HomeMy WebLinkAboutPurchase - Frazer CNG Ambulance Medic Unit 05/21/09 CITY OF PALM DESERT
CITY MANAGER'S OFFICE
STAFF REPORT
REQUEST: PURCHASE OF A FRAZER CNG AMBULANCE MEDIC UNIT &
ASSOCIATED MAINTENANCE TRAINING COSTS IN THE
AMOUNT OF $188,675 & APPROVAL OF A CNG AMBULANCE
MEDIC UNIT PILOT PROGRAM FOR SIX MONTHS.
SUBMITTED BY: John M. Wohlmuth, City Manager
DATE: May 21, 2009
CONTENTS: 1. CNG Ambulance Program Update
2. Frazer Quote
3. Proposed CNG Medic Unit Renderings
4. BAF Technologies Carb-States Warranty Information Booklet
5. COD CNG Training Proposal
Recommendation
By Minute Motion, that the City Council:
1. AUTHORIZE staff to issue a purchase order to Frazer Ambulance in an
amount not-to-exceed $188,675 plus applicable taxes. Approximately
86,000 in funding is budgeted in Fund 530.
2. APPROPRIATE $102,675 from Fire Fund 230 for the remaining costs
associated with the CNG ambulance medic unit and anticipated
maintenance training.
3. AUTHORIZE the City Manager to negotiate with the County of Riverside
for joint participation with the City of Palm Desert in a College of the
Desert CNG Maintenance program estimated at $29,285.
4. DIRECT Staff to initiate a six month pilot program for the CNG Medic Unit
and return to the City Council with their findings and recommendations for
future procurement of CNG ambulance units and related infrastructure for
the Palm Desert Fire Department.
Discussion
On February 12, 2009, the Palm Desert City Council directed staff to explore the options
of purchasing a CNG ambulance medic unit. This unit will replace the ambulance
serving Fire Station No. 71 (located at Portola Avenue and Country Club Drive).
CNG Medic Unit Pilot Program
May 21, 2009
Page 2 of 4
This ambulance (Medic 71) has approximately 87,000 miles and is one of the busiest
units, averaging two hundred calls per month. City staff also approved a contract with a
local consultant familiar with CNG vehicles to assist in identifying available options.
Certain Frazer ambulances are manufactured so that the existing patient compartment
can be reused. The Fire Department schedules replacement of these removable
patient modules every five years. However, storage of the CNG fuel tanks and
increased vehicular weight requires that the CNG uniYs chassis be larger than current
medic units. The CNG ambulance will be configured so that the patient compartment
(including the CNG fuel tanks) can be remounted onto a new chassis, as is currently
done with diesel units.
Staff recommends a six month pilot program be initiated to identify and correct any
potential issues that may arise, before purchasing additional units at the remaining fire
stations. Fire Station No. 71 was selected as the home base for this unit because this
station has a very active call volume. The City's consultant indicated that this pilot
program and CNG unit would be one of the first in Riverside County, if not the Nation.
As the work requires specific equipment and procedures, Frazer was selected as the
sole source vendor for this project. They are teaming with BAF Technologies, a firm
with expertise in unfitting new vehicles to dedicated CNG fuel.
Vehicle Type
A committee comprised of staff, industry experts, the City's consultant, and Fire officials
met to discuss various options. The group came to a consensus that the City will be
best served by purchasing a Frazer Type III 14' Generator Powered Module mounted
on a 2009 Ford E450 6.8L gasoline chassis. The Ford engine will be replaced with a
BAF CalComp CNG engine system. CNG fuel tanks will be mounted inside a
compartment on the detachable patient compartment supplied by Frazer. These tanks
will not have to be dismounted for inspection, which occurs every three years or 36,000
miles. The fuel capacity will be nominally 30 gasoline gallon equivalent (gge). Refueling
protocols were discussed at length. Given that the Fire Department has a policy of
refueling medic units at 3/4 capacity (no lower than 1/2), and hospitals and refueling
infrastructure are located nearby (24 hours a day), range was not viewed as a deterrent.
The weight of the tanks was similarly considered a non-issue given the larger chassis
size.
lnfrastructure Options
This CNG vehicle can be fast filled at the Burrtec CNG station at 41575 Eclectic Street.
Additional fast fill public stations are currently located in Palm Springs, Cathedral City,
Thousand Palms and Indio. When additional CNG ambulances are added to the fleet,
staff recommends seeking grant funds to install a fast-fill system on-site at Palm Desert
Fire Station 33 (44-400 Town Center Way) and slow fill systems at the remaining
stations.
G:\CityMgr\Stephen AryanWgenda Reports\CNG Medic Unit Pilot Program.doc
CNG Medic Unit Pilot Program
May 21, 2009
Page 3 of 4
Warranty/Maintenance/Training
Once BAF Technologies converts a vehicle, it is no longer a Ford engine and will not be
covered under Ford's warranty. BAF Technologies will warrant the emission control
system (see attached warranty). The firm will work with Palm Springs Ford to establish
a maintenance program. Training will be conducted at College of the Desert and/or on
site by BAF. The cost of this combination of training opportunities should not exceed
$5000.
The City's consultant indicated he would like to have a Fire Department representative
travel to Texas to view the vehicle while it is under construction. The consultant felt this
action would result in greater acceptance of the program by the end users. However,
Fire Department staff have been an integral part of this program from its inception and
staff does not recommend such travel.
The consultant also indicated it is very important for the City and County to participate in
the heavy-duty CNG training, proposed by the College of the Desert, to insure a
successful pilot project. Staff recommends this training as well, but would first like to
approach the County to negotiate an agreement for sharing the $29,285 course cost, as
both organizations would benefit from participating.
Fiscal Impact
ITEM COST
Frazer Type III 14' GPM $ 84,500.00
2009 Ford E-450 6.8L gas chassis w/ air suspension system $ 30,500.00
CNG Conversion $ 40,000.00
Required Optimal Items $ 31,175.00
Vehicle Cost $186,175.00
Anticipated Training Cost(via BAF-engine only) $2,500.00
TOTAL PILOT PROGRAM COSTS $188,675
If purchased by a for-profit entity, this vehicle would be eligible for a $20,000 tax credit.
If purchased by a non-profit or public entity, the seller may take the tax credit and pass it
onto the buyer. Frazer indicated they are amenable to researching whether they would
benefit from the tax credit and if so, passing the savings along to the City. Similarly,
Nick Lumpkin, Leasing and Finance Analyst, Clean Energy, indicated that Clean Energy
could purchase the vehicle, access the tax credit, and pass the savings on to the City
through a lease agreement. However, staff is not recommending leasing of the unit.
A number of grant possibilities were also presented by consultant Catherine Rips, Rips
Consulting, Inc. Ms. Rips reported funds are available for both vehicles and
infrastructure, but noted funds cannot be retroactively applied. If the City decides to
pursue grant funding, it could delay the purchase by up to a year.
G\CityMgr\Stephen AryanWgenda Reports\CNG Medic Unit Pilot Program.doc
CNG Medic Unit Pilot Program
May 21, 2009
Page 4 of 4
Staff is currently applying to two Federal grants, one of which can be retroactively
applied. The other potential funding source was through ARRA funds that cannot be
retroactively applied. However, these funds as well as other various grant options can
be applied for future procurement of CNG ambulances.
If the City Council approves moving forward with immediate purchase of this CNG unit,
the consultant anticipates delivery as soon as late summer or early Fall 2009.
Submitted by: Reviewed by:
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Ste h Y. Aryan Paul S. bson �
Assistant to the Cit Manager Directo f Fin ce/City Treasurer
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Approved by:
CITY COUNCILA�ON
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APPROVED nFN�E�
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MEET G DATE
:J hn M. Wohlmuth AYES: �'� ' �
City Manager NOE5:
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VERIFIED BY:
Original oa File with City Cle 'e Office
* Approved the reco�endations. In addition,
authorize the City Manager to award a contract
not to exceed �5,000 to Richard Cromwell for
consulting/training services for the assembly
and certification of the CNG ambulance. 5-0
G:\CityMgr\Stephen AryanWgenda Reports\CNG Medic Unit Pilot Program.doc
City of Palm Desert CNG Ambulance
Program Update
Summary
The City of Palm Desert has long been committed to sustainable transportation, from its
early adoption of compressed natural gas (CNG) fleet vehicles and deployment of the
electric ShopperHopper to its early forays into the demonstration of hydrogen fuel cell
golf carts. Now once again, the City seeks to reaffirm its leadership position through the
development and deployment of Riverside County's first CNG ambulance. This vehicle is
anticipated to reduce greenhouse gas emissions by 30% and meet the California Air
Resource Board's ULEV standards.
Working together with consultant Richard Cromwell III, the Riverside County Fire
Department and CAL FIRE, we have identified willing partners and available technology
to make this program a reality. The vehicle we recommend is a Ford-E450 converted
from gasoline to CNG. Though technical hurdles exist, all are surmountable. Acceptable
solutions are available to all perceived challenges.
Technical Specifications
At an April 9 meeting, Deputy Chief Ignacio Otero, Battalion Chief Steven Brooker, Fire
Captain Paramedic Scott Visyak and Fire Equipment Manager Troy Grotenhuis discussed
technical issues in detail with John Griffin, Sr. and John Sledge. Mr. Griffin is a partner
with Frazer, Ltd., a Houston, Tx-based builder of EMS modules. Frazer has worked
closely with valley fire/EMS chiefs and paramedics since 2000, and has delivered a
number of vehicles to local cities including the City of Palm Desert. Frazer designed a
module powered by a generator independent of the chassis that allows local cities to
achieve significant maintenance savings. The unit also allows for easy remount onto a
new chassis, thereby extending the life of the module. Mr. Sledge is general sales
manager of BAF Technologies, a Dallas, Tx-based firm with expertise in upfitting new
vehicles to dedicated CNG. Founded in 1992, BAF Technologies supports global clients
with vehicle conversions, alternative fuel systems, application engineering, service and
warranty support. All engine families converted by the firm are CARB and/or EPA-
certified. BAF has recently delivered 27 converted E450s to SunLine Transit Agency.
After discussing various options, the group agreed at the April 9 meeting the City will be
best served by purchasing a Frazer Type III 14' Generator Powered Module mounted on
a 2009 Ford E450 6.8L gasoline chassis with an air suspension system (see attached
quote dated April 24, 2009). The engine will be replaced with a BAF CalComp CNG
engine system. Tanks will be mounted inside a compartment on the detachable "box"
supplied by Frazer (see attached illustrations). The tanks will not have to be dismounted
2
for inspection, which occurs every three years or 36,000 miles. The fuel capacity will be
nominally 30 gasoline gallon equivalent (gge). Refueling protocols were discussed at
length. Because it is the departme�nt's policy to refuel at 3/4 capacity (no (ower than
1/2), and hospitals and refueling infrastructure are located nearby, range was not
viewed as a deterrent. The weight of the tanks was similarly considered a non-issue.
Typically, City ambulances accumulate approximately 20,000 miles per year and are
replaced at 100,000 miles. CNG tanks have a 15-20 year life expectancy. The fact that
the tanks will be mounted in the detachable module enables them to be transferred to a
new vehicle, thereby saving considerable future expense.
The group discussed donating the vehicle that will come out of service when the new
CNG ambulance arrives. However it was agreed it would be prudent, since this is a pilot
program, to temporarily retain the retiring vehicle as a backup in case issues arise.
Warranty/Maintenance/Training
Mr. Sledge explained that once BAF Technologies converts a vehicle, it is no longer a
Ford engine. BAF Technologies will warrant the emission control system (see attached
warranty). The firm will work with Palm Springs Ford to establish a maintenance
program. Training will be conducted by the ATTEI at College of the Desert or on site by
BAF. The cost of training will be approximately$2500.
Infrastructure Options
This CNG vehicle can be fast filled at the Burrtec CNG station at 41575 Eclectic Street.
Additional fast fill public stations are currently located in Palm Springs, Cathedral City,
Thousand Palms and Indio. When additional CNG ambulances are added to the fleet, it
will likely be desirable to seek grant funds to install a slow-fill system on-site at Palm
Desert Fire Station 33 at 44400 Town Center Way.
Cost/Ti m i ng
The cost of the vehicle (pending final determination of options) is anticipated to be
$186,175 including the cost of conversion to CNG ($40,000). If ordered in the near
future, delivery could be as soon as late summer or early fall 2009.
If purchased by a for-profit entity, this vehicle would be eligible for a $20,000 tax credit.
If purchased by a non-profit or public entity, the seller may take the tax credit and pass
it onto the buyer. Mr. Griffin has indicated he is amenable to researching whether his
firm would benefit from the tax credit and if so, passing the savings along to the City.
Similarly, Nick Lumpkin, Leasing and Finance Analyst, Clean Energy, explained to the
group that Clean Energy could purchase the vehicle, access the tax credit, and pass the
savings on to the City through a lease agreement.
3
A number of grant possibilities were also presented at the Apri� 9 meeting by consultant
Catherine Rips, Rips Consulting, Inc. Ms. Rips reported funds are available for both
vehicles and infrastructure, but noted funds cannot be retroactively applied. If the City
decides to pursue grant funding, it could delay the purchase by up to a year. We would
recommend however, vigorous pursuit of grant funding for additional CNG ambulances.
Public Outreach
As the first CNG ambulance to be placed into service in Riverside County (one of the first
in the worfd), it affords numerous opportunities to be showcased at public events and
industry conferences. An outreach plan can be developed if there is interest.
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Apri124,2009
Deputy Chief Ignacio Otero
City of Palm Desert
Email: Iotero @ fire.ca.gov
Quote#5950
Chief Otero,
Per your request we are quoting one (1) Frazer Type III 14' Generator Powered Module mounted on a
2009 Ford E-450 6.8L gasoline chassis with an air suspension system. For your convenience all pricing
has been itemized below.
Frazer Type III 14'GPM (2' of transverse compartment in front) $ 84,500.00
2009 Ford E-450 6.8L gas chassis w/air suspension system (order red) $ 30,500.00
CNG conversion of chassis $ 40,000.00
Optional items (see below) $ 31,175.00
Total $ 186,175.00
Optional items:
Paint module red &white (roof is white) $ 1,300.00
(1) shelf in front transverse compartment $ 250.00
(1)Whelen 400 series red steady burn LED on grille guard (off primary) $ 200.00
(2)Whelen 600 series red wheel well LEDs $ incl.
3M Opticom $ 1,700.00
Install your(2) SCBA brackets in outside only lower rear storage compartment $ 100.00
Furnish and install (4) coat hooks in outside only lower rear storage compartment $ 100.00
(5) Alcoa aluminum wheels in lieu of steel or painted(if available from Ford) $ 2,200.00
Running boards $ 450.00
(3) large map holders at rear of console $ 525.00
3 receptacle 12 volt outlet w/medical diode isolator at action wall $ 150.00
2 high jumbo"D"cylinder holder next to laydown 02 $ 175.00
Squad bench cabinet w/padding on the end $ 500.00
Small needle pouch shipped loose $ 150.00
EVAC Hi-Bac child safety seat $ 700.00
Oxygen regulator $ 150.00
Stryker Power-PRO XT cot w/3 stage N pole patient right,pocketed back rest pouch,
110V battery charger,single adjustable wheel lock,equipment hook,flat
mattress,head end storage flat,base storage net,extra 24V DeWalt battery,
removable 02 bottle holder,3'restraint extender,and antler and bar $ 14,850.00
Stryker Stair-PRO 6252 w/locking rear lift handles,removable head support,02 bottle
holder,polypropelene restraint set,and 2 piece ABS panel seat $ 3,125.00
Tap 2'feature on siren $ incl.
Lip at bottom of front I/O $ 50.00
Exterior treadbrite on front corners,wheel wells,and rear w/extra on rear corners $ 200.00
Drug box w/(2) locks $ 250.00
MDT plate w/ swivel on console $ 350.00
175-3 single position cot mount $ incl.
Install your dual head radio and(2) antennae $ 500.00
Stainless steel strips w/3M Safety Walk on module floor $ 175.00
Ignition kill switch for shore power $ 225.00
Delivery $ 2,800.00
Of course this module has standard Frazer features including all aluminum powder coated cabinets, 30
amp shore power circuit, all LED emergency lighting package, seamless cushions, horizontally
mounted oxygen cylinder,filtered air conditioning,protective cot plates,Impact self-contained suction,
on-board battery charger, stainless grab handles,and much mare.
Thank you for the opportunity to yuote this job. If you have any questions please call me at 888-372-
9371.
Best Regards,
c�t...�►... a;.►�.,.,d.a�,�.."`�
Laura Richardson
Frazer,Ltd.
LGR:KL.
� � ' BAF TECHNOLC)GIES
CARB-STATES
WA NTY INFORMATION
BOOKLET
BAF Technologies
2415 Beatrice Street Dallas,Texas (888)267-4648 (214)231-1450 jax (214)231-1466
CALIFORNIA EMISSION CONTROL WARRANTY STATEMENT
YOUR WARRANTY RIGHTS AND OBLIGATIONS
The California Air Resources Board and BAF Technologies are pleased to explain the �=
emission control system warranty on your 2008 vehicle. In California, new motor vehicles
must be designated, built and equipped to meet the State's stringent anti-smog standards.
BAF Technologies must warrant the emission control system on your vehicle for the
periods of time listed below provided there has been no abuse, neglect or improper
maintenance of your vehicle.
Your emission control system may include parts such as the carburetor or fuel-injection
system, the ignition system, catalytic converter, and engine computer. Also included may
be hoses, belts, connectors and other emission-related assemblies. Where a warrantable
condition exists, BAF Technologies will repair your vehicle at no cost to you including
diagnosis, parts and labor.
MANUFACTURER'S WARRANTY COVERAGE:
For 3 years or 50,000 miles (whichever first occurs);
1) If your vehicle fails a Smog Check inspection, all necessary repairs and adjustments
will be made by BAF Technologies to ensure that your emission control system
passes inspection. This is your emission control system PERFORMANCE
WARRANTY.
2) If any emission-related part on your vehicle is defective, the part will be repaired or
replaced by BAF Technologies. This is your short-term emission control system
DEFECTS WARRANTY.
For 7 years or 70,000 miles (whichever first occurs);
1) If an emission-related part listed in this warranty booklet specially noted with
coverage for 7 years or 70,000 miles is defective, the part will be repaired or
replaced by BAF Technologies. This is your long-term emission control system
DEFECTS WARRANTY.
OWNER'S WARRANTY RESPONSIBILITIES:
s the vehicle owner, you are responsible for the performance of the required
maintenance listed in your owner's manual. BAF Technologies recommends that you
retain all receipts covering maintenance on your vehicle, but BAF Technologies cannot
deny warranty solely for the lack of receipts or for your failure to ensure the pertormance of
all scheduled maintenance.
You are responsible for presenting your vehicle to a BAF Technologies authorized repair
acility as soon as a problem exists. The warranty repairs should be completed in a
reasonable amount of time, not to exceed 30 days.
s the vehicle owner, you should also be aware that BAF Technologies may deny you
arranty coverage if your vehicle or a part has failed due to abuse, neglect, improper
maintenance or unapproved modifications.
If you have any questions regarding your warranty rights and responsibilities, you should
contact Roger A. Galloway at 502.494.3147 or the California Air Resource Board at 9528
Telstar Avenue, EI Monte, CA 91731.
WIB revised 6_3_2007 Page 2 BAF Technologies
BAF TECHNOLOGIES ALTERNATE FUEL SYSTEM LIMITED WARRANTY
Warranty Period: The standard warranty period is three(3) years or 36,000 miles (whichever occurs first). Your limited
warranty begins on the day your BAF System is installed on your vehicle.
What Is Covered: Under the conditions outlined in the information below, an authorized BAF Service Center will repair,
replace or adjust, at our option, all parts necessary to correct any defects in materials or workmanship of the BAF
Technologies System installed on your vehicle.
Emissions Warranted Parts
The following list contains parts which may affect emissions, and are covered under a 3-year/50,000 miles emission
warranty (whichever comes first). Parts marked with an asterisk are covered under a long-term high-cost emission
warranty for a period of 7-year/70,000 miles(whichever comes first).
* -PCM -Fuel Inj ectors
* -IDM -Low Pressure Hoses
* -Regulator/Vaporizer -Fuel Rails
* -Catalytic Converter * -Fuel Tank
What Is Not Covered:
■ Any failures not directly related to the operation of BAF System parts
■ Any part that has failed due to non-authorized modifications or alterations
■ Any part not supplied or authorized by BAF Technologies
■ Any part that has failed due to improper or negligent installation
■ Any part that has failed due to installation on a non-approved application
■ Any part that has failed due to use of an improper fuel or refueling procedure
■ Any part failures due to lack of recommended maintenance,improper operation,abuse or collision damage
■ Any part that has failed due to the application of corrosion protection
■ Any vehicle pick up and delivery charges(including towing charges)
■ Shop supplies such as antifreeze and grease
Service Fee(s): It is the customer's responsibility to deliver the vehicle to the nearest authorized BAF Service Center for
repair under warranty.
If the vehicle is outside of warranty and the customer requests service at their facility then the following costs will be
applied; $150 service call(this includes 1 hour diagnostics),repair/parts charges will be charged at the current charge rate.
Proof of Installation: Proof of installation date and vehicle mileage is required for repairs to your BAF Technologies
System under this warranty.
Repair or Replacement Parts: Your authorized BAF Service Center will use new or remanufactured parts that are
authorized by BAF Technologies when making warranty repairs to your BAF Technologies System.
Return of Failed Parts: In order for repairs to be covered under this warranty, your authorized BAF Service Center is
required to return all failed parts to BAF Technologies within 14 days of receipt of the replacement parts.
Required Maintenance Items: These items are required Maintenance procedures for the BAF Technologies CalComp
system. Procedure Milea�e Intervals
Drain High Pressure Filter(if equipped) 5,000 miles
Replace Low Pressure Filter(if equipped) 12,000 miles
Visual inspection of CNG Hoses and lines 12,000 miles
Visual inspection of CNG tank shields 12,000 miles
Check PCM data stream far incorrect readings 12,000 miles
Fuel Rail Pressure Long Term Fuel Trims
Short Term Fuel Trims Oxygen Sensor Voltages
Inspect Spark Plugs 25,000 miles
Replace Spark Plugs 50,000 miles
Replace Ignition Coils 100,000 miles or as required
Replace Oxygen Sensors 80,000 miles or as required
WIB revised 6_3_2007 Page 3 BAF Technologies
BAF TECHNOLOGIES' LIMITED WARRANTY, AS STATED HEREIN, IS YOUR SOLE REMEDY.
BAF TECHNOLOGIES DOES NOT AUTHORIZE ANYONE TO ENLARGE OR ALTER YOUR BAF
TECHNOLOGIES SYSTEM LIMITED WARRANTY. NO OTHER WARRANTY, EXPRESS OR
IMPLIED, IS APPLICABLE TO YOUR BAF TECHNOLOGIES SYSTEM. BAF TECHNOLOGIES
SHALL NOT BE LIABLE FOR INCIDENTAL (E.G., LOSS OF TIME, LOSS OF VEHICLE USE,
INCONVENIENCE) OR CONSEQUENTIAL DAMAGES FOR BREACH OF ANY EXPRESS OR
IMPLIED WARRANTY. EXCEPT TO THE EXTENT PROHIBITED BY APPLICABLE LAW, THE
IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE
OF YOUR BAF TECHNOLOGIES SYSTEM IS HEREBY EXCLUDED.
■ All warranty claims must be filed using the BAF Warranty/Service Form.
■ Defective parts must be returned to BAF Technologies within thirty days from the initial filing of the form.
■ BAF Technologies will reimburse labor charges based on the attached labor schedule as per ageement.
■ No labor charges will be paid for repairs to any OEM parts, or parts not provided by BAF Technologies.
■ Replacement parts will be shipped as soon as information on the form is verified. (In cases where we are out
of stock on the item we will make notification of this and provide a tentative shipping date.)
■ A check for reimbursement of labor charges will be sent 30 days following receipt of defective parts with all
the associated paperwork.
■ In cases where the part returned is not defective no labor reimbursement will be sent and an invoice will be
sent for the cost of the replacement part.
■ To be eligible for reimbursement of claims all warranty service providers must purchase the required
diagnostic tools.
WARRANTY CLAIM PROCEDURE
To obtain replacement parts and labor reimbursement for BAF Technologies System warranty repairs:
1. Fill out Repair Facilitv and Vehicle InfoYmation sections of warranty/service form completely.
2. Briefly describe symptoms of problem in the Customer Complaint Description section.
3. Under Parts section provide part number(if known), description of the part needed, and defective part serial
number(if applicable). Fax form to BAF Technologies, Attn: Warranty Services Dept. at(214) 231-1466 or
email to service@baftechnologies.com.
4. Upon receipt and verification of information provided on the warranty/service form, a replacement part will
be shipped. If the Ship To address is different from that stated under Repair Facilitv Information, include a
cover letter stating correct address.
5. When repairs are completed fill in all remaining information on the form: Replacement part serial
number(if applicable), repair labor code, labor time. Include a description of the suspected defect of the part.
6. Package defective parts carefully to avoid damage during shipping; include a copy of the form and contact
the parts department at 214-231-1465 or email parts@baftechnologies.com for a RMA number(no packages
will be received without the RMA number). Return parts to:
Attention Warranty Services
BAF Technologies
2415 Beatrice Street
Dallas, TX 75208
WIB revised 6_3_2007 Page 4 BAF Technologies
DIAGNOSTIC LABOR
BAF Technologies will pay a flat diagnostic time of 1.0 hour far any warrantable failure. This allows sufficient time to
perform a comprehensive diagnosis for most all conditions. Additional diagnostic time must be pre-approved by BAF.
Service personnel are available 9:00—5:00 (CST)by calling: (888)267-4648 ext. 456.
Repair Labor Guide
RL Code Re air Procedure Descri tion Time (HRS)
Replace Fill Receptacle 0.7
Replace HP Check Valve 1.0
Replace Tank Valve 2.0
Re lace CNG Tank 3.0
Replace Manual Shut-off Valve 1.0
Replace Regulator/Vaporizer 1.0
Re lace Lock-off Solenoid 0.6
Replace Fuel Line or Hose 1.0
Repair Fuel Leak 0.5
Leak Check 0.3
Repair Coolant Leak 0.5
Adjust Regulator Output Setting 0.2
Re lace PCM/NGV Link/IDM 0.3
Reprogram PCM 0.5
Replace Fuel Gau e Module 0.5
Replace HP Transducer/LPG Sending Unit 0.5
Replace Fuel Inj ector 0.8
Repair/Replace Port Fuel Distribution 1.5
Re lace Catalytic Converter 2.0
Replace FRP Sensor 0.3
Repair Electrical Harness or Connection(See Note 6) 0.5
Replace Fuse 0.2
Re lace Relay or Switch 0.3
NOTES
1) No repair labor times may be claimed if the fault is diagnosed as a fault related to the base vehicle.
2) Allowed diagnostic time and labor charges can only be claimed if corresponding parts are replaced.
3) Service Centers must purchase the equipment manufacturers recommended diagnostic tools to receive
payment for diagnostic times.
4) Labor times for repair or replacement of fuel carrying components includes a system leak check.
5) Repair/Replacement of regulator includes final adjustment of output pressure(if applicable).
6) Contact BAF Technologies to authorize repair of electrical harness or connector.
7) All failed parts must be returned to BAF Technologies for evaluation prior to any payment of labor charges.
WIB revised 6_3_2007 Page 5 BAF Technologies
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Heavy-duty CNG Vehicle Training for CalFire Maintenance Technicians
College of the Desert,Advance Transportation Technology& Energy Center
Proposal to the City of Palm Desert
May 7, 2009
The City of palm Desert has proposed to acquire a compressed natural gas fueled ambulance built upon a
Ford E 350 or 450 van platform. As a vehicle in the City's emergency services fleet, and operated by the
local fire department, the ambulance will be maintained by CalFire maintenance technicians. This proposal
is to provide for the training of the department's maintenance staff under a contract with the College of the
Desert,Advanced Transportation Technology and Energy(ATTE) Center.
The training recommended by the ATTE Center will focus exclusively on the on-board fuel storage,delivery,
and control system. It will consist of four(4) parts(or classes) designed to be delivered in the CalFire Indio
maintenance facilities, providing adequate classroom and lab facilities are available. The only exception is
for CNG Fuel System Inspection—a portion of this class will be conducted at COD facilities. The four classes
will vary in length. They are as follows:
CNG Safety 8 hours
CNG Vehicle Maintenance 6 hours
CNG Fuel System Inspection 16 hours (including 2hrs.test)
Electrical 101 (vehicle specific) 16 hours
Schedule
The will program will include six (6) days of training. Class sessions will be scheduled on dates mutually
convenient to the maintenance staff and ATTE trainer, but will likely occur on Fridays and/or Saturdays.The
CNG Fuel System Inspection class and testing will be conducted in two sessions,over two consecutive days.
The Electrical 101 class will also be conducted over two consecutive days. The training dates will be
determined jointly and established as a set training schedule. It is recommended that the training be
scheduled in proximity to the ambulance delivery date. However,CNG Safety training may be conducted in
advance.
Students will be provided time for a lunch break, but will be on their own as to the cost and location. Snacks
and soft drinks will be provided each day for breaks under the training contract.
Development Time
To ensure that the training experience prepares technicians for the maintenance requirements of the
purchased vehicle and system, twenty(20) hours of instructional development time has been included in the
proposal budget. This time will be required for the instructor to review manufacturer's materials, interact
with the conversion facility on maintenance and electrical specifications, and prepare system-specific
materials for class use. The development time will be devoted primarily to the CNG Vehicle maintenance
and Electrical class sessions, and is contingent upon cooperation of the conversion company.
Number Trained
The training will be designed for fifteen (15) CalFire maintenance technicians. However,the CNG Safety
class may be of benefit to others in the organization and therefore,will be set-up to accommodate as many
as twenty(20) students.
CNG Diagnosis&Troubleshooting
The training described in this proposal is intended to give technicians the initial exposure and skills
necessary to safely work on the CNG Ambulance and keep it in proper working order. After the first year of
ownership, and after the vehicle is likely to be out-of-warranty, additional training is recommended in
system diagnosis and troubleshooting. It is anticipated that this training will be 16 hours in duration (2 days)
and will require College of the Desert facilities for access to specialized diagnostic and testing equipment.
The ATTE Center will submit a separate proposal to the City for this additional,follow-on training within nine
months of the City taking possession of the Ambulance. The training will be similar in format and
proportionate in cost.
The following table summarizes the proposed training protocol and project requirements:
CNG AMBULANCE TRAINING MATRIX
CNG Fuel System
CNG Safety CNG Vehicle Maintenance Inspection Electrical 101
Pre-Delivery YES NO NO NO
Anyone touching
TargetAudience vehicle Technicians Technicians Technicians
Durotion 8 hours 6 hours 16 hours including test* 16 hours
Instructor Peredo Redman Redman Redman
Development time NONE 12 hours NONE 8 hours
Testing/Certifitation NONE NONE CSATest-$375/student NONE
Location for Training Client site Client site Client Site/COD Client site
Mox Class Size 20 15 15 15
EquipmentCost(onetimetostsJ NONE Specialtytools Dialindicators NONE
Materiol Cost(books&
handoutsJ $40 per student $40 per student $40 er student
p $40 per student
Class supplies $S per student $5 per student $5 per student
$5 per student
*This class helps prepare technicians to pass the CSA Fuel System Inspector Test. The cost of the test is
$375, paid to CSA. If you pass you are certified for 3 years with a $50 per year maintenance fee. The test is
administered at a predetermined, proctored site. For more information go to: htt : csa-
america.or�/personnel certification/cn� certification/default.asp?load=�etcert
Cost
46 hours of training/ 15 students $21 260
Training materials/4 courses/ 15 students 2,400
CSA test/fees paid to CSA/ 15 students 5,625
TOTAL $29,2g5
ContractProposalForm
College of the Desert-Center for Training 8�Development
PROPOSAL PREPARED BY LARRY MCLAUGHLIN To�av's DaTe:5/13/09
NEW CLIENT�:_NO REFERRED BY: RICHARD CROMWELL,III
BUSINESS NAME: Citv of Palm Desert
TYPE OF INDUSTRY: GOVERNMENT (Contact information to be updated with Citv contactl
CONTACT NAME&TITLE: _ RICHARD CROMWELL,II I,CO-COORDINATOR,CLEAN CITIES COACHELLA VALLEY
ADDRESS:P.O.BOX 1207
CITY: DESERT HOT SPRINGS ZIP CODE:92204
TE�EPHONE:(7601329-6462 Fax:
EMAILADDRESS: RCROMWELLCQ�CROMWELLANDASSOCIATES.COM
CONTRACT INFORMATION
EMPLOYEE DEMOGRAPHICS
TYPE(S�OF POSITION HELD MAINTENANCE TECHNICIANS
GENERAL SKILL LEVEL HIGH
TYPICAL LEVEL OF EDUCATION HIGH SCHOOL/COLLEGE
LANGUAGE REQUIREMENT ENGLISH
RECOMMENDED NUMBER OF PARTICIPANTS: MINIMUM 15 / MAXIMUM 20
LEARNING OBJECTIVES 1.TRAINEES WILL USE THE NECESSARY SAFETY PRECAUTIONS AND SAFE WORK PRACTICES WHEN
MAINTAINING OR REPAIRING A HEAVY-DUTY COMPRESSED NATURAL GAS VEHICLE' 2.TRAINEES WILL BE ABLE TO APPLY
CNG VEHICLE MAINTENANCE PROCEDURES TO THE PROPOSED AMBULANCE' 3.TRAINEES WILL BE ABLE TO INSPECT THE
ON-BOARD CNG FUEL SYSTEM FOR PROPER CONDITION INCLUDING PRESSURE LEVELS DAMAGE WEAR-AND-TEAR AND
SPOTTING POTENTIAL PROBLEMS: 4.TRAINEES WILL REVIEW ELECTRICAL SYSTEM OPERATIONS/INSPECTION/REPAIR AND
UNDERSTAND THE ELECTRICAL SYSTEM SPECIFIC TO THE CNG AMBULANCE
CLIENT GOALS THIS TRAINING IS INTENDED TO GIVE CALFIRE MAINTENANCE TECHNICIANS THE INITIAL EXPOSURE AND
SKILLS NECESSARY TO WORK SAFELY ON THE CITY OF PALM DESERT'S CNG AMBULANCE AND KEEP IT IN PROPER WORKING ORDER
LOGISTICS INFORMATION
MATERIALS AND EQUIPMENT REQUIRED: TRAINING MATERIALS/BINDERS CLASSROOM SUPPLIES CNG SPECIALTY TOOLS
AND DIAL INDICATORS.
DAYS/TIMES PARTICIPANTS AVAILABLE FOR TRAINING:
MON TUE WED THU FRI SAT SUN _H:OO AM/PM TO S:OO AM/PM AND/OR AM/PM TO
TARGETED TRAINING DATE/PERIOD: TBD MAXIMUM#HRS. 46
SME QUALIFICATIONS
COD Facultv and Adiunct (under outside arranqementl
ADDITIONAL NOTES:
OCt.2008 (CONTINUE ON REVERSE IF MORE SPACE IS NEEDED�
M:IFORMS,templates,Contract Proposal Form 10-08
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