Loading...
HomeMy WebLinkAboutReplacement of China & Serviceware - Desert WillowBy Minute Motion, autorized: 1) Setting aside iiiNE DATE 4 -0.23-- • ©9f' $52,000 from FY 2008-09 Capital Budget for Desert Willow Budget for purchase of china and _142IGNTINidl`i3 TO 8 -0 7- settticevware; ?) continuing the matter to the mtng of August 27, 2009; 3) staff to establish a 0 PASSES TO 2ND READING reserve for such future CITY OF PALM DESERT replacement purchases. 4-0 (Kelly Absent) STAFF REPORT REQUEST: AUTHORIZE STAFF TO PURCHASE REPLACEMENT CHINA AND SERVICEWARE FOR DESERT WILLOW RESORT SUBMITTED BY: MARTIN ALVAREZ, REDEVELOPMENT MANAGER DATE: JUNE 25, 2009 Recommendation: By Minute Motion, that the City Council: 1. Authorize the City Manager to purchase replacement China and service ware for Desert Willow Resort in an amount not -to -exceed $52,000; and 2. Surplus the majority of the existing China, authorizing staff to donate it to a non-profit organization, and retain a small portion for backup. Funds are available in the FY 2008/2009 Capital Budget for Desert Willow Golf Resort. Executive Summary: Approval of staff recommendation will authorize the City Manager to purchase replacement China and serviceware in an amount not -to -exceed $52,000, and authorize the surplus and donation of the existing China to a charitable organization. Staff recommends approval. Discussion: Ninety percent of the Desert Willow dining China inventory pattern and serviceware is original to when the club opened in 1997. In past years, small amounts of new and used China have been purchased to match the current pattern and color. Some pieces of the pattern are now obsolete and cannot be matched or replaced. The current China pattern is stained and has a dulled finish due to age and wear. Some of the potential wedding business has indicated that the China is not appealing for formal wedding events. In addition, China and serviceware are often rented to handle large events over 150 guests. Staff Report Desert Willow China Replacement Page 2 of 2 June 25, 2009 In order to maintain a quality product for banquets, social events and for dining guests, staff recommends the purchase of new China and serviceware. The new China will allow Desert Willow to modernize the China pattern with a more contemporary style and be more attractive to banquet clients. The proposed new China has a warranty against chips and finish issues. A China pattern has been selected and staff requests that the City Council review and approve the new pattern. A sample set of the China and serviceware will be available for your viewing in the City Council offices lobby during the week of June 22, 2009. The new China and serviceware includes, but is not limited to, new lunch and dinner plates, salad plates, specialty plates, coffee cup and saucers and dessert plates. Desert Willow staff has researched pricing for the proposed pattern, and it is anticipated that the bids will not exceed $52,000. Staff is seeking approval of the proposed pattern and authorization to allow the City Manager to purchase the China in an amount not -to - exceed $52,000. In addition, staff seeks authorization to surplus most of the existing China and the ability to donate a portion of the China to charitable organization. A portion of the existing China will be kept for backup. Funds are available in the FY 2008/2009 Capital Budget for Desert Willow Golf Resort. Staff recommends approval. Submitted by: �..--y Department Head: cMartin Alvarez Redevelopment Manager Approval: Joh Mc arthy, A edevelopment . Wohlmuth, City Manager ewe Yrigo Director of i development/Housing Paul S. Gibson, Director of Finance G\rda\Martin Alvarez\2009\SR\DWChina Staff Report 6-16-09.doc