Loading...
HomeMy WebLinkAboutParks & Rec Cmsn - 05/05/09 � � CITY OF PALM DESERT ����� PARKS & RECREATION COMMISSION � � MINUTES MAY 5, 2009 I. CALL TO ORDER Chairman Barnard convened the meeting at 8:30 a.m. II. ROLL CALL Present: Excused Absence Chairman Michael Barnard Commissioner Julie Munson Commissioner Phill Babcock Commissioner Jerry Dawson Absent Commissioner Randy Guyer Vice Chair Roger Dash Commissioner Deborah Hall Commissioner Terry Schukart Commissioner Kim Housken Staff Present: John Wohlmuth, City Manager Homer Croy, ACM for Development Services Janis Steele, Parks and Recreation Services Manager Jay Niemczak, Parks Facilities Manager Ryan Stendell, Senior Management Analyst Monica Loredo, Administrative Secretary CiTY COUNCII,ACTiON Guests: APPROVF,D nr�virn Cindy Finerty, Councilmember R[?CF.IVED� �,I� OTEIrR Van Tanner, Planning Commissioner � Rob Ballew, Family YMCA of the Desert�F�T[NG DATF. �v�s:.����,�� �n�,�nerf____Tr_�� �S'���`'��/ Craig De Witt, Desert Recreation District L��'��'�`'�� Laura McGalliard, Desert Recreation Dis����' � Gina Tenorio, The Desert Sun � ` ��'NT: �°nP AI�STAIN: N��� III. APPROVAL OF MINUTES vr�►r��:n 13V ��� r� Original on Fite witl� City Clerk's Office A. MINUTES OF THE MEETING FROM APRIL 7, 2009 Minutes of the meeting from April 7, 2009, were approved as submitted. Motion moved/seconded by Dawson/Hall, and carried by a 1 PARKS AND RECREATION COMMISSION MINUTES MAY 5, 2009 6-0 vote with Vice Chair Dash and Commissioners Munson and Schukart ABSENT. IV. ORAL COMMUNICATIONS - None V. UPDATES OF PROJECTS/SCHEDULES/BUDGETS/MASTERPLAN A. WINDSTORM DAMAGE Ms. Steele reported that there were some trees damaged due to the windstorm. The most notable damage was the amphitheater, which the shade structure was totally destroyed. She noted that down trees would be removed within the next couple of days. Commissioner Housken mentioned that the trees are inventoried, and asked if when a tree is removed is it then removed from the inventory. Mr. Niemczak replied that it is noted in the inventory. Commissioner Housken inquired how they are identified. Mr. Niemczak answered that they are identified by diameter, global positioning system (GPS), and species. Commissioner Hall asked if the trees are being replaced. Mr. Niemczak responded that a couple at the soccer park will be replaced, and others were pruned. B. AMPHITHEATER UPDATE Ms. Steele stated that there are pictures of the current condition of the shade structure in the agenda packet. Most of the shade structure is gone. She informed the Commission that Staff has communicated with the vendor that usually does the City's other shade structures for an estimate to repair the damage. She indicated that the cost to remove the remaining structure and replacement of only the canvas is estimated to be $215,000. The price does not include if there is any structural damage. She noted that a structural engineer would have to be brought in to take a look at it. Ms. Steele mentioned that the insurance adjuster was out last week. The adjuster took pictures and received information that he needed. She recounted that there was a subcommittee formed that consisted of Councilmembers Benson and Ferguson, Commissioners Dawson and Guyer, Mr. Carlos Ortega, Mr. Homer Croy, and Staff to discuss a new design for the amphitheater. Ms. Steele communicated that the subcommittee came up with a design that was included in the agenda packet. She mentioned that she brought it up at the City Council study 2 G:IDevServiceslMonica LoredolWord DatalParks&ReclMinutes12009 MinuteslSS-09.min.docx PARKS AND RECREATION COMMISSION MINUTES MAY 5, 2009 session. At the time of the study session, Staff thought that it was going to cost between $400,000 and $500,000. She now has an exact cost for the design, which will cost $387,000. Ms. Steele commented that Staff is going to the City Council meeting on May 7, 2009, to get approval to bid the project out. The project would include removal of current structure and shade. She noted that the new design would provide more shade. She also noted that it may take 13 weeks to replace, and hope to have it done while they are over-seeding the park. Commissioner Hall asked how much would be covered by the insurance company. Mr. Niemczak responded that the insurance would only cover the canvas part of the shade structure ($215,000). Commissioner Hall inquired if the insurance would cover the structure if it turns out that it is damaged. Mr. Niemczak responded that when he talked to the Risk Manager, he said that the insurance would cover the existing structure. Commissioner Hall clarified that if the City does not choose to replace the shade structure fabric with the new one, does the City still recoup some of the money. Staff replied yes. Mr. Rob Ballew, Family YMCA of the Desert, inquired if there still would be concerts and movies in the park. Ms. Steele responded that the subject was discussed at the study session, and a decision was made to have the 4th of July event. However, continue looking at having concerts and movies in the park at a different time of year when it is a little cooler. She added that the City Council would like a committee or group formed to take a look at it. It was noted that the program was cut by three percent (3%). Commissioner Dawson inquired if there was a cost for inspecting the shade structure frame. Mr. Niemczak responded no. He mentioned that the representative stated that it might not be damaged, but they need to make sure. Commissioner Dawson commented that the cost could keep going up matching the cost of tearing the whole thing down. Ms. Steele stated that it could. Mayor Pro Tem Finerty commented that the best case scenario is $172,000.00, and could go south from there. Ms. Steele responded that if they were to replace the whole thing, the estimate cost of $387,000.00 is to replace the whole structure. The cost could be less depending on the bids. She noted that the insurance reimbursement is deposited into the 3 G:IDevServiceslMonica LoredolWord DatalParks&ReclMinutes12009 MinuteslSS-09.min.docx PARKS AND RECREATION COMMISSION MINUTES MAY 5, 2009 General Fund or some other fund in the City. She noted when the structure is replaced the cost would be paid from the Capital Improvement Project (CIP) funds. Mr. Tanner, Planning Commissioner, asked why the insurance would only pay $215,000.00 with a cost of$387,000.00. Ms. Steele answered that the insurance is only replacing what is damaged, minus a $5,000.00 deductible. Mr. Tanner inquired if the structure is damaged would the insurance carrier cover it. Ms. Steele replied yes, it just has to be determined. She noted that the Risk Manager is working closely with them. Commission Guyer commented that why it would be necessary to replace the structure at this time. Ms. Steele responded that it is used a lot. Aesthetics was also mentioned. Commissioner Guyer inquired if it was possible to receive and save the insurance funds until a time there is enough money to build something that they really want to do, rather than building something right now that they might not want in five years. He asked if it is possible. Ms. Steele stated that anything is possible. Commissioner Guyer commented that the design in the agenda packet was not everyone's favorite. Mayor Pro Tem Finerty asked if the City is liable if there is another big windstorm, and the City did not address the structural damage. Commissioner Guyer stated that in that case, the structure could be taken down. Ms. Steele interjected that the amphitheater is used frequently, and there have been some events recently and it has been very hot. Commissioner Guyer voiced that he is afraid they are going to be in a position where they are going to spend the money now, and then four or five years from now, they are going to say that they could have done better if they would have waited. Commissioner Dawson commented that he was confused. He thought the design is what the committee finalized. Ms. Steele replied that it is. Commissioner Babcock stated that he does not see how they could move ahead with a new canvas. He mentioned that they had one design that 4 G:1DevServiceslMonica LoredolWord DatalParks&ReclMinutes12009 MinuteslSS-09.min.docx PARKS AND RECREATION COMMISSION MINUTES MAY 5, 2009 could not pass the� wind test, and is concerned they will have the same problem. He voiced that the acoustics need to be improved. Commissioner Dawson remembered from the committee meetings and decision-making process that they went through several iterations that included Councilmembers Benson and Ferguson. He indicated that the committee looked at many different options with the objective of making sure it was acoustically good so that sound is projected as much as possible without amplification. In addition, it would not be so susceptible to wind damage, and aesthetically it would not look commercial but aesthetically proper for Palm Desert. After all the redoing, the final design is what is being presented, and the best plan that they could come up with. Commissioner Dawson commented that shade projects out the front, which helps with the acoustics and provides shade to the front. In addition, it allows for see-through. He indicated that the project was stopped due to financial problems, and now there is a relief due to the insurance company. Now there is an impetus to replace it because leaving the structure might not be as safe and the City would be liable. Commissioner Dawson stated that they need to act, and recommended taking the appropriate steps to move forward. Chairman Barnard informed that Commission that Mayor Pro Tem Finerty is sitting in while Mayor Spiegel is on vacation. He also noted that the City Manager is also present. C. APRIL PARK INSPECTIONS Ms. Steele reported that the inspections are included in the packet, and asked the Commission if they had any questions. She mentioned that there was a suggestion to add signage with the distance of the trail at Ironwood Park. Ms. Steele indicated that they would probably add signage at all the parks because they constantly get asked. Commissioner Hall commented that she inspected Washington Charter, but did not fax the form. She mentioned that the park gets a lot of use due to the school, and there is a lot of wear and tear. Commissioner Hall inquired if the toughest grass is being used. Mr. Niemczak responded that they plant Bermuda in the summer, which is pretty tough. They try to overseed the park during the winter time, but there is not enough time for the grass to come in before the kids are back on it. 5 G:IDevServiceslMonica LoredolWord DatalParksBReclMinutes12009 Minutes15-5-09.min.docx PARKS AND RECREATION COMMISSION MINUTES MAY 5, 2009 Ms. Steele noted that the Washington Charter playground is on the five- year CIP replacement plan, and due to be updated this year. If the budget is approved in June, funds will be available. D. CIVIC CENTER OVER-SEEDING SCHEDULE Ms. Steele reported that the schedule has to be determined early on because it has to be included in the park maintenance contract, and in meetings with the user groups. She briefly went over the schedule. Mr. Tanner asked about over-seeding at Hovley Soccer Park. Mr. Niemczak responded that they do not normally over-seed it, but they will throw some rye down so that it does not get too bad. Commissioner Guyer asked Ms. Steele how other cities handle that situation. She replied that they do not over-seed. She noted that La Quinta was asking her what we do because our soccer park looks nice compared to most. Ms. Steele mentioned that it helps when they close it down for the summer. E. ECONOMIC IMPACT OF PARKS AND RECREATION Ms. Steele stated that she provided information regarding the economic impact of parks and recreation. She asked the Commission to identify finro or three points that they feel are important, and that can be utilized to market the parks and/or programs. She will then bring the item back to the next meeting for discussion. Commissioner Housken asked Ms. Steele if she wanted the list now or something written. She answered that she would like to have it written so that she could put something together, and they could all discuss it. Ms. Steele said that they could also be faxed in with the park inspections. Chairman Barnard gave a deadline of May 15. Commissioner Guyer clarified that what Ms. Steele wants from the Commission is to use what they already have. She replied yes. Commissioner Housken commented that she went through the information. She wondered if the parks are for Palm Desert residents or are the parks more for economic development, specifically tourism. She found the balance of both fascinating considering what Palm Desert does represent. Commissioner Housken stated that she was struggling with that. 6 G:IDevServiceslMonira LoredolWord DatalParks&ReclMinutes12009 MinuteslSS-09.min.docx PARKS AND RECREATION COMMISSION MINUTES MAY 5, 2009 Chairman Barnard inquired if the Marketing Committee ever looks at the parks. Ms. Steele responded that she does not recall. She commented that was one of the things that she thought of. If they come up with a priority list, they can take it to the Marketing Committee. Commissioner Babcock commented that while traveling around on his bike to other cities and towns that had parks, he found that people seemed to be calmer and nicer. He noted that it was not a scientific method. It was an observation that he and his wife made while they would stop to have lunch in the parks. Commissioner Housken mentioned that she found it interesting that one of the statements said, "2/3 of the people live on golf courses do not play golf." She noted that to her, that ventures into planning issues and the balance of open space versus sustainability and increasing density. There are a lot of issues that are tied together. Commissioner Housken felt that they should address "GRAMPIES": Growing [number of] Retired Active Monies People In Excellent Shape). Commissioner Dawson thanked Ms. Steele for bringing the whole concept to the Commission. He believes the discussion and the result from the discussions will be materially effective. Chairman Barnard requested that the Commission give their written comments to Ms. Steele so that they could be added to the agenda in June. F. IRONWOOD IRRIGATION CLOCK Mr. Niemczak reported that a Calsense irrigation controller is going to be installed at Ironwood Park. The system monitors the irrigation, valves, and lines. He noted that Ironwood Park is the last park being retrofitted with the Calsense system. Ms. Steele commented that at Ironwood Park there is a well site on the corner as you face the park off to the far left corner. She noted that the well site is owned by Bighorn, and they need to do some dritling. Bighorn is contacting the surrounding residents. Additionally, there are other issues with different City departments. She informed the Commission that once it moves forward, Bighorn is going to tear down the wall on the backside of the well site; and will need to disturb park landscaping to install sound barriers. Staff has gone out to Ironwood to take pictures of current landscape. They made a list of all plant species and the costs for plant replacement including irrigation. Bighorn is willing to replace 7 G_1DevServiceslMonica LoredolWord DatalParksBReclMinutes12009 MinuteslSS-09.min.docx PARKS AND RECREATION COMMISSION MINUTES MAY 5, 2009 everything as it was before. She noted that work may begin before the next Commission meeting. Commissioner Hall asked if they will be replacing the block wall. Ms. Steele replied yes. Commissioner Housken commented that at the south end of the Ironwood Park parking lot there is another well that is not being used by Bighorn that they only have an easement for. She said that she is not sure if that is something that Parks and Recreation might be interested in discussing with Bighorn to reclaim that area since they do not anticipate using it in the future. G. LOCAL ARTIST SHOWCASE AT THE CIVIC CENTER PARK Ms. Steele mentioned that she received a call from Mr. Mike Aspell saying that they are interested in participating in the showcase. She communicated that Mr. Aspell also has a band, and has contacts with music stores. He is interested in assisting 1201 Collective by offering their services free of charge. Ms. Steele stated that this item would be going to the City Council meeting on May 21. She noted that Mr. Aspell would be at the Council meeting. She explained that they are proposing a series of five concerts in August and the first week September, from 6:00 to 9:00 p.m. on Friday nights. Ms. Steele reminded the Commission that Commissioner Schukart suggested at the last meeting to contact the Public Safety Academy to find out if the Explorers would be available to be present at the concerts. Commissioner Guyer inquired if there would be a battle befinreen Mr. Aspell's group and 1201 Collective. Ms. Steele replied that she did not think so. She stated that she spoke with Mr. White with the 1201 Collective, and he is excited to work with Mr. Aspell. Commissioner Hall asked if the replacement of the amphitheater would affect the group. Ms. Steele answered that the structure would not be there, and the group did not seem to mind. H. PICKLEBALL Mr. Niemczak reported that at the February 26 City Council meeting, the Council rejected the Hovley Soccer Park project of building additional amenities with one of the amenities being pickleball. He communicated that a resident that plays pickleball attended the Council meeting, and recommended converting the Cahuilla Hills tennis courts into four permanent pickleball courts for an approximate cost of$3,000.00. s G:IDevServiceslMonica LoredolWord DatalParksBReclMinutes12009 Minutes15-5-09.min.docx PARKS AND RECREATION COMMISSION MINUTES MAY 5, 2009 After the meeting, Staff received many calls from tennis players not wanting the tennis courts changed into pickleball courts. As an alternative, Staff identified the community gardens area at University Park East to accommodate a new pickleball court. Ms. Steele stated that the Mayor requested that this item be taken back to the City Council on May 7. She also noted that there is a study session in the Administrative Conference Room on May 7 at 2:30 p.m. with a presentation of a video that demonstrates how pickleball is played. Commissioner Dawson asked if the project at Hovley Soccer Park is on hold. Ms. Steele replied that the project was not approved by the City Council. Commissioner Dawson inquired if it was not approved due to the cost. Ms. Steele answered yes. Ms. Steele noted that the residents near Cahuilla Hills were not excited when pickleball lines were painted on the courts about a year ago. Commissioner Dawson commented that pickleball is a growing sport, and more people are going to want permanent courts. He mentioned that even if the courts are built at University Park East, and there is money in the future to build courts at Hovley Soccer Park; there still may not be enough courts three or four years from now. He feels that they would be in good shape with this plan. Commissioner Babcock inquired if there are any real figures on how many people are playing tennis and pickleball. He mentioned that when he takes his dogs to the dog park, he does not see many people playing tennis. He thinks there are still more tennis players than pickleball players. Commissioner Guyer voiced that he does not see the City being able to dedicate anything to either one of them. They are going to have to figure out how the could co-exist like a gymnasium co-exists with basketball, volleyball, etc. because they cannot afford to build tennis courts and pickleball courts for both groups. It is going to be a scheduling situation. Mr. Niemczak voiced that the tennis players biggest concern is the height of the net because it is not put back to the correct height. Commissioner Guyer stated that he understood that the pickfeball players have a quick and easy way of changing the net heights. He commented that they have to work in a direction where they could co-exist. 9 G:IDevServiceslMonica LoredolWord DatalParks8ReclMinutes12009 MinuteslSS-09.min.docx PARKS AND RECREATION COMMISSION MINUTES MAY 5, 2009 Commissioner Hall asked why the tennis players do not like the striping. Ms. Steele responded that the lines are confusing to them. She mentioned that Staff was asked to take a look at Freedom Park as well for dual usage, and that they are currently looking at costs. Commissioner Housken inquired if the pickleball court at University Park is for a single court, and what the total cost for the project at Hovley Soccer Park. Ms. Steele responded that the cost at Hovley Soccer Park was $175,000.00. The cost included a community garden at Hovley Soccer Park and University Park, horseshoe pits, petanque courts, and shaded picnic areas. Commissioner Housken stated that $20,000.00 seems like a lot for a single court. In her opinion, she rather spend more money and have several courts dedicated to pickleball. It seems like an expensive experiment to see if there is a big need for pickleball. She noted that she plays tennis at the Civic Center Park on most Wednesdays. There are six courts, and rarely are all six courts being used. She suggested maybe surveying the Civic Center tennis courts to find out how often the courts are used. Mayor Pro Tem Finerty stated that if the item is on the City Council agenda for May 7, she would like a vote on restriping one of the six tennis courts to two pickleball courts at the Civic Center Park. She commented that most people are going to think it is too far to drive to University Park, plus it is too windy. She stated that it is too much money and a poor location. Mr. Tanner commented that he seldom sees the Freedom Park tennis courts being utilized, and it might be something that Staff may want to look at too. Chairman Barnard clarified if they are looking at restriping one tennis court at the Civic Center and one at Freedom Park. Mayor Pro Tem Finerty interjected that she would like to start with Civic Center Park by adding two pickleball courts rather than messing up one tennis court with the lines. She stated that she would like the Commission's recommendation if it is going to the City Council on May 7. Commissioner Hall inquired if stripes would be painted on the tennis court or would it be changed to a pickleball court. Ms. Steele responded that for one court it can be restriped. For two pickleball courts, they would need to remove the tennis court. 10 G:IDevServiceslMonica LoredolWord DatalParks&ReclMinutes12009 MinuteslS5-09.min.docx PARKS AND RECREATION COMMISSION MINUTES MAY 5, 2009 Commissioner Guyer elucidated that Mayor Pro Tem Finerty suggested taking out one tennis court and adding two pickleball courts. Ms. Steele commented that is what she is hearing. Mayor Pro Tem Finerty stated that is an option. She affirmed that the two pickfeball courts are an option. She noted that the Council would like feedback from the Commission so that they can determine what they need. Mayor Pro Tem Finerty added that she remembers Mayor Spiegel saying that people are going to use what's within a three-mile radius of their home. Ms. Steele interjected that the Cahuilla Hills tennis courts are not close to anyone, and they are used quite frequently. Mayor Pro Tem Finerty commented that with the wind, University Park is not her ideal area. Commissioner Dawson asked what the cost would be to change out a tennis court at the Civic Center. Ms. Steele replied that she did not know. Commissioner Housken inquired if the YMCA is having pickleball classes. Ms. Steele answered that no one is having classes at this time. She noted that the Desert Recreation District had pickleball classes, but no longer is. Mr. Chris Thomas, pickleball representative, commented that the only pickleball classes will be offered at College of the Desert (COD). It will be indoors during the summer. Mayor Pro Tem Finerty asked what lines are being used at COD, and if the class will be in the gymnasium. Mr. Thomas responded yes. He explained that they have six badminton courts that are the same size as pickleball courts. All that has to be done is lower the net. Mr. Thomas stated that he agrees with Mayor Pro Tem Finerty that University Park is too windy. He noted that Freedom Park came up at a Commission meeting in April 2008, and the Commission said Freedom Park is too windy. He feels it is just as windy at Freedom Park, but more so at University Park. Mr. Thomas commented that in terms of usage, he is up to 23 days. Although it was not an independent survey, morning usage pickleball versus tennis at 7:30 or 9:00 a.m. for two hours, there are ten pickleball players to one tennis player. If the City considers taking one tennis court at the Civic Center and converting it into a pickleball court, he 11 G:IDevServiceslMonira LoredolWord DatalParks&ReclMinutes12009 Minutes15-5-09.min.docx PARKS AND RECREATION COMMISSION MINUTES MAY 5, 2009 suggested making it into four pickleball courts. He noted it has been done in San Diego. He feels that at least two pickleball courts would cover the needs of pickleball players. If you have four courts, you can offer free clinics and mini valley tournaments. Mayor Pro Tem Finerty suggested that Mr. Thomas attend the next City Council meeting. Mr. Thomas mentioned that the notice for the study session states that the City Council is going to meet in the parking lot then go out to the tennis courts. Ms. Steele interjected that the study session is going to be in Administrative Conference Room. Mr. Thomas asked if there is a DVD being provided to demonstrate pickleball. Staff replied yes. Commissioner Guyer asked Mr. Thomas to explain what it takes to convert a tennis court to a pickleball court. Mr. Thomas explained that at Cahuilla Hills the lines are painted for pickleball. He takes a bungee cord and puts it on the top, and clips it down at the metal brace at the bottom to 34 inches. Once they are through, he takes off the bungee cord and leaves. He noted that as long as they put the net back, the tennis players don't care. He also noted that it is 36 inches for tennis and 34 inches for pickleball in the center. Commissioner Guyer inquired if the change makes any difference in the net after he leaves. Mr. Thomas replied no. It goes back to where it was. Commissioner Guyer commented that it is pretty easy for both tennis and pickleball to co-exist as long as the lines are down. Mr. Thomas agreed. Commissioner Guyer moved to add Pickleball to Unfinished Business (see below). Commissioner Housken seconded the motion, and carried by a 6-0 vote with Vice Chair Dash and Commissioners Munson and Schukart ABSENT. I. SOCCER PARK FERTIGATION Mr. Niemczak explained that fertigation is a way to inject fertilizer into the main irrigation line. He mentioned the system is new, and that it is reasonable to try it out at Hovley Soccer Park. The system allows for more uniform application of fertilizer, and eliminates growth spikes associated with granular fertilizer. 12 G:IDevServiceslMonica LoredolWord DatalParks&ReclMinutes12009 MinuteslSS09.min.docx PARKS AND RECREATION COMMISSION MINUTES MAY 5, 2009 Commissioner Guyer asked if there is a safety issue between a granular and liquid fertilizer. Mr. Niemczak responded that there is not. It would be a safety issue if pesticides were involved, which are not. J. STATUS UPDATES Ms. Steele went through the list of status updates provided in the agenda. She mentioned the extra patrol during the Easter holiday. Commissioner Dawson commented that he gets a sense that Staff and the Police Department are working well together. Ms. Steele agreed. They have been very helpful when they have had vandalism in the parks. Mayor Pro Tem Finerty asked if there would be a no drinking policy during the Local Artist Showcase. Ms. Steele replied absolutely, there is no alcohol drinking in the park anyway, and Staff would never recommend that. Ms. Steele continued to go through the updates. Commissioner Babcock inquired if the Police Department still go by Joe Mann Park, and are they doing any good. Ms. Steele answered yes. They are being very responsive and are aware of things going on. Commissioner Babcock asked if the police are there every night and if any citations have been given out. Ms. Steele responded that she does not know when the police drive by, and that nothing major has occurred at the park, just maybe some graffiti. She stated that she can not dictate to them to get out of their patrol cars. Chairman Barnard interjected that the police cannot be there 24 hours. Mayor Pro Tem Finerty mentioned that it is not just a park problem, it is a neighborhood problem. She noted that Lt. Taylor implemented a neighborhood watch program, and mentioned that the officers are going to patrol at different hours because it is a deterrent affect. Ms. Steele noted that the Opera in the Park would be going to the City Council meeting on May 21. The program is scheduled for April 2010. Commissioner Housken inquired about the California Parks and Recreation Society (CPRS) conference in 2010. Ms. Steele responded that the annual conference is being held in Palm Springs for the first time ever in March 2010. She mentioned that she is a local host chair. Ms. Steele indicated that since Staff is part of it, the City would be able to get 13 G:IDevServiceslMonica LoredolWord DatalParks&ReclMinutes12009 MinuteslSS-09.min_docx PARKS AND RECREATION COMMISSION MINUTES MAY 5, 2009 Staff and Commissioners into the conference at no cost. She would add additional information in the next agenda. Commissioner Guyer inquired if Mr. Schuler is still working on the trails. Ms. Steele responded that he is. Mr. Niemczak interjected that Mr. Schuler has completed a lot of the washed out areas. Once the washouts are completed, he will start on the turnouts. Chairman Barnard affirmed that the City of Rancho Mirage was paying for the turnouts. Mr. Niemczak answered yes. K. DESERT RECREATION DISTRICT CONTRACT UPDATE (ORAL REPORT) Ms. Steele stated that she met with the District after the agenda had been sent out, but would have a written report for the meeting in June. She communicated that Staff was asked to revisit the contract with the District. She mentioned that there are many outdated sections of the current contract. Both the City and the District are working on revisions to the contract, and agreed to meet again at the end of May. She indicated that she would at least provide a draft of the City's sections of the contract for the next meeting. Mayor Pro Tem Finerty inquired if Staff is continuing to look at the money that is spent versus the programs that are available to Palm Desert. Ms. Steele responded that she has not done a recent study. She stated that a study was done two years ago by Ms. Jenny Barnes from the Finance Department. She said that she would include the information in the next agenda packet. Ms. Steele commented that she has not looked at it again because she was told not to do anything with that at this point. Mayor Pro Tem Finerty asked Ms. Steele who told her not to do anything. She responded that she was directed by the City Manager to wait and see, and he would direct her when to move forward again. Mr. Croy explained that Staff had started to move in one direction, but then the previous City Manager requested that Staff hold off on any decisions until the City could pass the budget issues. Once that was done, Staff was going to look at the amount of money that the City pays the District now for services they are providing. When the information is collected, Staff will present it to the City Manager and he would probably take it the City Council. 14 G:IDevServiceslMonica LoredolWord DatalParksBReclMinutes12009 MinuteslSS-09.min.docx PARKS AND RECREATION COMMISSION MINUTES MAY 5, 2009 Mayor Pro Tem Finerty reaffirmed that it would be forthcoming. Ms. Steele replied yes. L. FAMILY YMCA OF THE DESERT UPDATE Ms. Steele commented that she included information and press releases from the YMCA in the agenda packet, and that Mr. Ballew had a DVD to show the Commission. Mr. Ballew stated that the day before Easter, the YMCA hosted a valley- wide Easter Egg Hunt and immediately following they had Healthy Kids Day. The same day, the City had Arbor Day. He mentioned that they were prepared for approximately 800 kids, and it quickly became about 1,200 kids. Mr. Ballew showed the DVD to the Commission, and explained the "Y Be FiY' program. Mr. Ballew communicated that during spring break, the YMCA offered free swim lessons to Palm Desert High School and all junior high schools students that do not know how to swim. He mentioned that there are now 48 students that are waterproof. He commented that they finished their "Sustaining Campaign." Their goal was $440,000.00, and as of last Friday they reached that goal. Mr. Ballew stated that it would go back into the community during a really tough year. They are also providing family nights (three times a year) to give parents a chance to get out. He mentioned the YMCA was not able to reach their obligation to raise money for the regional center in Rancho Mirage. They are still committed to a regional center somewhere in the valley, and would look at other opportunities. M. NEWS ARTICLES No comments. VI. UNFINISHED BUSINESS A. PARKS AND RECREATION COMMISSION BYLAWS Discussion and recommendation to the City Council to approve changes to the Parks and Recreation Commission bylaws. Ms. Steele stated that Staff made changes to the bylaws that were recommended by the Commission. The Secretary retyped the bylaws based on the information received by the Commission, the City Clerk, and the City Attorney. She noted that the changes are highlighted in yellow in the agenda packet, and asked the Commission if they had any questions. 15 G:IDevServiceslMonica LoredolWord DatalParks6ReclMinutes12009 MinuteslSS-09.min.docx PARKS AND RECREATION COMMISSION MINUTES MAY 5, 2009 Commissioner Housken thanked Commissioners Guyer and Hail for tackling the bylaws. She commented that the bylaws referred to the Desert Recreation District as the Coachella Valley Recreation and Park District (CVRPD), and asked if it should be re-titled. Ms. Steele responded that CVRPD is their official name. Since it is their formal name, Staff decided to leave it that way. Chairman Barnard also thanked Commissioner Guyer and Hall for their work updating the bylaws. Ms. Steele commented that Ms. Loredo did a fair amount of work in following up with the City Clerk, City Attorney, and looking up sections of the City's municipal code. Commissioner Dawson moved to accept the updated Parks and Recreation Commission bylaws and forward to the City Council for approval. Commissioner Hall seconded the motion, and carried by a 6-0 vote with Vice Chair Dash and Commissioners Munson and Schukart ABSENT. B. PICKLEBALL AT THE CIVIC CENTER PARK Discussion and recommendation to add pickleball courts at the Civic Center Park. (See discussion under Updates of Projects above) Commissioner Guyer moved to recommend that Staff look into converting one tennis court at the Civic Center to either two or four pickleball courts and presenting it to the City Council. Commissioner Dawson seconded the motion, and carried by a 6-0 vote with Vice Chair Dash and Commissioners Munson and Schukart ABSENT. VII. NEW BUSINESS A. SUMMER PARKS AND RECREATION COMMISSION MEETINGS Discussion and recommendation to go dark in July and recommence meetings in August. Ms. Steele commented that the Commission has done a couple of different things for meetings during the summer. She noted that she did not know when the City Council would be going dark. Mayor Pro Tem Finerty interjected that they are going dark the first meeting in July and will hold the second meeting in August. 16 G:IDevServiceslMonica LoredolWord DatalParksBReclMinutes12009 MinuteslSS-09.min.docx PARKS AND RECREATION COMMISSION MINUTES MAY 5, 2009 Ms. Steele informed the Commission that Staff is recommending going dark for the meeting on July 7, 2009, and resume meetings on August 4, 2009. Commissioner Housken stated that her husband works through July, and they are typically gone in August. She stated that she prefers to miss the August meeting. Commissioner Hall inquired if the City has to do anything working with the schools or the parks in August because of the schools starting in September. Ms. Steele responded that there should not be. Commissioner Dawson .asked if the meeting in July or August impact Staff. Ms. Steele answered that Ms. Loredo and she will be gone in July. She noted her goal with the District contract is to take to the City Council in August. Commissioner Housken suggested scheduling the second meeting of July so that it is not so lengthily between meetings. Ms. Steele replied that she was fine with that. Commissioner Hall commented that she would be out of town on July 21. Ms. Steele clarified that the July 21 meeting replaces the July 7 and August 4 meetings. Commissioner Guyer replied that is how he understands it. Commissioner Guyer moved to change the Parks and Recreation Commission meeting from July 7 to July 21, and cancel the August 4 meeting. Commissioner Housken seconded the motion, and carried by a 6-0 vote with Vice Chair Dash and Commissioners Munson and Schukart ABSENT. Chairman Barnard reaffirmed that there will be a meeting on July 21, and the following meeting will be September 1. VIII. COMMENTS Commissioner Housken commented that it was great working with Mr. Knight and Ms. Hollinger for Arbor Day. She mentioned that Ms. Steele and Mr. Niemczak did a tremendous job with the celebration that was in the Civic Center Park on April 11. She thanked Staff for their work. Commissioner Dawson commented that many years ago the Commission discussed bringing high school students to sit in the Commission 17 G:IDevServiceslMonica LoredolWord DatalParks&ReclMinutes12009 MinuteslSS-09.min.docx PARKS AND RECREATION COMMISSION MINUTES MAY 5, 2009 meetings. They will learn a little about the manipulations of city government. He feels that the Commission would learn from them, and the students would learn a great deal. He suggested taking a look at it again. Commissioner Guyer mentioned that he thought there is a group involved with the Council. It was mentioned that there is a Youth Committee. Commissioner Dawson asked if the Youth Committee meets with any of the Commissions. Ms. Steele responded that they meet as a Committee themselves. Mayor Pro Tem Finerty added that they go out and do different events. Commissioner Dawson commented that he sees that as a totally different function. He said that he is talking more of a knowledge gaining involvement. Commissioner Guyer suggested students from the College of the Desert that are studying in the Parks and Recreation field. Ms. Steele stated that she could add to next Commission agenda. Commissioner Dawson asked Ms. Steele if she would have enough time before the next meeting to contact the high school for guidance. Commissioner Housken afso suggested talking to the high school home program at Desert Sands. Chairman Barnard stated that the item will be added to the next agenda. Commissioner Dawson mentioned for the benefit of casual bikers, parks are wonderful because there are bike racks, water, and restrooms. The parks are not promoted to bikers, but he said if there are bike routes, he could see a family going from their home to a park then to another park if the City were to give them a map that show the routes they can take. Ms. Steele voiced that she heard Commissioner Dawson volunteer for the Bicycle Friendly Community Committee. She asked the Commission to let her know if anyone else is interested. 18 G:IDevSeiviceslMonica LoredolWord DatalParks&ReclMinutes12009 MinuteslSS-09.min.docx PARKS AND RECREATION COMMISSION MINUTES MAY 5, 2009 IX. ADJOURNMENT Upon motion by Commissioner Guyer, seconded by Commissioner Hall, the meeting was adjourned at 10:14 a.m. ��� Monica Loredo, Recording Secretary 19 G:IDevServiceslMonica LoredolWord DatalParks&ReclMinutes12009 Minutes165-09.min.docx