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Home My WebLink AboutPurchase - Fire Station #71 - Rplcmnt of Ambulance Cab/Chasis & Rfrbshmnt �.a.��,��: ti CITY OF PALM E� � �� t ��-�� a� , �� .��u�_� �� CITY MANAGER'� �FICE ��`��"��?��SG R�.A��G.:._._,, I � STAFF REP � , REQUEST: Replacement of the Palm Desert Fire Station No. 71 ambulance's cab/chassis and refurbishment of its existing patient compartment, at a cost of$86,875, plus applicable taxes. SUBMITTED BY: Stephen Y. Aryan, Assistant to the City Manager DATE: February 12, 2009 CONTENTS: 1. Fire Department Memorandum 2. Frazer Quote RECOMMENDATION By Minute Motion, that the City Council: AUTHORIZE staff to issue a purchase order to Frazer Ambulance in an amount not-to-exceed $86,875 plus applicable taxes. Funds have been budgeted in Fund 530. � Discussion: The Palm Desert Fire Department is requesting replacement of the cab/chassis and refurbishment of the patient compartment, for the ambulance unit serving Fire Station No. 71 (located at Portola Avenue and Country Club Drive). This ambulance (Medic 71) has approximately 87,000 miles and is one of the busiest units, averaging two hundred calls per month. The Fire Department schedules replacement of its ambulance units every five years. This Frazer ambulance is manufactured so that the existing patient compartment can be reused. A new cab and chassis would have to be purchased at time of replacement, resulting in a cost savings in lieu of procuring a new ambulance. This recommended action would prolong the life of Medic 71 for another five years. The total cost for this proposal is quoted at $86,875, plus applicable taxes. Sufficient funds are budgeted in Fund 530. A reserve ambulance will be introduced into service until the unit is delivered. Frazer was selected as the sole source vendor by the Fire Department, as the work performed requires specific equipment and procedures. Staff also inquired about purchasing a cab/chassis unit that can run on alternative fuels. The Fire Department indicated that no such configuration is currently available. Adding a CNG tank to the ambulance can also be problematic due to weight restrictions and equipment space needs. Medic Unit 71 Refurbishment February 12, 2009 Page 2 of 2 This item is scheduled to be reviewed by the Palm Desert Public Safety Commission on February 11, 2009. An oral report will be provided on the Commission's recommendation at the City Council meeting. Staff requests that the City issue a purchase order to Frazer Ambulance to refurbish and remount Medic 71 as detailed in their quote. Submitted by: , tephen Y. Aryan Assistant to the City anager Rcviewed by: Paul S. Gibson Director of Finance/City Treasurer Approved by: c stin McCarthy Interi City Mana G:\CityMgr\Stephen Aryan\Word Dala�,4genda Reports\New Ambulance Chasis.doc �'—'�'� CITY OF Pi4L(�I DE�ERT � � FINANCE DEPARTMENT . INTEROFFICE MEMORANDUM TO: JUSTIN MCCARTHY, INTERIM CITY MANAGER FROM: JOHN RIOS, BATTALION CHIEF DATE: February 3, 2009 SUBJECT: Remount Paramedic Ambulance North Palm Desert Station 71 Request: Approval for the replacement of one cab and chassis, and refurbish existing ambulance box with funds approved in FY 08/09 budget. Background information: The Frazer Ambulance has been a standard ambulance for last nine years, in the Cove Communities. Currently the City of Palm Desert has four of these ambulance units in service. The Frazer ambulance unit is spacious and is self contained for the cornforts of the patient along with the paramedics. These units have been reliable in there daily operation in responding to emergencies, throughout their duration. The Frazer Ambulance is manufactured with the intentions of reusing the patient compartment area. This results in a cost savings over replacing the entire unit. The patient compartment area would be removed and refurbished and placed on a 2009 F350 6.4L diesel XLT chassis. The ambulance unit would be picked by a representative from Frazer Ambulance Inc. and taken to Houston, Texas for the replacement of the cab and chassis. Once the unit is complete, Frazer Ambulance would coordinate the return of the ambulance. Justification: 0 Ambulance units are scheduled to be replaced every five years after a thorough evaluation of the unit's mechanical and electrical components. M71 currently has 86700 miles and is one of the busiest medic units in the surrounding cities, with an average of two hundred �alls a month. � Frazer is the sole source as other vendors do not have the parts and expertise to work on the box component. G:\DOCUMENTS AND SETTIt�GS�DDAWSON.�DF\fUIY DOCiJ1�ENTSW...WDD\B121AMBULANCE COORD\M71 R�NI�UPIT �8.09tCITl'OF PALAld DESERT V1/HITE PAPE�REV 2.03.09.DOC Justi�icatiorte (cont'd) � There are curr�ntly no eablchassis units being r��r�uf�ctur�d with alternative fuels that are available for use writh ambulance unit�. The estirrlate frorr� the manufacturer� is to have them available in 2012. � The option of adding an after market alternative fuel system are not viable due to the equipment space needs and more importantly the additional weight to the ambulance unit. At this teme, the chassis for the ambulance unit will not support a CNG tank. Fiscal impact: See attached quote from Frazer Ambulance. Submitted by: John Rios, Battalion Chief Paul S. Gibson, Finance Director �:l�C3GUf�iEh6TS AND��i 6"Ii��D�1W�C1�.GDF1�lfl+DO�UE��f�lTSiF'�...E�i/�Qth3��4fi91B111��!��QOR�EM71 �E61�OlJ6�IT 0�.09��1�``�Q�F PRLt�s9��E�l��i!lFB��E E�C�f��E��E�2.U3.d9.�CJa� ,.,: o;� �"� �► e� � �.�. � ._�. � +` �� , �� _ . f � January 07, 2009 Deputy Chief Ignacio Otero City of Palm Desert Email: Iotero @ fire.ca.gov Quote#5682D Chief Otero, Per your request we are quoting refurbishing and remounting your Frazer Type I GPM E-1357 onto a 2009 Ford F-350 6.4L diesel XLT chassis with an air suspension system. For your convenience all pricing has been itemized below. 2009 Ford F-350 6.4L diesel chassis w/air suspension system (order chassis red) $ 39,500.00 Heat shielding for new diesel chassis $ 1,500.00 Remount of module(see below) $ 15,500.00 Additional items listed below(per your most recent specs.) $ 16.975.00 Total $ 73,475.00 Remount of module includes: a)New black grille guard with Whelen 400 series red grille and intersect LEDs a.nd new Federal Signal AS 124 speakers b)New console and new Whelen 295SLSA1 siren c)Replace all generator cabling d)New boot plate and boot e)New mounting rubber � Rewire tail lights g)New under hood breakers h)Electrical check-out i)New weatherstrip on doors, new rivets on panels j) Sand, prime and paint module to match Ford F 1 red chassis Additional items for your consideration �er your most recent specs• Fumish& install running boards on chassis $ 450.00 (5) Alcoa aluminum wheels in lieu of steel or painted $ 2,200.00 (3) large map holders at rear of console $ 525.00 Whelen 400 series red steady burn LED on grille guard $ 125.00 Tap 2' feature on siren $ incl. Remove &reinstall your MDT plate w/ swivel,your dual head radio&misc. components $ 650.00 Ignition kill switch for shore po��ver � 225.00 Service& evaluate Onan 5.5 kW generatoi•(send estirr�ate if any repairs �re needed) $ incl. Replace license plate light(B097} $ 50.00 Replace 30 amp shore p�wer receptacle outlet(A3�5.2) $ 150.00 Replace floor w/new Alucobond sub-floor and new Lonseal vinyl floor&replace floor threshold w/aluminum shark grip coated threshold $ 3,000.00 Retrofit CPR seat with aluminum box and stainless steel cover $ 650.00 Replace all cabinet doors with polycarbonate scratch resista.nt doors $ 600.00 New powder coated aluminum laydown oxygen box (1A056) $ 650.00 Replace lower driver's side wall with stainless steel $ 750.00 New squad bench stainless steel wrapper w/hole for trash can in top $ 650.00 Modify A/C door with air deflector $ N/C Replace comer stone guard caps &wheel well panels with treadbrite, additional treadbrite over rear bumper panels $ 700.00 Pickup &return delivery of module $ 5,600.00 Optional items (not includerl in above Total� Furnish and install a new 5.5 kW gen. set,modify compartment including new door, new EfI tank &EFI fuel pump assy. $ 7,200.00 Retrofit air conditioner compartment w/new Cruisair A/C unit, new style exteriar access door and interiar wa11 panel $ 4,000.00 Stripe chassis &module only $ 850.00 3M lime-yellow diamond grade conspicuity tape with red overlay on rear wall around rear doors only including inside a111ower main entry door panels $ 1,200.00 3M lime-yellow diamond grade conspicuity tape (8" strips) on four compartment door inner panels $ 150.00 Thank you for the opportunity to quote this job. If you have any questions please call me at 888-372- 9371. Best Regards, ��- Adolph Garcia Frazer, Ltd.