HomeMy WebLinkAboutInfo Item - 2008 Emergency Srvs Annual Rpt CITY OF PALM DESERT
COMMUNITY SERVICES DEPARTMENT
STAFF REPORT
REQUEST: RECEIVE AND FILE 2008 PALM DESERT EMERGENCY SERVICES
ANNUALREPORT
DATE: May 7, 2009
CONTENTS: 1. Preliminary April 8, 2009, Palm Desert Public Safety
Commission Meeting Minutes
2. 2008 Palm Desert Emergency Services Annual Report
RECOMMENDATION:
By Minute Motion, receive and file the 2008 Emergency Services Annual report.
BACKGROUND:
At its meeting of April 8, 2009, the Palm Desert Public Safety Commission reviewed the 2008
Palm Desert Emergency Services Annual report. This report was received and filed by the
Commission along with a recommendation to forward same to the City Council as an
informational item.
Therefore, staff recommends that the City Council receive and file the 2008 Palm Desert
Emergency Services Annual report.
PATRICIA SCULLY, CFEE PAUL GIBSON
SENIOR MANAGE NT ANALY DIRECTOR OF FINANCE/CITY TREASURER
� � I /�� � � !
� 4�. ,
_,�HEILA R. GILLIGAN �! O N M. WOHLMUTH
ACM/COMMUNITY SERVI CI Y MANAGER
CITY COUNCILACTiON
API'ROVF,D._ I�i:NIFD
RECEIVED,;� --O�Eii;R
MEETING DATE �- -O%
AYES: � �
NOES:�Pon�
AI3SENT: ���E -�'
ABSTA(N: ��✓I�
VERIFtF,i) I3Y: D r�d
Original on �ile with City Clcrk's Uftice
PRELIMINARY MINUTES
REGULAR PUBLIC SAFETY COMMISSION MEETING APRIL 8, 2009
J. Consideration of Palm Desert Emergency Services 2008 Annual
Report
Chairman Nethery noted that he felt this was an excellent report.
Commissioner Lebel commended staff for doing an outstanding job
on this report, which was well-read and understood.
Mrs. Gilligan added that the Subcommittee established by this
Commission has moved the City forward as far as emergency
preparedness. She thanked the Commission, the Subcommittee,
and Mr. Stendell for their efforts.
Commissioner Lebel moved to, by Minute Motion: 1) Direct staff to forward the
Palm Desert Emergency Services 2008 Annual Report to the City Council as an
informational item; 2) Receive and file the report. Motion was seconded by
Commissioner Kirkwood and carried by a 4-0 vote, with �ce Chairman Larsh ABSENT.
K. Consideration of Proposed Fiscal Year 2009/10 Fire Department
Budget
The following is a verbatim transcript of this portion of the Minutes:
�
MN Marty Nethery, Public Safety Commission Chairman
SA Steve Aryan, Assistant to the City Manager
JR Chief John Rios, Riverside County Fire Department
JF Councilman Jim Ferguson
RL Rick Lebel, Public Safety Commissioner
SB Chief Steve Brooker, Riverside County Fire Department
CF Mayor Pro Tem Cindy Finerty
GK Gloria Kirkwood, Public Safety Commissioner
JB Jim Butzbach, Public Safety Commissioner
MN Item K, Consideration of Proposed Fiscal Year 2009/10 Fire Department Budget,
Packet Section M...and we have a report from the City Manager, and it also
includes a report from Chief Otero.
SA Chairman and Commissioners, if I could take on the budget presentation.
MN Yes, I was going to find out who was going to make the presentation.
6
. r�
� � �.,�; �r, �, �.,� �..,� �,; � a��4 ,��� ���,,� .� ;� � ��::.
�
2008 Annual Report
�---•----.
�
,_�,-
.�
. • �•
k; f4
r
� r " °'
`;i �.
n f 4{��� �5.:
r..�� �a'�:
�:
_ ,
� f ea�wn�
�, �t , �q: .
�:,�_ '�
,
� �,, ., I
»
�� ���� � �
��� � ` �
�,. �M�
p:
:r �
c� :"1►. �
x � � :� �'
_ � �
� ��- � � � �I ir�� � ����;��"
E� ��. ��" •x����'��.���
�, ��
� ,..
F��' 3
� �`�'�Y'
61i f a
�g,��d��� ;JE,��< �'� �
� �
�
�
�
�� �
�...�.�� �,,►- �
\ "jy � : .
\�� y � _ :Y" .
April 8, 2009
Staff:
Gary Rosenblum, Risk Managet�
Ryan Stendell, Senior Management Analyst
Public Safety Commission
April 8, 2009
Emergency Services Annual Report 2008
EXECUTIVE SUMMARY
This is a three part report Part one covers Disaster response training for City employees and
Palm Desert residents. Part two covers the City emergeilcy power project and otller capital
related projects. Finally, part three covers the plannillg efforts that staff is cui-�-ently undergoing
including a rcvision to the City's Emergency Operations Plan.
Disaster response training for City employees is requii-ed by Depai-tment of llomeland Security —
FEMA. The basic level required training for- all employees has been completed. Ad��anced
required training for Management has yet to be completed. Colninuility Emer�ency Response
Training is called CERT training. This is trainin� for the public who wish to become more
effective and safe disaster responders in theil- co�nmunities. While City employees inay elect to
take the training, they are not rcquired to take do so by f�EMA.
The City emergency power project is a two phase project designed to create back up po�ver-
capability in key City facilities t11at are suitable as shelters. The City cun-ently does Tlot ha��e any
back up power capability in buildings suitable as public shelters during a major power failure or
significant earthquake. Phase one creates t11at capability quickly, utilizing portable diesel
powered rental generators. Phase two exainines the purchase and installation of othei- po���er
options including propane generators and solar photovoltaics.
DISASTER TRAINING REPORT:
1. City Einployec Trainin�:
When a disaster is declat-ed at the City, State or Federal le��cl in Palin Desert, all
einployees become "disaster responders."
All e�nployees are required by Department of Ho�lleland Security to ha��e specifie
mandated traini�ig. The level and a�nount of tr-ainin� i-equi►-ed is tied to the employee's
position in the City and their potential position as a disaster responder.
Because the City has a flat organization plan, there are disaster responders ���ho are
supervisory level acting as incident command and section chiefs, atld there are otller
einployees who are classified as "eiltry le��el" respoilders.
The entry level responders are required to ha��e Inti-oductoiy training in Incident
Coinmand Systein (ICS-100) and an Introductioil to t11e Natiollal Response Plan and the
National Incide�lt Mana�ement system (ICS-800). Tllis llas beeil accomplished for all
Cit�em�lo ees.
Conunand and Super��isory levcl employees are required to have a step up in training.
This includes ICS 200 trai�ling, ICS 300 training.
Pa��� 2 ot 11
Public Safety Coininissio�l
April 8, 2009
Emergency Scrvices Annual Report 2008
A select group of top level executive command employees and clected ofticials would
receive not only the previous higher level training, but add ICS 400 lcvcl training as well.
Training bEyond t}�e i�Itroductory level has not yet bcen accomplished. City statf is
currently looking at consulting tirms to organize and implement the training for City
management. A summary of the FEMA required training follows.
City Emplo_yee Emergency Response Training Course Descriptions
Introductory Trainin�for ALL EMPLOYEES
(ICS-100): Introduction to the Incident Command System (completed)
This is a 3-hour classroom based course designed to introduce the Incident Command System
(ICS) and provides the foundation for higher level ICS training. This course describes the
histo�-y, features, and principals and organizational structure of the ICS. It also explains the
relationship between ICS and tllc National Incident Management Systenl (NIMS). This coursc is
offered in conjunction with IS-700 National Incident Management System
(NIMS).
Prerequisites: None
(IS-700): National Incident Management System (NIMS) (completed)
This is a 3-hour classrooin based course designed to introduce tlle National Incident
Manageinent System (NIMS). It explains the purpose, principles, key components and benefits
of NIMS. This course is offered in conjunction with [CS-100 Introduction to the Incident
Command Systcin.
Prerequisites: None
Advanccd Trainin�for MANAGEMENT LEVEL EMPLOYEES
(ICS-200): Incident Command System for Single Resources and Initial Action IncidenYs
This is a 3-hour classrooin based coursc designed to enable personnel to operate efficiently
durin� an incident or event within the Incident Coininand System (ICS). [CS-200 provides
training on and resources for personncl who are likely to assume a supervisory position within
thc ICS.
Prerequisites: ICS-100 and IS-700
(ICS-300): Intermediate ICS for Expanding Events
This is a 24-hour classroom-based course designed to provide inulti-discipline or inulti-
jurisdiction course intended for front-line personnel with supervisory responsibilitics, such as thc
incident commander or planning section chief. As an all-hazards Incident Command System
course, the th�-ee-day curriculum consists of several inodules that include instruction in �eneral
principles associated witl�► iilcident cominand, along with various tabletop exercises that allow
students to put this knowledge to practical use.
Prcrcquisites: ICS-100, ICS-200 and IS-700
Pagc 3 of 11
Public Safety Commission
April 8, 2009
Emergency Services Annual Report 2008
Advanced Training for EXECUTIVE LEVEL EI�IPLOYEES
(ICS-400): Advanced ICS for Command and General Staff, Complex Incidents and �1ACS
This is a 16-hour classroom based course desi�ned to pro��ide training on resources for personnel
who require advanced application of the Incident Co�nmand Systein (ICS). Course topics
include explaining how major accidents e�lgcnder special management challenges, as ��ell as
explaining how circumstailces in which multi-agency coordination systems are established. The
target audience for this course is senioi� personnel who are expected to perforin in a inanagement
capacity in an Area Co�ninand or Multi-agency Coo1-dillation Entity.
Prerequisites: ICS-100, ICS-200, ICS-300, and IS-700
Community Emergency Response Training (CERT)
CERT training is a voluntary citizen activity. There is i10 connection between CERT and
Federally mandated training for City employees. Similai-ly to CPR training hclping citizens
respond to inedical einergencics, or swiirnnill� lessons to help people to becoine water safe,
CERT training is something motivated citizens can do to be better prepared to handle a
disaster like an earthquake. There is no requit-e�i�ent toi- govei-nment einployees to take
CERT traiTiing.
CERT training enables individuals to develop a higher than averagc level of readiness and
ability to assist iri a disaster like an eartllquake. If they pl-escnt themselves and their CERT
certification card to a govei7lment authority during a declared disaster, they can assist in
perfonning inore complex tasks t11an the a��erage ��olunteei-.
CERT trainees may also choose to put their training to use for their neighbors or local gated
co�nnlunity as part of a local ad-hoc citizens respoilse team. Having CERT traiiling confers
no requirements on the individual to repoi-t to any go��er�lment authority. It is assumed that
individuals who take the trouble to get t11e ccrtitication are inotivated to help when a disaster
occurs.
In order to receive the certificate and card and be i-egistered with the local goverilinent
authority, the citiLen would take a CERT class that is conducted by a certified trainer
operating on behalf of a local governinent authority. T11e official CERT trailling prograin is
about 20 hours long. It usually done with a one 4-hour and two 8- hour class schedule, or
seven 2-3 hour classes. A sum�nary of the CERT program curriculum follows t11is section.
CERT trainitlg was available only two tiines per year itl the Coachella Valley. Previously the
CERT Program �vas administered by the Coac}Iella Valley Elner�ency Managers Association
(CVEMA). The program was taught by ��olunteers fi�om Cal Fire and minimal grant funds
from the State of California. The classes tlu�ough the CVEMA have all but disappeared due
to the lack of volunteers and the disappearance of fullditlg from t11e State. Howe��er, tlie
popularity of this program has continually gailled. Staft� is bombarded with requests fi-om
local communities wanting to go through CERT.
Palm Desert's active disaster preparation outreacll prog�-am is beginning to generate highei-
local demand for t11is trainin�, especially in �ated colnmunities wllo ���ish to organize CERT-
trained response teams. In order to mcet the demand tor this training and to optimize the
Pa��c-1 of 11
Public Safety Coinmission
April 8, 2009
Emergency Services Annual Report 2008
long tenn preparedness of our residents, the City is considering creating its own sponsored
CERT program located in Palln Desert.
Staff is analyzing the costs and benefits of providing this training on a regular sclledule in tl�e
City to meet growing resident's demand. Staff has identified the College of the Descrt as a
willing partner to provide training and logistics through the newly opened Public Safety
Academy. Options for training personnel include our fire services, other cer-tificd individuals
or professional training consultants. All location options or personnel options are at a
preliminary stage of review.
The training program is also at pilot project stage, with two classes scheduled. The trainin� is
available to all interested Palm Desert residents either individually or as pre-formed
homeowner association groups.
In addition to Palm Desert residents, individuals fiom all over the Coachella Valley would
probably also want to participate in a Palm Desert CERT program. Palm Desert would necd
to be prepared, in that case, to me.et the needs of the entire Coachella Valley. Shared fundin�
with other cities might nced to be considered under these conditions.
CERT Curriculum
• Session I, DISASTER PREPAREDNESS: Addresses hazards to which individuals are
vulnerable in their community. Materials cover actions that participants and their families
take before, during, and after a disaster. As the session progresses, the instructor begins to
explore an expanded response role for civilians in that they should begin to consider
themselves disaster workers. Since they will want to help their family members and
neighbors, this training can help them operate in a safe and appropriate manner. The
CERT concept and organization are discussed as well as applicable laws governing
voluutecrs in that jurisdiction.
• Session II, DISASTER FIRE SUPPRESSION: Briefly covers fire chemistry, hazardous
materials, tire hazards, and fire suppression strategies. However, the thrust of this session
is the safe use of fire extin�uishers, sizing up the situation, controllin� utilities, and
extinguishing a small fire.
• Session III, DISASTER MEDICAL OPERATIONS PART L Participants practicc
diagnosing and treating airway obstruction, bleeding, and shock by using simple triage
and rapid treatment techniques.
• Session IV, DISASTER MEDICAL OPERATIONS, PART IL Covers evaluatin�
patients by doing a head to toe assessment, establishing a medical treatment area,
performing basic first aid, and practicing in a safe and sanitary manner.
Pa�e 5<�1�11
Public Safety Com�nission
April 8, 2009
Einer-gency Set•vices Annual Repo�rt ?008
• Session V, LIGHT SEARCH AND RESCUE OPERATIONS: Participants learn about
search and rescue planniilg, size-up, search techniques, reseue techniques, and most
important, rescuer safety. ��
• Session VI, DISASTER PSYCHOLOGY AND TEAM ORGANIZATION: Covers signs
and symptoms that inight be experienced by t11e disaster victiin and worker. It addresses ��
CERT organization and management principles and the need for documentation. ��
• Session VII, COURSE REVIEW AND DISASTER SIMULATION: Participants review :
their answers from a take hoine examination. Finally, they practice the skills that they
have learned during the previous six sessions in disaster activity.
During each session participants are required to bring safety equipment (gloves, goggles,
mask) and disaster supplies (bandages, flashlight, dressings) which will be used during the
session. By doing this for each session, participants are building a disaster response kit of
items that they will need during a disaster.
PART ?
EMERGENCY POWER PROGRAM REPORT
City-owned buildirlgs with elnergency backup po�ver cu�-��ently consist of City Hall, Sheriff
Station, Corporation Ya��d, a�1d Fire stations. None of tllese buildings is suitable as a teinporary
shelter for residents during a long tenn powei- failure, or signiticant earthquake. No DSUSD
schools in Palm Desert have emergency po���er either.
Both t11e Civic Center Co�nmunity Building and Joslyn Senior Center are identified by the
County as area "cooling centers" during t11e suminet- illontlls, but they do11't have back up po���el-.
If air conditioned shelter space was needed durin� a power failure einergency, the City ��ould
have to rely on the private sector, such as Westfield or Marriott Desert Springs.
In order to rapidly and efficiently pt-ovide City buildings with backup powei- capability, a plan
has bcen established to retrofit sever-al key City builditlgs to be easily and safety connected to
large portable generators. These large portable generators ���ould be towed to the building
plugged into the retrofitted systems and safely pro��ide backup power duriug disasters or
blackouts.
A sinall pilot project has been completed at the Joslyn Se�lior Center. This system ���as tested
successfully during the Golden Guardian 2008 State��ride emergency preparedness dri1L The
systein successfully powered a multi-purpose room at the Josyln Senior Center and pro��ided a
mock coolin� shelter that was staffed by tlie Red Cross and local RACES Radio operato��s.
The pilot project has provided knowledge and experience ���ith the design and installation of
retrofitted electrical equipmcnt tllat can be used to pl-opei-ly ct-eate specifications for bidding and
award of a contract to retrotit the other key City buildin�s. Installing an electrical system to
allow poctable geilerators to power� a buildin� 1-equil-e a plug in lnodule that matches the
generator output, a transfer switch to separate the buildin� fi-om the normal electrical system, and
Pa��� 6 t�f�11
Public Safiety Commission
Apl-il 8, 2009
Emergency Services Annual Report 2008
possible other switches and subpanels to assure that the �enerator is powerin� only the most
essential equipment in the building.
This electrical engineering infonnation can also be shareci with businesses and schools wh��
might wish to create this capability as well.
Phase One of this project will be presented to Council for their consideration atter the pilot
project is tested. In Phase one, the City-owned buildings selected for retrofitting are completing
the Joslyn Senior Center, Community Center Building, Portola Co�ninunity Center and RDA's
Catalina Community Center. This list can be shortened or expanded at Council direction.
Phase One relies on the use of locally available rental gencrators to provide power once
r-etrofitting is complete. These generators will be under contingency conh�act, and will be very
likely available, but there is no guarantee of availability if they are already out on rental wl�en t11e
emergency occurs.
Performing the electrical retrofitting and using rental generators allows the City to movc yuickly
to add back up power capability to shelter-appropriate City properties. Phase one could bc
finished before t11e start of next year's hot season. The City can then study, as part of a Phasc
Tw<�, various options for generators besides diesel powered rental units.
The portable generators, like the rental units, are dicsel powered and cost approximately
$100,000 each. The City Council can consider the cost benetit of the investment to ensurc
availability for each facility they wish to have with backup power capability. The City council
ca�1 also consider whether to spread a purchase out over tive or ten years. These units, of course,
may not be needed at all for extended periods of time and �nay not actually be used for ycars
after purchase. All generators also require regular maintenance. Acquirin� and maintaining
adequate diesel fuel supplies during a disaste�� is also a consideration.
While portable generators are less expensive than pei-�nailent generators both tor purchase,
installation, and for ongoing maintenance, it would be appropriate to also study thc installation of
permanent back up power, siinilar to that which is installed at City Hall.
Further study should also include permanent propane powercd gcnerators, which also leads to thc
study of whether propane co-generation could be used to also provide hot water at cectain
facilities. Because either diesel or propane fuel supply is one of the greatest concerns durin� a
major disaster, there should also be a study of how solar photovoltaic options can be used to
provide einergency power, especially during the hottest sunniest days.
Because of thc time needed to properly research and cost effectively develop the prudent powcr
sourccs needed for the Phase Two of the program, staff detennined that a Phase One with rapid
electrica] retrofit and use of teinporary rental generators could provide the desired outcome (ai►-
amditioned shelter rooms with food preparation capability) quickly and cost-etfectively. Oncc
that capability is in place, staff can then spend the time needed to provide Council with a stron�
cost effective proposal to provide more pet7nanent back up p��wer capability.
Page7of11
Public Safety Commissio�z
April 8, 2009
Emergency Services Annual Report 2008
��' ,.�lNNM���MIW�It.i�M
�ti�
�r "+�'-'"t�'=,
r""�y-y{
���.'°�. '�� �':' � >
,� �s�' �1 >�' �
� � � �rr - � � �� �'
���. s -�
�„ � ' F. �� �,.
rr�,". ^` .. ...�.w"�"w�„ I 3,.��' x M. '�?�"X�# �
,�+�!"� '��:.. ��"�'
��-� � �.
� �z�. ` r �w� :��y�r.
�. ��
3`, ^ �'�
�� . �.,
s, �„, ��y �
�
�
. .
_... .�. a�d, '���
'_ �
^ .r
��•
a�
s
! ,
r..^"
'.�^"'.-.---^-
. � �.. � \,:��
c,�
......�. ». .... . wyw II
uIl
P
Q
��i ,
, �
__
. a� ,
� �_ �„_.� _ ,
,.s.�� _ � �.. �.,.�..... �. � _�
� Y � ;
� ; �.. _
a � �. ._. __ _
.. . � . .. ..._ 1 d..� . ... .
., .�,.p-- .. .
Pa��� 8 of 11
Public Safety Commission
April 8, 2009
Emergency Services Annual Repot-t 2008
GATED COMMUNITY DISASTER RADIO SYSTEM
During the past fiscal year staff is pleased to report that creation of the Gated Commu�lity
Disaster Radio System. This is a local business band radio system run through Anderson Radio
of Palm Desert, which allows cominunities to purchase a radio that would give a dircct
connection to a base radio located in the City's Emergency Operations Center. This system is a
trunked radio system and in susceptible to radio towers being damaged however, the radios havc
a simplex feature which still allows radio coinmunications to the EOC from most areas of thc
City. The cost is approximately $450 per radio and the system is administcred through Anderson
Com�nunications.
�
_ __ __ ___ ___ _ _ __ . . . _..,_
� �
�
3
�
�
I
a
,
s ��,..�� �,"�� � � � °�" ��`�°�:��
� ��������� �.� ��` �' �°�� ����:�
i
��� ,a
�
; _ _ _ t ;
� rne Gtty�s �rou�d Lc announce [tre additi�ry �
; � of the �,<.3t�o Communrty E-tneryer,cy Radio � �
; Systen�to the Crfy's Erneryency Operat+ons � ��
` �� Cen:er (EOC' The radio ehannel is a
; su��j;oited thraigh �rdersvn ' a �
s
Comrr�irnrcafions and is a d�rec� chennel fo � �
, the� �ty fo: use,r,��n emergency
� ; �4n�vne intar��,teci rn Gair�im_q �ccess fn the ' �'� '
; �
sys!errt can contacf J�mior af Anderson y � � �
;_:crra��unicahor�s af(760)340-d604 � � ���
j "'Piease contact Ryan Stendelt or G-_aiy � , "�``'r�r"� '
t ��.senld�,rn a[ th�° Ciiy of}�alm Desert fcr ] ��
��� anyq�aes`�onsercomrnents;760)346-U671 � �
� j
` Nac;ic�Aocie!�Kenwood TK-3173 � � ;
F
s R
g '
i
i
f
� s !«.- t- � • i r_ R
i
M ^♦ ♦ � "1 :as� s.
� M- .i #—.,_ •,ep
3 :�Y �i�« r! �1 :!� .
i
i
Pa�c 9 oC 11
Public Safety Commission
April 8, 2009
Emergency Services Annual Report 2008
PART �
PLANNING EFFORTS
A) During the past tiscal yeat- staff llad be�ail re��isiilg the City's Emergeilcy Operations Plan
(EOP). Staff had submitted a copy for re��ie��� with the State Oftice of Emergency Services.
Concurrently the Public Safety Commission expressed an interest in creating a
subco�rnnittee to review the new EOP and sug�est any necessary chatlges. Through the
subcommittee staff along with committee members have discussed maTry areas that the plan
could use specific detail tailot-ed to Palm Descrt. In 1-e��iewing the proposed ainendinents to
our EOP, the subcoininittee 11as suggested followiil� the forinat of inany other cities in that
we have a basic plan that covers the legal aspects of our plan as mandated by State La��. In
addition will be several custom tailored specitic plans that will sho��� as annexes to the maiu
plan. Topics discussed for these annexes include, heat wave/wide spread po�ver outage
plans, earthquake specific plan, debris mana�emellt planning, logistics (i.e. fuel, �vater,
etc.). These plans are evolvi�Ig and will be brought to the Public Safety Coinlnissioll for
review and approval in future months.
B) Staff has also executed several disaster related contin�ency contracts during the past fiscal
year and is working towards more in the coming months.
6��ildafz Contifrg�frcv Cofrt�•uct: T'llis eil�ergency contract is intended to backfill the
Building and Safety Deparnnent with plan checkers, buildin� inspectors, and building
officials during ti�nes of disaster. This sut-ge protectio�l will help ease the demand of
residents coming to the building and safety counter for pei-�nits post disaster. T'his
contract is continge�lcy only and there is no cost to the City u�itil services are rendered.
Adjirsters Int�j•national: This is a no a�st contl-act that will }lelp the City manage t11e
disaster in a way that is reitnbursable fi-om FEMA. Documentation beco�nes a ��ery
integral part of managing a post disaster en�•ironment. [f the situation is not handled
properly theil FEMA will not reiinburse for any costs. Adjusters lnternational is a finn
made up pritnarily of retired FEMA employees �v}lo kno��� the systein well and can assist
a City like Palm Dcsert in inanaging the necessary docuinetltation ii1 a ���ay tllat is
reimbursable.
Belfor USA: This contractor is one of the largest equipmcnt and inan po�ver supply fii7ns
in the country. This i10 cost contract colnes ��vit11 a basic assessment of the City's size and
demographics and in the event of an emergency or disaster they ca11 send the appropriate
amount of equipment and/or man power to assist in operatiotls and cleanup cfforts.
F-z�tt�j�� Cofitracts: Staff is cu1-�-ently drattin� a continge�lcy contract that ��ill be used ���ith
many local retailers like Super Walmart Sams Club. Lowes, and others. T'his type of
contract will essentially put us on account so that post-disaster no issues arise ��•ith
payment fo�� goods. Once the conti-act is 1-e��ie���ed and appro���ed by legal counsel, staff
will work with the Business Support Depat-tment to c�ntact our local retailers to begin the
progratn.
Pa��e 10 of 11
Public Safcty Commission
April 8, 2009
Emergency Scrvices Annual IZeport 2008
Future Needs:
Statf is continually lookirlg for ways to further strengthen our preparedness both for empl��yecs
and residents of the City. In the upcoming fiscal years staff has identified several projccts that
we fecl would be wortll looking into:
• Continuation of the CERT Trainin r�o rr�� Staff feels this is best training we could be
offering to our residents. We had funding for 2 classes in FY 08/09 and were looking
forward to continuing with 4 more classes in FY 09/10. At this time with the current
budget constraints staff has not budgeted for any CERT classes during FY 09/10. Staff is
working towards submitting for the State Homeland Security Grant that could cover somc
portion of the costs for additional CERT Classes.
Estimated Cost: $45,000 (Equipment & Class Costs)
• Satellite Phone Up rr�ades: Communications arc a key ingredient when attempti�ig to
manage a widespread disaster or emergency. In keeping up with the latest technology
staff has identified a satellite phone base station that not only can complete regular phone
calls but also will pull down intenlet connection into the EOC fron� the sate(]ite service
provider. This will allow the EOC to be `online' iininediately after a �najor incideilt
re�ardless of what is going on with the City's day to day internet provider.
Estimated Cost: $10,000
• Continuation of the Emer r�icy Power Retrofit (C'ity owned buildin�s� Staff had hoped
to continuc retrofitting buildings for temporary power as describcd above in the
emergency power plan. Due to the budgetary constraints in the upcoming tiscal ycar
staff has not budgeted any monies for this program. Staff would like to continue this
program in tlle future.
Estiinated Cost: $10,000 - $20,000
• Quake Cotta�e Earthquake Siinulator: Staff would like to partner in a purchase of a
"Quake Cotta�e" as an educational tool for schools to either aug�nent thc "Mini-muster"
progra�n, or use on its own resident and stude�lt outreach pro�rain. The Quake Cottage is
a small earthquake simulator that has bcen used at our Safety Fairs. It is a model hc�use
room that people enter and are strapped into chairs for a 20 second simulatcd 8.0
earthquake. Most people, especially children under 18, have never experienced a large
damage-generating earthquake, and don't understand the immense forces that can move
objects in their ho�nes and businesses. The simulator provides that experience, and
usually generates strong interest in better disaster planning and preparation. Thc quakc
cottage can be rented from the manufacturcr at a cost of $2,000 per day. Our Fire
Department supports the Quake Cottage for use at the inini-inuster.
Estimated Cost: $6,000 (3 days rcntal)
Pa�c 11 oC 11