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Home My WebLink AboutC28030A - CO1 - Country Club Curb Ramp Retrofit � CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT STAFF REPORT REQUEST: Approve Change Order No. 1 to Contract No. C28030A with Contreras Construction for the Country Ciub Drive Curb Ramp Retrofit (Project 619-08) SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works APPLICANT: Contreras Construction Company 81-149 Indio Boulevard Indio, California 92201 DATE: February 26, 2009 CONTENTS: Change Order No. 1 Project Cost Worksheet Vicinity Map Recommendation: By Minute Motion: 1. Approve Change Order No. 1 to Contract No. C28030A in the amount of$10,009 for the Country Club Drive Curb Retrofit; 2. Authorize the transfer $10,009 from contingency to base; and 3. Authorize the Mayor to execute said Change Order No. 1. Discussion: On September 11, 2008, City Council awarded Contract No. C28030A in the amount of $129,600 to Contreras Construction Company of Indio, California, for the Country Club Drive Curb Ramp Retrofit to conform with current Americans with Disabilities Act (ADA) standards. During the course of the project, three additional curb ramps were identified as requiring truncated domes at a cost of $2,400 ($800 each). There was also 1,087 square feet of sidewalk identified as being non-compliant with the ADA thus requiring removal and replacement at a cost of $7,609 ($7 per square foot). Including these improvements in the project will bring the curb ramps along Country Club Drive from Washington Street to Eldorado Drive and from Portola Avenue to Monterey Avenue into compliance with ADA. Staff Report Approve Change Order No. 1 for Contreras Construction (Contract C28030A) Page 2 of 2 February 26, 2009 Funding for these additional improvements is available in Country Club Pavement Rehabilitation, Account No. 400-4311-433-4001. Therefore, staff recommends that City Council, by Minute Motion, approve Change Order No. 1 in the amount of $10,009, move the same amount from contingency to base, and authorize the Mayor to execute the same. Prepared By: Departme t e : i �'✓ �. Aaron Kulp � Mark Greenwood, P.E. Associate Engineer Director of Public Works Approv : Homer Croy Paul S. Gibson ACM for Devel ment Services Finance Director � sti McCarthy CITY COUNCILACTiON Actin City Man er APPROVF,D—� DF.NIF,D /bl RF,CEIVED.�____�_OTHER MEF,TING DATE ' - � AYES: J o i � �� > NOES: n��ne, AI3SENT: /1�0�e- ABS'I'AIN: �✓l VERI�IF,D I3Y: E Ori�;inxl on File w�ith City Clerk s Oftice G:IPub WorkslStaff RepoRs120091February 26104 Country C/ub Pavement Rehab CO 1 for Contreres C28030A Projed No 619-081SR Approve COtil for Cont�eras to � C28030A.docx �� 5�� Contract#/P.o.# C28030A 015710 {� T Change Order No. � CV��`�� ContingencY� YE NO Contract Purpose Country Club Drive Curb Ramp Retrofit(Project 619-08) Account►vo. 400-4311-433-4001 ConsultanYs Name Contreras Construction Company Project No. 619-08 address: 81-149 Indio Boulevard; Indio, California 92201 vendor No. 166 You are hereby requested to comply with the following changes from the contract plans and specifications: DESCRIPTION OF CHANGES DECREASE INCREASE Su lemental Plans, S ecifications,and Directives dated Attached In Contract Price In Contrdct PriCe Installtion of ADA Compliant Curb Truncated Domes at 3 additional locations 2,400.00 3 ramps at $800 perramp Removal and Replacement of non-ADA compliant sidewalk 7,609.00 1,087 sqft at $7 per sqft TOTALS: - 10,009.00 NET CHANGE IN CONTRACT PRICE: 10,009.00 JUSTIFICATION: During the course of the project three additional curb ramps were identified as requiring truncated domes at a cost of $800.00 each. Also 1,087 square feet of non-Americans with Disabilities Act (ADA) compliant sidewalk were identified as requiring removal and replacement, at a cost of$7.00 per square foot. Including these improvements in the project will bring the curb ramps along Country Club Drive from Washington Street to Eldorado Drive and from Portola Avenue to Monterey Avenue into compliance. OTAL BUDGET FOR PROJECT: + $150,000 CONTINGENCY: L�ess: Expend.& Encumb. To Date: - $129,600 AmountApproved byCoi.ncil: + $12,960 Less:This Change Order Amourit: - $10,009 Less: Prior Change OrcJer(s): - $0 BALANCE OF BUDGET Less: This Change Order. - $10,009 REMAINING FOR PRQIECT: 10,391.00 Balance Remaining of Coritingency: 2,951.00 The amount of the Contract will be increased by the Sum of: Ten Thousand. Nine Dollars and No Cents ($10,009.00). G:\PubWorks\Staff Reports\2009\February 26\04 Country Club Pavement Rehab CO 1 for Contreras C28030A Project No 619-08\Contract Change Order.doc See reverse ... Contract C28030A Change Order No. 1 Continued from front This Change Order covers changes to the subject contract as described herein. The Contractor shall construct, furnish equipment and materiafs, and perform all work as necessary or required to complete the Change Order items for a lump sum price agreed upon between the Contractor and the City of Palm Desert, otherwise referred to as Owner. Contract Time Extension 0 Days. Revised Contract Total $139,609.00 The undersi�ned Contractor approves the foregoing Change Order# 1 as to the changes, if any, in the contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said Change Order# 1 . The Contractor agrees to furnish all labor and materials and perform all other necessary work, inclusive of that directly or indirectly related to the approved time extension, required to complete the Change Order items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Change Order shall be effective when approved by the Owner. Execution of this Change Order by the Contractor constitutes a binding accord and satisfaction that fully satisfies, waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of or related to the subject of the Change Order, whether known or unknown, including but not limited to direct and indirect costs and/or damages for delay, disruption, acceleration, loss of productivity, and stacking of trades, as well as any and all consequential damages. This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. 1. REQUESTED BY: 2. ACCEPTED BY: DEPARTMENT HEAD CONTRACTOR Date Accepted 3. CERTIFIED FUNDS AVAILABLE: 4. APPROVED BY: FINANCE DIRECTOR ROBERT A. SPIEGEL, MAYOR Date Approved NOTE: No payments will be made prior to City Manager and Council approval CITY MANAGER Date Approved G:\PubWorks\Staff Reports\2009\February 26\04 Country Club Pavement Rehab CO 1 for Contreras C28030A Project No 619-08\Contract Change Order.doc See reverse ... 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