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HomeMy WebLinkAboutC28860 - Design & Const of Civic Ctr Park Amphitheater Contract No. C28860 CITY OF PALM DESERT DEVELOPMENT SERVICES STAFF REPORT REQUEST: Authorize Staff to Request Proposals for the Design and Construction of the Civic Center Park Amphitheater. SUBMITTED BY: Janis Steele, Parks and Recreation Services Manager DATE: May 7, 2009 CONTENTS: 1. Pictures of Damaged Amphitheater 2. Proposed Amphitheater Design Recommendation: By Minute Motion: Authorize Staff to request proposals for the design and construction of the Civic Center Park Amphitheater. Discussion: On April 14, 2009, during a wind storm, the shade structure at the amphitheater in the Civic Center Park was damaged beyond repair (see attached photos). Staff received cost estimates to remove the remaining (hanging) structure and to replace it. The estimated cost would be $215,000.00. This does not include any structural damage that might have occurred. Staff will not know the extent or cost of any structural damage until a structural engineer evaluates the structure. Staff met with a representative of USA Shade and Fabric Structures Inc., about the amphitheater design prepared for the Amphitheater Sub-committee (see attached design photos) in June 2008. This design would provide additional shade, and would include a ten-year warranty for an estimated cost of $387,600.00. This cost would also include the removal of the existing structure. There is $1,500,000 in the CIP budget for this project. The amphitheater is used weekly for events in the park during most of the year. Either option will take a minimum of 12 — 13 weeks to complete. A new structure will most likely take at least four months to complete after the award of contract. If a contract is awarded in June, staff would like to complete the project during the over-seeding (and down time) of the Civic Center Park; 9/14/09 through 10/1/09. Staff Report Authorize Staff to Request Proposals for Improvements to Hovley Soccer Park September 25, 2008 Page 2 of 2 Staff presented both options at a City Council CIP budget meeting study session held on April 24, 2009. The desired outcome seemed to be to proceed with the replacement of the entire structure. Recommendation: Staff is requesting authorization to request proposals for the design and construction of the Civic Center Park Amphitheater. Funds are available for this project in Park Fund 233- 4674-454-4001. Submitted By: Department Head: � i �..,� �,. a is Steele � Homer Croy Par s and Recreation Services Manager � ACM for Development Services roval: J h Wolmuth Paul Gibson i Manager Director of Finance CITY COUNCILACTiON APPROVF,D ✓ l�[:Ntrp RGCEIVEU OTNFR MEF.TING DATE - -�`� � AYES: � % el' ��� " �. � __ NOES: ���►�- AQSCNT: ���'� ABSTAIN: �= �- VI;RIFtED BY: ��� Original on File with City Clerk's Oftice ; ;��a�� I ¢�;�� ; :.. :,�'�. , - _ - 'I � . 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