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HomeMy WebLinkAboutFire Stn Equpmnt - WFH Funds $30,942.04 CITY OF PALM DESERT CITY MANAGER'S OFFICE STAFF REPORT TO: Honorable Mayor and Members of the City Council SUBJECT: PURCHASE OF MISCELLANEOUS FIRE STATION CAPITAL EQUIPMENT WITH WORKFORCE HOUSING REWARD (WFH) GRANT FUNDS IN THE AMOUNT OF $30,942.04. SUBMITTED BY: Stephen Y. Aryan, Assistant to the City Manager DATE: March 12, 2009 ATTACHMENTS: 1. Public Safety Commission Minutes (February 11, 2009) 2. Written Scope of Work Notices RECOMMENDATION By Minute Motion: 1. RECOMMEND to the Palm Desert City Council the purchase of miscellaneous fire station capital equipment with Workforce Housing Reward Grant Funds, in the amount of$30,942.04. Funds are available in Account No. 870-4490-466-3902. 2. DESIGNATE seventeen recliners as surplus and direct staff to contact local charities for potential donations of these items. BACKGROUND The California Department of Housing and Community Development previously offered a Workforce Housing Reward (WFH) grant program. This program was designed to encourage local governments to develop new residential housing, while rewarding those jurisdictions that approve housing affordable to lower-income households. The City of Palm Desert applied for two annual grant cycles and was awarded funds for the construction, rehabilitation, or acquisition of capital assets. A portion of this grant award (approximately $30,000) was earmarked for Fire Station upgrades and has not been expended. The Fire Department identified the following various capital equipment to purchase with these funds: Item Quantity Lowest Vendor Amount Recliners 17 Ashley Furniture (Palm Desert, CA) $7,903.85 Office Furniture Misc. The Office Furniture Place (Palm Desert, CA) $2,734.16 Office Furniture Misc. Desert Resale Office Furn.(Palm Desert, CA) $1,641.00 Turnout Extractor 1 Fisher Safety (Wildomar, CA) $12,219.00 Whirlpool Washer 1 Best Buy, Sears, or Lowes (Palm Desert, CA) $969.74 Whirlpool Dryer 1 Best Buy, Sears, or Lowes (Palm Desert, CA) $969.74 Er onomic Chairs 6 G/M Business Interiors Riverside, CA) $4,504.55 � . , � • , � , WFH Grant Expenditure Request March 12, 2009 Page 2 of 2 Staff obtained estimates for these items and posted a notice on the City's Public information board. The total expenditure amount is slightly higher than the original $30,000 estimate, primarily due to cost increases and the inclusion of an office chair. However, adequate grant funds are still available to purchase these items. The City may risk forFeiting these funds, if they are not expended by May 2009. Please also note that the commercial washer and dryer price fluctuates weekly between the three estimates obtained (Best Buy, Sears, and Lowes-all within Palm Desert). Staff will procure the lowest priced washer/dryer at time of purchase. Staff did present this item to the Public Safety Commission on February 11, 2009. The Commission recommended the purchase of these items with Workforce Housing Reward Grant Funds, by a 5-0 vote. Staff recommends to the City Council to move forward with the purchase of the aforementioned capital equipment. FISCAL IMPACT There is no impact to the City's General Fund Account as non-matching grant funding will be used to purchase this equipment. The total amount of Workforce Housing Reward Grant Funds to be expended is $30,942.04. Prepared By: Reviewed By: � • _� S phe . Aryan Paul Gibson Assistant to the City anager Director of Finance/City Treasurer Approved By: CITY COUNCIL CTTON APPROVED n�,vt�.n RF,CEiVED OTf�9�;Iz �� a� MEF,TING llATE "� - a -(; � ' fi � �'� � AYES: i -_ Jo . Wohlmuth NOES: ��1� � e -� - t Manager A13sr1vT: �� — Ai3STAIlV:n�� � — VFRI�►F.D I3Y: ��I� rci �—.�.____._. _ Originai on File witl� City Clcric's O�'tice G:\CityMgr\Stephen AryanWgenda Reports\WFH Grant Award-Council Report.doc PRELIMINARY MINUTES REGULAR PUBLIC SAFETY COMMISSION MEETING FEBRUARY 11, 2009 F. Coachella Valley Violent Crime Gang Task Force Report for December 2008 and January 2009 Lt. Shouse reviewed the reports, noting that Officer Lauer was a great representative of the Palm Desert Police Department and remained extremely responsive to anything that needed to be done on a Palm Desert case. Commissioner Lebel moved to, by Minute Motion, receive and file the Coachella Valley Violent Crime Gang Task Force reports for December 2008 and January 2009. Motion was seconded by Commissioner Kirkwood and carried by a 5-0 vote. - — �' G. Consideration of Purchase of Miscellaneous Fire Station Capital Equipment with Workforce Housing Reward (WFH) Grant Funds Mr. Aryan reviewed the staff report, noting that the Fire Department and City staff had worked together to prepare a list of capital equipment they would like to purchase, and the majority was furniture-related. He added that if these grant funds were not used by May 2009, there was a risk of losing them. He offered to answer any questions. Chairman Nethery expressed concern that while the report listed items such as recliners and office chairs, it did not specify how many of each were being recommended for purchase, and he would not feel comfortable making a recommendation to the City Council with such a general description. Mr. Aryan provided the following additional information regarding the number of each item to be ordered: Station 33 Recliners 11 Station 71 Recliners 6 Ergonomic Office Chairs 6 Commercial Washer 1 Commercial Dryer 1 Turnout Gear Extractor 1 Office Furniture Cabinets, desks, & file units 4 PRELIMINARY MINUTES REGULAR PUBLIC SAFETY COMMISSION MEETING FEBRUARY 11, 2009 He noted that the chairs were recommended by the City's Risk Manager, and he added that staff would be sure to update the report to the City Council to include these figures. Commissioner Kirkwood moved to, by Minute Motion, recommend to the Palm Desert City Council the purchase of miscellaneous fire station capital equipment with Workforce Housing Reward Grant Funds. Motion was seconded by Vice Chairman Larsh and carried by a 5-0 vote. H. Request for Modification to Supplemental Law Enforcement Services Funding (SLESF) Expenditure Plan 2008-2009 Lt. Shouse reviewed the report, noting that last November, the Commission recommended to the City Council that it accept the $100,000 in Cal COPS funding for 2008-2009 and allocate $30,000 toward the Holiday Theft Suppression Program, with the remaining $70,000 to be used for equipment for front line law enforcement. An expenditure plan was subsequently prepared; however, there was no allocation for services and supplies. He asked that the Commission concur with the Police DepartmenYs proposal that the expenditure plan be modified to include a $23,000 allocation to "Services and Supplies." Chairman Nethery said this appeared to basically be correction of a clerical error, and Lt. Shouse agreed. Commissioner Lebel moved to, by Minute Motion, concur with the Police DepartmenYs proposal that the Supplemental Law Enforcement Services Funding (SLESF) Expenditure Plan for 2008-2009 be modified to include a $23,000 allocation to "Services and Supplies." Motion was seconded by Commissioner Kirkwood and carried by a 5-0 vote. 5 CITY OF PALM DESERT ���•�+� 73-510 Fred Waring Drive ' � Palm Desert, California 92260 Telephone: 760-346-0611 Fax: 760-341-6372 . WRITTEN SCOPE OF WORK Work includes the supply, freight, delivery, and tax of the following: Location: Palm Desert Fire Station No. 33 & Fire Station No. 71 Fire Station No. 33: �_,, t-, Eleven (11) leather recliners ,a �� r*i �;c���; Model: Ashley Furniture Director(#2530029) or equivalent �' �;;.,� � �;�,;� Leather color: Black ���-- r�, -�.. -v z u,�; Fire Station No. 71 � —+c�� � - -Y, Six (06) leather recliners o �� .�. — � r�n Model: Ashley Furniture San Marco (#6560125) or equivalent Leather color: Chocolate Specified materials will need to be purchased by contractor. It will be the contractor's responsibility to review the area of work to make sure specified materials are compliant and conform to the fit of the area. Any substitutions need to be pre-approved before installation. After completion of work, area involved will need to be returned to original state of cleanliness and repair as to which it was found. All work must be warranted for one (1) year following completion of project. For additional information and specifications please contact: City of Palm Desert Attn: Stephen Y. Aryan Assistant to the City Manager Phone: (760) 346-0611 ext. 326 Proposals requested in writing by 2:00 p.m. on Monday, March 2, 2009. Fax proposals are accepted to (760) 340-0574. Posted: February 24, 2009 CITY OF PALM DESERT ��y�^� 73-510 Fred Waring Drive � Palm Desert, California 92260 Telephone: 760-346-0611 Fax: 760-341-6372 . WRITTEN SCOPE OF WORK Work includes the supply, installation, freight, delivery, and tax of the following: Location: City of Palm Fire Station No. 33 One (1) corner desk 42x42 ^, C-, One (1) corner hutch 42x42 � ��� One (1) return 24x48 N c��a One (1)pedestal box/box file 15'/2 x22 � �;�'�� One (1)hutch with doors 48x 14 � ��� Two (2) lateral files 36x24 0 `,�'-" ' c� �' m Two (2) open hutches 36x14 One(1) center drawer organizer One (1) high back black leather office chair(250 lb. capacity) Two (1)black leather side chairs (2501b. capacity Color: Oak, amber, or equivalent Specified materials will need to be purchased by contractor. It will be the contractor's responsibility to review the area of work to make sure specified materials are compliant and conform to the fit of the area. Any substitutions need to be pre-approved before installation. After completion of work, area involved will need to be returned to original state of cleanliness and repair as to which it was found. All work must be warranted for one(1) year following completion of project. For additional information, drawings, and specifications please contact: City of Palm Desert Attn: Stephen Y. Aryan Assistant to the City Manager Phone: (760) 346-0611 ext. 326 Proposals requested in writing by 2:00 p.m. on Monday, March 2, 2009. Fax proposals are accepted to (760)340-0574. Posted: February 24, 2009 G:\CityMgr\Stephen Aryan\Word Data\RFP Posting Offce Furniture 33.doc CITY OF PALM DESERT ���•��� 73-510 Fred Waring Drive � Palm Desert, California 92260 Telephone: 760-346-0611 Fax: 760-341-6372 . WRITTEN SCOPE OF WORK Work includes the supply, installation, freight, delivery, and tax of the following. �� fJ � "�-^-t �L� �,s'--y'. rT'� �'s.t�'mo�`! Location: City of Palm Fire Station No. 71 Q, N c;,-��;-; � �r,;;�ry"i (C,;oC^" �;u��� One(1) desk shell 35x72%Z � �Q°'�'�,— One (1)box/box file drawer unit � `'�-' Oy°�..� One (1) file/file drawer unit � � Furniture Color: Maple or equivalent One (1)black leather executive leather high-back chair Specified materials will need to be purchased by contractor. It will be the contractor's responsibility to review the area of work to make sure specified materials are compliant and conform to the fit of the area. Any substitutions need to be pre-approved before installation. After completion of work, area involved will need to be returned to original state of cleanliness and repair as to which it was found. All work must be warranted for one (1) year following completion of project. For additional information, drawings, and specifications please contact: City of Palm Desert Attn: Stephen Y. Aryan Assistant to the City Manager Phone: (760) 346-0611 ext. 326 Proposals requested in writing by 2:00 p.m. on Monday, March 2, 2009. Fax proposals are accepted to (760)340-0574. Posted: February 24, 2009 G:\CityMgr\Slephen Aryan\Word Data\RFP Posting Offce Furniture 71.doc CITY OF PALM DESERT ���•��� 73-510 Fred Waring Drive � Palm Desert, California 92260 � ��� Telephone: 760-346-0611 Fax: 760-341-6372 � � .� -n r ..., � t� re-� , � C5s'i�; ("t:=l F^t'"1 � �;�...- WRITTEN SCOPE OF WORK � ��o _ � � �� o �`� � rn Work includes the supply, installation, freight, delivery, and tax of the following: Industrial Grade Washer Extractor Location: Palm Desert Fire Station No. 33 Model: Milnor Model No. 30022 V6J(60 lb. maximum capacity) or equivalent Specified materials will need to be purchased by contractor. It will be the contractor's responsibility to review the area of work to make sure specified materials are compliant and conform to the fit of the area. Installation shall include local delivery, start-up, and staff training. Final connection to be made within 3', including contractor to level, bolt, and grout where necessary. Any substitutions need to be pre-approved before installation. After completion of work, area involved will need to be returned to original state of cleanliness and repair as to which it was found. All parts must be warranted for a minimum of three(3) years and labor for ninety(90) days following project completion. For additional information and specifications please contact: City of Palm Desert Attn: Stephen Y. Aryan Assistant to the City Manager Phone: (760) 346-0611 ext. 326 Proposals requested in writing by 2:00 p.m. on Monday, March 2, 2009. Fax proposals are accepted to (760) 340-0574. Posted: February 24, 2009 CITY OF PALM DESERT r ���'�—� 73-510 Fred Waring Drive Palm Desert, California 92260 Telephone: 760-346-0611 Fax: 760-341-6372 . WRITTEN SCOPE OF WORK N �) J ",�_..s, Work includes the supply and tax of the following: � T�-� ,-�, - <�LL .. � - -- . Location: Palm Desert Fire Station No. 33 � �������:������ s-- . v-. «, ... t7`.� W:� � x;ti7 Y..� Model: Whirlpool Washer Model No. WFW9200SQ � -�;nrj L�; Quantity: One (1) Q �'--`�' � Y�;--:, Color: White Model: Whirlpool Dryer Model No. WED9200SQ Quantity: One (1) Color: White Specified materials will need to be purchased by contractor. If items are not available for local pick-up by client, then indicate any delivery and freight costs. Any substitutions need to be pre-approved before installation. All parts and labor must be warranted for a minimum of one (1) year. For additional information and specifications please contact: City of Palm Desert Attn: Stephen Y. Aryan Assistant to the City Manager Phone: (760) 346-0611 ext. 326 Proposals requested in writing by 2:00 p.m. on Monday, March 2, 2009. Fax proposals are accepted to (760) 340-0574. Posted: February 24, 2009 CITY OF PALM DESERT �������� 73-510 Fred Waring Drive � Palm Desert, California 92260 Telephone: 760-346-0611 Fax: 760-341-6372 . WRITTEN SCOPE OF WORK Work includes the supply, freight, delivery, and tax of the following: � -.�,,�'� � �-.� `*� r Location: Palm Desert Fire Station No. 33 � r�~� c� =��---r`�: N C'�`� � ���i`�,i Model: Herman Miller Aeron Task Chairs B size or e uivalent -� "`f'� � ) q � �;�n�,.., Quantity: Six (6) J'�"J � - ._�, . c�-�, Color: Black � '�" .�- �n Specified materials will need to be purchased by contractor. Any substitutions need to be pre-approved before installation. All parts and labor must be warranted for a minimum of twelve (12) years. For additional information and specifications please contact: City of Palm Desert Attn: Stephen Y. Aryan Assistant to the City Manager Phone: (760) 346-0611 ext. 326 Proposals requested in writing by 2:00 p.m. on Monday, March 2, 2009. Fax proposals are accepted to (760) 340-0574. Posted: February 24, 2009