HomeMy WebLinkAboutReject all bids/Re-advertise to LMA 1, 2, 4, 6, 7, & 9 ..---�---+
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CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
STAFF REPORT
REQUEST: Reject All Bids for Landscape Maintenance Areas No. 1, 2, 4, 6, 7,
and 9 and Authorize the City Clerk to Re-Advertise for Bids.
SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works
DATE: May 7, 2009
Recommendation:
By Minute Motion:
1. Reject all bids from the April 28, 2009, bid opening for the
landscape maintenance services for Landscape Maintenance
Areas No. 1, 2, 4, 6,7, and 9, and
2. Authorize the City Clerk to re-advertise for bids.
Discussion:
On April 4, 2009, the City Clerk advertised and called for bids for Landscape
Maintenance Areas No. 1; 2; 4; 6; 7; and 9. On April 28, 2009, bids were opened and
read aloud. The City's investment in landscape, both in design and maintenance, is
significant. Staff believes that in order to preserve this investment a specific level of
expertise is necessary; therefore, staff recommends rejecting all bids for the
abovementioned landscape maintenance areas opened on April 28, 2009, to amend the
Experience and Reference sections of the bid documents with a more specific definition
of the level of expertise required.
Submitted y: Depart n ad:
H. Sp cer 'ght Mark Green od, P.E.
La dsc pe ger Director of Public Works
Approv . i
I�
Homer Croy n M. Wohlmuth
ACM for Development Services ty Manager
X. CONSENT CALENDAR
X-T. REQUEST FOR AUTHORIZATION to Reject All Bids Received for Landscape
Maintenance Area Nos. 1,2,4,6,7, and 9 and Re-advertise for Each.
�'�'A'��'CE)U�dCIL ACTION �./
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AI3STAIN:
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Original on File with City Clerk's Uftice
*Removed for separate discussion - then DENIED the recommended action
and directed staff to return at the next meeting with the contract award
recommendations for the subject Landscape Maintenance Area. 5-0
05/07/2009 11:42 7603981391 TESERRA PAGE 01/04
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www.teserraoutdoors,com
P. O. Box 1280, Coachella, C� 92236
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At� C�tY Coun��, From: Gxeg Hint•z
Ta palm Desert Ci1y Councll L'mail:
Pax: 760-346-6524 Pages: 3
Plione: 760-346-06X1 Date: May 7, 2009
Re: i�andscape Mainten.�,nce ConixTcts CC:
❑Ur.gent ❑For Review ❑Plcase Cortu�ien:l� ❑Pl.ease Rcpl.y ❑Plcase Recycle
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05/07/2009 11:42 7603981391 TESERRA PAGE 02/04
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T E S � �ZZA.
����Ulldcrr���I�sqc�7lin��n�Qul�lnur I.Ivi�i1:�
Nrgy �, zoo9
Membcrs o�f tlae City C�uncil
Ci.ty of�'alm Deaert
73510�'rcd Wari��Drive
Palm T)esert, CA 92260
Dear.1vlennbcrs o:l'the Ciry Cownci.l:
1 atn wniting rega:rding the bids which are the subject of;Tte.ms T r�nd. U on �he
Consent Calendar of tlie�osted,A,genda.for thc May 7, 2009 City Counci.l meeting. We request
that tl�ose itenns be removed from the Consen.t Calcndar and set on the cegular calendar.for
discussion. A copy of the posted agenda is enclosed as Enclosurc No. 1.
Iterr� 'r is a rcquest for authoriYa�ior�to zeject all b.ids received.;For Landscape
Maintcnanee Area Nos. 1, 2, 4, 6, 7,and 9 and ce-advertise for each. Iiem U i s a requcst for
authorization to teject a,l] bids recezved �or North., Centr.al, and South Par.k Maintenance Elseas,
at�d to re-advet�tise For each. Tl�ese were a[1 sealed, compctitive bids r.eceived and opened o�
Tuesday, April 28 a,nd WEdnesday,l�Lpril 29 (Parks)•
The City's Bid Opcning forms For lhe sax T.,andscape Mai.ntenance A,rea conVacts
aze enelosed as Et�closure No. 2. These forms show that:I�or.Landseape Maintenance Area nos.
2, 6, aind 7,thc lowest-pri.ce bi.ddez was Tesexra.. Likcwisc, the bad opening form�repared by thc
City for the Norkla, South,and.Central Park Mainte.naace Areas, a co�y of which is enclosed as
�nclosure No. 3,a.l�ows that Tesena was the lowest-price bidder for each o('those thrce
contracts. Thus,o�l'the.nine �,�ndscape Maintenanec contraet�s wlaich wcre bid on April 28,
Teserra was the lowest-priced, xesponsivc and respunsible biddex on six of them. As such, it
claou�d be awarded each of these contrncts in accordance wich tl�e City's regular procurem,ent
procedures.
Nonetheless, and foz�reasons unknowri to Teser�p, City statT appare�atly has
recomnae�d.ed that the Council reject all bads.
I'aliu ti�)rin�� � H�,tuinunl � (;unma � (:h•uirn�C'�>l�nly
Crn���ii:�ti;.OItii��,; P.(.1. IA�x 12KQ � Yci-I(x)Avonuc;4 � (:,kxliclln,l.:A 9)7:i�; � 'I 76U.i!)N.9).22 � I 7hlJ �'.)2{.92�i � (.;,.I.,�c Nu.G5(i124
05/07/2009 11:42 7603981391 TESERRA PAGE 03/04
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. �' ES � R
Members of the City Counc�.l �
Ml1y•��•1(�9 —11�iilrirry�/'I•;MncptinnP�!.)uldnur I,ivini..—
Page 2
Tlius,the recommended actioz►s are extremeJ.y curious under the circumst�ces.
Tesenra is pr.opex).y lacensed and bonded, ar�d excepti,�.t�ally wel.l qualified to
perfornr�thcse contracts for the City. Taserra.i�as morc than 9�years experi.eatce as a landqcape
contractox in Californ.ia. 7'�xe experience of otu� staf;f i�cludes wo.rking for, among others, th.e
City of Paltra Spnings, City o;f I.ndio, City of Palm Desert.I.andscap�Mqi�tenancc(Areas 4 � 7),
City of Rancho Iv�ira.ge, City of Coachella,City of Indian Wells with Post.M�intenance. We.laave
wittun our staff a.QAL Pesticide.license and a cerei�cd CLCA Water Manager,and.we are
certified in E.T. Cl.oc.k s with installation. Our staffs yualifications also include a B.S. in Plant&
Soil Science�nd an A.S. in Turf Crrass.1�axxagcmcnt.
lf the City awards tbe si.� Landscape Mainte.r�ance Area c�nt�acts to il�e.lowest-
price bidder on each, the City wi11 realize a savings of$519,107 over last year's contracts.
1 ast Xear s Contract Bid�cicc Sa. va.r�as
Area 1 $12C,000 $51420.00 $74,580.00
Acea.2 $126,000 $67,920.00 $58,080.00
A�a'� �124,500 $93,.1�44.00 31356.00
Area G $.171.,$04 $84,396.00 $8G,676.40
�� �86,000 $54,624.00 '31 37G.00
Aa�ea 9 $;�1.3,4f>7 $8�,000 226,4G7.00
Total Savings $�_ ��
I'a�m,5��iin�N � 14r�piw,�nl ( Cor�rna � <'h;�n�rC'ount.�,
Cur�rn;xc•l)liicx�; P.(? 13ux 12V0 � kl,.IIN)I\venuc•S�6 � (;uatlta�Il;�,C:A91Z:ifi � 'f 7lil).ayK.9?�� � �. 7Gl).:iS)4.�))S5 � C:;�..IacNn,bScil2;i
05/07/2009 11:42 7603981391 TESERRA PAGE 04/04
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Members of th � "-� � � � \.[ t
e Clly Counc.�,1
M8y 7�2�09 ""�BUi��lcrt i��lixPi`��Uuwd Ourdnnr I.ivin�-
Page 3
U'the City awards tl�e threc Park M.ai�ntenance contracts to the lowesi-p�ce biddcr
(Teserra.)on eacl�,the City will real.xze a savings of$144,616 over last year's co�tracts.
T ast Ycar's Contract IIid Price Sav�ix�es
North Area $450,0000 $305,384.00 144,G]6.00
South.�rea
Central,�l.re�i
Total Savings ��
Teserra respectfully rcquests that tl�e Council r�ject the recomme.nded Actions to
rEjcet all. bids, a,nd instead proceed to award thc cont�racts ba�ed upon the Uids d.u1y received in
acco�'d�tnce with tlte('ity's re�ulaz procedures aud applicable law.
SincErely,
Greg Hintz
Sr. 'Vice Presiden�t
F,�acaosures
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