HomeMy WebLinkAboutProceed w/ Bidding - Eldorado Median Landscpe Renov Contract No. C28910
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CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
STAFF REPORT
REQUEST: Authorize Staff to Proceed with the Bidding Process for the
Eldorado Median Landscape Renovation (Project No. 942-08)
SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works
DATE: May 21, 2009
CONTENTS: Estimated Costs
Vicinity Map
Recommendation:
By Minute Motion, authorize staff to proceed with the bidding process for
the Eldorado Median Landscape Renovation Project between Country
Club Drive and Hovley Lane East (Project No. 942-08).
Discussion:
The median landscape on Eldorado Drive, between Country Club Drive and Hovley
Lane East, was installed before 1999 when the City's landscape style was more
conventional in nature. The median was significantly overplanted and the plant species
were not well suited for the desert environment. As a result, the plant material steadily
declined.
In 2008, Landscape Services staff began a program to replace the plant material with
desert adapted plant species. As the existing plant material was being removed, staff
observed that the northern section of the median was installed with a type of irrigation
that over the years has proven to be unreliable. tn addition, the City's Transportation
Engineer identified several palm trees that are creating line of sight problems for drivers.
Due to the aforementioned conditions, staff contracted Ron Gregory and Associates,
Inc., of Palm Desert to produce landscape plans and bid specifications for the complete
renovation of the median landscape. The plans had been 90% completed when the
economy slowed down. As a result, staff took the project to the Landscape
Beautification Committee (LBC) for direction. The cost estimate of the project was
$336,774 and the LBC directed staff to make changes in the scope of work in order to
reduce the cost, but not the quality of the landscape.
Staff Report -
EI Dorado Median Landscape Renovation
Page 2 of 2
May 21, 2009
Staff reduced the cost of the project by using decomposed granite instead of cobble in
the nose areas of the medians; using components of the existing irrigation system that
are still functional; reducing plant material; postponing the replacement of some trees
that are coming to the end of their life; and leaving grade as is. These modifications
reduced the estimated cost of the project to $219,376. Due to the current conditions of
economy, staff expects the bids to come in under $200,000. The modified plan has
been reviewed and approved by the LBC.
In addition, there has been a significant amount of input from residents in surrounding
homeowners associations regarding the completion of this project. They have
communicated their concerns to staff and attended the LBC meetings when the topic
was on the agenda.
After the bid process is completed, the project will be presented to City Council for
award.
Therefore, staff requests that, by Minute Motion, City Council authorize staff to proceed
with the bidding process for the Eldorado Median Landscape Renovation Project
between Country Club Drive and Hovley Lane East (Project No. 942-08).
Fiscal Impact: Funds are available in the General Reserve Account No. 400-4645-433-
4001. The continuing maintenance has been included in next year's budget.
Prepared By: Department H d:
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H. p i�cer < ht Mark Gree wood, P. . �
Lan s pe ager Director of Public Works �
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PROJECT RECORD RGALANDSCAPEARCHITECTS,INC.
DATE: April 21, 2009
PROJECT: Eldorado Palm Desert
PROJECT NO: R0827
SUBJECT: Cost Estimate, Revised per Addendum #1
FROM: Bill Kortsch
TO: Spencer Knight, City of Palm Desert (sknight@ci.palm-desert.ca.us)
C: Ron Gregory, RGA Landscape Architects
Luke Taylor, RGA Landscape Architects
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1 Mobilization LS 1 LS $ 10,000
2 Irri ation Demolition SF 57,268 .10 5,727
3 Earthwork and Grading SF 57,268 .25 14,317
Amount of fill needed CY Included above
4 Boulders, "Cresta" 3' dia. 3a Ea 185 175.00 32,375
5 Boulders, "Cresta"4' dia. 4a Ea 101 175.00 17,675
6 Boulders, "Cresta" 5' dia. 5a Ea 42 175.00 7,350
7 Boulders, "Cresta" 2' dia. 2a Ea 260 100 26,000
8 Inorganic Mulch/Decomposed Granite SF 50,868 .68 34,590
"Brimstone"w/11% fines, 2" depth after
com action
9 Irri ation s stem LS 1 .67/s.f 34,082
10 Remove 4 Date Palms LS 1 LS 2,600
Parkinsonia x. `Desert Museum' — Ea 13 245.00 3,185
11 24" Box
12 Acacia aneura —24" Box Ea 8 245.00 1,960
13 Eucal tus `Moon low' — 15 Gallon Ea 5 100.00 500
14 A ave americana — 5 Gallon Ea 11 50.00 550
15 A ave a.v. medio icta— 5 Gallon Ea 2 50.00 100
16 A ave vilmoriniana — 5 Gallon Ea 10 50.00 500
Cereus peruvianus `Monstrosus' — Ea 2 150.00 300
17 3' Ht. /3 Arm Minimum
18 Fou uieria s lendens— 5' Ht. / Ea 14 50.00 700
1
74020 Alessandro,Suite E•Palm Desert,CA 92260•760-568-3624•FAX•760-773-5615
1850 Fifth Avenue,Suite 8•San Diego,CA 92101 .619-293-0589•FAX 619-293-0273
CA LiC.#1532•AZ Lic.#13754•NV Lic.#94
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12 Cane Minimum
19 Yucca rostrata — 15 Gallon Ea 8 95.00 760
20 A ave eminiflora —5 Gallon Ea 15 50.00 750
21 A ave almeri — 5 Gallon Ea 4 50.00 200
22 Nolina lon ifolia — 5 Gallon Ea 24 50.00 1,200
23 A ave victoriae-re inae —5 Gallon Ea 33 50.00 1,650
24 A ave arrasana —5 Gallon Ea 34 50.00 1,700
25 Hes eraloe arviflora —5 Gallon Ea 3 25.00 75
26 Herperaloe parviflroa `Yellow'— Ea 8 25.00 200
5 Gallon
27 Baile a multiradiata — 1 Gallon Ea 135 10.00 1,350
28 Bulbine frutescens— 5 Gallon Ea 304 25.00 7,600
29 Cu hea Ilavea — 5 Gallon Ea 95 25.00 2,375
30 Eremophila maculata 'Valentine' — Ea 16 25.00 400
5 Gallon
31 Eu horbia milii — 5 Gallon Ea 42 25.00 1,050
32 Russelia e uisetiformis— 5 Gallon Ea 35 25.00 875
33 Dalea ca itata — 1 Gallon Ea 18 10.00 180
34 Maintenance and Establishment LS 1 3,500 3,500
Period, 90 da s
35 Traffic Control LS 1 LS 3,000
TOTAL BID PRICE $219,376
36 Additive Alternate: Relocate 4 Date LS 1 LS $2,000
Palms (this is the additional cost to the
base rice of removin 4 Dates
BK/bc
2
74020 Alessandro,Suite E•Palm Desert,CA 92260•760-568-3624.FAX•760-773-5615
1850 Fifth Avenue,Suite 8•San Diego,CA 92101 .619-293-0589•FAX 619-293-0273
CA Lic.#1532.AZ Lic.#13754.NV Lic.#94
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