The URL can be used to link to this page

Home My WebLink AboutC28780 - Rental/Laundry Srv - Unifirst Corporation CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT STAFF REPORT REQUEST: Award Contract for Industrial Uniforms Rental and Laundry Service, and Related Supplies SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works CONTRACTOR: UniFirst Corporation 700 S. Etiwanda Avenue, Suite C Ontario, CA 91761 DATE: May 21, 2009 CONTENTS: Vendor's Bid Agreement Recommendation: By Minute Motion: 1) Award Contract No. C28780 to UniFirst Corporation of Ontario, California, in the amount of $192.31 per week for the rental and laundry service of uniforms and other supplies, and 2) Authorize the Mayor to execute the Agreement. Funds are available for this purpose in General Fund Account No. 110- 4310-433-2140, the Public Works Supplies — Uniform Rentals account for fiscal year 2009-2010. Allocation for years two and three of the contract will occur as part of future budgeting processes. The City Attorney has reviewed and approved contract termination wording that will permit the City to terminate the contract rather than incur debt beyond its ability to pay in future years. Discussion: On May 1, 2009, sealed bids were opened for industrial uniform rental and laundry services and other related supplies. The following proposals were received: UniFirst Corporation of Ontario, CA $ 192.31 per week G & K Services of Ontario, CA $ 259.19 per week Award C28780 Industrial Uniform Rental 2009 to UniFirst May 21, 2009 Page 2 of 2 Public Works staff have reviewed the proposal from the low bidder and determined that all specifications and provisions of the bid have been met. The term of this contract is three years. This type of agreement requires a start- up expenditure on the part of the vendor to purchase and customize the uniforms that will be supplied to City staff. Should the contract be bid on an annual basis, the cost to the City would increase significantly. Therefore, the City Attorney has approved a multi-year service agreement. The agreement contains contract termination language, makes no provision for a contract extension, and does not make available a cost of living increase during the term of the contract. Items covered under this rental service agreement are work uniforms for maintenance services personnel (including street maintenance workers) and building maintenance staff, as well as shop towels, cleaning towels, mops and entryway floor mats. Sufficient funds are available in the FY 09/10-budget account for the first year of the three-year contract. In order to avoid any break in service as the new fiscal year begins, staff recommends that City Council, by Minute Motion, award contract C28780 to UniFirst Corporation for Industrial Uniform Rental and Laundry Services and Other Supplies, and authorize the Mayor to execute the contract. Prepared By: Department He d: � C I ` er andez Mark Gree wood, P.E. ,�, ainten e Services Manager Director of Public Works � Appro L c � � °� � �� :� �': � O C � 9�-' "� ' i Homer Croy Paul S. Gibson C � v A C M f o r D e v e m e n t S e r v i c e s F i n a n c e D i r e c t o r U � ` � U � � Q� � � � r � �; � '� � �3 " °��'t.�Z.uL� ? C o � � � m �. Jo . Wohlmuth C � w z � � z w o t y ana ger L C � � z Q � :� �.�. C�, V �d� � v�. � C �on ,.„ c. � � >- C � xw '�, � a � � azaa > o G:IPubWorksIALPHA FILESIContractslALL CONTR,4CTS AND AGREEMENTSIC28780 Uni(orm Rental and Laundry 2009105-21-09 Staff Report Award ContractlAward C28780 for Uniform Rental and Laundry and Other Supp/ies.doc AFFIDAVIT OF NON-COLLUSION TO BE EXECUTED BY BIDDER AND SUBMITTED WITH BII� INDUSTRIAL UNIFORM RENTAL AND LAUNDRY SERVICES AND RELATED SUPPLIES CONTRACT NO. C28780 STATE OF CALIFORNIA ) ) SS COUNTY OF RIVERSIDE ) �, ��G lG� �� being first duly sworn, deposes and says that he/she is of '�the party making the foregoing bid; that the bid is not made in the interest of, or on behalf of,any undisclosed person, partnership, company, association,organization, or corporation; that the bid is genuine and neither collusive nar sham; that the bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the bidder has not in any manner, directly ar indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are tnxe; and, further, that the bidder has not, directly or indirectly, submitted his or her bid price, or any breakdown thereaf, or the contents thereof, or divulged information or dat�relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company, association, organization, bid depository, or to any memher or agent thereof to effectuate a collusive or sham bid. B z,"� �GL l�.� /'C P.�. �i Y. .� �� Signature(CONTR CTOR} Title(CONTRAC OR) Jurat Certiffcate State of California ) County of CjGn $�,rnAr�i�a p��'1 Su crib d and sworn to(or affirmed before me on this �-I dav f �e�1er ' � � (month), 0 (��ear), b�� , prov to me on the basis of ti ctory evidence t b e person(s)who appeared ore me. � Signature of Notary (Seal of Notary) ��isn wEus � � Commisslon# 1691103 CONTRACTOR'S FROPOSAL FOLLOWS ] • Z Notary Public-Califomla g � 'r �. San Bernardino County v My Comm.Expires Sep 1,2010 J�� g INDUSTRIAL UNIFORM RENTAL AND LAUNDRY SERVICE5 2009 AND RELATED SUPPLIES CONTRACT NO. C28780 CONTRACTOR'S PROPOSAL BEGINS WITH THIS PAGE TO: CITY CLERK City of Paim Desert 73-510 Fred Waring Drive Palm Desert, CA 92260 The undersigned declares that he/she has carefuily examined the Bid Terms and Conditions, the General Terms and Conditions, and the Specific Terms and Conditions accompanying the Invitation to Bid and is thoroughly familiar with the contents thereof, and is authorized to represent the bidding firm and propase services to the City of Palm Desert. It is understaod that the price shown hereon includes all services and work described in the specifications. The unit cost for all items shall be indicated. THIS SECTIONI�VTENTtONALLYLEFT BLANK CONTRACTOR'S PROPOSAL CONTINUES ONNEXT PAGE 9 CONTRACTUR'S�ROPOSAL (C4NTINUED) � CON7RACT ITEM D€SCRIPTtON UN{T PRIC� SUPPLtED WEEKLY PRICE WEEKk,Y CHAitC3E (36 MONTHS] 1 Contract initiation set-up costs $ 2 Uniforms $ .3! .� 95 . oi $ . � 3 Terry towels $ 50 ,o0 . ! � $ p . 4 Shop towels $ 50 � .p � � . 5 Dust mops $ � � � $ � 8 � � 6 Wet mops $ . 5 . ,� � . „y 7 Safety mats $ • ,>D 6 . --• $ 8 Entry mats, 3' x 5' $ , ... 3 . ,.,,. � 9 Entry mats, 3' x 10' $ . .- � . .. � _, 10 Other (specify): $ ,,,_ � � � 11 Other (specify):��ER $ � roTa�con��rwAct'aaioun�r in�tuuat�ra�. � ,3 � r TOTAL CONTRACT AMOUNT IN WORDS: r~ QOl.LARSAND _�`,�W�•yr�,Z,/ �"!X' CEWTS -----+...�� W. .�.�. It is understood that the number of units provided from week to week will fluctuate due to illnesses, vacations, and staffing changes. By submitting this bid, Contractar agrees to bill weekl for the actual number of units provided or serviced. C�i�'t� �/ CQ r pv�t, �Q�C.. Company �_oC� S. E�f,'�J�..�� . S� ,C Address � -4n �� .��c.. �'�?�.�_._.�. ��m�� ,e�s . IVame Bidder Title i��1�C.� ��'(l a nature Dafe �4� �ll�- �lo�v - �d�t 0� �lo?� Tetephone Fax CONTRACTOR'S PROPOSAL CONTINUES ONNEXT PAGE 10 CONTRACTOR'S PROPOSAL (CONTINUED) Please provide at least three references: r; � � r � �� ,:�� rC r � �� ,";":'� . . .r. n',�.� ..C�� . �� ..d��,�.f� _4 t� ;�;�y;� ��!�y�,G�� f �F ;.F�6 :v, f�. %�, � . . . , ... iJ,� _.. , i, ,. .. Contract Initiation/ Amount Scope of Work Completion Dates Contact Person 1 $ % 7 6D� l/�'/l� {�� LUV`�/ Q T� �( Name �� J (� T�C C./� Business Name � � ,�t1�1�c GI�rI�� Address (_��'i7��f ��"_��Q —��C.J Phone 2 $ �/ ! �' CJD ( �/�f �-d� ,� `� 0 I�L�L�X�QO�� Name � Q ( ��7N ��'" lX`//i��?t j�j' Business Name t�r�li �'e�� C� / Address �— `��/ `�� WO—�-�l �—Z�VD Phone 3 $��/ �O� �/ �� 2�0� -� 1�-�-r C�ec�'r Name Lti/ �� / Cf��j'L l�l`�" �vN�ll�lak'��Bus ness Name �� J��%�"(� (i�i�• Address �� --J <(J�—( � / / 7VV Phone Incorporated bv Reference The Notice Inviting; Affidavit of Non-Collusion; Bid Terms and Conditions; General Terms and Conditions; Specific Terms and Conditions; Bid Submission Form(s); Contractor's Service Agreement; Addenda; Change Orders; additional or supplemental specifications' and City-issued forms relating to this contract, are hereby incorporated in and made a part of this Agreement. <Please insert a copy of your company's Service Agreement.> CONTRACTOR'S PROPOSAL CONCL UDES ON THIS PAGE 11 INDUSTRIAL UNIFORM RENTAL AND LAUNDRY SERVICES 2009 AND REIATED SUPPLIES CQNTRACT N0.G2878Q SPECIFIC TERMS AND CONDiTiONS ATTACHMENT B: EXTRA WORK PRICtNG SCHEDULE UNIT tTEM R�pLmCEMEN7 PRICE Uniform pant $ �Z . �D Uniform shirt- Maintenance - short sleeve ..._. � $ . -- Uni#arm shirt- Maintenance - long sleeve_ s �� $ � . — Uniform shirt- Building -short sleeve $ �� Uniform shirt- Building - long sleeve $ �� Terry towel � � �� Shop towel $ � � Dust mop $ � , �a Wet mop $ �-j� Safety mat, 3' x 5' $ �� , �a Entry mat, 3' x 5" $ �J.. �-. �� Entrymat, 3' x1Q' $ ��U . �, Other (specify): $ �. 60 Other (specify): S � `. ..-. .��f, . c,�A,�� • so Zo INDUSTRIAL UNIFORM RENTAL AND LAUNDRY SERVICES 2009 AND RELATED SUPPLIES CONTRACT NO. C28780 AGREEMENT THIS AGREEMENT is made and entered into in the City of Palm Desert on this 21St day of May, 2009, by and between THE CITY OF PALM DESERT, a municipal corporation, hereinafter referred to as "CITY," and UniFirst Corporation, herein referred to as "CONTRACTOR." WITNESSETH: WHEREAS, on April 15, 2009, CITY invited bids for Industrial Uniform Rental and Laundry Service and other related supplies per specifications; and WHEREAS, pursuant to said invitation, CONTRACTOR submitted a bid, which was accepted by CITY for said services, NOW, THEREFORE, in consideration of their mutual promises, obligations, and covenants hereinafter contained, the parties hereto agree as follows: (1) TERM The term of this Agreement shall be from July 1, 2009, through June 30, 2012, or to such later date as may be agreed in writing between parties. (2) CITY'S OBLIGATIONS For furnishing services, as specified in this Agreement, CITY will pay and CONTRACTOR shall receive in full compensation, therefore the total sum of Thirty Thousand and thirty-six/hundredths dollars ($30,000.06) as billed incrementally per item per week as set forth in the Contract Documents and adopted by City. (3) CONTRACTOR'S OBLIGATION For, and in consideration of, the payments and agreements hereinbefore mentioned to be made and performed by City, Contractor agrees with City to furnish the services and to do everything required by this Agreement and the Contract Documents, Specifications and Conditions. (4) HOLD HARMLESS AND INDEMNIFICATION Contractor agrees to defend, indemnify, and hold harmless The City of Palm Desert, its officials, officers, employees, representatives, and agents from and against all claims, lawsuits, liabilities or damages of whatsoever nature arising out of its connection with, or relating in any manner to, any act or omission of Contractor, its agents, employees, subcontractors and employees thereof in connection with, the performance or non-performance of this Agreement. Contractor shall thoroughly investigate any and all claims and indemnify City and do whatever is necessary to protect the City of Palm Desert, its officials, officers, employees, agents, and representatives as to any such claims, lawsuits, liabilities or damages. (5) AMENDMENTS Any amendment, modification, or variation from the terms of this Agreement shall be in writing, signed by Contractor and approved by the City Council of the City. CONTRACT NO. C28780 (6) TERMINATION If, during the term of this Agreement, City determines that Contractor is not faithfully abiding by any term or condition contained herein, City may notify Contractor in writing of such defect or failure to perform; which notice must give Contractor a three-day period of time thereafter in which to perform said work or cure the deficiency. If Contractor fails to perform said work or cure the deficiency within the three (3) days specified in the notice, such shall constitute a breach of this Agreement and City may terminate this Agreement immediately by written notice to Contractor to said effect. Thereafter, except as otherwise set forth herein, neither party shall have any further duties, obligations, responsibilities, or rights under this Agreement except, however, any and all obligation of Contractor's surety shall remain in full force and effect, and shall not be extinguished, reduced, or in any manner waived by the termination hereof. In said event, Contractor shall be entitled to the reasonable value of its services performed from the beginning of the period in which the breach occurs up to the day it received City's Notice of Termination, minus any offset from such payment representing the City's damages from such breach. City reserves the right to delay any such payment until completion of confirmed abandonment of the project, as may be determined in the City's sole discretion, so as to permit a full and complete accounting of costs. In no event, however, shall Contractor be entitled to receive in excess of the compensation quoted in its bid. The City Council may terminate the contract with 30 days written notice for any reason. (7) INCORPORATED BY REFERENCE The Notice Inviting Bids; Bid Terms and Conditions; General Terms and Conditions; Specific Terms and Conditions; Contractor's Bid Proposal Submission Form(s), Addendum Nos.<none>; Change Orders; additionat or supplemental specifications, drawing, maps or diagrams; and City-issued forms relating to this project, are hereby incorporated in and made a part of this Agreement. (8) COMPLETE AGREEMENT This written Agreement, including all writings specifically incorporated herein by this reference, shall constitute the complete agreement between the parties hereto. No oral agreement, understanding, or representation not reduced to writing and specifically incorporated herein shall be of any force or effect, nor shall any such oral agreement, understanding, or representation be binding upon the parties hereto. (9) ANTI-DISCRIMINATION In the perFormance of the terms of this Agreement, CONTRACTOR agrees that it will not engage in, nor permit such subcontractors as it may employ, to engage in discrimination in employment of any person because of the age, race, color, sex, national origin or ancestry, or religion of such persons. Violation of this provision may result in the imposition of penalties referred to in Labor Code Section 1735. (10) AUDIT City shall have the option of inspecting and/or auditing all records and other written material used by Contractor in preparing its statements to City as a condition precedent to any payment to Contractor. 2 CONTRACT NO. C28780 (11) NOTICE All written notices to the parties hereto shall be sent by United States mail, postage prepaid by registered or certified mail, return receipt requested, addressed as follows: CITY: CONTRACTOR: Office of the City Clerk Unifirst Corporation CITY OF PALM DESERT , 700 S. Etiwanda Ave., Ste. C 73-510 Fred Waring Drive Ontario, CA 91761 Palm Desert, CA 92260 909.390.8670 (12) LITIGATION COSTS In the event an action is filed by either party to enforce any rights or obligations under this Agreement, the prevailing party shall be entitled to recover reasonable attorney's fees and court costs, in addition to any other relief granted by the court. (13) AUTHORITY TO EXECUTE AGREEMENT Both City and Contractor do warrant that each individual executing this Agreement on behalf of each party is a person duly authorized. IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed the day and year first hereinabove written. CITY OF PALM DESERT A Municipal Corporation CONTRACTOR ROBERT A. SPIEGEL, MAYOR UNIFIRST CORPORATION CITY OF PALM DESERT, CALIFORNIA (Signature to be notarized) ATTEST: APPROVED AS TO CONTENT: RACHELLE D. KLASSEN, CITY CLERK MARK GREENWOOD, P.E. CITY OF PALM DESERT, CALIFORNIA PUBLIC WORKS DIRECTOR APPROVED AS TO FORM: DAVID J. ERWIN CITY ATTORNEY 3 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT State of California County of On before me, , Date Here Insert Name and Title of the Officer personally appeared Name(s)of Signer(s) who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature Place Notary Seal Above Signature ot Notary Public OPT/ONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. Description of Attached Document Title or Type of Document: Document Date: Number of Pages: Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer(s) Signer's Name: Signer's Name: ❑ Individual ❑ Individual ❑ Corporate Officer—Title(s): ❑ Corporate Officer—Title(s): ❑ Partner—❑ Limited ❑ General ❑ Partner—❑ Limited ❑ General ❑ Attorney in Fact . • - ❑Attorney in Fact • -� Top of thumb here �Trustee Top of thumb here ❑ Trustee ❑ Guardian or Conservator ❑ Guardian or Conservator ❑ Other: ❑Other: Signer Is Representing: Signer Is Representing: OO 2007 National Notary Association•9350 De Soto Ave.,P.O.Box 2402•Chatsworth,CA 91313-2402•www.NationalNotary.org Item#5907 Reorder:Call Toll-Free 1-800-876-6827