The URL can be used to link to this page

Home My WebLink About11th Annual Turkey Trot CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT STAFF REPORT REQUEST: APPROVAL OF THE, 11T" ANNUAL TURKEY TROT 5K RUNM/ALK ON NOVEMBER 26, 2009, INCLUDING CLOSURE OF PUBLIC STREETS SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works APPLICANT: Desert Cities Track Club P.O. Box 1215 La Quinta, CA 92253 DATE: November 12, 2009 CONTENTS: Request Letter with Testimonials Tops N Barricades Letter Route Map Recommendation A report and final recommendation will be made at the City Council meeting. Backqround Staff has received a request to close roads on Thanksgiving Day, November 26, 2009, from 7:00 a.m. to 9:30 a.m. to accommodate the 11th Annual Turkey Trot 5K Run/Walk. The proceeds from the event are used to provide college scholarships to members of the Palm Desert High School running team. Desert Cities Track Club will provide full traffic control services for the event through a local contractor. The promoter has requested that EI Paseo from Portola Avenue to Ocotillo Drive and Ocotillo Drive from EI Paseo to Shadow Mountain be closed to accommodate the race. However, staff and the police department have concerns regarding the proposed location. Staff continues to meet with the promoter and will provide a final recommendation at the City Council meeting. Staff Report Approve Turkey Trot 5K Run/Walk inciuding Road Closures November 12, 2009 Page2of2 Fiscal Analvsis It is staff's intention that the promoter assume all costs associated with this event. Departm nt e d: Approval: Mark Gree ood, P.E. J hn M. Wohlmuth, City Manager Director of Public Works "!TY COUNCIL AC�T`ION �S'�'ROVED DF.rTIF.D �t��:CETVED OTHER '�4��?E G DATE ��'�S: I�/ :�?F.Ss '4�ENT: �;':;TAIN: "�:�2IFIED 13Y: �? � $►•iginal on File with Ci rk's Office * By Minute Motion, approved the llth Annual "Turkey Trot" 5K Run/Walk on NovPmber 26, 2009, including closure of El Paseo as proposed, with City Manager and staff to partner with Applicant in praviding the rPquired waterfilled barriers in the most economical way possible in an amount not ta exceed �3,000. 4-1 (Kelly NO) G1PubWorkslStaff Reports120091Novembe�72108 Authorize Road Closure for Turkey TroASR Authorize Road Closure for Tu�key Trof.doc a S 1 tl @S C�G ,U _' '- '� _ Board Members October 22, 2009 Alan Woodruff Presidenl Greg Klein �^^ C „,a Vrce President ��1..��E��s=�� Linda Kiein City of Pa1TYi Desert ,L 2��9 Secretary 73510 Fred Warin Dr. OCT 2 Debbie Woodraff g Treasurer PB.Ill]DCSEl'[, CA 92260 Randy Corti 'otie+4c�w�M��o��,R' D;.e�ror DeflT� As you requested, here is an outline of our request for the l lh Annual Turkey Trot on El Paseo, Thursday,Novernber 26,2009. The race will begin at 7:30 a.m. in front of the Gazdens on EI Paseo. We request that El Paseo be closed from Portola to Ocotillo from 7:00 to 9:30 a.m. (the first turnaround point in the race is in front of slightly west of Portola.) We also request Ocotillo be closed from El Paseo to Shadow Mountain during the same time period. The awards ceremony will be held in front of the Gazdens following the race. We anticipate 500 participants. We're looking forwazd to working with you. Sincerely, � �l� Alan T. Woo f,d� Desert Cities Track Club PO Box 1215 -La Quinta, CA 92253 (760) 564-6732 Tas Exempt LD.#33-0708471 MIKE s�e BECKY ANDELSON 75-545 MARY LANE INDIAN WELLS, CA 92210 760-861 -3742 October 20, 2009 Palm Desert City Council, This.will confirm that our son, Phillip Andelson, a 2007 graduate of Palm Desert �igh School, received a $500 cash scho(arship from Alan Woodruff of the Desert Cities Track Club. Alan has been a great coach and has been very encouraging to our running youth in the Coachella Valley. Our son Phillip took much of what he learned from Alan and is now a junior at UC Berkeley, majoring in mechanical engineering. We have attended many of Alan's "Turkey Trot" races on EI Paseo, of which the race proceeds help fund the Palm Desert High School running scholarship program, which provides two cash scholarships each year. We have known Alan for 15 years and fully support him and his events. The events are well planned and well run. It was a great disappointment last year when t6e "Turkey Trot" was moved to Rancho Mirage. Our hope, along with many others, is that the "Turkey Trot" will be moved back to EI Paseo in Palm Desert as it is a great family event. Sincerely, _ � � �; � � i�;�� Mike sz Becky Andelson ] 0 7 IC o I October 19, 2009 Janis Steele,Parks and Recreation Services Manager Michael Barnard, Chairman,Parks & Recreation Commission City Hall-Parks and Recreation 73-510 Fred Waring Drive Palm Desert, CA 92260 RE: 2009 Turkey Trot on EI Paseo Dear Ms. Steele and Mr. Barnard, I am writing on behalf of the Desert Cities Track Club and the annual event they hosted in past years on El_I'aseo—the Turkey Trot on Thanksgiving Day. I write this letter of support from both a personal AND community perspective with the hope that the Commission and the City Council continue to have this event in the city of Palm Desert and on El Paseo. • My son was the proud recipient of a Desert Cities Track scholarship that was funded from this event three years ago. He was first encouraged to run by Palm Desert Middle School—Coach Dave Murphy—and then conrinued on at PDHS where he spent four productive years running and holding leadership positions as cross-country team captain and track captain...he also holdsthree track recards at the school. Although he received several college scholarships, this one from Desert Cities Track Club meant as much or more than the others because it honored all his hard years oFrunning under Coach Alan Woodruff's tutelage and years spent as a leader for his teammates. Unlike the more popular sports like football and basebail, track sports are not always at the top of the list for school recognition even though it often requires more personal drive and determination to run in the 100'+weather in the desert. To my lrnowledge, this organization is the only one that gives recognition to runners; the money raised from the enormously successful Turkey Trot is cmcial to offering the Desert Cities Track Club scholarships at the high school. • I have personally worked at this event checking runners in and iYs quite amazing to see the holiday dads-sons-moms-daughters and friends all lined up ready to run down beauriful El Paseo. My husband has a stack of t-shirts from the Turkey Trot that he wears all year long, in effect advertising our community. As well, the event is advertised in Runner's World magazine and many other venues -iYs an invaluable piece of advertising for beautiful Palm Desert and gives our many holiday visitors something to look forward to when they arrive for Thanksgiving. Thank you for your serious consideration in retaining and promoring the Turkey Trot race this year to continue the tradition of track scholarships for our hard-running teens! Sincerely yours, � � � �� Tan and Jim Hawkin 75-275 Purple Hills Road I PHONE (760)346-3061 [ndian Wells,CA 92210 E-MAIL hawklns3061@gmail.com Dear Coach Woodruff, 9/10/09 As you know, Geoff started his freshman year at Palm Deserf High School smalier than his peers and very aware of it. He had friends playing various sports and he wanted to find what worked for him. Forfunately he found you and the cross country team at PDHS! Geoff realized that cross country wasn't about size, but speed and you were there to remind him of that all along the way! So, you were there to witness the transformation of my "undersized" son running 5-b miles every morning at 5:30, and you were there to encourage him at the races to really kick it in and turn on the speed! And the speed did kick in and so did his growingi He ran all four years on the cross country team and gained a varsity letter, confidence, speed, and height! He finished his senior year as captain of the team, had his personal best of 17:19, and was eligibie for CIF after that race. He graduated from high school a confident young man, and I believe I owe so much of that to his cross country career at PDHS. He is no longer a small, unsure high school freshman; he is now a sophomore at University of Arizona and is over six feet tall!! I am so proud of all that Geoff has accompiished so far in his life, but at the PDHS Scholarship Awards Night in June of 2008, I was cheering so loud for my son as he received a scholarship from the Deserf Cities Running Club! You were there to present it to him and you also mentioned the growth that he made while under your coaching during his four years at PDHS. I know his physical growth is what you discussed while giving him his award, but I know it was so much more! The growth Geoff made from within has meant so much to both my husband and me. Geoff never expected any kind of school scholarship because he knew he didn't have the GPA numbers of his friends. However, he always had his running- thanks to you! And the scholarship from the Deserf Cities Running Club helped him sfand that much taller as he was on that stage with his peers receiving recognition for a job well done! I am so grateful to you and your organization for giving my son the chance to receive a scholarship for all of his years of running. I am also grateful for your wisdom, encouragement, and s�pporf of Geoff throughout his four years under your coaching! Now that my son is an adult, I am thrilled he now considers you a friend, and he continues to keep iri contact with you while he pursues other interests in college. Thank you for everythingi Nicole Chapman r f,.._ „ 10;16l20@9 14:51 760347368@ TOPS N BARRICADES PAGE 01 TOPS � p/y I�,R�Cry1J C�7 44-631 JACKSON STR�ET � INDIO, CpkIFOWNiA 92P01��7�tlj�hfyr2.{�11 INC. 24U9 GC'i 16 t� 9' SW ClTY 0� PaLi�t G[SERi, ?UGL1C i':DRi€S ��PI�Ri;'iEraT 10/16/d9 City of Palr4 Degert Public Work9 A,ttn: Mazk G`�eer�*ood TkLi.s lettex is to inform you. that '�ops N Barri,cades will provide Th� Aes�zt Cities Txack Clu6 with a tzaffic contral plan and wa.11 set up, provi.de tk.e r,ecessazy equitxn�t and pick up all Craffio cox�troJ. as need £oz tkzeix 'Thanlc,.Ggivi�g Day evcnt dri El Paseo ani: ttie City of Pa]m Des2rt. Tf yvu have any questions yw can call �ton Fifield at 760}347�-2111. Coach Alan Woodru£f will be �.n oux ofEi.ce on N1�nday 10/7.9/09 to go av�r the detaiJ.s so Ron can dr�a up the tra££ic plan. 5incerely, , J'�,.�BL I�L�fGc_.. �Zissa Braziria Tops N Barricades, Inc. 11th Annual Turkey Trot on EI Paseo November 26, 2009 �, Guadalup�Ave _ >' , � � � �:. _ . . . , � � y � � � � � ii . I al Palm Dr �,�,i m� � �� m , � rn . _ � � o � i Ro _ � � � �`°- I c � a� ,� � q�Anza ,��... . . �7 � e�' �i T 9 Y I � � ¢ ; � _ � ,� ; � � Sa Gor nio a f � m �� , i I l � � � �� ' -' � _� Ales�andra�Dr %��__ ' — �Palm Desert Dr N� ' Palm De��r.: �� - -.c - .. ' . —_ ,_ - - . 11 i, � I o � ._.c. �_ '..._ . - . . � w' aTres Palmas c - � � - � � - s � ��q �ShadoW, Mountain Dr�� c% . '^Sh�,�. I � ��eo� �� JoshuaTiee _� � � 2� � � �� n /�_ Juniper S� : �hatlav Movntain Resort and Racquet qub tR , � � � �m i / o y. � � ' .....� IranwaodSt ` _ _Y_ -3' .�... _—'� > in on I J� / I� � I Fj dld eneckLnl ,� QI 1 mi s m � I � . � � o ��/f � � J �� o� \ �° �� Whlte Stone Ln a j ��y / c - / v � � ��''� ��, � I �� I � � � \ 6rapeYine I I __—L a � �\ ��.&�h Or Wlllow SI � I �� _ Bursera Way __ �� ' Malabata Dr :Fy�'CO` � � i amansk St � -� _ _ _�� ; Y' � i o` `�S .,kFt�� .PC'� � �� ' �0� � I � OOIdFlOWEf$T Q�I / � �� J �� a � Salt CedarrSt �c,-� �w'''I �_.-�� I o � � �S � �J v '. i Omi 0.1 02 0.3 04 0.5 Streets98 Copyngh�8199B-i9W.Mi[msoft Co�po�allon anNo�i�s suppliers.FII ngM1ls resened. Please visit ou�web sile e�M1tlp llmaps.erpetlia mm. Page 1 � i�iv�r��i� Cotanty �h�r�f�� e�a�rtrr��t ' Extra Duty Reim�ursement Fiscal Year 2009/2010 , . : -:. - . '$ ti��tC� I , �, ,y"� ci; i� CA1 Customer: Desert Cities Track Club Address: P.O. Box 1215 7��9 �Q� {� �� 9� 3 � La Quinta, Ca. 92253 Reasan/Purpose: Thanksgiving Day Turkey Trat @ EI 4aseo and Ccotilla Date(s)of Event: 26-Nov-09 Board of Supervisor Approved-E3ctra Duty Hourly Rate Effeciive Oi/30i09-Emaii 11/09/09 Estimate Actuals Position No. Hours Rate Cost Hours Rates Cost Deputy Sheriff 3 12.0 67.34 808.08 67.34 Sheriff Corporal 71.70 71.70 Sheriff Investigator 77.30 77.30 Sheriff Sergeant 1 4.0 89.09 356.36 89.09 Sheriff Lieutenant 70.87 70.87 Correctional Deputy I 38.27 38.27 Correctional Deputy II 54.23 54.23 Correctional Corporal 63.66 63.66 Correctional Sergeant 70.75 70.75 Bailiff 50.58 50.58 Aircraft Mechanic 61.89 61.89 Community Service Officer I 37.45 37.45 Community Service Officer II 47.24 47.24 Crime Analyst 56.93 56.93 Senior Crime Analyst 61.66 61.66 investigative Tech I 44.15 44.15 Investigative Tech II 49.04 49.04 Offi�e Assistant II 29.71 29.71 Office Assistant I I I 32.99 32.99 Sheriffs Communication Supervisor 61.51 61.51 Senior Aircraft Mechanic 65,19 65.19 Sheriff 911 Communication Officer I 44.36 44.36 Sheriff 911 Communication Officer II 50.79 50.79 Sr. Sheriff's 911 Comm Officer 53.05 53.05 Sheriffs Service Officer I 29.24 29.24 Sheriffs Service Officer II 32.49 32.49 Supervising Office Assistant I 33.95 33.95 Supervising Office Assistant II 37.69 37.69 Sheriff Rec/Warrents Asst I 31.73 31.73 5heriff Rec/Warrents Asst II 35.25 35.25 Sheriff Rec/Warrents Asst III 37.27 37.27 Senior Sheriff Rec/Warrents Asst 39.60 39.60 Sheriff Rec/VVarrents Supervisor 42.13 42.13 Accounting Tech. I 42.48 42.48 Accounting Asst. I (U) 30.81 30.81 Accounting Asst. II 35.70 35.70 Armorer/Rangemaster 46.77 46.77 Mil��c�.:Effec€i�ee(f�1fl�10�:��°��ail<::.:::::' i .......:.:.:...:.:.:.:.:.:.: ..... . Mileage 8.0 0.81 6.48 0.81 0.00 TOTAL 1,170.92 0.00 PREPAIDJEST. ACTUALS REFUNDS Extra Duty -Division 1,058.58 - �:';�a�e��) Extra Duty -Acct 8� Finance 105.86 - ��?�,�� Turkey Trot Estimate.xls 11l6/2009 Mileage -Division 6.48 - . 1,970.92 _ - 773590-100000 -Division 1,065.06 - �773590 -100000 -2500201100 105.86 ` ' _ ��es 1,170.92 - (1,170.92} . - - . .- Refer to the Speed Type Worksheet 773590-100000 -DIVISIOiI 2502011 R08 * 773590-100000-2500201100 `10°�of your total amount(do not include mileage). Turkey Trot Estimate.xls 11/6/2009 Z133H3OlAtll2l3A0 `�x NZI � � o aXl ;� z y o � €¢ •�n b � & _ ,a 0) �, � m I@� � o ebdNyp M � � J� � q , � a . J �. _ ....[J._.__ �a.n � z� }� N � . 0 3 ..a__.... � '=�yo� O I- uNi �� 7U 3 Z � m . . . ��, 'u � LL 6� m � o o � � 1� � I ",9 ��a� I �ro \ 6 ° I � � = o � r � � � o..�� — Y N �N 3 � . g� oW O � � � o m �oo' � s � o „ m ¢z� ._0 ....0 0 w a" c a o �.o m v Z. Z m ocm2iisZg K o a �N � �i'i Z Q $ � L � C �ci d z . . �, O � � � �:� a Q ��I� i-° �`o u+ O � O LL � W Q LL � a o � � Q w o x �., W = � _ c� " : ,m„' ..��" q ; p� ^o o y � a 0 w o � ��Y p�V d � > � U 'Nl3Nldfll � � � ,� � a � > � �6 o z r� i{ � `� ;� 4 ��_ � � a �� I ❑ 6 � -� o z o r 5 * m a � w � o � o � N zi � � . , pau � � . � � � � . . . 3 - - F z � LLo � � o ww � N � � a d � K W S � W p -� � H H � Q .. .'... LL �i � 0 w � �:� ' . O UO � m o F „ � Z � �' w ly � 9�e� o U a z �U s O ��f - !- lLLi � U O � U O _ c� //////��,��\\\ � � ¢ � � � � o � � � -oo o� N � ziow o V '.. � "su 3 � - �i a5�o � � 'Nl3`JtlS M �, �, , a o z.� �� < ow = mwQ � � % 6 >6 / � � � � wQ � � Y� LL J � D ' _, Y T, � � w � � r � W -N ,:�.y _ � w Q o � � � � 0 Z � ¢ i n Q LL O Q a . p�o - ``� q � o �21a 'N1W MOat/HS � � o J � � N r � �� U � - W � o , v' 7Q Q � UnQ. Z � tt W W 5. , z LL w w � 2 � � . � z9�a .. 00 z } aLL �n C7 au Qo oaao i J Z � Q � w w � = d � �aa v1Nvs vaaan ` � _ � � = w � o N > og " h z � u"� � o � H '. -'3.,. . , ¢ "' o �n u, z u, � •yt � �N�� ! o a o m O Q H p m � �¢y Q � IC� m � � h'" aw "•' cu�i -oo ¢ � � z � � z r u'. _ '� a.n = aw ��u � � mz � ao ¢ � 1 ... o0 oa — o o ¢ w � � W �� o N Y-1 �..N. p��' 3 ¢�a' __ & i�. � � zw z i a � , i� Q w z � a O � r KPf" .:�-c � x0 rn0 � > � � � � � H I-I �. U Y O .'" � � � • ��'�� , SO pmw �U � N � � � D D Q '6 , � � Q z � w � � Q { > u D », w � o � Qaa � ;. U H U H Z o � r , :C� _ > : �aao-ni D ° :s Qa � = � o < = o = � � � � � = � �� 10�0 , o � � � aa � o .�a� .. � � o � �n � o � z � '�� _. �� z �a c�iz � zo µ d`�� p�V �� •� �00 :, ¢�q� JW N = a � Ow m zQ.� . 0 3 K ZYVJ 2' K i 'i 3 � �% = o ¢ ¢ m000 � � so � � � � v� z �o w a � _ /�, U � � Q I c� �. W f, o �U� a w � p Z � z � U � . "� � 3 %iz � � � w w p � � � � zwQa 3 Qb0 �. I i i z w O � w m o e_ �� a 3�v1►uo a� �� o � � a � � o � , � wzw � 'a oz gQ � w = � �Ft�� p�E. I-" . d p U= � zoQ ¢� MQNZ - > > ow = � � � � � o � aJz � zw o c� u o � Jz ¢ � j�, P . " � � i � � � � u�i � m . . .. � � . . � � z o w < LL O O � � . . . . " �' O � > w � � c� gw Ce CS Uz �' �- K K U � � � � � U O � O O w LL¢ x ¢ . . . �.�� ¢ - � � � Z K '�+ � � O �. '. . �^y � LLw � Z � HOQ 6LAF//IAH91H J � � � J � NJ � , � w � � � o - . ��._ ..� � a C a � � �- a ¢ �- � a ' .. H_ _ . " . � . � (V e�) C � �D 1� .. t._.._.O W F O ♦ z ,� � F AQ D Ig` f0 { �X NZ ml p ;'..�3.= o NX m &LL �" �- ` � o I � � `Q 00 "> w a K o J I N � a a a� I U } z� N y I O N O �. 3 Z I � m `ml 0 .. p Iro . _ " o dj � d0 H ^�/ �./ V � �� _ � .��.�.. " "� I � i6� rn N •3/\V V10jaQd ..o.. . � ::� � . �H'�/ � �. II y m� � Y � oN I p � , � t N � 4 F o U . , , _:9 D , . . -- i a m -o �,m � ir ; � o ' a c o & m o .. '.. r oa �"� _ Z v E N - . .. . .F,d� � o Y i� C I� N z � d U d m O n� ` � E `° H ..:\ r 'aQ r �`nN d �IZ �� H. H Nf. , ..�. __ � ' � � Y° n6N� �y '�� ' Q � f��:. s�0 �.... � � zuQi� I . V Cw J U pu6 � �QN � Q a C V � VJ N �% W � c� w Z w a o a � � ; , �� a � < � „/ ' � LL m . . � o�. J �� 2 �S � � � a o z i w > y O Y� ❑ ;= U W � � ui a a a o � 'Nl 21tl3d � LL ~ � " � o �j N 0 p w 'm a � 3 J m AIN�RId Q s, u, � Z � o � Q > w pWp � W �� V w � � � w � U' J � U J � z � w � ZJ J Q O w � �- � . J 0 = Q d � � Z U W � � W �^b � aaw z J .� 6 � � a � w � o s � wo Q t i ~ ~ � U W �; �S��Nbs M � � w o � m � > r o a a__ , �Qy oo QooQ o ,-. a p�o � LL � � o � s H rp , � - I ..i , �LL o � Qo 0 � s o a�, r �� LL � � Q � o � � 6 3 ❑ :1- ,�� no zwz � o W w � � O p�o� o{ =µ 4y �r ¢5 ¢o O w 1 ..y � o� � OLL z QmQ cn � � � � O . � � v�i � � a- a � � ��,-..___Q .;', . LL � ¢ z i ¢ w W � m � wcn `� > Q� � � p � � ¢ � � Z � W � � � � �' � O r � � � � � � u � O � wu� r Z U I- � ¢ �n a � x zLL � w�a � � � oo � = � w � ,� < o ooQo � _ � � o �, ww � c7 �,l � s ¢ z � z w a N > og � _ � o oW � � o � w � pa.n � w ¢ Y x � ws O m U z � � � �►�, anas��d� o ° �/ e � � � m = � < o � � , Z, ;, z / y , �_� N � z� c¢i�wv�io ;-r wzx ¢ �T, � .6 ';� Iw0 J z0 cnO � J � � � Z; � �µ � ,.:� _ = o m W o j O ow � � � � w � o3 � a � ¢ _a.n � � c� Q J � o ��3.< _&� o _ o o � LL � Q � � � � � � o � awa � w � o � o � � aQ = o < � � w � � z � Q U Z � �� Z W O � w � . � '� �431P�. Hc m � zm6 � 0 � .�. � ,, � C J � � z �LL � O r � � . . . .I.. . � � ¢ O � ¢ m o � x � � Z � � N � U¢ � mZJcow U� � Q = =i � u1 � ^ 0 w � O F c/� � U � VJ a � z U w w p � U �3�1b �8b d = a � � o = wz � � dNy `� � = o� � gwm S o ___o --- ow � � �� wzwQ j .. "_aw oz oQa _ xz �{ soo LL w p � a w i- �n Jy'_: * ...�...... � �.J tn � K U a' m Q L Z ._y ' p : . Ww w � p � Z � US 2ZUQ ¢ C9 �� LL > Z YO W 2 � N W a' U Z �W W � -�i � J � Z Ur 7 x �`$ �pP� O � � J Q � � v�i Z n� 1-� � c� �,� � � z � � � � m zowaLLoo � � g»�� 6 �S ; � o � � w ��nc� 5 � � 3 &�sa., . � ' � pzOowLL � w M /� � . . Ow V yv LLU (n � � z � � � � LL W � Z � � O Q ! �O O � � LL � � W O N � � ��t�J 0 ....._. ..� . K w � � > SpU ¢ � � � ¢ ¢ � u. ¢ L, m v .n <o 6 133HS Ol At/1213A0 o N z