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Home My WebLink AboutC29100 - Housing Paramedic unit @ IW Fire Station #55 ContractNo. C29100 .�- {—�^ / CITY OF PALM DESERT CITY MANAGER'S OFFICE STAFF REPORT REQUEST: APPROVAL OF A LEASE AGREEMENT BETWEEN THE CITY OF INDIAN WELLS AND THE CITY OF PALM DESERT TO HOUSE A PARAMEDIC UNIT AT INDIAN WELLS FIRE STATION NO. 55. SUBMITTED BY: Stephen Y. Aryan, Assistant to the City Manager DATE: June 25, 2009 CONTENTS: 1. Lease Agreement 2. Chief Hawkins Correspondence Recommendation By Minute Motion, that the City CounciL 1. AUTHORIZE the Mayor to execute a lease agreement between the City of Indian Wells and the City of Palm Desert to house a paramedic unit at Indian Wells Fire Station No. 55. 2. APPROVE the purchase and installation of an exhaust drop down at Indian Wells Fire Station No. 55. The cost for this item is estimated not to exceed $3,579 and funds are available in Fire Fund 230. Discussion The ambulance medic unit at Indian Wells' Fire Station No. 55, located at 44-900 Eldorado Drive, responds a majority of the time (approximately 70%-80%) to medic transport calls within the City of Palm Desert. To alleviate this condition staff proposed within the FY 09-10 the introduction of an additional Palm Desert medic unit to be housed at Station No. 55. Indian Wells officials have indicated their willingness to house an additional medic unit at Fire Station No. 55, if the City of Palm Desert were to proceed with approving this expenditure. A three year lease agreement between the City of Indian Wells and Palm Desert is recommended for approval, allowing one Palm Desert medic unit and its crew to be housed at Station No. 55. The lease is effective July 2009, but the time necessary to hire a new medic crew will likely push the move-in date to August 2009. Station No. 55 Lease Agreement June 25, 2009 Page 2 of 2 Fiscal Impact There will be no annual rental fee charged to the City of Palm Desert associated with this lease. The City will be responsible for providing all the paramedic equipment, medical supplies and vehicle costs associated with the new medic unit. Palm Desert will also be responsible for the cost of installing one exhaust drop down, as part of a ventilation system, which should not exceed $3,579. The City of Indian Wells will continue to pay for all utilities. Staff respectfully recommends that the City Council approve this three-year agreement with the City of Indian Wells to lease space at Station No. 55. Submitted by: Reviewed by: St phen . Aryan Paul S. Gibson Assistant to the Ci Manager Director of Finance/City Treasurer Approved b . CITY Ct)tJNCILACTION API'320Vf�;1) i� f�➢�?�t�?t) — RTCI:IVED E��&I��:R .._.__.__� MF,F.TING DATE �� - ,�/�� AYFS. :-l``Cr-`� J M. Woh muth NOEs: ity anager ABSENT: , �i�/� ABSTAIN: Vr,I21FIED IiY: Original on File with City Clerk s Uftice G\CityMgr\Stephen Aryan�P,genda Reports\Station No.55 Lease Agreement.doc LEASE BETWEEN THE CITY OF INDAIN WELLS AND CITY OF PALM DESERT FOR FIRE STATION 55 The CITY OF INDIAN WELLS, herein called "INDIAN WELLS", leases to the CITY OF PALM DESERT, herein called "PALM DESERT", the property described below upon the following terms and conditions: l. Descri tp ion• The premises leased hereby include a building located at 44- 900 Eldorado Drive in the City of Indian Wells. Subject to the written consent of the County of Riverside, Indian Wells hereby leases said premises to Palm Desert on a non- exclusive basis subject to the terms and conditions set forth herein. Palm Desert shall have use of one paramedic bay and shall generally share the building facilities on a non- exclusive basis. Palm Desert understands and agrees that Indian Wells currently has leased the premises to the County of Riverside as set forth in Exhibit A, and said Lease with County may remain in effect in the sole discretion of Indian Wells. 2. Use. In particular, all of the premises Leased to Palm Desert hereunder are leased for the primary use as a fire/paramedic facility, but may be used for other official business of municipal government when first approved by the Indian Wells City Manager or his designee. 3. Title. Title to the site, buildings and structures shall remain in Indian Wells, subject to the terms and conditions of this Lease. 4. Term. The term of this Lease shall be for a period of three (3) years commencing on July 1, 2009 and continuing for three (3) consecutive years unless terminated pursuant to the provisions of this Lease. 5. Renewal. This Lease may be renewed for one or more years, up to (3) three years, upon mutual agreement of the parties prior to the third anniversary date of its commencement. 6. Consideration. The premises are leased to Palm Desert in consideration of Palm Desert operating and staffing a two person paramedic unit thereon. Palm Desert will be responsible for providing paramedic equipment, all medical supplies and vehicle costs for their medics and vehicle. Palm Desert will also be responsible for the cost of installing one exhaust drop down. Palm Desert may perform such operations and staffing through its contractor, the Riverside County Fire Department. 7. Utilities. Indian Wells shall install and pay for all utilities, including but not limited to sewer, water, power, gas, telephone, and other utility services. 8. Insurance. Indian Wells shall insure the building for fire and extended coverage. 1-3 9. Hold Harmless. (a) Palm Desert shall defend, indemnify and hold harmless Indian Wells and its officials, officers, employees and agents from and against any and all damages to the premises, as well as lawsuits or demands of third parties, arising out of and to the extent of alleged negligent acts or omissions of Palm Desert and its officials, officers, employees and agents, provided that Indian Wells shall give Palm Desert prompt notice of such damages, suits or demands. (b) Indian Wells shall defend, indemnify and hold harmless Palm Desert and its officials, officers, employees and agents from and against any and all damages to the premises, as well as lawsuits or demands of third parties, arising out of and to the extent of alleged negligent acts or omissions of Indian Wells and its officials, officers, employees and agents, provided that Palm Desert shall give Indian Wells prompt notice of such damages, suits or demands. 10. Option to Terminate. Indian Wells and Palm Desert shall have the right to terminate this Lease at any time by giving sixty(60) days written notice to the other party prior to the effective date of termination. 11. Notices. Any written notices required or desired to be served by either party upon the other shall be addressed to the respective parties as set forth below and shall be deemed delivered when deposited in the U.S. mail or overnight delivery service, or hand delivered: INDIAN WELLS CITY OF PALM DESERT Indian Wells City Manager Palm Desert City Manager City of Indian Wells City of Palm Desert 44-950 Eldorado Drive 73-510 Fred Waring Dr Indian Wells, California 92210 Palm Desert, California 92260 IN WITNESS THEREOF, THE PARTIES HAVE EXECUTED THIS LEASE AS OF THE LAST DATE SET FORTH BELOW. CITY OF PALM DESERT BY MAYOR Dated: ATTEST: BY PALM DESERT CITY CLERK 2-3 CITY OF INDIAN WELLS BY MAYOR Dated: ATTEST: BY INDIAN WELLS CITY CLERK 3-3 ffiIBIT A ' « �� RIVERSIDE COUNTY � ' FIRE DEPARTMENT •� ,,y,` , .�Y CO!/NT Y�� ` � R/VERSIDE ra��i�n 210 WEST SAN JACINT'O AVENUE • PERRIS, CALIFORNIA 92370 � `� ""�" (714) 657-3183 : - GLEN J. NEWMAN August 24, 1990 FIRE CHIEF • City of Indian Wells 4=+-95� Eldorado Drive Indian Wells, CA 92260 Attn: Rod Wood City Manager . Sub,iect: Lease Agreement for Indian Wells Fire Station Dear Mr . Wood: Attached is a lease agreement between the city and the county for the lease of the city fire station. Currently a : lease agreement between the two agencies does not exist and the county desires to formalize the occupancy of the Indian Wells Fire Station. The lease is for an initial term of three years with automatic renewal for three year periods unless the lease is terminated. Please review the lease and if acceptable, have the city . council approve.. and return to me for processing with the Hoard of Supervisors. Please return three fully executed copies and I will return a copy to you for your records after the Board has signed. If you have any questions, please contact me at 714-657-3183. Sincerely, GLEN J. NEWMAN � Ch i ef By WALTER ANDREWS Admin. Services Officer db cc: Eric Vogt . Attachment • � iorvrind l�AI�Pr 1 LEASE � CITY OF INDIAN WELLS FIRE STATION 2 3 4 CITY OF INDIAN WELLS, herein called "CITY" , leases to the COUNTY OF RIVERSIDE, herein called "COUNTY" , the property described . , 5 below, upon the following terms and conditions: 6 1. DESCRIPTION. The premises leased hereby include a 7 building located at 44-900 Eldo�rado Drive, i .e. , one of the buildings located in the Civic Center Complex, City of Indian 8 Wells, consisting of approsimately 7, 944 square feet. COUNTY shall have the egclusive use and possession of the leased premises, 9 subject to the terrns and condition� set ferth h�r�in. 10 2. USE. All of the premises leased to COUNTY hereunder are 11 leased for the primary use as a County fire fighting facility, but � may be used for other official business of COUNTY or DISTRICT, when . 12 first approved by the COUNTY through the County Fire Chief, or his desiqnee; and the CITY through the City Manager, or his designee. 13 . 14 3 • ��• The term of this lease shall be for a period of three (3) years, commencing on July 1, 1990, and continuing for 15 three (3) consecutive years, unless terminated pursuant to the provisions of this lease. 16 17 4 . RENEWAL. This lease shall be automatically renewed for a period of three (3) years on the third anniversary date of its 18 commencement or renewal, unless either of the parties hereto gives written notice to the other of non-renewal, at least ninety (90) 19 days prior to such anniversary date. 20 5 . CONSIDERATION. The premises ar.e leased by CITY to 21 COUNTY in consideration of COUNTY's operating and staffing a fire station thereon. COUNTY may perform such operations and staffing 2.2 through its contractor, the California Department of Forestry. 23 6 . TITLE. Title to the site, buildings , and structure 24 shall remain in the DIS�RICT, subject to the terms and conditions of this lease. 25 26 7. CUSTODIAL SERVICES. COUNTY shall provide its own custodial services. 27 /// 28 /// WILLIAM C.KATZENSTEIN COUNTY COUNSII. SUITE 300 _1- asss- iorH s� RIVERSIDE,CALIFORNIA � 1 8. UTILITIES. CITY shall install, or cause to be installed, all utilities, including, but not limited to, sewer, 2 water, power, gas, telephone, and other utility services to the City�Station. COUNTY shall assume costs of utilities related to 3 the cost of operating the fire station, except for irrigation water. 4 9. MAINTENANGE, REPAIR. REPLAC�MFNTS. 5 A. CITY warrants that the leased premises are in good 6 working condition and repair, and are suitable for the purposes contemplated herein. COUNTY shall maintain the interior and 7 exterior of the premises, and every part thereof, in good repair and working order, up to one percent (1%) annually of the original 8 facility construction cost of $538, 665 .00, plus equipment listed in Exhibit "A•' , throughout the life of this lease. CITY shall be 9 responsible for costs ezceeding this amount: CITY shall repair and maintain the structural integrity of the building. 10 B. COUNTY shall provide normal maintenance to parking 11 lots. � 12 C. CITY shall provide all landscape maintenance and irregation water furnished to maintain all landscaped grounds. 13 D. All appliances installed by CITY, an inventory of 14 Which is attached hereto as Exhibit "A" and incorporated herein by this reference, shall become the property of COUNTY for 15 maintenance, repair, and replacement. In the event of termination of this lease, CITY agrees to reimburse COUNTY for remainir�g useful 16 life if items replaced and remaining in the premises. 17 E. CITY shall be responsible for all �factory warranties on all appliances installed by CITY listed in Ezhibit "A" . 18 19 10. IMPROVEMENTS. Z� A. Any alterations, improvements, or installations of fistures to be undertaken by COUNTY shall have the prior written 21 consent of CITY after COUNTY has submitted such proposed alterations, improvements, or fixtures, in writing, to CITY. 22 B. Al1 alterations made, improvements made, and all 23 fiatures installed by COUNTY shall remain COUNTY property and may be removed by COUNTY at, or pri.or to, expiration, without renewal, 24 of this lease; provided, however, COUNTY shall bear all expenses to restore premises to letable condition where injury or damages are 25 caused by such removal. � 26 C. CITY shall be responsible Por all repairs and maintenance covered by its construction and factory warranties, as 27 well as for repair of all conditions which required repair, known and unknown, at the time COUNTY took occupancy. 28 /// WJLLIAM C.KATZENSTElN COUNTY COUNSEL SUIfE 300 -2_ 3535• tOTH STREET . RNERSIDE,CAlJFORNIA � 1 11. HOLD HA�MLESS. COUNTY agrees to defend, indemnify and hold CITY harmless for bodily injury and property damage resulting 2 from COUNTY's use of the leased premises, and to repair, replace, or compensate CITY for any damage to the leased premises occasioned 3 by the negligence of COUNTY. � . 4 12 . OPTIONS TO TERMINATE. 5 A. COUNTY's obligation hereunder sha11 be suspended 6 while the leased premises are unusable for normal operation due to fire, earthquake, flood or other casualty, in which case CITY shall timely repair any such damage t.o the leased 7 premises. If the leased premises are so unusable, in COUNTY' s judgment, that they 8 cannot be economically or timely repaired by CITY, COUNTY shall have the option to terminate this lease. 9 B. If the CITY or COUNTY shall fail to keep any term, 10 covenant, or condition herein for a period of 120 days after written notice thereof from the other party, CITY or COUNTY shall 11 have the option to terminate this lease. 12 13 . ACCESS TO PREMI�FS, 13 A. CITY shall have reasonable right of access to the 14 leased premises during normal working hours and in emergency or � major disasters. at all times. � 15 B. Any use of the facility by any qroup, public o r� 16 Private, for purposes other than its intended use as a fire � station, must be approved by COUNTY through the County Fire Chief, 17 or his designee, and by CITY representatives or the CITY Manager. Any such use shall in no way interfere with or interrupt the fire 18 fighti.ng function of the leased facilitg, and shall be of a strictly temporary nature. 19 , 20 14. NOTICES. Any written notices required or desired to be ' served by either party upon the other shall be addressed to the 21 respective parties as set forth below: 22 5�1� ITY 23 Riverside County Fire Chief City Manager Department Headquarters City of Indian wells 24 210 West San Jacinto Avenue 44-950 Eldorado Drive Perris, CA 92370 Indian Wells, CA 92260 25 . or such addresses as from time to time shall be designated by the 26 respective parties. 27 ; 15 . ENTIRE LEASE. The lease is intended by the parties i 28 hereto as a final eapression of their agreement, and as a complete � WILUAM C.KAT2ENSTEifV courir�v couNs� -3- �� 3sss-iorH srs�r RNFRSIDE,C/WFORNIA 1 and esclusive statement of the terms and conditions thereof, and supersedes any and all prior and/or contemporaneous sub-leases, 2 leases, agreements and understandings, oral or written. This lease may be changed or modified by the parties hereto, only in writing. 3 Dated: 4 COUNTY OF RIVERSIDE 5 � 6 By 7 ' Chairman, Board of Supervisors 8 ATTEST: 9 GERALD A. MALONEY � Clerk of the Board 10 11 By Deputy 12 13 (SEAL) CITY OF INDIAN WELLS 14 15 . � By 16 Mayor 17 ATTEST: 18 Hy 19 Title 20 . 21 22 23 24 25 26 27 GB:jf 295/lit 28 8/7/90 � wit.un►�c.xnrzenisr�N -4- courrry couNsn. SUITE 300 3535� 20TH STREEI' RIVFRS�DE.CALFORNIA , EXHIHIT "A" INDIAN WELLS FIRE .STATION #55 44-400 E1 Dorado GAS PUMPS Southwest, Serial #431757-431897 � REFRIGERATOR Hot Point, 12 cubic feet, Model 550 14CAH Serial 744898 AIR CONDITIONERS Lenox Serial # ' s 5179K 17083 5179C 13077 5179D 24190 5179D 24722 AIR t�OMPRESSOR Lesson, Madel � 14511y DB1A SWAMP CDO�ER McGraw Edison, Modei H-2133, Serial #B 382 WATER HEATER Smith Fuel Saver I , H62-F-7904428 HEATERS Lenox Serial #' s 5179A 13192 - 51'79E 18795 5879A 17226 5879C 10330 � RIVERSIDE COUNTY " FIRE DEPARTMENT In cooperation with the California Department of Forestry and Fire Protection � 210 West San Jacinto Avenue • Perris,California 92570 • (951)940-6900 • Fax(951)940-6910 John R.Hawkins Fire Chief June 4, 2009 Proudly serving the unincorporated areas of Riverside County and the c'`'es°f: John Wohlmuth Ban,,;,,g City Manager •�• City of Palm Desert Beaumont 73-510 Fred Waring Drive : c�;me5a Palm Desert, CA 92260 .;. cany°"L�e Dear Mr. Wohlmuth: Coachella .;. Desert Hot Springs We consent to the agreement for the City of Palm Desert to house one ambulance Ina�an welis medic unit and two firefighter paramedics at Indian Wells Fire Station No. 55, per the •� conditions of the executed lease agreement between the Cities of Indian Wells and Indio Palm Desert. Lake Elsinore �• Thank you for your commitment to public safety. La Quinta Menifee Moreno Valley , Sincerel Palm Desert Penis .,. Rancho Mirage JO n R. Hawkins ''' ounty Fire Chief Rubidoux Community Serv. ,. JRH:db San Jacinto Temecula W ildomar Boazd of Supervisors Bob Buster, District 1 John Tavaglione, District 2 Jeff Stone, District 3 Roy Wilsoq Dis[rict 4 Marion Ashley, District 5