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Home My WebLink AboutPresidents' Plaza I PBID FY 09-10 CITY OF PALM DESERT DEVELOPMENT SERVICES STAFF REPORT REQUEST: Approval of the Annual Budget for the Presidents' Plaza I Property and Business Improvement District for Fiscal Year 2009/2010 SUBMITTED BY: Ryan Stendell, Senior Management Analyst DATE: June 11, 2009 ATTACHMENTS: Resolution No.09 � Resolution No.09_48 Presidents Plaza I Property and Business Improvement District Management Plan Fiscal Year 2009/2010 District Map Recommendation: Waive further reading and adopt: 1. Resolution NO. 09-47, approving the Presidents' Plaza I Business Improvement District Annual Budget for Fiscal Year 2009/2010, and; 2. Resolution No. 09-48, ordering the levy and collection of assessments for Fiscal Year 2009/2010. Executive Summary: The Presidents' Plaza I Property and Business Improvement District was approved in June of 2008, by majority vote of property owners within the district for an additional five years. The attached resolutions will allow the City Council to approve the annual budget for the Presidents' Plaza I Property and Business Improvement District, and the attached resolutions call for the levy and collection of assessments for Fiscal Year 2009/2010. Discussion: The Presidents' Plaza I Business Improvement District was re-established in 2008 for a 5-year term and budget. The District is entering its second year of the five-year term. The District includes properties located on the south side of Highway 111 and on the north side of EI Paseo, between Portola and Larkspur Lane. Staff Report Presidents' Plaza I Budget FY 2009/2010 June 11, 2009 Page 2 of 2 The City collects annual assessments to pay for services such as landscape maintenance, street sweeping, and parking lot lighting within the common parking lot areas. Each fiscal year the City Council reviews and approves a budget based on the approved annual budget amounts and the Advisory Board's recommendation. The Presidents' Plaza I Advisory Board was sent the pretiminary budget in May for their review. The Advisory Board indicated their acceptance of the budget its meeting of May 21, 2009. The only modification to the budget is the allowed three percent cost of living adjustment, which is built in to the five year plan that was voted on by the property owners. The attached resolutions will approve next fiscal year's budget and allow the City to levy and collect the annual assessments for Fiscal Year 2009/2010. Staff recommends approval of the attached resolutions. Submitted By: Department Head: � , yan Stendell Homer Croy Senior Management Analyst ACM for Devel pment Services Approval: CiTY COUNCILAS"iTTON APYROVED � DENiF.D —.. Jo . Wohlmuth � � � RF.CEIVCD OTHER � Ci anager �'�s.�os. ��arx� C�I-�'� MrFT��vc nATE �-�/�t�`I AY F S: L�� -r�e/�'l[sC�n F»��, 1C��/�,a�,r��5��`t�co "l� NOI:S: "la�� Paul Gibson A13SC;NT: �lon�- _ Director of Finance AI3STAIN: � � VI�,R[f�II:D BY: � m Of•iginnl on File with City lcrk's Office Bureau of Labor Statistics Data Page 1 of 2 � � (.JNi 1 Ef? 5`I'ATES L7EI'AR"C"M1��!'�'C�E LABOFi � www.bls.gov Search: All BLS.gov � for: .�_,�ah> i '� Nwusroom I Tutorials I��ease Calandar;;� ,= BUREAU OF LABOR STATISTICS Home Subject Areas Databases&Tables Publications Economic Releases w-z sna«��boui s�s Databases, Tables & Calculators by Subject F°NTSIZE: � Change Output Options: From: i999 � To: 2009 � (� r include grephs NEW! More Farmatting Ontions�► Data extracted on: May 20,2009(12:28:01 PM) Consumer Price Index-All Urban Consumers Series Ids CULTRA421SA0 Not Seasonally Adjusted Area: i,os Angeles-Riverside-Orange County, CA Item: All items Base Period: 1982-84=100 Year ]an Feb Mar Apr May Jun )ul Aug Sep Oct Nov Dec Annual HALF1 HALF2 1999 164.2 164.6 165.0 166,6 166.2 165.4 165.8 166,3 167.2 167.2 167.1 167.3 166.1 165.3 166.8 2000 16 7.9 169.3 17 0.7 170.6 171.1 171.0 171.7 172.2 173.3 17 3.8 173.5 173.5 171.6 17 0.1 173.0 2001 174.2 17 5.4 176.2 176.6 177.5 178.9 178.3 178.4 178.8 178.3 178.1 177.1 177.3 17 6.5 178.2 2002 178.9 18 0.1 181.1 182.2 182.6 181.9 182.2 183.0 183.4 183.7 184.0 183.7 182.2 181.1 183.3 2003 18 5.2 186.5 188.2 187.6 186.4 186.3 186.3 186.9 188.2 187.8 187.1 187.0 187.0 18 6.7 18 7.2 20 04 18 8.5 19 0.1 191.5 191.9 19 3.3 19 3.7 19 3.4 19 3.1 194.5 19 6.3 19 6.9 19 5.2 19 3.2 191.5 194.9 2005195.4 197.4 199.2 201.1 201.5 200.7 201.4 203.1 205.8 206.9 205.6 203.9 201.8 199.2 204.5 2006 206.0 207.5 208.5 210.5 212.4 211.1 211.4 211.9 212.9 211.4 211.1 210.6 210.4 209.3 211.6 2007 212.584 214.760 216.500 217.845 218.596 217.273 217.454 217.330 217.697 218.696 219.943 219.373 217.338 216.260 218.416 2008 220.918 221.431 223.606 224.625 226.651 229.033 229.886 228.484 227.449 226.159 222.229 219.620 225.008 224.377 225.638 2009 220.719 221.439 221.376 221.693 12 Months Percent Change Seriea Id: CWRA421SA0 Not Seasonally Adjusted Area, Los Angeles-Riverside-Orange County, CA Item: All items Base Periods 1982-84=100 Year Jan Feb Mar Apr May]un 7ul Auy Sep Oct Nov Dec Annual HALFi HALF2 1999 2,0 2.2 2.2 3.0 2.4 2.0 2.3 2.3 2.8 2.5 2.3 2.3 2.3 2.3 2.4 2000 2.3 2.9 3.5 2.4 2.9 3.4 3.6 3.5 3.6 3.9 3.8 3.7 3.3 2,9 3.7 2001 3.8 3.6 3.2 3.5 3.7 4.6 3.8 3.6 3.2 2.6 2.7 2.1 3.3 3.8 3.0 2002 2.7 2.7 2.8 3.2 2.9 1.7 2.2 2.6 2.6 3.0 3.3 3.7 2.8 2.6 2.9 2003 3.5 3.6 3.9 3.0 2.1 2.4 2.3 2,1 2.6 2.2 1.7 1.8 2.6 3.1 2.1 2004 1.8 1.9 1.8 2.3 3.7 4.0 3.8 3,3 3.3 4.5 5.2 4.4 3.3 2.6 4.1 2005 3.7 3.8 4.0 4.8 4.2 3.6 4.1 5.2 5.8 5.4 4.4 4.5 4.5 4.0 4.9 2006 5.4 5.1 4.7 4.7 5.4 5.2 5.0 4.3 3.4 2.2 2.7 3.3 4.3 5.1 3.5 200 7 3.2 3.5 3.8 3.5 2.9 2.9 2.9 2.6 2.3 3.5 4.2 4.2 3.3 3.3 3.2 2008 3.9 3.1 3.3 3.1 3.7 5.4 5.7 S.1 4.5 3.4 1.0 0.1 3.5 3.8 3.3 2009 -0.1 0.0 -1.0 -1.3 Quick Links Tools Caiculators Help Info � At a Glance Tables = Inflation =� Help&Tutorials = What's New - Economic News Releases � Location Quotient � A to Z Index �� Careers @ BLS - Databases&Tabies =�Injury And Illness =� FAQs � Find It! DOL = Maps � Glossary =+]oin our Mailing Lists � About BLS •� Privacy&Security �: Contact Us � Linking&Copyright Information http://data.bls.gov/PDQ/servlet/Survey0utputServlet 5/20/2009 CITY OF PALM DESERT PUBLIC NOTICE NOTICE IS HEREBY GIVEN that a public hearing will be held before the Palm Desert City Council to review the annual Management District Plan and declare its intent to levy for the Presidents Plaza I Property and Business Improvement District pursuant to State Law. SAID public hearing will be held on Thursday, June 11, 2009, at 4:00 p.m. in the Council Chambers at the Palm Desert Civic Center, 73-510 Fred Waring Drive, Palm Desert, California, at which time and place all interested persons are invited to attend and be heard. Written comments concerning all items covered by this public hearing notice shall be accepted up to the date of the hearing. PUBLISH: Desert Sun Rachelle Klassen, City Clerk May 29, 2009 Palm Desert City Council 68-2587 RESOLUTION N0. 09-47 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, APPROVING THE MANAGEMENT DISTRICT PLAN FOR THE PRESIDENT'S PLAZA I PROPERTY AND BUSINESS IMPROVEMENT ASSESSMENT DISTRICT, FiSCAL YEAR 200912010 The City Council of the City of Palm Desert(hereafter referred to as the"City Council")does resolve as follows: WHEREAS, in Fiscal Year 2008/09 the City Council pursuant to the provisions of Property and Business Improvement District Law of 1994, Part 7 of Division 18 of the Streets and Highways Code of Cal'�fornia (hereafter referred to as the "Code"), and in accordance with the provisions of the California Constitution Article XIIID conducted proceedings for the renewal/formation of the President's Plaza Business Improvement District I (hereafter referred to as the "DistricY'), and the levy of annual assessments connected therewith;and, WHEREAS, on July 10, 2008 the City Council held a full and fair public hearing regarding the renewal/formation of the District and the establishment of annual assessments and the maximum assessments required to pay the maintenance and services of landscaping, lighting, refuse collection and all appurtenant facilities and operations related thereto for a five year penod beginning July 1, 2008 and ending June 30, 2013 pursuant to the Code;and, WHEREAS, upon conclusion of the public hearing of July 10, 2008 the City Council tabulated the property owner assessment protest ballots returned and by resolution confirmed that majority protest did not exist and by resolution approved the Management District Plan, appointed an Advisory Board for the District, ordered the renewal/formation of the District, and ordered the levy and collection of the first annual assessments; and, WHEREAS, pursuant to the Code, the City Council appointed the EI Paseo Business Association as the Advisory Board for the District and this Advisory Board shall cause to be prepared an annual Management District Plan (hereafter referred to as the"Report") each fiscal year for which assessments are to be levied and collected, said Report shall be filed with the City Clerk and shall contain: any proposed changes to the District boundary; the improvements and activities to be provided; the estimated costs and method of assessment; the amount of any surplus or deficit;and contributions from other sources;and, WHEREAS, pursuant to the Code, the Advisory Board has caused to be prepared a Report in connection with the District describing the proposed improvements, services, expenditures and assessments to be levied for Fiscal Year 2009/2010, and filed with the City Clerk of the City of Palm Desert and the City Clerk has presented 1 68-2587 RESOLUTION N0. 09-47 to the City Council such Report entitled "Management District Plan for the President's Plaza I Property and Business Improvement Assessment District, Fiscal Year 2009/10";and, WHEREAS, The City Council has carefully examined and reviewed the Report as presented, and is satisfied with each and all of the items and documents as set forth therein, and finds that the levy of assessments has been spread in accordance with the special benefits received from the improvements, operation, maintenance and services to be performed, as set forth in said Report; and, NOW, THEREFORE BE IT RESOLVED, DETERMINED, AND ORDERED BY THE CITY COUNCIL FOR THE DISTRICT,AS FOLLOWS: Section 1 The above recitals are true and correct. Section 2 The Management District Plan as presented, consists of the following: A. A Description of the District boundaries and all properties benefiting from the improvements and services. B. A Description of Improvements and services to be provided by the District. C. The Annual Budget (Estimates of Costs and Expenses of Services, Operations and Maintenance), D. The District Roll containing the Levy of Assessments for each Assessor Parcel within the District, Section 3 The Report as presented, is hereby approved and is ordered to be filed in the Office of the City Clerk as a permanent record and to remain open to public inspection. Section 4 That the City Clerk shall certify to the passage and adoption of this Resolution, and the minutes of this meeting shall so reflect the presentation of and final approval of the Report and appointment of the District Advisory Board. 2 68-2587 RESOLUTION N0. OBW47 PASSED,APPROVED,AND ADOPTED this day of 2009. STATE OF CALIFORNIA COUNTY OF RIVERSIDE ss. CITY OF PALM DESERT I, , City Clerk of the City of Palm Desert, County of Riverside, State of California do hereby certify that the foregoing Resolution No. was regularly adopted by the City Council of said City of Palm Desert at a regular meeting of said Council held on the day of , 2009 by the following vote: AYES: NOES: ABSENT: ABSTAINED: � ROBERT A. SPEIGEL, Mayor City of Palm Desert RACHELLE D. KLASSEN, City Clerk City of Palm Desert 3 68-Z587 RESOLUTION N0. o9-4s RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA ORDERING THE LEVY AND COLLECTION OF ASSESSMENTS FOR THE PRESIDENT'S PLAZA I PROPERTY AND BUSINESS IMPROVEMENT ASSESSMENT DISTRICT, FISCAL YEAR 200912010 The City Council of the City of Palm Desert (hereafter referred to as the "City Council") hereby finds, determines, resoives and orders as follows: WHEREAS, on July 10, 2008 the City Council called and duly held a public hearing and property owner protest ballot proceedings for the President's Plaza I Prope�ty and Business Improvement Assessment District(hereafter referred to as the"District") pursuant to the provisions of Property and Business Improvement District Law of 1994, Part 7 of Division 18 of the Streets and Highways Code of Califomia(hereafter referred to as the "Code") and the California Constitufion Article XIIID, for the purpose of presenting to the qualified property owners within the District the annual levy of assessments and a maximum annual assessment over a five year period beginning July 1, 2008 and ending June 30, 2013, for the costs and expenses associated with the maintenance and operation of landscaping, lighting, refuse collection and all appurtenant facilities related thereto; and, WHEREAS, the landowners of record within the District as of the close of the Public Hearing held on July 10, 2008 did cast their ballots resulting in the approval of the District renewallformation and annual levy of assessments related thereto; and, WHEREAS,the City Council, pursuant to the Code did by previous Resolutions formed the District,and approved a Management District Plan in connection with the renewal/formation of the District and appointed an Advisory Board that shall cause to be prepared an annual report regarding the District for the City Council's approval; and, WHEREAS,the Advisory Board has held a meeting for reviewing and approving the proposed budget for Fiscal Year 2009/10 and has prepared a Report in connection with the District for Fiscal Year 2009/10, and filed with the City Clerk of the City of Palm Desert and the City Clerk has presented to the City Council such Report entitled "Management District Plan for the President's Plaza I Property and Business Improvement Assessment District, Fiscal Year 2009/10';and, WHEREAS, The City Council has carefully examined and reviewed the Report as presented, and by previous resolution has approved said Report. NOW, THEREFORE, BE IT RESOLVED, DETERMINED, AND ORDERED BY THE CITY COUNCIL FOR THE DISTRtCT,AS FOLLOWS: 1 68-2587 RESOLUTION N0. 09-48 Section 1 The above recitals are true and correct. Section 2 The City Council desires to levy and collect the annual assessment for President's Plaza I Property and Business Improvement Assessment District for Fiscal Year 2009/10 pursuant to the provisions of the Code. Section 3 Based upon its review of the Management District Plan, a copy of which has been presented to the City Council and filed with the City Clerk,the City Council hereby finds and determines that: A. The territory of land within the District will receive special benefits from the operation, maintenance and servicing of the improvements and appurtenant facilities located within the boundaries of the District. B. District includes all of the lands so benefited;and C. The net amount to be assessed upon the�ands within the District in accordance with the proposed budget for the fiscal year commencing July 1, 2009 and ending June 30,2010 is apportioned by a formu�a and method which fairly distnbutes the net amount among all eligible parcels in proportion to the special benefits to be received by each parcel from the improvements and services. D. The Assessments so described in the Management Distnct Plan are consistent with the assessments so approved by the property owners within the District. Section 4 The Report and assessments as presented to the City Council and on file in the office of the City Clerk are hereby confirmed as filed. Section 5 The City Council hereby orders the improvements to be made, and the levy and collection of annual assessments to pay for those improvements to be presented to the County AuditorlController of Riverside for Fiscal Year 2009/10. The County Auditor/Controller shall enter on the County Tax Roll opposite each parcel of land the amount of levy, and such levies shall be collected at the same time and in the same manner as the County taxes are collected. After collection by the County, the net amount of the levy shall be paid to the City Treasurer. Section 6 The City Treasurer shall deposit all money representing assessments collected by the County for the District to the credit of a fund for the President's Plaza I Property and Business Improvement 2 68-2587 RESOLUTION N0. 09-48 Assessment District, and such money shall be expended only for the improvements described in the Management District Plan. Section 7 The adoption of this Resolution constitutes the District levy for the Fiscal Year commencing July 1,2009 and ending June 30, 2010. Section 8 The City Clerk is hereby authorized and directed to file the levy with the County Auditor upon adoption of this Resolution. 3 68-2587 RESOLUTION N0. o9-4s PASSED,APPROVED,AND ADOPTED this day of 2009. STATE OF CALIFORNIA COUNTY OF RIVERSIDE ss. CITY OF PALM DESERT �� , City Clerk of the City of Palm Desert, County of Riverside, State of Califomia do hereby certify that the foregoing Resolution No. was regularly adopted by the City Council of said City of Palm Desert at a regular meeting of said Council held on the day of ,2009 by the following vote: AYES: NOES: ABSENT: ABSTAINED: , ROBERT A.SPEIGEL, Mayor City of Palm Desert , RACHELLE D. KLASSEN, City Clerk City of Palm Desert 4 CITY OF PALM DESERT PRESIDENT'S PLAZA I PROPERTY AND BUSINESS IMPROVEMENT DISTRICT �r i MANAGEMENT DISTRICT PLAN FISCAL YEAR 2009/201 O Public Hearing: June 11, 2009 ��W I L L DA N y uending Financial Services reach Corporate Office Office Locations 27368 Via lndustria Lancaster, CA Phoenix,AZ Suite 110 Oakland, CA Orlando, FL Temecula, CA 92590 Sacramento, CA Memphis, TN Tel:(951)587-3500 Tel:(800)755-6864 Fax: (951)587-3510 www.willdan.com TABLE OF CONTENTS OVERVIEW .............................................................................................. 1 Introduction � Renewal/Formation � DESCRIPTION OF THE DISTRICT ................................................. ..... .,... . .......... 3 District Boundary 3 Improvements and Activities 3 Special Benefits of the Improvements and Activities 4 METHOD OF APPORTIONMENT........................................................................ 6 Method of Apportionment Rationale g Parking Lot Improvements and Services 6 Solid Waste(Refuse)Collection Services 6 Method of Apportionment Calculations g Apportionment of Direct Costs g Apportionment of Indirect Costs 11 Total Annual Assessment �2 Annual Budget Adjustments �2 DESCRIPTION OF BUDGET ITEMS................................................................... 13 Direct Benefit Costs 13 Indirect Benefit Costs 13 Levy Breakdown 14 District Statistics 15 District Budget 15 APPENDIXA—ASSESSMENT DIAGRAM .................................................. .....A-1 APPENDIX B—PARCEL LEVY INFORMATION .....................................................B-1 APPENDIX C—ASSESSMENT ROLL...............................................................C-1 Wilidan Fir�ancia(Servrces Page i Cify of Palm Des erf President's Piaza!PBID Managemenf Disirict Plan FY 2009/2010 Overview Introduction The City of Palm Desert ("City") formed and established the PresidenYs Plaza I Property and Business Improvement Assessment District ("District") beginning in Fiscal Year 1998/1999 to provide improvements and activities that confer special benefits upon real property within the boundaries of the District. The District was established and levied pursuant to Property and Business Improvement District Law of 1994, Part 7 of Division 18 of the California Streets and Highways Code (the Act). Pursuant to the Act, property owners within the District submitted a signed petition requesting formation of the District. For each term, a maximum assessment was approved by the property owners through an assessment ballot proceeding, conducted according to provisions of the California Constitution Article XIIID ("Proposition 218").The District was successfully formed for a term of five years ending in Fiscal Year 2002/2003 and successfully renewed in Fiscal Year 2003/2004 for a term of five years ending in Fiscal Year 2007/2008. Under the provisions of the Act, the property owners within the District may renew the District for a maximum term of ten (10)years. The District then needs to be formed again and the process is the same as that of the original formation. The District was successfully Re-formed in Fiscal Year 2008/2009 for a term of five years ending in Fiscal Year 2012/2013. Fiscal Year 2012/2013 is the last year of the term of the currently existing District. Pursuant to the Act, the City proposes to annually levy and collect assessments to provide funding for improvements and activities authorized within the District for a period of five years (Fiscal Years 2008/2009 through 2012/2013). This Management District Plan ("Plan") describes the District, imp�ovements and activities, method of apportionment, the proposed assessments for the current fiscal year, and the maximum assessment proposed for the five-year duration of the re-formed District. The proposed assessments are based on the estimated cost to provide the improvements, activities, and operations that provide a direct and special benefit to properties within the District. The costs of improvements, activities, and operations include all expenditures, deficits, surpluses, revenues, and reserves. The word "property,"for the purposes of this Plan, refers to real property situated within the District, and identified as an individual property or parcel assigned its own Assessor's Parcel Number (APN) by the County of Riverside Assessor's Office. The County of Riverside Auditor/Controller uses APNs to identify on the tax roll parcels and properties assessed for taxes, special assessments, and fees and charges. Renewal/Formation Pursuant to the Code, the renewal of the District requires similar proceedings to that of the initial District formation. A written petition of the property owners within the District, representing more than 50 percent(50°/a) of the proposed assessment to be levied was submitted to the Palm Desert City Council. The City Council initiated proceedings for the formation of the District by adopting a resolution expressing its intention to form the District. The resolution of intention contained the Wrfldan Financial Services Page 1 City of Palm Des erf President's Plaza 1 PBID Management nisfrrct Pla+� FY 2009/2010 Management District Plan and the time and place of a public hearing on the establishment of the District and levy of assessments. Within 90 days of adopting the resolution of intention, the City Council held a public hearing on the matter, and caused notice to the property owners pursuant to Section 54954.6 of the Government Code. Assessment ballots (property owner protest ballots) were mailed to each property owner at least 45 days prior to the public hearing pursuant to the California Constitution. Pursuant to the Code, the City Council also caused the publication of the resolution of intention in a newspaper of general circulation; mailed the resolution of intention by first-class mail to each property owner in the District and to each local chamber of commerce and business organization located within the District. At the public hearing the City Council provided the public and property owners an opportunity to provide oral protests and written protests prior to the adoption of the Management District Plan. Pursuant to the California Constitution, the City Council tabulated property owner assessment ballots received from property owners to determine whether a majority protest existed. It was determined and declared by resolution that majority protest did not exist and the property owners confirmed and approved the assessments. Pursuant to the Code, the City Council appointed an Advisory Board for the District. This Advisory Board shafl make yearly recommendations to the City Council on the expenditures of revenue derived from the levy of assessments and on the classification of properties as applicable. At least one member of the Advisory Board shall be a business ticensee within the District who is not a property owner within the District. This Advisory Board shall cause to be prepared a plan each fiscal year for which assessments are to be levied and collected. Said annual plan shall be filed with the City Clerk and shall contain: any proposed changes to the district boundary; the improvements and activities to be provided that year; the estimated costs for that year; the method of assessment; the amount of any surplus or deficit; and contributions from other sources. The City Council may approve the plan as submitted or as modified. There are no proposed changes in this plan. WiNdan Financia!Services Page 2 City of Palm Des ert Presidenf's Ptaza!PBlD Management District Plan FY 2009/2010 Description of the District District Boundary The District consists of all parcels located in the commercial business area known as the President's Plaza I within the City of Palm Desert, County of Riverside. The District includes forty- two (42) assessed commercial parcels and three (3) non-contiguous and non-assessed parking lot parcels and one(1) non-assessed easement/wa�kway parcel. The boundary of the District and the parcels therein are located South of Palm Desert Drive at Highway 111; North of EI Paseo; West of Portola Avenue; and East of Larkspur Lane. PresidenYs Plaza I is commonly referred to as President's Plaza East(the area east of San Luis Rey Avenue); and President's Plaza West(the area west of San Luis Rey Avenue) located within the boundaries of the District. Improvements and Activities In an effort to enhance and improve business opportunities and the appearance of the area known as the President's Plaza I, the City provided funds for the renovation and capital improvement of the parking lot and landscaped areas related to this commercial business center. In conjunction with this renovation, President's Plaza I Property and Business Improvement District was formed in 1998 to provide and ensure the continued maintenance of the improvements after the renovations had been completed. In 2008, the property owners renewed the District for a five (5) year term and the assessments that are levied continue to provide funding for this maintenance. The assessments generated will continue to provide the necessary revenue for the maintenance, and an increase in assessment will be added effective fiscal year 2009/2010 based on anticipated increases in costs for the DistricYs activities and for parking lot maintenance. It has been determined that the properties within the District and the businesses associated with those properties receive special and distinct benefits from the improvements and activities to be funded through the assessments. The improvements include the necessary activities, services, operation, administration, and maintenance required to keep the improvements in satisfactory condition including labor, material, and equipment. The services may include but are not limited to regular maintenance, repair, removal or replacement of all or any part of the improvements including patching of asphalt, slurry sealing, and striping of the parking lot areas; removal of trimmings, rubbish, debris and other solid waste; the cleaning, sandblasting, and repainting of walls and other improvements to remove or cover graffiti; providing for the growth, health and beauty of landscaping and lighting including cultivation, trimming, spraying, fertilizing or treating for disease or damage; as well as supplying necessary irrigation and electrical energy. The specific improvements and activities include: • Parking lot landscaped areas: including, but not limited to, ground cover, shrubs, trees, plants, irrigation and drainage systems and associated appurtenant facilities; • Parking lot lighting facilities: including, but not limited to, bulbs, fixtures, poles, wiring, and electrical energy; Willdan Financial Services Page 3 City of Palm Des erf Presider�t's Plaza 1 PB1D Management Drstrict Plan FY 20D9/20 f 0 • Debris removal: including, but not limited to: solid waste containers, refuse collection services, and regular mechanical sweeping of the parking lot; and, • Parking Lot Maintenance: including, but not limited to, patching of asphalt, slurry sealing, and parking lot striping required to properly maintain and ensure the satisfactory condition of the parking lots and appurtenant facilities. The costs associated with the improvements are equitably spread among all benefiting parcels within the District utilizing the method of apportionment described in the Method of Apportionment section of this Plan. The total funds collected sha�l be dispersed and used for only the services and operations provided to the District. Special Benefits of the Improvements and Activities All assessed properties within the District receive special benefits from one or more of the improvements and activities funded through the District assessments. Specifically, lighting and landscaping amenities within the parking lots, regular sweeping and maintenance of the parking lots, and refuse collection services and facilities. The special benefits of lighting (parking lot lights) are the convenience, safety, and security of property, improvements, and goods. Specifically: 1. Enhanced deterrence of crime and the aid to police protection; 2. Increased nighttime safety for patrons and employees; 3. Improved visibility for pedestrians and motorists; 4. Improved ingress and egress to property; 5. Reduced vandalism and other criminal acts and damage to improvements or property; 6. Enhanced aesthetic appeal of the parking areas and the properties that are associated with the parking areas; 7. Increased promotion of business activities and opportunities during nighttime hours; and, 8. The special economic enhancement to the properties and their ability to attract and sustain business and commercial activity as a result of the benefits identified above. The benefits associated with landscaped islands and medians within the parking lots are specifically: 1. Improved aesthetic appeal of the parking areas and nearby parcels; 2. Improved dust control; 3. Enhanced adaptation of the urban environment within the natural environment; 4. Improved traffic circulation; 5. A positive representation of the businesses within the District; Willdan Financial Services Page 4 Crty of Palm Ues erf President's Plaza 1 PBID Management Disfrict Plan FY 2009/20 i 0 6. Centralized locations for refuse collection facilities; and, 7. The special economic enhancement to the properties and their ability to attract and sustain business and commercial activity as a result of the benefits identified above. Debris removal (parking lot sweeping) and refuse collection are essential and necessary activities for all properties—particularly commercial properties. These activities and services are proposed to be funded through the assessments solely for the special benefit of properties within the District. The benefits associated with these services are: 1. Enhanced aesthetic appeal of the parking areas and the properties that are associated with the parking areas; 2. Improved dust control; 3. A positive representation of the businesses within the District; and 4. A centralized location of refuse collection facilities and availability of the service that would otherwise require individual facilities that could be cost prohibitive and physically restrictive. Parking lot maintenance is an essential and necessary activity for all properties, and in particular, for commercial properties. This improvement is funded through the assessments solely for the special benefit of properties within the District. The benefits associated with this service are: 1. Increased safety to automobile, truck and pedestrian traffic within the parking areas and to the properties that are associated with the parking areas; 2. Improved traffic circulation within the parking areas; 3. Enhanced aesthetic appeal of the parking areas and the properties that are associated with the parking areas; 4. Improved dust control; 5. The special economic enhancement to the properties and their ability to attract and sustain business and commercial activity as a result of the benefits identified above. The on-going operation and maintenance of the landscaping, lighting, sweeping and refuse collection services, and parking lot areas provide no measurable general benefit to other properties outside the boundaries of the District, or to the public at large. Therefore, these improvements and the corresponding assessments have been identified as providing 100% special benefit to parcels within the District, Wr(ldan Financial Services Page 5 City of Palm Des ert Presidenf's Plaza 1 PBiD Management District Plan FY 2009/2010 Method of Apportionment Method of Apportionment Rationale The costs of the District improvements have each been apportioned by a formula and method which fairly distributes the net amount to be assessed among all assessed parcels in proportion to the estimated special benefits to be received by each parcel from the improvements. Parking Lot Improvements and Services Assessed parcels within PresidenYs Plaza I are adjacent to centralized parking facilities (lots) that provide access, parking, and delivery areas for the businesses and parcels within the District. Each parcel derives special benefit from the parking lot improvements and the services and activities necessary to maintain the parking lot. The improvements and activities include maintenance of several landscaped islands and medians, maintenance and operation of lighting facilities, parking lot maintenance, and sweeping services. Each assessed parcel within the District receives a direct and special benefit from these improvements and will share proportionately in the cost of maintaining the parking lots. The parking areas consists of the three parcels that are entirely parking lot area and portions of many of the assessed parcels within the District. The three parcels that are entirely parking lot area parcels (627-212-016; 627-221-011; and 627-222-043), and one easement/walkway parcel(627-222-042) receive no special benefit from the improvements and will not be assessed. In determining the method of apportionment for these improvements, each parcel's benefit is based on the parking area adjacent to, and associated with, each parcel. Therefore, it has been determined that a fair and reasonable reflection of each parcel's benefit for the parking lot improvements shall be based on the approximate front footage adjacent to the parking areas. Most parcels within the District front the parking lots on only one side, To ensure a reasonable and equitable apportionment of special benefit, parcels that front the parking lot on more than one side (corner properties), are only assessed for their front footage along the side of their property adjacent to the parking lot. Solid Waste (Refuse) Collection Services Establishing separate refuse receptacles for each parcel or business within President's Plaza I, and thereby allowing for separate charges and agreements for this service, is not practical due to limited space and accessibility. Therefore, several common refuse containers have been placed within the parking lot area for use by all the properties and businesses, and patrons of these businesses, within the District, Historically, all developed properties within PresidenYs Plaza I have shared proportionately in the costs associated with refuse collection based on the building square footage of the structures on each parcel. In determining the method of apportionment for refuse collection services, the possibility of factoring in business types as well as building square footage was considered. However, the inclusion of business types in the calculation of an annual assessment poses several problems. First, many of the parcels assessed include multiple business types, which could require a complex calculation to identify potential use of the service. Second, businesses often change from year to Wil(dan Financial Services Page 6 Cify nf Palm Des erf Presrderlt's Piaza I PBID Management District Plan FY 2009/2090 year or even month to month, making specific business related assessments difficult to track and time-consuming and expensive to administer. Third, establishing a method of apportionment that is business-specific rather than parcel-specific would likely result in annual changes for each parcel's assessment even if the cost of the service was unchanged. Finally, the level of service (number of pick-ups and receptacles) has changed very little over the last several years. Although many of the businesses and business types have changed within the District, the total cost of providing this service has remained fairly constant. In contrast to the tota� cost, it is not reasonable to assume that all developed parcels utilize or require the same level of refuse service—typically the larger the building, the greater amount of refuse that is generated. Therefore, it has been determined that a fair and reasonable estimate of each parcel's benefit for refuse collection is the building square footage determined for each parcel. As noted previously, due to limited space and accessibility, it is not practical for each parcel or business within PresidenYs Plaza I to have separate containers or agreements with the waste hauler. However, it is recognized that the baseline level of service (i.e., number of bins, size of the bins antl frequency of service) established for the District may not be adequate or appropriately reflect the needs of changing business within the District. Therefore, the following considerations and criteria shall be followed when the level of service provided requires modifications: 1. If the level of service is reduced, the incremental cost savings (if any) will be reviewed and applied as follows: a. Reserve Fund Account — The City staff and the owners' association will evaluate the existing available Reserve Funds to ensure an acceptable amount of money is being retained for normal annual operation of the District. Based on this evaluation, the owners' association will modify the annual plan (recommendation to the City Council)to apply all or a portion of the cost savings to the Reserve Account. A fully funded Reserve is an amount equal to approximately one half of all annual operating expenses. However, most operating reserves are typically less than 50%, but greater than 25%of all annual operating expenses. b. Reduced Assessments — After reviewing the Reserve Account, any cost savings not applied to the Reserve Account (Reserve Fund Collection) will be passed on to each parcel within the District by reducing their annual assessment for the next fiscal year, in proportion to their estimated benefit(from the method of apportionment). 2. If the level of service is increased, the incremental cost increase (if any) will be reviewed and applied as follows: a. Increased service District-wide — When the current District was renewed/formed, an assessment range formula was approved. This formula provided for anticipated cost of living increases, but also allowed some flexibility for increased costs due to increased levels of service. If an increased level of service is required for the entire District, the increase is reflected in the annual budget. This budget increase will typically cause a proportional increase of the annual assessment. If the increased cost results in an assessment rate that exceeds the maximum assessment allowed, then reserve funds will be used to reduce the annual Willdan Financial Services Page 7 City of Palm Des er# President's Plaza 1 PBID Management Drstricf Plan FY 20D9/201 D assessment to the maximum assessment allowed. If the reserve fund is not sufficient to cover the cost increase, the City Council may provide a temporary loan to the District or conduct a property owner ballot proceeding for an assessment increase. b. Increased service for one parcel — When the current District was renewed/formed, a baseline assessment rate and level of service was established for all properties within the District. As businesses within the District change or continue to grow, these businesses may generate a need for an increased level of service, but it is not fair or equitable to spread the cost of this increased service to other properties within the District. Therefore, if a business requires an increased level of service, that particular business owner or the owner of the property on which the business is located, must pay the resulting cost increase as a surcharge. Either the City or the property owner may initiate the need for an increased service level. The City Council shall make the final determination as to the appropriate mechanism by which the increased level of service will be provided. The increased level of service may be accomplished by: • Increasing the number of pick-ups on the specific bin(s) used by the property or business. • Increasing the size of the specific bin(s) used by the property or business if space permits. • Providing separate bin(s) for the property or business if space and accessibility permits. • Any combination of the above. The costs associated with the increased level of service shall be the obligation of the business and/or property owner which is provided with the additional service. Payment for the increased level of service shall be reviewed by the owners association, which will make a recommendation to the City Council for approval. The additional cost of providing the increased level of service may be added to the annual assessment for the property as a surcharge (in addition to their annual assessment), upon written petition of the property owner and approval by the City Council (This may require a signed agreement between the property owner and the City of Palm Desert). However, before any action is taken to add a surcharge to the property tax roll as part of the property's annual assessment, the property owner/business shall work with City staff and the owners association to establish the necessary level of additional service. and arrange for direct payment for the service to the waste hauler or the City if at all possible. Method of Apportionment Calculations The apportionment of benefit within the District utilizes a weighting factor known as an Equivalent Benefit Unit (EBU). Each parcel's EBU represents a percentage of the total EBU applied for the entire District. Depending on the improvement or activity provided, the EBU assigned to each parcel is based on either the parcel's development (approximate building square footage) or the parcel's area of improvement (front footage to the parking lots). The cost of refuse collection services is apportioned based on each parcel's approximate building square footage. All other Willdan Finanera!Services Page 8 Cify of Palm Des ert President's Plaz a I PBPD Management District Plan FY 2009/2010 improvements and services funded through the District are associated with the parking lots. The total cost of the parking lot improvements and services is apportioned to each parcel based on their front footage to the parking lots. The sum of each parcel's proportionate share of refuse costs and parking lot costs represents the parcel's Total Direct Cost. In addition to a parcel's Total Direct Cost, each parcel is assessed for administration expenses and a reserve fund collection (Indirect Costs). The Indirect Costs for each parcel have been apportioned by a percentage of the parcel's Direct Costs, not to exceed fifteen percent (15%). Therefore, each parcel's Total Annual Assessment is the sum of its proportionate share of the Total Direct Cost and Total Indirect Costs. Although each parcel's proportional benefit and assessment for each improvement is calculated individually, each parcel's maximum assessment is based on the parcel's combined assessment for all costs and services. The rate applied to any one improvement or service may exceed the maximum rate originally established, provided the parcel's combined assessment does not exceed the combined maximum assessment established for the property(excluding changes in land use or development). The County requires that all annual assessments levied and submitted for collection on tax bills be rounded to the nearest even penny, thus allowing the total assessment to be split into two installments. In order to comply with the County's requirements, the calculation of each assessment component (i.e., refuse costs, parking lot costs and indirect costs) is rounded to the nearest even penny and then added together for the parcel's Total Annual Assessment. The following describes the general method used to arrive at each parcel's proposed assessment. Apportionment of Direct Costs Refuse Collection Assessment The Totat Refuse Cost estimated for refuse services is based on the City's contract with a waste hauler for service to President's Plaza I. This Total Refuse Cost divided by the estimated Total Building Square Footage establishes a Rate per building square foot. This Rate is multiplied by each parcel's estimated building square footage to calculate the parcel's proportionate share of the refuse service cost. Total Refuse Cost/Total Building Square Footage=Rate per Building Square Foot Rate x Parcel Building Square Footage=Refuse Assessment Note:For purposes of calculating the refuse assessment,the building square footage for each parcel has been rounded to the nearest hundred square feet.Refer to Appendix"B"for building square footage applied. Witldan Finaneial Services Page 9 Cify of Palm Des ert President's P(aza 1 PBfD Management District Plan FY 2009/2010 Table 1 provides the Refuse assessment rates for Fiscal Year 2008/2009 throuqh Fiscal Year 2012/2013. Table 1: Building Size Proposed Rates Proposed Building Maximum Rate (per Square Foot) Fiscal Year 200812009 $ 0.4140 Fiscal Year 2009/2010 $ 0.4260 Fiscal Year 2010/2011 $ 0.4380 Fiscal Year 201112012 $ 0.4500 Fiscal Year 2012/2013 $ 0.4620 There are currently forty-two (42) developed commercial properties within the District that are assessed for refuse collection services based on approximate building square footage. (Refer to the Assessment Roll for individual parcel Refuse assessments). Parking Lot Assessment The Total Lot Cost estimated for parking lot improvements and services(maintenance) is based on the estimated annual costs to maintain the landscaping, lighting, and parking lot improvements, as well as provide mechanical sweeping of the parking lot, within PresidenYs Plaza I. This Total Lot Cost divided by the applied parking lot Total Front Footage, establishes a Rate per front foot. This Rate is multiplied by each parcel's applied front footage to calculate the parcel's proportionate share of the parking lot maintenance costs. Total Lot Cost/Total Front Footage=Rate per Front Foot Rate per front foot x Parcel Front Footage=Parking Lot Assessment Note:For purposes of calculating the parking lot assessment,each parcel's front footage is based on the parcel's footage rounded to the nearest five feet.Refer to Appendix"B"for front footage applied. Willdan Financiat Services Page 90 City oi Palm Des ert Presrdent's Plaza I PB1D Management District Plan FY 2009/20 f 0 Table 2 provides the Parkinq Lot assessment rates for Fiscal Year 2008/2009 throuqh Fiscal Year 2012/2013. ' Table 2: Parking Lot Proposed Rates Proposed Parking Maximum Rate (per Linear Foot) Fiscal Year 2008/2009 $ 10.9340 Fiscal Year 2009/2010 $ 11.2620 Fiscal Year 2010/2011 $ 11.6000 Fiscal Year 2011/2012 $ 11.9480 Fiscal Year 2012/2013 $ 12.3060 All parcels within the District receive direct and special benefits from the parking lot improvements and services. Each of these parcels is assessed proportionately based on their front footage atljacent to the parking lot. Apportionment of Indirect Costs To ensure the improvements, activities, and services provided and funded through the District are continued, each parcel will be assessed for its proportional share of administrative and reserve costs(Indirect Costs). These Indirect Costs include all expenses related to the administration of the District as well as the collection of money toward a Reserve Fund. The annual assessment for Indirect Costs has been established at fifteen percent(15%) of the Total Direct Costs assessed to each parcel, The sum of each parcel's proportionate share of refuse costs and parking lot costs represents the parcel's Direct Cost. This Direct Cost multiplied by fifteen percent (15%) represents each parcel's proportionate share of the indirect Costs. Parcel's Total Direct Cosf X 15%=lndirect Assessment Wil(dan Fir�ancia(Services Page 11 City of Palm Des ert President's Plaza 1 P81D Management District Plan FY 2009/2090 Table 3 provides the District's Indirect Cost amounts for Fiscal Year 2008/2009 throuqh Fiscal Year 2012/2013. Table 3: Total Proposed Indirect Costs Indirect Costs (total dollars) Fiscal Year 200812009 $ 24,036.00 Fiscal Year 2009/2010 $ 24,757.00 Fiscal Year 201012011 $ 25,500.00 Fiscal Year 201112012 $ 26,237.00 Fiscal Year 2012/2013 $ 26,957.00 Total Annual Assessment Each parcel's Total Annual Assessment is the sum of their proportionate share of the Direct Costs and Indirect Costs. The preceding description of the method of apportionment outlines the estimated cost and rates applied for the District and the maximum amount projected. The maximum projected amounts were determined by applying an annual inflationary factor of three percent(3%)over the five-year duration of the District based on the first year assessments. Annual 8udgef Adjustments For the five years of the term of the PBID renewal, annual assessments may be adjusted by the PresidenYs Plaza I PBID owners' association up to three percent (3%) per year, Actual annual adjustments may range from zero percent(0%)to three percent(3%).Adjustments may differ from year to year depending on the service needs identified by the owners' association. In any event, assessments will not exceed the levels illustrated by the District Budget(Table 4). Any annual budget surplus or deficit will be accrued into the following year's PBID budget. Assessments will be set accordingly, within the constraints of the annual adjustment, to adjust for surpluses or de�cits that are carried forward. Wifldan Financial Services Page 12 City of Palm Des ert Presrdent's Plaza 1 PBID Managemenf Disfrict Plan FY 20d9/2010 Description of Budget Items Direct Benefit Costs Landscape Maintenance Contract— Includes all regularly scheduled labor, material (e.g, pipe, fertilizer, insecticides), and equipment required to properly maintain and ensure the satisfactory condition of all landscaping, irrigation and drainage systems, and appurtenant facilities. All landscaping improvements within the District are contracted for maintenance and service on a regular basis. The frequency and specific maintenance operations required within the District is determined by City staff, but is generally schedu�ed weekly. Landscape Water—Utility cost to furnish water required for landscape irrigation. Landscape Electric — Utility cost for furnishing of electricity required for the operation of the irrigation systems and ornamental lighting. Landscape Repairs — This item inc�udes repairs that are not normally included in the yearly maintenance contract costs. This may include repair of damaged amenities due to vandalism and storms. Planned upgrades may a�so be included. These upgrades may include, but are not limited to, replacing plant materials or renovation of irrigation systems. Lighting—The furnishing of electricity required for the operation and maintenance of the lighting facilities (parking lot lighting, including but not�imited to, bulbs, fixtures, poles, wiring, and electrical energy). The City contracts for the furnishing of its electricity for lighting, which includes normal maintenance and bulb replacement. This cost does not include repairs or replacement of damaged facilities due to vandalism, accidents or storms. Sweeping Services — Weekly cleaning of the parking lots and gutters using a contracted, mechanized service. Parking Lot Maintenance — Includes all regularly scheduled labor, material, and equipment for patching of asphalt, slurry sealing, and parking lot striping required to properly maintain and ensure the satisfactory condition of the parking lots and appurtenant facilities. The frequency and specific maintenance operations required within the District is determined by City staff, but slurry sealing and parking lot striping are generally scheduled annually, while patching of asphalt is performed on an as-needed basis. Parking lot maintenance for slurry sealing and parking lot striping within the District is contracted for service on a regular basis, while patching of asphalt may be performed by City staff or contracted for service as needed. Solid Waste Removal Services—The furnishing of bins and bi-weekly collection of solid waste. The City contracts with a waste hauler for this service, Only developed properties (with a structure) receive special benefit from this service and are assessed for this service. Indirect Benefit Costs District Administration — The cost to all departments and staff of the City, for providing the coordination of District services, operations and maintenance of the District, response to public concerns and education, and procedures associated with the levy and collection of assessments. Willdan Financial Services Page 13 City of Palm Des ert President's Plaza 1 P81D Managemenf District Plan FY 2009/2090 This cost also includes contracting with professionals to provide additional administrative, legal, or engineering services specific to the District. County Administration Fee — This is the actual cost to the District for the County to collect District assessments on the property tax bills. This charge is based on a flat rate per fund number. County Per Parcel Fee—This is the cost to the District for the County to collect assessments on the property tax bills. This charge is on a per assessment basis, at$0.36 per assessment, and is in addition to the County Administration Fee. Miscellaneous Expenses — This is a fund for additional costs related to District administration including required formation, documentation, recordation, and legal fees. Reserve Fund Collection — The Reserve Fund provides for coilection of funds to operate the District from the time period of July 1 (beginning of the Fiscal Year) through January when the County provides the City with the first installment of assessments collected from the property tax bills. The Reserve Fund eliminates the need for the City to transfer funds from non-District accounts to pay for District charges during the first half of the fiscal year. The Reserve Fund may also be used to offset any unforeseen costs such as repairs, legal fees, revenue deficits, or increased costs due to inflation or contractual agreements that are greater than originally planned. Levy Breakdown Total District Costs—This is the sum total of all budgeted Direct and Indirect costs. Anticipated Deficit/Surplus— This item may include anticipated costs of the District that exceed the amount to be collected. This item also reflects beginning balance deficits. When the actual cost and expenditures for the District are greater than the amount budgeted and collected in the prior fiscal year, the District has a Beginning Balance Deficit. This deficit may be the result of unforeseen and extraordinary costs incurred, or assessments actually collected being less than anticipated. When a deficit occurs, the deficit amount may be added to the amount to be collected through the levy for the current fiscal year or recovered through use of the Reserve Fund. When the actual costs and expenditures for the District are less than the amount budgeted and collected in the prior fiscal year, the District has a Beginning Balance Surplus. When a surplus occurs, the amount may be used to reduce assessments for the following year or may be added to the Reserve Fund. Other Revenue Sources — This item may include additional funds designated for use by the District that are not from District assessments. These funds are added to the District account and may be added to the Reserve Fund or used to reduce assessments, and may be from either non- District or District sources including City General Fund Contributions or interest earnings on the Reserve Fund. Balance to Lery—This is the total amount to be levied and collected through assessments for the current fiscal year. The Balance to Levy represents the sum of Total Direct Costs, Indirect Costs, Revenue Deficits, Other Revenue Sources, Revenue Surpluses, and Contribution Replenishments. Willdan Financial Services Page 14 City of Palm Des erf Presrdent's Plaza 1 PBtD Management District Plan FY 2009/2090 District Statistics Total Number of Parcels—The totai number of parcels within the District. Total Parcels Levied—The total number of parcels within the District that will be assessed. Non- assessed lots or parcels include easements, common areas, and parcels within the boundaries of the District that currently do not benefit from the improvements. TotalBuilding Square Footage—This is the sum total of the building square footage applied to parcels within the District. Total Parking Lot Front Footage (parking lot) — This is the sum total of the parking lot front footage applied to parcels within the District. Lery Rate per Building Square Foot—This amount represents the Rate being applied to each parcel's individual building square footage (calculation of each parcel's proportionate share of refuse collection costs). The Levy Rate per Square Foot is the result of dividing the estimated total refuse cost for that year by the sum of the DistricYs Total Building Square Footage. The rate is calculated to three decimal places. Levy Rate per Front Foot— This amount represents the Rate being applied to each parcel's individual parking lot front footage (calculation of the parcel's proportionate share of parking lot maintenance costs). The Levy Rate per Front Foot is the result of dividing the estimated total parking lot costs for that year by the sum of the DistricYs Total Parking Lot Front Footage. The rate is calculated to three decimal places. Levy Rate for Indirect Costs—This amount represents the percentage applied to each parcel's Direct Costs to determine the parcel's proportionate share of the amount to be assessed for administrative expenses and Reserve Fund Collection. A maximum rate of fifteen percent (15%) has been established. It is anticipated that the maximum amount will be collected each year in order to establish and maintain a reasonable Reserve Fund. District Budget The District Budget shown on the following page (Table 4) lists the estimated costs of providing the various improvements and services. The costs and the resulting rate for each Fiscal Year is based on the estimated costs to provide the improvements and services that year. The projected annual costs anticipated over the five-year duration of the District assessments have been calculated based on an annual inflationary factor of three percent(3%)from the first fiscal year. However, this inflation factor does not mean the assessments will increase annually by three percent (3%). The owners' association appointed by the City Council, will annually review the District costs and make recommendations for any changes or adjustments to the budget. Changes to the budget, could result in changes to the annual assessment, but the resulting total assessment may not exceed the maximum rates established in the original Engineer's Report without first obtaining property owner approval through assessment ballots. Willdan Financia(Services Page 15 Cify of Palm Des ert Presidenf's Plaza 1 P81D Management District Plan FY 2009/2010 Table 4:Five Year Budget Maximum Proposed Assessment for Fiscal Years Budgetltem FY2008•09 FY2009•10 FY1010•11 FY2011•12 fY1012•13 Direct Bene6t Costs Landscape Maintenance Costs $ 5,912 $ 6,090 $ 6,272 $ 6,461 $ 6,654 Landscape Water 4,637 4,776 4,919 5,067 5,219 Landscape Electric _ . _ . Landscape Repairs 4,057 4,179 4,305 4,434 4,567 Miscellaneous _ _ _ . _ Lighting 11,593 11,941 12,299 12,668 13,046 Sweeping Services 4,637 4,776 4,919 5,067 5,219 Parking Lot Maintenance 10,000 10,300 10.609 10.927 11255 Subfotal of Services based on parking lot Uont footage $ 40,837 $ 42,062 $ 43,324 $ 44,623 $ 45,961 Solid Waste Removal Services 119,405 122,987 126,677 130281 t33,753 Subtotal of Services based on builtling square(ootage $ 119,405 $ 122,987 $ 126,677 $ 130,287 $ 133,753 DirectBenefitSubtotal $ 160,242 $ 165,049 $ 170,001 $ 174,911 $ 179,714 Intlirect Costs District Administration 11,012 11,252 11,500 11,746 11,986 County Administration Fee 139 143 148 152 157 CountyPerParcelFee �5 �g �5 �5 �5 Miscellaneous Expenses 4,858 5,094 5,337 5.578 5,814 AtlminisUative Subtofal $ 16,024 $ 16,505 $ 17,000 $ 17,491 $ 17,971 Reserue Fund Col�ectian(5%) 8,012 8252 8,500 8.746 8,986 Indirect Cost Subfotal $ 24,036 $ 24,757 $ 25,500 $ 26,237 $ 26,957 Lew Breakdown Total Direct and Indirect Costs 184,278 189,807 195,501 201,147 206,671 AnGcipafed Deficit or Surplus - . _ _ _ Other Revenue Sources . _ _ _ _ BalancetoLevy $ 184,278 $ 189,807 $ 195,501 $ 201,147 $ 206,671 °/a increase 1125% 3.00% 3.00°/a 2.89% 2.75% Amount Balloted District Statistics Total Parcels 46 46 46 46 46 Tofal Parcels To Levy 42 42 42 42 42 Total Building Square Footage 288,900 288,900 288,900 288,900 288,900 Tofal Front Footage(Parking Lot) 3,735 3,735 3,735 3,735 3,735 Levy Rate per Building Square Foot $ 0,4140 $ 0.4260 $ 0.4380 $ 0.4500 $ 0.4620 %increase 324% 2.90% 2.82% 2.74% 2.67% Levy Rate per Front Foot $ 10.9340 $ 11.2620 $ 11.6000 $ 11.9480 $ 12,3060 %increase 36.40% 3.00% 3.00% 3.00% 3,00% Levy Rate for AdminlReserves 15.00% 15.00% 15.00°/a 15,00% 15.00% Reserve Funtl Balance Previous Balance 59,721 61,733 75,986 84,486 93,231 Entling Balance 67,733 75,986 84,486 9323t 102,217 Mazimum annual assessments(or direcl costs and disinc(and counry adminislra6on(or fY 2009-10 are increased by 3°,6 from fhe previous Fiscal Yearfor each year ezcept for FY 201112012 and FY 2012f2013, where ihe direct costs are increased less than 3%. Saurces,Ciry of Palm Desed;Willdan Financial Services Willdan Financia!Services Page 1& City of Pa�m Des ert President's Plaza I PBID Management District Pian FY 2009/2010 Appendix A — Assessment Diagram The Assessment Diagram for the District is shown in reduced format on the following page and is inclusive of all parcels identified on the County of Riverside Assessor's Parcel Maps as Book 627, Pages 212, 221 and 222. The Assessment Diagram will be kept on file with the City Clerk of the City of Palm Desert. WiUdan Financial Services PageA-1 3 `�-° o e4N N '�u c' o Q � .ro 0 y N d m � ,� a a = , � � � _ � Sc � �� s� �� k �� s��a C �� a> � �� ' � � t! � �� 3 3� w y � cl �� .�p�` � ,�� q 4 a' � �� I�B��$�� ! �� o �a�� al � �� ;�� a�� , ��$ �� a� � ��ba o� �� I�� a� �a �` �� I� �� $ �� g � ��s �� ao �o �€ �� y� �o.� � � � . <y�� €€ �< a�� - U � � - � c.�„I_ dlc'. , ,-, I-' � 0 : 0 0 � �;Im�� Z bZ W Q $ � a�o O Q Qaa �� O O - I :,,Il.lr �� LL � � O $ W w N n�o� � 0 �d W W� h�G � Q � d tq�m �2 � Qa� � BL � O O �1Y ,� Z a � �" 'wa _ O O � a f�F e� O ot OO Oe � O 0 � � s � � 0 0 � 0 r+� unacMavi � I 0 U � � N � � � � � _ �0 � a = o u. � � c;� a � City of Palm Desert President's Plaza/PBID Renewal Management District Plan FY 2009/201 D Appendix B - Parcel Levy Information The parcel information is shown in Table 5 on the following page, including building square footage and front footage, is used in calculating each parcel's proportionate share of all District Costs. Wilfdan Frnancra!Services Page 8-1 City of Palm Desert Presrdent's Plaza I PBID Renewal Management District Plan �Y 2009/2010 Table 5:Parcel Information Actual Parking Calculated Parking Actual Building Calculated Building AssessorParcel FrontFootagefor Front FootageforFY Square Feetfor Square FeetforFY Asmt No. Number Situs Number Situs Street FY 2009-10 2009-10 FY2009-10 2009-10 1 627-212-002 73669 HIGHWAY 111 50.00 50.00 3,885.00 3,900.00 2 627-212-003 73677 HIGHWAY 111 200.00 200.00 8,650.00 8,700.00 3 627-212-004 73731 HIGHWAY 111 100.00 100.00 8,525.00 8,500.00 4 627-212-005 73640 EL PASEO 171.55 170.00 12,132.00 12,100.00 5 627-212-006 73660 EL PASEO 50.00 50.00 5,820.00 5,800.00 6 627-212-009 73690 EL PASEO 50.00 50.00 8,150.00 8,200.00 7 627-212-010 73700 EL PASEO 50.00 50.00 3,210.00 3,200.00 8 627-212-011 73710 EL PASEO 50.00 50.00 5,030.00 5,000.00 9 627-212-012 73722 EL PASEO 50.00 50.00 2,400.00 2,400.00 10 627-212-014 73730 EL PASEO 50.00 50.00 5,000.00 5,000.00 11 627-212-015 73625 HIGHWAY 111 221.55 220.00 20,987.00 21,000.00 627-212-016 12 627-212-017 73670 EL PASEO 100.00 100.00 10,238.00 10,200.00 13 627-221-001 73741 HIGHWAY 111 50.00 50.00 4,750.00 4,800.00 14 627-221-002 73759 HIGHWAY 111 50.00 50.00 4,750.00 4,800.00 15 627-221-004 45145 SAN LUIS REY 213.02 215.00 18,182.00 18,200.00 16 627-221-008 73740 EL PASEO 50.00 50.00 5,300.00 5,300.00 17 627-221-009 73750 EL PASEO 50.00 50.00 4,563.00 4,600.00 18 627-221-010 73801 HIGHWAY 111 225.16 225.00 1,568.00 1,600.00 627-221-011 19 627-222-002 73845 HIGHWAY 111 50.00 50.00 4,435.00 4,400.00 20 627-222-003 73851 HIGHWAY 111 50.00 50.00 3,250.00 3,300.00 21 627-222-004 73861 HIGHWAY 111 50.00 50.00 3,250.00 3,300.00 22 627-222-005 73873 HIGHWAY 111 50.00 50.00 3,000.00 3,000.00 23 627-222-008 73891 HIGHWAY 111 100.00 100.00 6,712.00 6,700.00 24 627-222-014 73965 HIGHWAY 111 50.00 50.00 4,692.00 4,700.00 25 627-222-015 73981 HIGHWAY 111 50.00 50.00 3,900.00 3,900.00 26 627-222-021 50.00 50.00 3,762.00 3,800.00 27 627-222-024 73900 EL PASEO 50.00 50.00 5,050.00 5,100.00 28 627-222-025 73910 EL PASEO 50.00 50.00 5,000.00 5,000.00 29 627-222-026 73920 EL PASEO 50.00 50.00 5,000.00 5,000.00 30 627-222-027 73930 EL PASEO 50.00 50.00 5,150.00 5,200.00 31 627-222-028 73940 EL PASEO 50.00 50.00 4,950.00 5,000.00 32 627-222-029 73950 EL PASEO 50.00 50.00 4,800.00 4,800.00 33 627-222-030 50.00 50.00 4,950.00 5,000.00 34 627-222-034 73925 HIGHWAY 111 100.00 100.00 6,276.00 6,300.00 35 627-222-038 73890 EL PASEO 100.00 100.00 9,900.00 9,900.00 36 627-222-041 73885 HIGHWAY 111 75.00 75.00 5,925.00 5,900.00 627-222-042 627-222-043 45211 PORTOLA AVE _ _ _ 37 627-222-044 73990 EL PASEO 140.63 140.00 13,338.00 13,300.00 38 627-222-048 73941 HIGHWAY 111 100.00 100.00 7,825.00 7,800.00 39 627-222-052 73820 EL PASEO 251.69 250.00 11,694.00 11,700.00 40 627-222-053 73833 HIGHWAY 111 151.69 t50.00 8,238.00 8,200.00 41 627-222-055 73970 EL PASEO 100.00 100.00 15,017.00 15,000.00 42 627-222-058 73993 HIGHWAY 111 140.00 140.00 9,312.00 9,300.00 Total 3,740.29 3,735.00 288,566.00 288,900.00 Sources:Riverside County Secured Roll,Willdan Financial Services Wi!!da»Financia!Services page B_2 City of Palm Desert President's Plaza 1 PBlD Renewal Management District Plan FY 2009/2010 Appendix C —Assessment Roll Parcel identification, for each lot or parcel within the District, shall be the parcel as shown on the County Assessor's Map for the year in which this Plan is prepared. The Assessment Roll, which inc�udes a listing of assessor parcels assessed within this District, along with their assessment amounts, is shown in Table 6 on the foliowing page. Willdan Financial Services P�g�,� 1 City of Palm Desert PresidenYs Plaza 1 PBID Renewal Management District Plan FY 2009/2010 Table 6:Assessment Roll Parking front Footage Building Square Indirect Costs Total Asmt Assessor Parcel Assessment for FY 2009•Feet Assessment Assessment for Assessment for No. Number Situs No. Situs Street 10 for FY 2009•10 FY 2009-10 FY 2009•10 1 627-212-002 73669 HIGHWAY 111 $ 563.10 $ 1,661.40 $ 333.68 $ 2,558.18 2 627-212-003 73677 HIGHWAY 111 $ 2,252,40 $ 3,706.20 $ 893.80 $ 6,852.40 3 627-212-004 73731 HIGHWAY 111 $ 1,126.20 $ 3,621.00 $ 712.08 $ 5,459.28 4 627-212-005 73640 ELPASEO $ 1,914,54 $ 5,154.60 $ 1,060.38 $ 8,129.52 5 627-212-006 73660 EL PASEO $ 563.10 $ 2,470.80 $ 455.08 $ 3,488.98 6 627-212-009 73690 EL PASEO $ 563.10 $ 3,493.20 $ 608.44 $ 4,664.74 7 627-212-010 73700 ELPASEO $ 563,10 $ 1,363.20 $ 288.94 $ 2,215.24 8 627-212-011 73710 EL PASEO $ 563.10 $ 2,130.00 $ 403.96 $ 3,097.06 9 627-212-012 73722 EL PASEO $ 563.10 $ 1,022.40 $ 237.82 $ 1,823.32 10 627-212-014 73730 EL PASEO $ 563.10 $ 2,130.00 $ 403.96 $ 3,097.06 it 627-212-015 73625 HiGHWAY111 $ 2,477.64 $ 8,946.00 $ 1,713.54 $ 13,137.18 627-212-016 $ - $ - $ - $ 12 627-212-017 73670 EL PASEO $ 1,126.20 $ 4,345.20 $ 820.72 $ 6,29212 13 627-221-001 73741 H�GHWAY 111 $ 563.10 $ 2,044.80 $ 391.18 $ 2,9gg.pg 14 627-221-002 73759 HIGHWAY 111 $ 563.10 $ 2,044.80 $ 391.18 $ 2,999.08 15 627-221-004 45145 SAN LUIS REYAVE $ 2,421.33 $ 7,753.20 $ 1,526.18 $ 11,700.71 16 627-221-008 73740 EL PASEO $ 563.10 $ 2,257.80 $ 423.14 $ 3,244.04 17 627-221-009 73750 EL PASEO $ 563.10 $ 1,959.60 $ 378.40 $ 2,901.10 18 627-221-010 73801 HIGHWAY 111 $ 2,533.95 $ 681.60 $ 482.34 $ 3,697.89 627-221-011 $ - $ - $ - $ 19 627-222-002 73845 HIGHWAY 111 $ 563.10 $ 1,874.40 $ 365.62 $ 2,80312 20 627-222-003 73851 HIGHWAY 111 $ 563,10 $ 1,405.80 $ 2g5,34 $ 2,p64,pq 21 627-222-004 73861 HIGHWAY 111 $ 563.10 $ 1,405.80 $ 295.34 $ 2,264.24 22 627-222-005 73873 HIGHWAY 111 $ 563.10 $ 1,278.00 $ 276.16 $ 2,117.26 23 627-222-008 73891 HIGHWAY 111 $ 1,126.20 $ 2,854.20 $ 597.06 $ 4,577.46 24 627-222-014 73965 HIGHWAY 111 $ 563.10 $ 2,002.20 $ 384.80 $ 2,950.10 25 627-222-015 73981 HIGHWAY 111 $ 563.10 $ 1,661.40 $ 333,68 $ 2,558.18 26 627-222-021 $ 563.10 $ 1,618.80 $ 327,28 $ 2,509.18 27 627-222-024 73900 ELPASEO $ 563,10 $ 2,172.60 $ 410,36 $ 3,146.06 28 627-222-025 73910 ELPASEO $ 563,10 $ 2,130.00 $ 403.96 $ 3,097.06 29 627-222-026 73920 ELPASEO $ 563.10 $ 2,130.00 $ 403.96 $ 3,097.06 30 627-222-027 73930 ELPASEO $ 563.10 $ 2,215.20 $ 416.74 $ 3,195.04 31 627-222-028 73940 EL PASEO $ 563.10 $ 2,130.00 $ 403.96 $ 3,097.06 32 627-222-029 73950 EL PASEO $ 563.10 $ 2,044.80 $ 391.18 $ 2,ggg,pg 33 627-222-030 $ 563.10 $ 2,130.00 $ 403.96 $ 3,097.06 34 627-222-034 73925 HIGHWAY 111 $ 1,126.20 $ 2,663.80 $ 571.50 $ 4,381.50 35 627-222-038 73890 EL PASEO $ 1,126,20 $ 4,217.40 $ 801.54 $ 6,145.14 36 627-222-041 73885 HIGHWAY 111 $ 844.65 $ 2,513.40 $ 503.70 $ 3,861.75 627-222-042 $ - $ - $ - $ 627-222-043 45211 PORTOLA AVE $ _ g _ $ $ 37 627-222-044 73990 EL PASEO $ 1,576.68 $ 5,665.80 $ 1,086.38 $ 8,328.86 38 627-222-048 73941 HIGHWAY 111 $ 1,126.20 $ 3,322.80 $ 667.36 $ 5,116.36 39 627-222-052 73820 EL PASEO $ 2,815.50 $ 4,984.20 $ 1,169.96 $ 8,969,66 40 627-222-053 73833 HIGHWAY 111 $ 1,689.30 $ 3,493.20 $ 777.38 $ 5,959.88 41 627-222-055 73970 EL PASEO $ 1,126.20 $ 6,390.00 $ 1,127,44 $ $643.64 42 627-222-058 73993 HIGHWAY 111 $ 1,576.68 $ 3,961.80 $ 830.78 $ 6,369.26 Total $ 42,063.57 $ 123,071.40 a 24,770.26 E 189,905.23 ��Due to rounding,totals may not add up to$1B9,807. Sources:Riverside Counry Secured Roll;Willdan Financial Seroices Wiltdan Financial Services Page C-2