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Home My WebLink AboutC27821 - Xtnsn - Maint. of Park Lagoon & Entrada CITY OF PALM DESERT DEVELOPMENT SERVICES DEPARTMENT STAFF REPORT REQUEST: Extend the Maintenance Contract for the Civic Center Park Lagoon and the Entrada Water Feature to Southwest Aquatics Inc. SUBMITTED BY: Jay Niemczak, Parks Facilities Manager CONTRACTOR: Southwest Aquatics Inc. 42200 State St. Palm Desert, CA 92211 DATE: June 11, 2009 CONTENTS: Agreement Contract No. c2�s2i Recommendation: By Minute Motion: Extend the maintenance contract for the Civic Center Park lagoon and the Entrada water feature in the amount of $19,140.00, to Southwest Aquatics Inc. of Palm Desert, California. Funds are budgeted in General Fund Accounts 110-4610-453-3320 and 110-4614-453- 3370. Discussion: On June 27, 2008, the City Council awarded the maintenance contract of the water feature at Civic Center Park and the Entrada water feature with an optional one-year extension. Southwest Aquatics have met all of the requirements of Parks Staff. Funds have been requested for this work for Fiscal Year 2009-10 in the Parks and Landscape Maintenance Account Nos. 110-4610-453-3320 ($13,740.00) and 110-4614-453-3370 ($5,400.00). Staff Report Extend of Lagoon and Water Feature Maintenance Contract J u ne 26, 2008 Page 2 of 2 Therefore, Staff recommends the City Council extend the Lagoon and Water Feature Maintenance Contract to Southwest Aquatics Inc. of Palm Desert, California, in the amount of$19,140.00, and authorize the Mayor to execute the Agreement. Fiscal Impact: Funds are budgeted in Fiscal Year 2009-10, General Funds Accounts 110-4610-453-3320 and 110-4614-453-3370. Submitted By: Department Head: �� _. Jay Ni czak J nis S eele Parks Facilities Manager arks and Recreation Services Manager Approv I: Homer Croy S nc r Kn t ACM for De pment Services La ds pe nager J Wohlmuth ' y Manager CITY COUNCILACTION API'ROVED ✓ ��:'�19�'#)� � RF.CEIVED ��"3'��(�:it _�______._____._ Paul Gibson MEET[1vG DATE � �� Q _ _ __._ _ Director of Finance AYF,S:�''r15[� r F�iiso�� , /la,. NOES: /.�L.lt ��--------.--- � �, AI35[:NT: _�[Un� A�3STAIN: � � V E RI FI F,D R V� .1��.' l/-Ol —___..---_. Original on File with City Clcrk's OI'licc � G:IDevServicesUay NiemczaklMaintenance Contracts12009-101agoon maint12009-10 LAGOON MAINENANCE.doc Contract No. C27821 AGREEMENT Lagoon Maintenance Contract THIS AGREEMENT is made and entered into the City of Palm Desert on this 11 day of June 2009, by and between THE CITY OF PALM DESERT, a municipal corporation, hereinafter referred to as "CITY", and Southwest Aquatics Inc., hereinafter referred to as "CONTRACTOR". WITNESSETH: WHEREAS, on June 27, 2008, the CITY invited bids for lagoon maintenance services for City- maintained properties per specifications; and WHEREAS, pursuant to said invitation, CONTRACTOR submitted a proposal, which was accepted by CITY for said services. NOW, THEREFORE, in consideration of their mutual promises, obligations, and covenants hereinafter contained, the parties hereto agree as follows: TERM. The term of this Agreement shall be from July l, 2009, through June 30, 2010, or to such later date as may be agreed in writing between parties. CITY'S OBLIGATIONS. For furnishing services, as specified in this Agreement, CITY will pay and CONTRACTOR shall receive in full compensation, therefore the total sum of nineteen thousand one hundred forty ($19,140.00) dollars as set forth in the Contract Documents and adopted by the CITY. CONTRACTOR'S OBLIGATION For, and in consideration of the payments and agreements hereinbefore mentioned to be made and performed by CITY, CONTRACTOR agrees with CITY to furnish the services and to do everything required by this Agreement and the Specific Terms and Conditions. HOLD HARMLESS AND INDEMNIFICATION. CONTRACTOR agrees to defend, indemnify, and hold harmless The City of Palm Desert, its officials, officers, employees, representatives, and agents from and against all claims lawsuits, liabilities or damages of whatsoever nature arising out of our connection with, or relating in any manner to, any act or omission of CONTRACTOR, his agents, employees, and subcontractors and employees thereof in connection with, the performance or non- performance of this Agreement. The CONTRACTOR shall thoroughly investigate any and all claims and indemnify the CITY and do whatever is necessary to protect the City of Palm Desert, its official, officers, employees, agents, and representatives as to any such claims, lawsuits, liabilities or damages. AMENDMENTS. Any amendment, modification, or variation from the terms of this Agreement shall be in writing, signed by the CONTRACTOR and approved by the City Council of the CITY. Page 1 of 4 CONTRACT NO. C27821 TERMINATION. If, during the term of this Agreement, CITY determines that CONTRACTOR is not faithfully abiding by any term or condition contained herein, CITY may notify CONTRACTOR in writing of such defect or failure to perfortn; which notice must give CONTRACTOR a three-day notice of time thereafter in which to perform said work or cure the deficiency. If CONTRACTOR fails to perform said work or cure the deficiency within the three (3) days specified in the notice, such shall constitute a breach of this Agreement and CITY may terminate this Agreement immediately by written notice to CONTRACTOR to said effect. Thereafter, except as otherwise set forth herein, neither party shall have any further duties, obligations, responsibilities, or rights under this Agreement except, however, any and all obligation of CONTRACTOR's surety shall remain in full force and effect, and shall not be extinguished, reduced, or in any manner waived by the termination hereof. In said event, CONTRACTOR shall be entitled to the reasonable value of its services performed from the beginning of the period in which the breach occurs up to the day it received CITY's Notice of Termination, minus any offset from such payment representing the CITY's damages from such breach. CITY reserves the right to delay any such payment until completion of confirmed abandonment of the proj ect, as may be determined in the CITY's sole discretion, so as to permit a full and complete accounting of costs. In no event, however, shall CONTRACTOR be entitled to receive in excess of the compensation quoted in its bid. The City Council may terminate the contract with 30 days written notice for any reason. INCORPORATED BY REFERENCE. The Notice Inviting Bids; Bid Terms and Conditions; General Terms and Conditions; Specific Terms and Conditions; Bid � Submission Form(s), Addendum Nos.O; Change Orders; additional or supplemental specifications, drawing, maps or diagrams; and CITY issued forms relating to this project, are hereby incorporated in and made a part of this Agreement. COMPLETE AGREEMENT. This written Agreement, including all writings specifically incorporated herein by this reference, shall constitute the complete agreement between the parties hereta No oral agreement, understanding, or representation not reduced to writing and specifically incorporated herein shall be of any force or effect, nor shall any such oral agreement, understanding, or representation be binding upon the parties hereto. ANTI-DISCRIMINATION. In the performance of the terms of this Agreement, CONTRACTOR agrees that it will not engage in, nor permit such subcontractors as it may employ, to engage in discrimination in employment of any person because of the age, race, color, sex, national origin or ancestry, or religion of such persons. Violation of this provision may result in the imposition of penalties referred to in Labor Code Section 1735. Page 2 of 4 CONTRACT NO. C27821 AUDIT. CITY shall have the option of inspecting and/or auditing all records and other written material used by CONTRACTOR in preparing its statements to CITY as a condition precedent to any payment to CONTRACTOR. NOTICE. All written notices to the parties hereto shall be sent by United States mail, postage prepaid by registered or certified mail, return receipt requested, addressed as follows: Office of the City Clerk CITY OF PALM DESERT 73-510 Fred Waring Drive Palm Desert, CA 92260 LITIGATION COSTS. In the event an action is filed by either party to enforce any rights or obligations under this Agreement, the prevailing party shall be entitled to recover reasonable attorney's fees and court costs, in addition to any other relief granted by the court. AUTHORITY TO EXECUTE AGREEMENT. Both CITY and CONTRACTOR do warrant that each individual executing this Agreement on behalf of each party is a person duly authorized. THIS SECTION PURPOSELY LEFT BLANK SIGNATURES FOLLOW ON NEXT PAGE Page 3 of 4 CONTRACT NO. C27821 IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed the day and year first hereinabove written. CITY OF PALM DESERT A Municipal Corporation CONTRACTOR ROBERT A. SPIEGEL, MAYOR �To BE rroTn�zED> CITY OF PALM DESERT, CALIFORNIA ATTEST: APPROVED AS TO CONTENT: RACHELLE D. KLASSEN, CITY CLERK J S STEELE CITY OF PALM DESERT, CALIFORNIA P �S AND RECREATION SERVICES ANAGER APPROVED AS TO FORM: DAVID J. ERWIN, CITY ATTORNEY Page 4 of 4