HomeMy WebLinkAboutC28860 - Design & Const of Civic Ctr Park Amphitheater Contract No. C28860
CITY OF PALM DESERT
DEVELOPMENT SERVICES
STAFF REPORT
REQUEST: Authorize Staff to Request Proposals for the Design and Construction
of the Civic Center Park Amphitheater.
SUBMITTED BY: Janis Steele, Parks and Recreation Services Manager
DATE: May 7, 2009
CONTENTS: 1. Pictures of Damaged Amphitheater
2. Proposed Amphitheater Design
Recommendation:
By Minute Motion: Authorize Staff to request proposals for the design and
construction of the Civic Center Park Amphitheater.
Discussion:
On April 14, 2009, during a wind storm, the shade structure at the amphitheater in the
Civic Center Park was damaged beyond repair (see attached photos).
Staff received cost estimates to remove the remaining (hanging) structure and to replace it.
The estimated cost would be $215,000.00. This does not include any structural damage
that might have occurred. Staff will not know the extent or cost of any structural damage
until a structural engineer evaluates the structure.
Staff met with a representative of USA Shade and Fabric Structures Inc., about the
amphitheater design prepared for the Amphitheater Sub-committee (see attached design
photos) in June 2008. This design would provide additional shade, and would include a
ten-year warranty for an estimated cost of $387,600.00. This cost would also include the
removal of the existing structure. There is $1,500,000 in the CIP budget for this project.
The amphitheater is used weekly for events in the park during most of the year. Either
option will take a minimum of 12 — 13 weeks to complete. A new structure will most likely
take at least four months to complete after the award of contract. If a contract is awarded
in June, staff would like to complete the project during the over-seeding (and down time) of
the Civic Center Park; 9/14/09 through 10/1/09.
Staff Report
Authorize Staff to Request Proposals for Improvements to Hovley Soccer Park
September 25, 2008
Page 2 of 2
Staff presented both options at a City Council CIP budget meeting study session held on
April 24, 2009. The desired outcome seemed to be to proceed with the replacement of the
entire structure.
Recommendation:
Staff is requesting authorization to request proposals for the design and construction of the
Civic Center Park Amphitheater. Funds are available for this project in Park Fund 233-
4674-454-4001.
Submitted By: Department Head:
� i �..,�
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a is Steele � Homer Croy
Par s and Recreation Services Manager � ACM for Development Services
roval:
J h Wolmuth Paul Gibson
i Manager Director of Finance
CITY COUNCILACTiON
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