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Home My WebLink AboutC24304 - Athena Scholarship Award Agmt w/CSUSB �._..,�,_..,.� CITY OF PALM DESERT �� 9� -.".:.----�I� • I �' Community Services Division _.�,, . . Staff Report REQUEST: REQUEST FOR APPROVAL OF PALM DESERT ATHENA SCHOLARSHIP AWARD AGREEMENT BETWEEN THE CITY OF PALM DESERT AND CALIFORNIA STATE UNIVERSITY, SAN BERNARDINO (Contract No. C24304) SUBMITTED BY: Patricia Scully, CFEE, Senior Management Analyst DATE: June 11, 2009 CONTENTS: Subject Agreement RECOMMENDATION: By Minute Motion: 1) Approve an agreement befinreen the City of Palm Desert and California State University at San Bernardino to establish the 2009 Palm Desert Athena Scholarship Fund; 2) authorize the City Manager to sign said agreement on behalf of the City of Palm Desert. EXECUTIVE SUMMARY: For the past seven years, the City of Palm Desert has served as the sponsor of the Palm Desert Athena Award, which includes the granting of scholarships to dese►ving students enrolled at California State University, San Bernardino - Palm Desert Campus (CSUSB). BACKGROUND: The Athena Foundation is an internationat organization that supports, develops, and honors women leaders by inspiring them to achieve their full potential and create a balance in leadership worldwide. Seven years ago, the City of Palm Desert assumed responsibility for administering this program in the local community, which focuses on the personal traits of strong, successful leaders who capture the spirit and collaborative leadership style often exemplified by women leaders, white also recognizing the importance of traits such as courageous acts and fierce advocacy in the pursuit of excellence. The Athena Foundation gives local sponsors the latitude to organize their programs in the manner which best suits specific communities. When the City assumed the sponsorship role for the Palm Desert Athena Award, it was determined that a scholarship component would be attached to the annual recognition ceremony. The manner in which the awards had been administered in the past required CITY COUNCIL STAFF REPORT JUNE 11, 2009 RE: PALM DESERT ATHENA SCHOLARSHIP AWARD AGREEMENT BETWEEN THE CITY OF PALM DESERT AND CALIFORNIA STATE UNiVERSITY, SAN BERNARDINO -Contract No. C24304 that recipients pay income tax on the scholarships, as the City simply made them payable directly to recipien#s. In order for CSUSB to effec#ively administer this award in a manner that meets the criteria of all others associated with public institutions in the State of California, the attached agreement is necessary. This agreement will allow the City of Palm Dese�t to fund scholarships through CSUSB without becoming involved in the issuing of year-end statements to recipients and reporting these awards to the Internal Revenue Service for taxation purposes. Although the original agreement was approved by the City Council in 2005, it provided that the scholarship would be closed out once all of the funds were expended through awarding of scholarships; therefore, a new agreement must be signed each year. For each of the past several years, Waste Management of the Desert has donated $2,500 to be presented to one deserving student at CSUSB - Palm Desert Campus. Burrtec Waste and Recycling Services has agreed to fund the 2009 scholarship, which will be named for that organization. Staff recommends that the City Council approve the subject agreement, which will establish the 2009 Palm Desert Athena Scholarship Fund at GSUSB- Palm Desert Campus. PATRICIA SCULLY, CFE PAUL S. GIBSON SENIOR MANAGEM T ALYST FINANCE DIRECTOR/CITY TREASURER ,' SHEILA R. ILLI N JO M. W LMUTH ACM/COMMUNITY SERV S C MANAGER PS:mpg CITY COUNCtLACTION APPROVED �+� DEN�I:n RI;CE[VED 07'N�:I�t � MF;CTING DATE � -� AYF,S: ' �'� i�Sot1 i �P NOEs: �a�P- AI3S[;NT: L�� ARSTAIN: VF.R1FI�ll I3Y:— " � r� Original on File with City Clcrk's Oftice 2 Contract No. C24304 PALM DESERT ATHENA FUND SCHOLARSHIP AGREEMENT The Palm Desert ATHENA Committee does hereby contribute to the Foundation for California State University, San Bernardino (CSUSB) the amount of $2,625.00 to establish the Palm Desert ATHENA Scholarship on October 28, 2009. RECITALS Whereas, the City of Palm Desert desires to promote higher education for the students of California State University, San Bernardino; and Whereas, the City of Palm Desert recognizes the importance of universities and the role they play in providing higher education for individuals; and Whereas, the Foundation for California State University, San Bernardino (CSUSB), a non-profit 501(c) 3 corporation, has been formed to assist CSUSB in conducting its mission of providing higher education services; and Whereas, the City of Palm Desert wishes to provide funding to the Foundation for CSUSB for the purpose of providing scholarship funds for CSUSB students. Now, therefore, it is agreed as follows: This scholarship is to provide funds to help meet the cost of education — fees, books, expenses, room and board — for studen#s who meet the following scholarship criteria: Student enrolled at the California State University San Bernardino Minimum G.P.A. of 3.0 The City of Palm Desert understands that this scholarship will be closed out once all of the funds are expended through awarding of scholarships. All funds contributed to the University for scholarships are administered through the Foundation for CSUSB. A 5% administrative overhead fee is charged on all gifts administered by the Foundation of CSUSB at the time of deposit. Palm Desert Athena Fund Scholarship Agreement Contract No. C24304 Expendable scholarships are publicized campus-wide beginning in January of each year. Applications are reviewed by the Palm Desert ATHENA Committee and administered by the CSUSB Financial Aid Office. If the terms of the agreement cannot be met for any reason, the Foundation, on behalf of the University, reserves the right to make the necessary changes so that the monies can be awarded. The Foundation, on behalf of the University, reserves the right to make the final decision in awarding scholarships. The Foundation will advise the University to include this gift commitment in any appropriate internal reports and fundraising materials that list donors, unless the donor spec�cally requests anonymity. The Scholarship shall be named as follows: Burrtec Waste and Recycling Services Scholarship The City of Palm Desert hereby accepts these guidetines for the establishment of the Palm Desert ATHENA Committee. City of Palm Desert The Foundation for CSUSB 73-510 Fred Waring Drive Palm Desert, CA 92260 By: Bv: John M. Wohlmuth, City Manager Signature Print Name and Title Date: Date: Approved as to form; David J. Erwin, City Attorney 2