HomeMy WebLinkAboutWaiver of Fees - 9th Annual Ed Mullins PicnicCITY OF PALM DESERT
COMMUNITY SERVICES DEPARTMENT
STAFF REPORT
REQUEST: REQUEST FOR WAIVER OF FEES ASSOCIATED WITH THE
HISTORICAL SOCIETY OF PALM DESERT'S 9TH ANNUAL ED
MULLEN'S PICNIC IN THE PARK
SUBMITTED BY:
DATE:
CONTENTS:
Recommendation:
Pat Scully, CFEE, Senior Management Analyst
January 22, 2009
Letter of Request from the Historical Society of Palm Desert
By Minute Motion, waive fees associated with the Historical Society of Palm
Desert's 9th Annual Ed Mullen's Picnic in the Park scheduled to be held on Sunday,
March 29, 2009, at Pavilion No. 1 in the Palm Desert Civic Center Park.
Background:
The Historical Society of Palm Desert has scheduled its 9th Annual Ed Mullen's Picnic in
the Park at Pavilion No. 1 in the Civic Center Park to express its appreciation to the
individuals and organization that supports its many programs throughout the year as listed
in the attached correspondence. This will also provide an opportunity for its members to
meet in an environment conducive to the goals of this organization. Historical Society
volunteers will set up the event and will clean up afterwards. City staff will be on site the
day of the event to provide extra waste receptacles and assist event organizers. Event
organizers are requesting that the required fees be waived, which incluceE a r€ s ;ti•±n -
fee of $100 and one maintenance worker for 7 hours at $40 per hour for a to al of $18C.
Staff ecommends approval of this request to waive fees associated with the 9'' E nriu: I kd
MuI 4 's Picnic in the Park on Sunday, March 29, 2009, at a total cost of $I383
ATRICIA SCUT LY PAUL GIBSON p p
SENIOR MANAGEMENT ANALYST
j'SHEILA R. GILLIGAN
ASSISTANT CITY MANxCGER
DIRECTOR OF FINANCE/CITY -"Ftf S
MCCARTHY
IM CITY MAN
December 29, 2008
Ms. Pat Scully
Senior Management Analyst
City of Palm Desert
73-510 Fred Waring Drive
Palm Desert CA 92260
RE: Reservation of Large Pavilion
Sunday, March 29, 2009
Dear Pat:
This letter is written to confirm scheduling of Sunday, March 29, 2009 for the
"Ed Mullins Annual Picnic in the Park". This event is a social gathering for our
members, their families and friends and not considered a fund raiser.
As a 501(c)(3) non-profit organization, we request waiver of fees for reservation
of the large Pavilion in Civic Center Park. Setup would commence at 9:00 a.m.
in order to be ready for the 11:00 a.m. "social hour" and Noon lunch. Tear down
and cleanup should be completed no later than 5:00 p.m.
We would again appreciate, if available, the transportation to and from the
Pavilion you so kindly provided for our members and those of us who have to
"tote" the boxes.
Thank you for your continued assistance. If you need additional information,
please call the office or my home (760/347-9606),
cerely,
Barbara K. Eastes
President
72-861 El Paseo Dr., Palm Desert, CA 92260
P.O. Box 77, Palm Desert, CA 92261
760.346.6588 0 archive.hspd@verizon.net www.hspd.org