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CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
STAFF REPORT
REQUEST: Streamline the Use of Original Equipment Manufacturer Services
by Approving Original Equipment Manufacturer Maintenance
Services Vendor List, and Granting Exception to Bidding
Requirements as Provided for by Section 3.32.090 of the Municipal
Code for Fiscal Year 2009-10
SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works
DATE: May 21, 2009
CONTENTS: Original Equipment Manufacturer Maintenance Services Vendor
List
Recommendation:
By Minute Motion,
1. Approve and authorize staff to use vendors on the Original
Equipmen� Manufacturer Maintenance Services Vendor List
appended to this report; and
2. Grant exception to Bidding Requirements as provided for by
Section 3.32.090 of the Municipal Code for Fiscal Year 2009-10.
Discussion:
The City's maintenance divisions use a variety of original equipment manufacturer
vendors for equipment, vehicle repair, maintenance, or parts that are not available from
aftermarket sources. The attached Original Equipment Manufacturer Maintenance
Services Vendor List gives a brief description of the local and only providers of services
and parts for specific fleet vehicles and equipment.
Staff has posted an invitation to potential vendors, who may apply to be included on the
list. This will be an annual approval process. Purchases, repairs, or services valued at
more than $25,000 will follow the standard procedure for procurement. Staff is
requesting the City Council to approve these vendors, and to grant exception to Bidding
Requirements as provided for by Section 3.32.090 of the Municipal Code for Fiscal Year
2009-10.
Staff Report
Streamline the Use of Original Equipment Manufacturer Services
Page2of2
May 21, 2009
Fiscal Impact: Approval of this request may result in savings to the City in staff
time and effort by avoiding delays in procurement of original equipment manufacturer
services.
Prepared B :'` Departm n H ad:
Her ndez Mark Gree ood, P.E.
intenan Services Manager Director of Public Works
Approval:
Homer Croy Paul S. Gibson
ACM for Dev op ent Services Finance Director
o n M. Wohlmuth
ty Manager CITY COUNCILACTION
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Original on File with City C1erk's Of'tice
ORIGINAL EQUIPMENT MANUFACTURER MAINTENANCE SERVICES VENDOR LIST
FY 2009-10
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Building Automation Systems, Inc.
11177 Costa Mesa, CA
Technical support, computer upgrades, inspections and training for the
AC/Chiller unit at the Visitor's Center.
Couts Heating & Cooling
9674 Corona, CA
Company for preventative maintenance, repairs and parts for the AC/Chiller unit
at the Visitor's Center.
Crafco Inc.
7979 Fontana, CA
Facility for purchasing crack sealing material, QPR Asphalt materials parts
and service for the Crafco crack sealin melter a licator.
Crystal Chrysler
1128 Cathedral City, CA
Onl local facilit for re airs, warrant work and arts for Ch sler vehicles.
Ditch Witch of Southern California
7478 Corona, CA
Facilility for parts, service and repairs for the Ditch Witch vacuum
excavator.
Gas Equipment Systems, Inc.
9591 Rancho Cucamonga, CA
Facility for preventative maintenance, repairs and parts for the slow CNG fueling
station at the maintenance services facilit
Johnson Power Systems
2176 Riverside, CA
Facility for emergency service, preventive maintenance, repairs and parts for all
the Cit 's emer enc enerators and transfer switch com artment.
Marco Industries, Inc.
4586 Pomona, CA
Onl facilit for service, re airs and arts for T mco street swee er
Myers & Son's Highway Safety
7�28 Chino, CA
Facilit for service, re airs and arts for s ecific make of arrow board e ui ment.
Palm Springs Motors
4829 Cathedral City, CA
Only local authorized CNG repair, warranty work and parts facility for alternative
fuel Ford vehicles.
Page 1 of 2
ORIGINAL EQUIPMENT MANUFACTURER MAINTENANCE SERVICES VENDOR LIST
FY 2009-10
R.D.O Equipment
2817 Riverside, CA
Only facility for service, repairs and parts for the 544E John Deer loader and
other John Deer e ui ment.
Torrence's Farm Implement
3845 Thermal, CA
Onl local facilit for service, re airs and arts for the Ford 445 ski loader
Unicars Honda
5696 Indio, CA
Only local authorized CNG and Hybrid repair, parts and warranty work facility for
Honda dedicated CNG and H brid vehicles.
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