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Home My WebLink AboutModify SLESF Xpnditure FY 08/09 CITY OF PALM DESERT COMMUNITY SERVICES DEPARTMENT STAFF REPORT REQUEST: REQUEST TO MODIFY THE SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUNDING (SLESF) EXPENDITURE PLAN FOR FISCAL YEAR 2008/09 TO INCLUDE A $23,000 ALLOCATION TO SERVICE AND SUPPLIES SUBMITTED BY: Pat Scully, CFEE, Senior Management Analyst DATE: March 12, 2009 CONTENTS: Memoranda from Palm Desert Police Lt. Andrew Shouse Minutes of the February 11, 2009, Public Safety Commission Recommendation: By Minute Motion, modify the supplemental law enforcement services funding (SLESF) expenditure plan for fiscal year 2008/09. Background: The City of Palm Desert is eligible to receive $100,000 in CalCops (Supplemental Law Enforcement Services Grant Funding) for fiscal year 2008/09. The funds are provided to units of local governments to underwrite projects to reduce crime and improve public safety. The State of California, via Riverside County, administers the program and funding may be used to support frontline law enforcement by supporting programs and acquiring necessary equipment. In order for the City of Palm Desert to be eligible to accept available funding, an expenditure plan for proposed use of these funds must be presented to the Riverside County SLESF Oversight Committee. On November 12, 2008, the Public Safety Commission recommended that the City Council accept the CalCops Grant Award of $100,000. The report provided to the Commission indicated that approximately $30,000 would be used to fund the 2008 Holiday Thief Suppression Program. The remaining $70,000 would be used to purchase equipment and assist the Police Department in accomplishing its mission. Based upon the above information, the City Manager directed staff to prepare an SLESF expenditure plan and provide the plan to Sheriff Stanley Sniff. The plan allows for each municipality to allocate portions of the Grant Funds to four different categories; i.e., salaries and benefits, services and supplies, equipment, and administrative overhead. Items included in services and supplies typically include cellular phones and service, bicycle maintenance, rental cars, training and conferences, Segway service, etc. Based upon the above information, and the expected expenditures planned for this fiscal year, it is recommended that the SLESF expenditure plan for 2008/2009 be modified to reflect the following: 1. Salaries and benefits - $33,000 2. Services and supplies - $23,000 Staff Report March 12, 2009 Page 2 of 2 3. Equipment - $44,000 4. Administrative Overhead - $0 The remaining fund balance of$47,320.31 would be allocated to equipment. Therefore, staff recommends that the Palm Desert City Council concur with the recommendation made by the Public Safety Commission at its meeting of February 11, 2009, meeting and approve the amended SLESF expenditure plan for 2008/09. G��J PATRICIA SCULLY PA L GIBSON SENIOR MANAGEMENT ANAL ST DIRECTOR OF FINANCE/CITY TREASURER S EILA R. GILLIGAN JOH . HLMUTH �ASSISTANT CITY MANAGER CIT ANAGER crTv couNcrt, CTiQN ArPRovrn_._.. n��►�re� RCCEIVED OTlif?[2 MEF,TI G DAT 3 'l a-(, AY[;S: �.a15�;� �l��F , �l � tE � NOF,S: _ �n� AI3SENT: _�e/cl usbn A13STAIN: �� VERIFIFD 13Y:—_ �' ("� Original on Filc with City Clerk's Office PALM DESERT POLICE DEPARTMENT Served by the Riverside County Sher�s Department — TO: Palm Desert Public Safety Commission DATE: February 4, 2009 FROM: Lieutenant Andrew Shouse . SUBJECT: Request for Modification to Supplemental Law Enforcement Services Funding (SLESF) Expenditure Plan 2008-2009 Recommendation: By Minute Motion, concur with the Police Department's proposal that the Supplemental Law Enforcement Services Funding (SLESF) Expenditure Plan for 2008-2009 be modified to include a$23,000 allocation to "Services and Supplies". Executive Summary: The City of Palm Desert is eligible to receive $100,000 in Cal COPS (Supplemental Law Enforcement Services Fund) Grant funding for FY 2008-2009. The purpose of the Ca1 COPS (Supplemental Law Enforcement Services Funding) Grant is to provide funds to units of local government to undervvrite projects to reduce crime and improve public safety. The State of California (AB1913) via the Riverside County SLESF Oversight Committee administers the program. This funding may be used to support front line law enforcement by supporting programs and acquiring necessary equipment. In order for the City of Palm Desert to accept the available funding we must present an Expenditure Plan for the proposed use of these funds for the Palm Desert Police Department to the Riverside County SLESF Oversight Committee. On November 12, 2008, the Palm Desert Public Safety Commission unanimously moved, by Minute Motion, to concur with the Police Department's proposal to recommend that the Palm Desert City Council accept the Cal COPS (Supplemental Law Enforcement Services Funding — SLESF) Grant award of$100,000 during FY 2008-2009. The report provided to the Commission indicated that approximately $30,000 would be used to fund the 2008 Holiday Theft Suppression Program. The remaining $70,000 would be used to purchase equipment used to assist the Police Department in accomplishing its mission. On November 20, 2008, the Pa1m Desert City Council unanimously approved the Police Department's request as outlined above. Based upon the above information the City Manager directed staff to prepare a SLESF Expenditure Plan and provided the plan to the Sheriff Sniff, the chair of the SLESF Oversight Committee for Riverside County. The plan allows for each municipality to allocate portions of the grant funds to four different categories (see attached). In this 1 case, the Police Department failed to designate any portion of the funds to "Services and Supplies". This was an ei�ror. An audit of the last three years of SLESF expenditures revealed that the Palm Desert Police Department has used those funds as follows: 1. Salaries and Benefits 33.1% 2. Services and Supplies 23.3% 3. Equipment 43.6% 4. Administrative Overhead 0% Items included as "Services and Supplies" typically have included the following: 1) cellular phones and service, 2) bicycle maintenance, 3) rental cars, 4) training conferences, 5) Segway service, etc. These expenditures are usually expected, routine and most are paid monthly. Based upon the above information and the expected expenditures planned this FY, it is recommended that the Supplemental Law Enforcement Services Funding (SLESF) Expenditure Plan for 2008/2009 be modified to reflect the following: 1. Salaries and Benefits $33,000 2. Services and Supplies $23,000 3. Equipment $44,000 4. Administrative Overhead $0 Furthermore, it is recommended that the Beginning Fund Balance of $47,320.31 be allocated to Equipment. 2 APPROVED MINUTES REGULAR PUBLIC SAFETY COMMISSION MEETING NOVEMBER 12, 2008 I. Request for Authorization to Expend Cal COPS Grant Fund's � (Suppiemental Law Enforcement Services Fund — SLESF) and Edward Byrne Memorial — Justice Assistance Grant (JAG) Funds to Purchase Five (5) Fujitsu Scansnap S510 Scann'ers . Lt. Shouse reviewed the report, noting that these scanners would be for his position and also for the four dedicated Sergeant positions. Vice Chairman Nethery moved to, by Minute Motion, recommend that the Palm Desert City Council authorize the expenditure of Cal COPS Grant Funds (Supplemental Law Enforcement Services Fund — SLESF) and Edward Byrne Memorial — Justice Assistance Grant (JAG) funds to purchase five (5) Fujitsu Scansnap S510 Scanners at a total cost of $2,482.78. Funds would be expended from the Cal COPS Account#229- 4210-422-3914 ($1,355.15) and JAG Grant Funds Account #229-4210-422-3916 ($1,127.63). Commissioner Butzbach asked whether the government was going to make the JAG funds inaccessible. Mrs. Gilligan responded that staff would have an answer at the next meeting. J. Request for Authorization to Expend Cal COPS Supplemental Law Enforcement Services Funding (SLESF) for the 2008 Holiday Theft Suppression Program � Lt. Shouse reviewed the report and offered to answer any questions. Commissioner Lebel moved to, by Minute Motion, concur with the Police Department's proposal to recommend that the Palm Desert City Council accept the Cal COPS (Supplemental Law Enforcement Services Funding — SLESF) Grant award of $100,000 to be used to cover the cost for the 2008 Holiday Theft Suppression Program and the acquisition of necessary equipment to support front line law enforcement services. Motion was seconded by Vice Chairman Nethery and carried by a 5-0 vote. 7 r�UM• ILl YY/ LYYY 1 V�VY IIVVt � .VYV!VVa:i Suppiemental Law Enforcement Services Fund Expenditure Pian 2008-2009 City PALii DESERT Bepinning Fund Batancs ; 47,320.31 * Cumnt Yesr Albcstton 100,000.00 Exeendltur�.s Plsnned Satarfes and Beneftts 30,000.00 3ervic�s and 3upptles Equipment i 17,320.31 Administrative Ovefiead Total Piannsd Exponditures 147,320.31 Dat�e approved by the Ciiy CoanclJ: 11/20/2008 The Ciiy Manager hareby certifies that the Suppiementel Law Enforcement Servioes Pian was submitted to the City Councii end approved aa listed. /Z.�Z�r� . City a Date Please provide the nsme af a contact person if there are any questions: JOSE LUIS ESPINOZA (760) 34b-0611 E%T 324 Name Telephone * FUND BALANCE INCLUDES �3,253 IN INTEREST ttECEIVED IN FY 2008/U9 �hre�side County�LESF Overs"t�trt�:oastmfttae �"gcember i,'?QC18 T�4y�13Q$axptf`c:4itUt9��,1%31? "r�l'S�t.xi� Frnm: ��I08I200� �5:�5 �� f�.�i 1��'��G_ RNERSIDE COUNT�' . STANLEY SNIFF, SHERIFF � - , � P.O. BOX 512 • RIVERSIDE,CALIFORNIA 92502 • (451) 955-2400 � F�1X (951) 455-2428 December 8,2008 Mr. Carlos Ortega Manager City of Palm Desert 73-510 Fred Waring Dr. Palm Desert, CA 92260 Dear Mr.Ortega, The Supplemental Law Enforcement Services Fund (SLESF) provides money to support front line law enforcement services. In April 2042, Senate Bill 823 amended the Gavernment Code Sections 300b1 and 30063 to require that, "The city counciI sha�l appropriate existing and anticipated moneys exclusively to fund frantline municipal police services, in accordance with written requests submitted by the chief af police of that city or the chief administrator of the law enfarcement agency that provides police services for that city.'' Your action is needed. Your city needs an expenditure plan for the 2008-09 allocation, a draft form is attaclied. Your allocation is $100,000.00. The request to the city council should specify the pereonneI, equipment, and programs necessary to meet the city's needs. The council, at a public meeting, considers the request and determines the allocation of funds. Unce your city council has approved your local expenditure plan, please submit a copy to the Riverside County Sherift's Department. The Sheriff chairs the Supplemental Law Enforcement Oversight Committee. This Committee must certify receipt and approval of the plan befare the County Auditor/Controller can request approval from the Board of Supenrisors to release the fimds in quarterly increments. Please submit yo�expenditure plan by January 5,2009. You may fax the completed plan to the Grants Unit at(951)955-2171. If you have any questions,please contact David Murr at(951) 955-9b13. Thank you foa your assistance. Sincerely, STANLEY L. SNIFF,SHERIFF-CORONER ��- `-?� Bob Meyers,Adminis tive Manager Contracts&Grants Unit cc: Captain Daniel Wilham //Attachment /""�•�� - ,�� ` CITY OF PALM DESERT ��_...� r.� ► Community Services Division Staff Report REQUEST: REQUEST FOR ACCEPTANCE OF 2008/09 CAL COPS (SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUNDING/SLESF) GRANT AWARD IN THE AMOUNT OF APPROXIMATELY 5100,000 SUBMITTED BY: Sheila R. Gilligan, ACM/Community Services DATE: November 20, 2008 RECOMMENDATION: By Minute Motion, accept the Cal COPS (Supplemental Law Enforcement Services Funding/SLESF) Grant Award of approximately$100,000 to be used to cover the cost for the 2008 Holiday Theft Suppression Program and the acquisition of necessary equipment to support front line law enforcement services. EXECUTIVE SUMMARY: The City of Palm Desert is eligible to receive approximately $100,000 in Cal COPS (Supplemental Law Enforcemer�t Senrices FundlSLESF) Grant funding for Fiscal Yea� 2008/09. Approval of this request will allow staff to move forward in securing these funds. As required by law,a public hearing was scheduled for consideration of this item(Notice of Public Hearing and copy of Govemment Code Section 30061 are attached). BACKGROUND: Because of the loss of time in approving the State Budget, the City has just received unofficial notification that its Cai COPS funding has been approved in the amount of approximately$100,000. The Palm Desert Police Department would like to implement the CITY COUNCIL STAFF REPORT NOVEMBER 20, 2008 RE: REQUEST FOR ACCEPTANCE OF 2008/09 CAL COPS(SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUNDINGlSLESF) GRANT AWARD IN THE AMOUNT OF APPROXIMATELY 5100,000 Holiday Theft Suppression Program during the 2008 holiday season starting on Friday, November 28, 2008, and concluding on Friday, January 2, 2009. The purpose of this program will be to conduct high visibility patrol in retail and commercial areas of the City, including the Highway 111 business corridor, EI Paseo business district, Wes�eld Shoppingtown Palm Desert, and any other appropriate business complexes. This program will include high visibility patrol in adjoining residential areas of the locations listed above, proactive citizen contacts, and the issuance of moving and parking citations as well as verbal warnings. Deputies assigned to the program witl handle radio calls for routine reports and arrests, particularly calls involving theft and other business related crimes in the focus areas, and will enforce on-site violations of any nature. The program will also include one patrol vehicle to provide extra patrol in the Costco and WalMart complexes. It is expected that this program will cost approximately$30,000 fo�approximately 600 hours of extra patrol services, which would be totally funded by the requested grant monies. Since tf�e City of Palm Desert is eligible for approximately$100,000 in grant funding, the remaining $70,000 would be dedicated to necessary equipment purchases to assist the Police Department in its efforts to prevent and combat crime(i.e., computers,technology, and support equipment for patrol,traffic,and special teams'staff as approved by the City). At its meeting of November 12, 2008, the Palm Desert Public Safety Commission voted unanimously to recommend that the City Council accept the Cal COPS Grant award in the amount of approximately$100,000 to be used to cover the cost for the 2008 Holiday Theft Suppression Program and the acquisition of necessary equipment to support front line law enforcement services. � CITY COUNCIL STAFF REPORT �IOVEMBER 20, 2008 RE: REQUEST FOR ACCEPTANCE OF 2008/08 CAL COPS(SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUNDING/SLESF) GRANT AWARD IN THE AMOUNT OF APPROXIMATELY s100,000 The Holiday Theft Suppression Program has proved most beneficial to residents, visitors, and businesses in the City of Palm Desert in past years. The�efore,staff recommends that the City Council approve the recommendation of the Palm Desert Public Safety Commission and accept the Cal COPS Grant award of approximately $100,000. The official not�cation of the grant approval is expected to be rec:eived the first part of December, 2008. If for any reason the City were not to receive the grant, funding for the 2008 Holiday Theft Suppression Program would come from the Palm Desert Police budget. , � SHEILA R. GILLIGAN PAUL S. GIBSON ACM/COMMUNITY SERVICES FINANCE DIR./CITY TREASURER CARLOS L. TEGA CITY MANA ER SRG:mpg _�Y CUUI�TCIL ACTIOIv: ...PPROVED ✓ DENIED I�ECEIVED OTHSR Mr ETING DAZ'E - . :�.'.►_?a:.�1C1�� ;''"` !��r _ c:�� ,iSu�l1�'• r '1i3STAIN• r'1 'J�RIFIED BY• :��-iginal on�File with ity Clerk's Office 3 CITY OF PALM DESERT NOTICE OF PUBLIC HEARING REGARDING CAL COPS (SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUND -SLESF) GRANT AWARD Notice is hereby given by the CITY OF PALM DESERT that a PUBLIC HEARING wi11 be held before the PALM DESERT CITY COUNCIL at 4:00 p.m. on Thursday, November 20, 2008, at the Palm Desert Civic Center Council Chamber, located at 73-510 Fred Waring Drive, Palm Dese�t, California, to consider the foliowing item: SUBJECT:A Public Hearing to consider acceptance of the Cal COPS(Supplemental Law Enforcement Seniices Funding - SLESF) Grant Award of approximately $100,000 to be used to cover the cost for the 2008 Holiday Theft Suppression Program and the acquisition of necessary equipment to support front line taw enforcement services . ADDITIONAL INFORMATION:Any interested person may be present and comment at the public meeting or may submit written comments concerning this matter. Any comments or inquiries should be directed to the attention of Rachelle Klassen, City Clerk, City of Palm Desert,73-510 Fred Waring Qrive, Palm Desert,CA 92260-2578;(760�346-0611. Written commenfis must be submitted no later than November 20 2008, at 4:00 a.m. . RACHELLE D. KLASSEN, CITY CLERK CITY�F PALM DESERT, CALIFORNIA Publish: Desert Sun 11/08/08 PRELIMINARY MINUTES REGULAR PUBLIC SAFETY COMMISSfON MEETING FEBRUARY 11, 2009 He noted that the chairs were recommended by the City's Risk Manager, and he added that staff wouid be sure to update the report to the City Council to include these figures. Commissioner Kirkwood moved to, by Minute Motion, recommend to the Palm Desert City Council the purchase of miscellaneous fire station capital equipment with Workforce Housing Reward Grant Funds. Motion was seconded by Vice Chairman Larsh and carried by a 5-0 vote. H. Request for Modification to Supplemental Law Enforcement Services Funding (SLESF) Expenditure Plan 2008-2009 Lt. Shouse reviewed the report, noting that last November, the Commission recommended to the City Council that it accept the $100,000 in Cal COPS funding for 2008-2009 and allocate $30,000 toward the Holiday Theft Suppression Program, with the remaining $70,000 to be used for equipment for front line law enforcement. An expenditure plan was subsequently prepared; however, there was no allocation for services and supplies. He asked that the Commission concur with the Police Department's proposal that the expenditure plan be modified to include a $23,000 allocation to "Services and Supplies." Chairman Nethery said this appeared #o basically be correction of a clerical error, and Lt. Shouse agreed. Commissioner Lebel moved to, by Minute Motion, concur with the Potice Department's proposal that the Supplemental Law Enforcement Services Funding (SLESF) Expenditure Plan for 2008-2009 be modified to include a $23,000 allocation to "Services and Supplies." IUlotion was seconded by Commissioner Kirkwood and carried by a 5-0 vote. 5