Contractor may transfer, sell exchange, assign,or divest themselves of any Interest fhey may have kherein. However, In the event any such sale,transfer,exchange. assignment, or divestment Is effected in such a way as to gfve majorlry controi of Contractor to any person(s), corporalion, partnershlp,or legal entity other than the majority controlling interest fherein at the time of executfon of the Agreement, such dispositlon is an assignment raquiring the prior written consent of County in accordance with applicable provisions of this Agreement C. Any assumption, assignment, delegation, or hakeover of any of the Contractor's duties, responsibilities,obligations, or pertormance of same by any entity other than the Contrecior,whether through assignment, subcontract, delegation, merger, buyout,or any other mechanism,with or without consideration for any reason whatsoever without county's express prlor written approval, shall be a material hreach of the Agreement which may result in the termination of the Agreement. In the event of such termination, County shall be entitled to pursue the same remedies against Contractor as It could pursue fn the event of default by Contractor. , TERM CONTRACT e isvR: ziiE;u<;iiu±� AWARD °U':ER PNr,yE : D'_t)�6"_StP7�NNn t �} 1'�,lUMHER : f�183A � OATE TSSuED : 1�07�0.i JECIDOR� NUM9ER : iU9}IO -07 lNTERNA(.SERV[CES DEPARTMEDlT }; * '��T��CR PH09H o !?�ll G1i�U3fii �tro r.c�.vc�r : i+�000 IVTI:RN.H.SF.RV ICES DEC,\N"(ME9? AGF�SJCY R8Q N0. : REO vQ� : ��0?183A PISGL YEAR : 06 6EFECSIVE EAi€ ��Oitplt06 EXPIR.ITLGN DA76: lu'}��pft XEROX CORPOR,\7[ON • 7tl05.FLUWER SI'..STE.700 . I.pS AYtiElES.CA�EY117-AU9 PHOTOCOPY EQUIPMENT The County at La� Anqelea accepce yonr offcr to £urninh our requizemr;nta fanJ uuch rcyuirementc �is may be ordezad by citiea andior. diatricts indicaCed hereini oE Che liated eovmwdity, or aervicn, as needed, cubject ta condltiooa of the statr.d quotatfoa .ind ao pro�ided he:ein. Alt Purch�:oe lgrr.ementa, Puzchaae� Ordera and Contracts w£TI ha deemed ta� bo made and entezed into che Su�te of CaiiEornia under the conatitutian and lawss oL khin .acako and are to bee so wanGcued_ PRICE CUARAHTES: Unle:sa o[herwise pzovidad hecein,. pzieoa ar¢ r.�ximum fos tho porad og this agxecmenC. In [he event ot a price decline, or, ahould }rou a[ �iny time durixu3 tha liEe o! thi� agreement aell the aame maCerial ar cesvica under nimilat quanGity and deliver conditior.p Co :he State of CaliEornia�. or 1e9x7 diatrcC thereoE, oc to any county or YonicipaliCy aithtn tf:c 5Cata, pP California at pricea��pelow thoue atated herein, you reLll imnediately ezter.d euch lo•,�er pzices to the�County of Lon Angelea. nT7PATICH: VEtIQOR/DEBARTMElPC - SB6CIAL N6'CS: County depactmen[s are aoc auChori=ed to uue GBiu agreement a� a purcl�aning cnurce Eor praductss nat specificaliy mvered hezr.in. Chartge� of items, eqllipmenC, Cn modifiCiltion0 Co prieea, epeCifiC�Ciatln,, oz canditian0, CCC., oE Chis agneemeat Can UP m�de onl,r ty rh� Purehnain� .>.qrnc by ir.^vanert of pffiei.il arrndmAnt .�r.d in icco;dinr� �.rikh ut�2�eei( nut::�Ci�i�a cli.:n.'�eS �p;Jntei .iFpT, pz:oY tQ_GOA3uwReGl:a. Loa Ar.geleu Couaty will nbt pay Fox i[em� nok listed Eelov tk�a[ have no[ 0een pcoce�soed ia accotdmce •+ith Che above pazagraph. Va.ndoz aill incur paytcent problem�. �ounty'u 4vality �nsuaance Flan. ;he Cour.ty ox its u9r.n[ t+ill evalvate Contzactez'r• perEormance �ur.det this agrccarent on not leas than an annual hasta�• Such evuYssaticn will iaclude asaeaoing Concrnctox�s complzance •xith all conttact cezmn and perfonm.ince ntandarda. Contraccor deftciencicn which Cqunty deter,nir.ea aze sevete or continuing and that may place per£ormance of tde ugreement Ln yeopurdy zE noe carzectad vfll 6a cnportxd ta Che Hoazd ot SupervSnoca. Tha ceport will inelude ir,�pro•remcnt/caa�ctivr. aetiort arasures taken by the Couaty aad Cor.kracCaz. If imprevemer.c dar.n aot � cccur -nr.:ti:.�ant �+ikh tha rorrcccivrs actica a:eu,uznn, Ccur.ty �ay tarn:i^ate thi:c aqzcec�ent ur x.pnn�! ��ehcc per.ri[Ses as :ipeciLied in Ch?s agxecmer.t. � f � ! ' � ��/; � �.�� t . -- / . . __.�� 1 ✓` , 1 > ,&.Cr�� CCL^.7TY rF C�' .V:GEL:S ,"\'CCH I!]:iA, ,'7ejCr1'CL ' � % t >s:�qcv .'-.._ . , i � � ; . .` ` . 1 . i �p STANDARD TERMS AND CONDIT(ONS TERM CONTRACT � NUMBER :J2L63 VENDOR: XEROX CORPORATION PAGE 'C-NUMBER :T9XSB 0 CONTRACTOR RESPONSZBILITY AND DEBARMENT 1. A responsible Contractor is a Contractor �xho has demor.strated the attri6ute of trustworthir.ess, as we11 as quality, fitness, capacity and experience to satisEactorily perEorm the contract. Zt i= the County's policy to conduct business only with responsible contractors. 2. The Contractor ic hereby notiEied that, in accocdance wi[h Chapter 2.202 of the County Code, iE the County acquires information concecning the performance of the contractor on this or other contracts which indicates that the Contractoc is not cespor_sible, the County may, in addition to other remedies provided in the contract, debar the Contractor Erom bidding on County contracts Eor a specified period of time not to exceed 3 years, and terminate any or all er.isting contracts Ghe Contractor may have with the County. ' 3. The County may debar a contractor if the 6oard of Supervi�ors finds, in its discretion, that [he Contxactor has done any of the following: (1) violated any term of a con[ract with the County, (2) committed any act or omission which negatively reflects on the Contractor•s quality, fitness or - capacity to perform a contract with [he Couney or any othec pub:ic entity, or engaged in a pattern or practice �which negatively reflects on same, (3) committed an act or oFfense �.uhich indicatee a lack of business integri[y or business honesty, or (4) m:.de or submitted a false claim against the County or any othec public entity. 4. If there is evidence tha[ the Contractor may be subject to debarment, the ➢eparCment will notify the Contractor in writing of the evidence which is the basis Eor the proposed debarment and wi11 advise the Contractor nf the scheduled date Eor a debarment hearing before the Contractor Hearing Board. 5. The Contractor Heacing Board will conduct a hearing where evidence on the proposed debarment � is presented. The Contractor and/or the Contractor'a reprecentative shall be given a� opportunity to submit evidence at that hearing. After the hearing, the Contractor Heacing Board shall prepare a proposed decision, which shall contain a recommendation regazding whether the contractot should 6e debarred, and, iE so, the appropriate length oE time of the debarment. IE the Contractor Eails Co avail itself o£ the opportunity to submit evidence to the Contractor Hearing 0oard,the Con�� tractor may be deemed Co have waived all rights of appeal. 6. A record of the hearing, the proposed decision and any oCher recommendation oE the Contractor Hearing Board shall he presented Co the Hoard of Supecvisors. The Board of Supecvisors shall have Che right to modify, deny or adopt the pcoposed de�ision and recommendation of the Hearing Board. 7. These terms shall also apply to fsubcontractors/subconsultants) of County Contzactors. FRJNIBIYiON Auh=NST USc OF CH7LD iA2JP. VENDOR Shall: l. Not knowingly sell or supply to COI7N2Y any pzoducts, goods, supplies or other personal property produced or manufactuced in violation of child labor standards set by the International Labor O[qanizations thiough its 1973 Convention Concecning Minimum Age for Employment. 2. Upon request by COUNTY, identify the country/countries oE origin of any products, goods, supplies or other personal property bidder sells or supplies to COUNTY, and 3. Upnn cequc:st by COUNTY, provide to CCUNT'f the manuEacGurec'� rt:tiEiration of ecmpliyn�_e with all interr.aticnal child lahor ronventions. Should C017NTY discover thaG any nrod+�cts, goods, �upplies cr other personal pcoperty :;o1d ur supplied cy ac^."7DC2 to CWNTY .vre pccduced :n vi.latier. oE ar.y :nternarional chi:d te6or cor.•�nntions, veH�Oft sha11 '_nmed'_ately provide an alte mative, compli�nt :ourcr. o: supply. Failurr. bq 7GNDC& [ c�inply w'Ch Cne provis'_cns cf thi3 cl,maz wa.l be grounds ;n[ i�emadiate cancellacion of this Purchase rr�er or termination of [his Fgrecmer.t and award to ar. nitecnative vr.r.dor. STANDARD TERMS AND CONDIT[ONS TERM CONTRACT NUMHER :J2663 VENDOR: XEROX CORPOfL1T10N PAGE T-NUMBER :T985B 3 A. Juzy Service Progtam. Thi� Contract is eubject to tte provieions oE the County's ordinance enCitled Contractor Employee Jury Service f"Jury Service Program��) as codiEied in Sectiona 2.203.010 through 2.203.090 of the Loc Fngeles County Code. . e. Gritten Employee Sury Service Policy. ' 1. Unless Contractor has demonstrated :o the County's �ati�faction either that Contractor i� net a "Con[rac[ox�� as defined under [he .7ury Service Prcgram fsection 2.203.020 of the County Code) or that Contzactor quali'_ies for an exception t� the Sury Service Program (Section 2.201.070 of the County Code), Contraceor shall hace and adhere to a written policy that pxovides that its Employees shall receive trom the rontractor, on an annual basis, no less ' than five days oE regular pay for actual jury service. This policy may provide thaC Employees depnsit any fees received foc such jury service with the Contractor or that the Contractor , deduct from the Employee's regular pay the Eees received for jury service. 2. Por purposes of this Section, "Contractor° means a person, partnership, corpocation or other entity which has a contract with the County or a subcontract with a County contractoc and has received or will xeceive an aggregate sum of 550,000 or more in any 12-month period under one or more County contracts or subcontracts. ^Employee" means any California resident who is a full time employee of Contractor. "Full time^ means 40 hours or more worked per week, or a lesaer number of hours if the lesser numbez is a recognized industry standard and is approved as such by the County. if Contractor uses any subcontractor to perform services foz the County under the Contract, the subcontractor shall also he subject to the provisions of this ' Section. The provisions of this Section shall be inserted into any such subcontract agrr_ement and a copy of the .7ury Service Program shall be attached to the agreement. 3. If Contractor is not required to comply with the Juzy Seivice Program when the Contrar_t commences, Contractor shall have a continuing obligation to review the applicability oE its '�exception status'� from the Tury Secvice Program, and Contrac[or shall immediately notify County iE rontractor at any time ei[her comes within the Sury Service Program's definition uf "Contractor" or if Contractor no longer qualifies for an exception Co the Program. In either event, Contracto[ shall immediately implement a written policy consistent with the Juzy Service Pxogram. The County may also reguire, at any time during the Contract and at its sole discretion, [hat Contractor demonstrate to Che County's satisfaction that Contractor eithez continues to remain outside of the Jucy Service Program's definition of ^Contractor° and/or that Contractor continues to qualify for an exception [o the Program. 4. Con[ractor s violation oE this Section of the contract may constitute a material breach of the Cun[zact. In the event of �uch material breach, County may, in i[s sole discretion, terminate the Contracr a�d/or bar r�ntrartor from the award of Euture Cnunty contract2 for a peeiod of Cime cor.�i�ater.t with tt:e aerv�uur.e» of [he brearh. STANDARD TERMS AND COND[TIONS TERM CONTRACT NUMBER :1?663 VHNOOR: XEROX CORPORTTION PAGE T-NUM96R :T985B 4 . PRICE SPECIFIC CONTRRCTS AND PURCHASE ORDERS vendors are entitled to receive payment Eor goods received by, or services provided to the Councy speciEic to the Contract or Purchase Order price amount. Gnder no circumstances �ill [hose Suppliers, Contractors or vendors who supply goods or otherwise contract services with the County oE Los Angele, be entitled to or paid Eor expenditure� be�ond tF.e Conezact or Purchase Ozder amoun[s. SPECIAL TERMS AND CONDIT[ONS TERM CONTRACT NUMBER :42663 VENDOR: %EROX CORPOR,\TION PAGE T-NUMBER :T9958 5 1 QUOTATIONS ARE REQUESTED FOR OUR REQUIREMENTS AS LISTED FIEREIV. FURNISHED AS NEEDED FOR A PERIOD OF 36 MONTHS.RE?iEWABLE FOR � ADUITIONAL I?�MONTH PERIODS UY:NUTUAL CONSEYT. PRICES TO�ECOME EFFECTIVE AS OF 01/Oli_'006'fIiRU. IS/31/'_008. �W Y AGREEMFNT FORhIGLA fED FROM THIS INQUIRY MAY BE CA4CELLED BY - EITI{ER PARTY.,aFfER INITIAL YEAR OF THE AGRFF.MENT PERIOD.UPON ONE IIUNDRED TWENTY U'_0)DAYS WRITTEN NOTICE. THE COUNTY NAY CONTINUE TO PLACE ONUENS AGAINST SAID ACNEENENT U4TIL THE EFFF(TIVE D,1TE OF SIiCH C.\NCELLA'fION. 2 QUO'!E PRICE PER UNIT INDICATF.D ON EACH ITEM F.O.B.DFSTINATION. 3 PRODUCTS PURCIIdSED AS A NESULT OF THIS INVITATION fOR BID AftG TO UE SUPP6IED AS OFFERED AYD r�CCEPTF.D WITHOUT SUBSTRUTION OF�1ATERIAL � OR STYI.E. COSTS INCURRED BYTfIE COUNTY OF I.US ANGELES FOR INTERNAL A('TIVITIES ftEQU1RED TO RECALL AND REPLACF AN UNAUTHORIZED SUBSTITU'fE WILL 6t • DOCOMENTED AND APPLIED TO THE ACCOUNT OF THE SUPPLIER. J UNI.F.SS OTHERWISE QUAI,IFIED.BIDDER AGREES.FOR THE PERIOD OF AYY AGREEMENT FORh1U1�1TF.D FROM TNIS INQUIRY.TfIAT PRICES QUOTED ARE MAXIMUM 5 IP PRICES DECLINE.OR SHOULD VENDOR AT ANY TIME DURING THE LIFE OF SAID AGNF6NEN7'SEIL THE SAME SIATERL�lS OR SF.RVIGE UNDER SIMILAR QUAN'lITY AND DELIVERY CONDITIONS TO TfIE STATE OF CAI.IFOftN1A,OR ANY COUNTY.MUNIC.IPAUTY OR LEGAL DISTRICT OF THE STATE OF CALIFORNIA A'f PRICES B[LOW Tf105E QLIOTED HEREIN.SUCH LOWF.R PRICES SHALL BE IMMEDfATG1.Y EXTENDF.D TO TfIE COUNTY OF LOS ANGELCS. 6 EQUIPNENT/CHEMICALS OFFBRED MUST BE NEW UNUSEDCURRENT MODELS. 7 SPECIFICATIONS OF EQUIPMF.NT�ESCRIBED fIAVE BEEN DEEMF.D ADEQUATE TO SATISFY THE PERFORMANCE REQUIREMENTS OF TfIE REQIIISITIONING DEPARTMENT. TIIE COUNTY OF LOS ANGELES RESERVFS THE RIGHT TO MAKE TN AWARD ON EQUIPMFNT WtIICH MEETS�FUNCTIONAL NEEDS AND IS SUITdBLE FOR TFIE S[RVICE REQUIRED. 8 TIIG COIINTY OF IAS�WGf:1.F.5 RESFRVf:S TIIF.RIGIIT TO RPJGCT,\NY QPPPR 7'IIAI'U01:5 N07'fULLY CUMNLY'WITII'I'III:INS'fROC"ffUNS Nf.(i:\RUINIi I�II.1.1,�(� � OUT"(1{B SPECIPICATION SHEET ANDiOR FAIIS TO RETURN FILLED OUT SPECIFICA'fION SHEEf. 9 ONEAWARDWILLBENADEBr1SEDON'fHEI.OWESTTOTALACCEPTABLEOFFER. 10 PRE-PRINTEDTERMSANDCONDITIONS/BIDDERSCONTRACTDOCUMENTS 6IDDERS PRE-PRINTED TERMS ANI]CONDITIONS OR RESTRICTIONS COMMONI.Y APPEARING ON THE REVERSE SIDE OF'LETTERS SUBMITTED WIiH THE BID quDiOR BIDDERS SPEQFICATIONS MATERIAL AND CONTWICT DOCUMENTS WILL RF.f]ItiRFGARDF.D IN THE AflSWCE O�d POSI'fIVF WRI'fI'EN S'I�1Tf.SiFS1'fROhl BIDDER THAT ALL OR A PARTICULAR PORTION OF SUCH WRITIYGS ARE IN .\DDI'I'ION TOOR tiUPfRSEDE iflF.COLIN"(Y TERMS AND CONDiI'IONS. f I U'fIlJ7.ATION RECAPITI:LATION fth:M)RT I20 D.41'S PRIOR TO TERAfI.NATION OF ANY AGREEMENT FORMUTATF.D:15 A RF.tiULT OF THIS INVIT:\fIOR FOR BID. VF.NDOR SHALL fI1RNISH TFlE ('pItN1Y OF LOti dNGELL$W(fH r UST SHO�VING(HE dNOUNI'OF FACH 1'�EM UELIVERED.THIS I.IST SH.4LL BE BY INDIVIDUAL ITEM AND SIIALL SIIOW THF TOTAL DELIVERED TO('OUNTY OF I,OS ANGELES DURING THE PRIOR YEAR bR PORTIOu THEREOF 14 ADUI7ION,d TOTAL DOLLAR VALUE SOLD TO ALL PARTICIPATING.IGE�CIES DURIVG'tFIE SAME PERIOD SfIALL BE f-URNISHfD. 13 RETL'RNOFGOODSRECEIV[D� IN DIDDI.YG.YOU AGREE TO ACCEPT FOR CREDIT ANY MERCtI:1NDISF SPECIAL TERMS AND CONDIT[ONS TERM CONTRACT NUMBER :t?663 VENOOR: XEROX CORPORATION PAGE T-NUMHER :T9ASB 6 RETCRNED fV GODD CONDITIOY WftHIN FIVE DAYS AFTER RECEIPT OF G00�5 WITHOUT ANY HANDLING CHARGES:HOWEVER.90 RETURN SIIALi.BE MADE OF.1NY MAl'ERIAI.WIIICII IfAS�EEN PCT MTOOPER4TION OTHER TIIdN FOR TEST. WI{EN PRODUC'f5 DELIVERED FAIL TO�1EE'f SPECIFICATION. � COST OF WSPERION SHALL 9E FOR Af.COU�T OF VENDOR. 13 'fHE COUNTY OF LOS ANGELES RESERVES 7HE RIGIITTO CANCEi,ANY AGREEMENT FORM�L.4TED FROM TIIIS I4QUIRY IF DELIVERY OR SER�ICES PROVE UNSATISFACTORY(DFFAUCf�AYD MAY PROCCRE TNE ARTICLES OR SERVICES FROM OTIIER SOURCFS AND MAY DEDUCT FROM UNPAIU BAI.ANCE DUE THE VFNDOR.4ND/OR�NAY COLLEC.T.�GAINST TII�BOND OR SI;RE'!Y FOR GSCE55 COSTS SO PAID. THE PRICES PAID 6Y THE COU4TY OF LOS ANCELES SHALL 8E CONSIDERED THE PREVAILING FIARKET PRICE AT THE 1'IME SUCH PURCHASE IS MADE. 'I'HE COUN7Y OF LOS ANGELES SHALL BE SOLF JUDGE AS TO SA'fISFACTURY PERFONMANCE. la COUNTY RFSERVFS THE RIGIIT TO AUDIT AND E%AMINE VENDOR'S BOOKS AYD RECORDS REI.Al7�G TO ANY ACTIVITY PERTINENT TO ANY SUBSFQUENT PURCHASEORDEROft ANY RESULTANTAGREEMENT.VENDORSHALL.ATITS E%Pf_NSE.PROVIDE COtIYfY REQUESfED MATERIALS AT TIIE TIME AND I.00ATION DESIGNATED BY COUN'fY. TNIS PROVISION SHALL SURV WE TERMINATION OR EXPIRATION OF ANY � PURCHASE ORDER OR'fHE APPLICABLE AGREEMENT FOR A PERIOD OF FOUR (a)YEARS FROM SUCH DATE. IS CAUOSHA-STA'lEMENTOFCOMPLIANCE THE ITEMS SIIOWN IIL"REIN MUST MEE'!AI.L APPI.ICABLE IACAI..STATE.4ND FED[RAL STATUTES.REGULATIONS,CODES.ETC..INCLUDING BU!NOT LIMITED T9 CAL/OSHA REQUIREMENTS AS S6'1'FONTH IY TNE CALIfORNIA ADMINISTRATIVE CODE.TITLE R.CHAP'!ER 4. SUHMISSION OF A l31D � (fONS'fl'fUTES TNE REFRESENTA'fION OF TIIE VENDOR THAT ALL ITEMS MEET OR EXCEED ALL SUfH APPLICA�LG LAWS.STAI'UTGS.CODLS.ETC..AND 'lIIA'!THE DETERMINATION TIIAT ANY ITEM DOES VOT DO 50 SfIALL BE . GROUNDS.AT THE 07f10N OF THE PURCHASING AGENT,TO TERMINATE OR RESCIND TfI[r�GREEMENT.PURCHASE OR LEASE,AND ENTITLETHF.COUNTV TO ANY DAMAGES SUfFERED 6Y REr�SON THF.RF.OF. THE 11SF OF BRA4D NAMES IN TNIS INVffATION FOR BID IS FOR VENDOR I`lfORMATI04 ONLy AND DOES NOTSIGNIFY COMPLIANCE WITH THE AOOVE fODES AND REGUL\TIONS. In UAb1A(i6101f1!II.UINGS.API'IIKI'FN.\Nf'IS,WDI�IiHNItiIIIN(6tiMU51'Iq' AVOIDED. DAMAGEGUSEDBYCONTRACTOR'SOPERATIONSSHALL�E RF.PAIRED.AS UIREC'fED.AT NO COSTTO THE WUNTY OP LOS ANG[LES. 17 INSURANCF INDENNIFICATION.\ND INSUR�NCE REQUIRFMENTS FOR LOS ANGELES COONTY SERVICE AGREE�fENTS INDEMNIFIG�TION: CUNTRACTORSHALLINDEMNIFY.DEFEND AND HOLD IIARMLE55 COUNTY,A`7D ITS SPECIAI.DISTRICTS.ELECTED AND APPOINTED OFPICGRS,G}IPLOY[E5.AND AGf:4T5 PRON ANO AGAItiST nNY;\VD.4I.1. I..IABIUTY.INCLUDING BUT NOT LIMITED TO DEMANDS.CLdIMS.ACTIONS.FEES COSTS.AND EXPENSES(14CLUDING A'fl'ORNEY AND F%PERT WITNF.SS FEES). ARISING FROM OR CONNE(TED WITH CONTRACTOR'S A('f$AND/OR OMISSIONS dRISING FRObI�\NU/OR REL,\TIFG TO d9Y AGREEhIENT FORhII:LITE�.�S> RPSI.iI_T OF TtIIS INQUIRY GE�ERALI.YSGR.\NCEREQIAREMEN'f5: WITHUUTLIMITI.YGf'ONI'RAC(OR'S INDEM`IIFICATION OF COUNTY.4ND DCRING THE TERM OF ARY AGREEMENT FORNOLATED FROM TNIS I�QIJIRY.(�ON'fRACTOR tiHdLL PROVIDE.IND MAINTAIN.AVD SNALL REQUIRE ALL OF ITS SU&CONTRACTORS TO SIAINTAIN.THE�OLLOWIVG PROGRAMS OF IYSURANCF.SPECIFIED IV.\NY � AGREEMENT FORh1ULATED FRObf'fHI51NQUIRY. SI�+CH INSURANCESHALL � BE PRIM1IARY TO AND NOT CONTRIBUTING WITH ANY OTHER I�SURA>!CE OF SF.LF- INSURANCE PROGRANS UAIN"fAINED BY COIiNTY.:\ND SUCH COVERAGE SH.aLL SPEC.IAL TERMS AND CONDITtONS TERM CONTRACT NUMd'oR :dEh63 !'ENDOR: XEROX CORPURATION PAGE T-HUMBER :T985B � HE PROVIDED ANO MAI,YTAINED AT CONTRACTOR'S OWN EXPENSE. EVIDGNCE OF INSURANCE: CERTIRCATEIS)OR OTHF.R GYIDENCE OP COVER.iGE � SATISFACrORY TO COUNTY SHALL BF.UFLWERED TO PURCFIASING AGE�T DESIGNEE PRIOR TO COMb1ENCING SERVICF.S UyDER ANY AGREF.MENT FORMUTA'fF.D AS A RESULTOF TtI1S INQUIRY.CERTIPIGTE(S)OR OTHF.R EVIDENCE-0F COVERAGE SHALL BE DELIVEREDTO� � ATI'N' __'" SOLIQTATION/CONTR.ICT p _ COUNTY OF LOS ANGELES� ISD I IW NORTH EASTFRN AVENUE RM k(i115 - LOS.INGELES, CA 91�G3 tiUCH C@NTIFICA'fE5 OR OTNER EVIDENCE SfIAI.L: (p SPECIFICALLYII)ENTIFYSUBSEQUENTAGRE[MENT. ' (2) CLEARLY GVIDF.NCE ALL COVERAGES REQUIRED IN SUPSEQIIGNT,\GREF.MENT. (3� CONTAIN iHC EXPRESS CONDITION THAT COUNTY IS TO BE GIVEN WRI77EN NOTICE BY MAIL AT I.EAST TIIIRTY(JO)DAYS IN ADVANCE Of CANCELLATION FOR ALL POI.ICIES EVIDF.NCED ON THE CER'fIFICATG OP(NSURANCE. (J) INCI.UDECOPIESOFTHEADDITIONALMSUREDENDORSEMENTTOTHE COMMF.R(]ALGENERAL LIABILITY POI.If.Y.ADDWGTHF.COUNTY OF LOS AN(iELFS ITS SPFCIAL�ISTRICTS.ITS OFFICITLS.OFFICERS:IND FMPLOYEEti AS INSUREDS FOR ALL ACTIVITIES ARISING PROM SIIBSF.QUF.NT AGREEMENT. f5) IDENTIFY ANY DEDUCTIBLES OR SELF�INSUREU RETENTIONS FOR COUNTY'S dPPROVAL. THF.COUNI'Y RGTAINS THG RIfiHT TO REQUIftE CONTRAGTOR TO Rf:DUCE OR EUMINATE$UCN DEUUC7IBLES OR SFLFdNSURED RETENTIONS AS TNEY dPPI.Y'(O COUNTY.OR.REQUIRE CONTR("I'OR TO PROVIDE A BOND GUARAN7'F:fING PAYMENT OF ALLSUCH RETAINED LOSSES AND RELATED WSTS. INCLUDING.BUT NOT LIMP�ED TO.EXPF.NSF:S OR FEES.OR BO'fH.RELAT[D TO INVESTIGATIONS.CL1IM5 ADMINISTRA"fIONS,AND LEGAI.UEfENSE. SUCH BOND SHALL BF.EXECUTED BY A CORPOR/1TE SURETY LICENSED TO TRANSACT BUSINESS IN THF.Sl'ATE OF CAUFORNIA INSURER FINANCIAL RATINGS:INSUR.4NCE IS TO BF.PROVIDED BY�N INSURANCE � COMPANY ACCf:PI'ABLETO THE COUNTY WITH AN A.M. BEST RATING OF NOT LESS 'fHAN A:VII.UNLF.SSOTIIFRWISF'APPROVED BY COUN'(Y. FAp_pRF.'f0 MAINI'AIN COVF.RAGE: FAILIIRE BY C�ON'I'RACTOR"f0 MAINTAIN THE RF.QUIRED INSURANCE.OR TO PROVIDE EVIDF.NGE OF INSURANCE COVERAGE Al'CEPTA6LG TO COUNTY.SHALL CONSTI'fUTF.A MATERIAL BREACfI OF TFlE CONTRA(T UPON WHICH COUN'fY MAY IMMLDIATEI,Y"fERMiYATF.OR SUSPEND SUBSEQUENT AGREEMENT. COUNTY.AT ITS SOLE OPTION.MAY OB'lAIN DAMAGES FNOM CONTRACTOR RLSULTING FROM SAID BREACH. ALTERNnlIVEI_Y.COUNTY h1AY PUNCHASE SUCH REQUIRED INSURANCE COVERAGE.AND WITHOUT FURTHER NOTIL'E TO CONTRACTOR.COUNTY M.\Y DEDUCI'PROM SUMS DUE TO CONTRAfTOR .\NY PNEMIUM CO5T5 ADVANCED BV COl'NTY FOR SUCN INSURANCE. NOTIFICAI'ION OF INCIDENTS,CLAI.MS OR YUITS CON'fRAI`I�OR SHdLL REPORT � 'fQ COI;NTY: �1) ANY ACCIDBNT OR INCIDENT RFLITING'f0 SFRVICGS PERPORMED GNDER SUBSF.QUENT AGREEMENT WHICH INVOLVFS INJIBY OR PROPERTY DAMAGE wtUCH M�Y RESUI.T IN THE FII.I4G OF A CLAIM OR L�WSIHTAGAINST CONTRACTON AND10R COUNTY. SUCfI REPORT SHALI.�E MADF.IN WRI'fING WITHIN_'1 HOLRS OF OC('IBRENCF.. i2) ANY THIRD PART1''CL�USt OR LdWSUIT FILED AGAINSTCONTRACTOR TRISING PROM OR NELATED TO SFRVIC6S PERFOR�IED BY CONTR.ICTOR UNDER SUDSEQUENT AGREEhIF.NT. �3) TNY IfJURY TO A CUFTRdCfOR EMPLOYEE Wf1IQ1 OCCURS ON COUNTY PROPFRTY. THISREPORTSFIALLBESUBMI7"fEDON.iCOUNTY'NON-F.MPLOVEE INJCRYREPORT' TOTHECOCNTY(ON'fR1CTMA4,1GEft. SPECIAL TERMS AND CONDITIONS TERM CONTRACT f]UtABER :�_'663 V^cN�OR: XEROX CORPONTTION P;.,E T-NUMBER :T9ASB 8 (.t� AtiY LO55.DISAPPEARAVCE.DESTRUCfiON.MISGSF.OR THEF70F.1NY KIND WfiATSOEVER OF COIiNTY PROPERTY.MONIES OR SECL:RITIES ENTRL'STED TO CON'fRnCTORUNDF.RTHETERMSOFSUBSEQCF.NTAGREEMENT. ' COMPENSATION FOR COUNTY WSTS: I`!THE EVF.NTTHATCONTRACTOR FAIIS TOCOMPLY WITN:INY OF'fHE INDEYINIFfCATION OR INSURANCE REQUIREMENTS � OF SU&SEQUENT AGREEMENT.AND SUCH FAII.URE TO COMPLY 6GSL'LTS IN ANY COSTS TO COUNTr.CONTRACTOR SHALL PAY fULL COMPENSA710N FOR ALL WSTS IFCURRED BY COUNTY. I�S6RAYCECOVER.\GEREQUINEMENTSFORSU6-CON'(RACTORS: CONTRACTOR SHALI-ENSURE ANY AND ALL SUB-CONTR�CTORS PERPORMING SERVICES UNDEft SUBSEQIJENT.4GREEMEN'f MEET'fNE INSURdNCF REQUREMEN'fS OF SOBSEQUENT AGREEMENT BY EITIIER: (q CONTRACTORPROVIDING EVIDENCEOFINSURANCF COVERING THF. ,1CfI VITIES OF SU8-CONTRACTOR.OR ' (2) CONTRAf.TOR PROVIDING EVIDENCE SUBMI'RED BY SUB�CONTRACTORS EVIDENCING Tt1AT SUB�CONTRCTORS MAINTAIN TNG REQUIRED INSURANCE COVERAGE. COUNTYR[T,1INSTNERIGHTTOO�TRAINCOPIF.SOFEVIDFNCE . OF SUB�CONTftACTOR INSURANCE COVFRAGE AT ANY TIME. IB IYSUftANCF.f,OVERAGf.RF.QUIREMFNTS: GENERAL LIABILILTY: INSURANCE(W RITTEN ON I50 I'OLICY FORN CG 00 91 OR ITS EQUIVALENT)WITfI LIMITS OF NOT L[SS TfIAN'fllE FOI.LOWING: GENF.RALAGGREGATE: SZMII.LION PRODUCTS/COMPLE'fED OPERATIONS AGGRF.GATE: SI MILLION PF:RSONAL AND ADVERTISING INJURY� 51 MILLION FACH OCCURENCO: 51 MICI.ION 19 AU7'OMOBII.E LIA6ILITY: INSURANCE(WRI7TEN ON I50 POUCY PORM CA 0001 OR ITS F.QUIVALEN'fy WITH A LIM1fITOF LIBILITY OF NOT LESS THAN � SI MILLION FOR EACII ACCIDENT. SUCH INSURnNCE SHALL INCLUDE COVER.\GE PORALL'OWNED"'HIRED'AND"NON�OWNF'D"VEHICLFS.ORCOVERAGH FOR'ANY AUTO'. 20 WORKERS COMPF.NSATION AND EMPLOYF.RS'LIABILLITY: INSUHANCE PROVIDING WORKERS COMPGNS,\TION OFN�FITti. A3 RGQIIIRED 6Y TIIG I.ABUR 1't)f)I�.Ot IIIG 3'fAFk uf C.11.IPORNI.\UR RYa\NY UI'IIkR 5'fA'I'I?.,\NU FOR WHICH WNTRAC70ft IS RESPONSIBLE. IFCONTRACTOR'S EMPLOYEES WILL.BE ENGnGED IN MARPfIME EhIPLOYMENT.COVF.RAGE SHALL PROVIDF WORKERS COMPENSATION DENEFITS AS REQt11RED BY THE U.S.LONGSNORE AND HARBOR WORKERS'COMPENSATION ACT,IONES ACTOR ANY OTNER FEDERAL I.AW POR WHICH CONTRAQOR IS RESI'ONSIBLE. IN.\LL C.\SES.TIIE ABOVE INSURANCE AL50 SHALL INCLUDE EMPLOYERS' LIABILITY COVERAGE WITH LIMITS OF NO7 LESS'fHAN THE FOLLOWING: E.\CH ACCIDENT: 51 MILLION DISf\SE�PULICY LI�/1T: Sf�111.I.ION DISEASE-EACH EMPLOVEE: 51 MILLION 21 ALL PACKAGFS OF HdZARDOUS MATERIALS MUST HF CLEARLY M�RKFD WITH -fHF VROPER SHIPPING NAh1E A�D IDENTIFlGITNN hl!!�IRER AS REQUIRED 9Y ' UEPANTMENT OF TRANSPORTATION TITLE J9.SECTION IP_.JOL , 2I S6CCF.SSf1;L BIUDERS WILL OE REQUIRED TO AUIL M1Id fF.R1AL SAFETY DAT.4 SHEETS(MSDS)TO THE A17ENTION OF Tf1E SAFETY OFFICER AT THE DELIVERY ADDRFSS SHOWN HEREIN WHFN OELIVERY IS TO BE M.4DE DIRECT TO THE USING DEPARTNENT OR TO THE COGNTY OF LOS dNGF.LES, DEP:\R7MENTOF PERSONNEL.ENVIRONMENTAL HEALTH SECTION.iTH FLOOR. 2GIi 50.GRnND d�E.LOS nNGELES.CA 9W07.WHEV DELIVERY IS TO RE N:\DE TO THE CENTR4L WAREHQ4SE ON ELM STREET '_3 ALL CHdRGES. E G_TRANSPORTATION.P�\CKING.INSTdLLATION.SIUST BE SPECIAL TERMS AND CONDITtONS TERM CONTRACT Nl7MBER :i3G63 VENOOR: %FROX GORP02\TION PAGE T-27UMBER :T985B � � 9 INCLUUED IN THE BID. NO CHARGES WILL 8E ALLOWED UVI.ESS SPECIFIED IN TIIE eID. . 2J COUNTY RESER�ES THE RIGHT TO REJECT.IN ITS SOLE DIS(RETION.ANY ' OR ALL BIDS.OR'f0 WAIVE ANY INFORMALITY IN THF.BIDS.A4D't0 RPJECf ANY ITEMS THERE04. COUNTY MAY.AT ITS SOI.E DISCRLTI04. CANCEL THIS S�LIf.ITATION AT AN Y 1'IME PRIOR TO A WARD. � Zi INDENYIFICATION: VENDOR SHALL IYDEMNIFY.DF.FEND ANU IIOLD HARMLE55 COUNTY.ITS.a(iENTS.OFFIC[RS AND EMPI.OYEES FRONI AND AG.�INST ANY AY ALL LIAUILITY. F.XPENSE.INCLUDING DEFENSE COSTS,1YU LEG�1L kEFS..4�D CL.\INS FOR DANAGES OF AVY NATGRF,WHATSOEVER ARISING PROM OR CONNEC7ED WITH VFNDOR'S OPERATIONS.GOODS AND/OR COMMODITIES OR SERVICF.SPROVIDEDIIEREUNDER. Tf11SINUGMNI'fYSIIALLINCLUDE.9UTN0'f AE LIMfI'ED TO CL.�IMS FOR OR BY REASO4 OF.4NY AG'fUAL OR ALLEGED INFRINGENENT OP ANY UNIT[D STATES PATENT OR COPYRIGHT OR ANY ACTUAL � OR ALLEGED TRADE 5[CRET DISCLOSURE. 24 DEFAULT: IN THE EVENT V6NDOR FAILS TO PERFORM HERGUNDER ANU DOES NOT CURG SUCH FAILURE WITNIN FIFTEEN QS)CALFNUAR DAYS OF THF D.4'fE COUNTY'S NOTICF.WAS SENT TO VEN�OR.COUNTY MAY.AT ITS SOLE DISCRETION,CANCEL OR"fGHMINATE TIIIS PL'RCHASL ORD[R. SUCII G\NCELLA'fION OR TERMINATIOY SHALL BF.AT NO COST TO COUNTY. SHOULD COUN"fY 50 CANCEL OR TERMINATF.COUNTY MAY AT P�5 SOLE UISCRETION.PRO(:URE THE ITEMS OR SLRVICES FROM OTHER SOURCES ANU VENDOR SfIALL BE f.l,\BLE TO COUNTY FOR.4NY AND ALL EXCESS COSTS. DETERMINED OY COUNTY, fOR SUCII ITEMS OR SERVICES. 27 NONEXCLUSNITY: NOTIIING HER[IN IS INTENDED NOR SHAL6IT 9E CONSTRUED AS CREATING ANY EXCLUSIVE ARRANGFMEYT WITN VENDOR. 2R INbGPENDF.NTCONTRACIORSTATUS:V[NDORSHALLATALLTIMFSBFACTING N TfIE C.4PACITY OF INUEPGNDLNT CONTRA(TOR. THIS PURCfiASE ORDER IS NOT INTENDED.,\YD SfIALL NOT BE OR CONSTNUED.'!0 CREATE THE RELATIONSHIP OF AGENT.Sf:RVANL EMPLOYFE PARTNERStIIP,IOIN'f VENT�RE OR ASSOCIATION.AS BETWEEN CO1INTY AND VENDOR. THE EMPLOYEES AND TGENTS OF ONE PARTY SHALL NOT BE OH CONSTRUED TO BE.THE EMPLOYEES OR AG[NTS OF THE OTHER PARTY�OR ANY REASON WHATSOEVER. 29 GHATUITIF.S IT IS ISIPROPfR GOR ANY COUNTY OFFICER.Fb1PI.0YGE OR AGHNT TO SOLICI'I'CUNtiIUFR:\1lON.W�WY F�ORM.PHOM.\�'ItONO51iR WI'ftl'lIIE IMPLICATION.SUGGF.S'lION OR STATEMENT THA'f THE PROPOSER'S PROVISION OP THE CONSIDERATION MAY SECLIRF MORE FAVORABLE TREATMENT FOR'fHE PROPOSER IN THE AWARD OF TIIE CON'fRAC7 OR THAT TI{L PROPOSER'S FAILURF.TO PROVIDE SUCH CONSIDERATION MAY NEGATIVELY AFFECT THE COUNTY'S CONSIDERATION OF TIIE PRQPOS[R'S SOBMISSION.A PROPOSER SHALL NOT OFFER OR GIVE. LITFIER DBECTLY OR THROUGH AN INTERMEDIARY.CONSIDERATION,IN ANY FORN TO A COUYTY OFFICER. EMPLOYF.E OR AGEN'I fOR THE PURPOSE OF SECURING FAVOR:\BLE TRF.A'I'NEN'f WITtI RESPEQ TO TIIE AWARD OF THE CONTRACT. A PROPOSF.R tifl,\I.I.IMNb.UL\'I'FI.Y HIiI�RT ANy,\"f7EM(R eY A COUVTY OFFICER.EMPLOYEE OR AGENT TO S061CIT SUCH IMPROPER CONSIDERATION. THF.REPOR'f SNALL 8E MAUE EITHER TO TIIE COGYTY MAN.4GER CHARGED WITII THE SUpERVISION OF TIIE EMPIOYEE OR TO TfIE COUVTY AUDITOR- CON�fROI.I.EHS F.MPf OYEE FR.aUD HOTLINE AT i'_U)97a�091J OR �yfi0)ixA�6361 F.VLURE TO REPORT SLiCH A SOIICITATION MAY RF.SULT IN 'f11E PROI'OSER'S SUBSIISSIqN �EINf,EI.IMI4,\TF:U FROM1I CONSIUE2�TIUN. .\NONG OTIIER ITEM1IS.SU('fI IMPROPER CONSIDF.RA'fION MAY TAKE THF.fORM OF CASH.UISC'OUNTS.SERVICE.THE PRO�ISION OF TRaVEL OR EN"lERTAINMENT OR TANfiIBLE GIfTS. 30 AI.I'fHORIZATION WARRAN'fY CONTRACfOR HEPRESENI'S A4D\V.4RR:1NT5 THAT"fHF PF.RSON EXECI:TING TNIS �.�., +.».: : . SPECIAL TERMS AND CONDITIONS TERM CONTRACT NL*tlBER :32653 VENDOR: XEROX CONPORATIO?l FAGE T-P]UIdBER :T99i8 IO AGREEMENT POR CONTRACTOR IS AN Ali I'fIORIZEU AGEJlT W FIO H.\5 ACT�iAL AUTIfORITY TO BINU CONTR,\(,TON TO EACN AND EVERY TERM.CONDITION.4ND 06UGATION OF TtIIS AGRFEYIEVT AND'ftIAT ALL REQUBEMF.NTS OF CONTWICTOR NpVE BEEN PULFILLED'f0 PROVIDE SUCH ACfUAL TUTYIORITY. ' .��c:.r. ::.,-_ . • PRICE SHEET TERM CONTRACT fIUMBER . J'-663 `1ENOOR: XGROXCORPORATION P\GE T-NUMBER : T9tl58 . il LI\E CO)INODITY6EFVIf,EDESCRIITiOV QUA�'TITV L\IT B9ITPRICE D6WI,]TOFF W. FRON/TO CATAUJG PftICE UNI.ESS SPECIFIED ELSEWHF.RE SHIP TO: COUNTY WIDE � 00001 COMMOD(�Y CODE:985-26�037062 7 MO N!A O.fX1R 1'HOl'OCOPIER�TEHM I.EASE/RENTAI.INCLUDES ALI.,�IODELS -XEROX � 'N1W2 COMMODITYCODE:9A5�26-0516?I I MO N/A O.IXI`F PN07'OCOPIER��LEASE PURGIAS[dNCLUDES ALL � , MODF:LS�XEROX (N100J COMMODITYCODE:W9�27-041622 I MO N1A 0.00� PHOTOCOPIER�FULL SERVICF MAINTENANCE� SFRVICE INCLUDES REPI.ENISHMENT OF OI.ACK TONER/COPY CARTRIDGE/DEVELOPER AND FUSER I.UORICANTS fNOT INCI.UDED TRE fOLOR TONER .tiTAPLES. PAPER.SPECi,\LTY API'LIC.�TION SUPNLY PRODUCTS) IXNNF7 CONMO�ITYCOUE:015-IS-041623 � FA N�A 0002 PHOTOCOPIER-CHEMICALS&SUPPLIES-FOR BOND PAVER TYPE CUPY MAQIINES� XFROX CURR[NT AESf PRICE OOODS COMMODITY CODE:fi00d8�041G24 I l0 N/A U.00'F, PHOTCCOPIER�PURCHASE�.\Ll MODELS XF.ROX fYNMIfi l'UbIM11UIlY1'UUF.�. 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