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Home My WebLink AboutDonation of Holiday Decorations to the Living Desert CITY OF PALM DESERT CITY MANAGER'S OFFICE STAFF REPORT REQUEST: APPROVE STAFF'S RECOMMENDATION TO DONATE THE CITY'S PREVIOUS INVENTORY OF HOLIDAY DECORATIONS TO THE LIVING DESERT SUBMITTED BY: Stephen Y. Aryan, Assistant to the City Manager DATE: October 8, 2009 CONTENTS: 1) Photographs of Holiday Decorations Recommended for ponation 2) Miscellaneous Correspondence Recommendations By Minute Motion, approve staff's recommendation to donate the City's previous inventory of holiday decorations to The Living Desert. Backqround In 2008, the City Council recommended the purchase of new Holiday Decorations to replace the existing inventory that was approximately twelve years old. Please note that the City refurbished some newer decor to LED lights, specifically at the Visitor Center, and these particular items remain within the current Holiday Program. The Council also directed the City's existing inventory of Holiday Decorations, which will not be refurbished, as surplus and directed the City Manager to recommend a list of possible recipients. The following is the Holiday Decoration Inventory that is available for donation: AMOUNT ITEM Eleven Pole Mountable Bells Four Five Feet Round Wreaths Four 114 Wreaths (connects to make 2 Full Wreaths) Twenty-Two Five Feet 1/4 Wreaths (connects to make 11 Full Wreaths) Twenty-Two Three Foot Round Wreaths Seven Christmas Trees Five Bundles of Gold Foil Garland Six Bundles of Red Foil Garland One 800 Feet of Green Garland with Lights Staff sent correspondence to the Desert Sands Unified School District (DSUSD), College of the Desert (COD), and The Living Desert, in an attempt to ascertain their Holiday Decorations Donation October 8, 2009 Page 2 of 2 interest in receiving these items. These organizations were chosen based on the fact that they would have the resources and suitable locations to properly showcase such large commercial quality decor. These items are not typical residential grade holiday decorations as they require a considerable storage space and labor force to install and properly care for. Of these three organizations, The Living Desert, an incorporated non-profit organization dedicated to education and conservation of the desert ecosystem, was the only one to indicate an interest. COD and DSUSD sent correspondence indicating they were not interested in the decor. If these items are not donated, the City will likely have to pay a hauler to remove these items, which will also not be diverted from the waste stream. Therefore, staff respectfully recommends donating the City's previous holiday decoration inventory, as specified in this report, to The Living Desert. Submitted by� Reviewed by: �� ' �` 1 � � - St phen Y Aryan Paul S. Gibson Assistant o the City anager Director of Finance/City Treasurer Approval: t CITY COUNCILACTION APPROVi;D ✓ DENC�'D � � RFCEIVED OTFI[:R — �tiZ� John Wohlmut MEETING DATE , � �� ' City nager AYFS: � � � e �; FI��r�� - � N�DES: /`� '� — A13SENT: /V�`�'�c' ABSTAIN: — VF.RIFIED Rv � l�� Original on File with City Clerk's C)ft7ce G:\CityMgr\Lori Wimbish\Staff Reports\SR 10.8 Holiday Decoration Donation Version B.doc Aryan, Steve From: Nancy Mahaffey[nmahaffey@livingdesert.org] Sent: Wednesday, August 19, 2009 10:51 AM To: Aryan, Steve Cc: Stacey Johnson Subject: [NEWSENDER] -Surplus Holiday Decorations - Message is from an unknown sender Attachments: image001.jpg The Living Desert is interested in the entire inventory of surplus holiday decorations. If the entire inventory is not an option our choices would be the following: Eleven (11) Pole Mountable Bells Eight-hundred feet(800 ft). of green garland with lights Four(4)five-feet(5') round wreaths Eleven (11)three-feet(3') round wreaths Five (5) bundles of gold foil garland Six(6) bundles of red foil garland We greatly appreciate the fact that we were included as a potential recipient. _-�'r�. � TF-�E L#'4'!NG Gs�SE�"T". Nancy Mahaffey Director of Human Resources & Safety The Living Desert 47-900 Portola Avenue Palm Desert, CA 92260 Tel: 760-346-5694 ext. 2150 Fax: 760-568-4842 nmahaffey@livinadesert.orq www.livinadesert.orq Desert conservation through preservation, education and appreciation. i College of the Desert 43-500 Monterey Avenue Palm Desert, CA 92260-2499 / J J�_.: � •� (� September 4, 2009 -° '4.`.� ` �. �- r�-:' <,` ;� �; -c7 ;�, _ � __,,,_ _ .�. Mr.John M. Wohlmuth �' t`�-�'. Ci Mana er � `��' tY g c�'+ �,,� City of Palm Desert 73-510 Fred Waring Drive Palm Desert, CA 92260-2578 Re: Holiday Decorations Dear Mr. Wohlmuth: Per your letter dated August 12, 2009, College of the Desert is not interested in obtaining any holidaydecorations at this time. Thankyou for your generous offer. Cordially, Jerry att Pr ident J RP/lc � Desert Community College District • 760/346-8041 Aryan, Steve From: Reyes, Peggy[Peggy.Reyes@dsusd.us] Sent: Friday, September 18, 2009 8:37 AM To: Aryan, Steve Subject: Holiday Decorations Desert Sands USD is not interested in the holiday decorations as we don't have any use for them. Thank you for considering the District. Peggy Reyes 1 ELEVEN (11) POLE MOUNTABLE BELLS � • ;: _ ... 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SEVEN (7) CHRISTMAS TREES ., � � � � �� ; : �:�_ , $� �"�� '.�. �;}l�1�,� , �_�, � � �� ' p T. � 'A �d� m ��4 �� $r } �� jl � f q PSF� . µ SC .�..Y S. }Z' �'x°# � YYY ,,� � .« � .�� ti•• � ..�.� .: � £ � � 'i F{t , ��^ � � � T .� ,� �... �` , r ,,� �� ", � � .�� Y -� ; . K. ,�. �C.��.. x: �:$,. s. FIVE(5) BUNDLES OF GOLD FOIL GARLAND P ` � 3 � 1 f .,,� „, yx ' t F .. - ,y .x�� '4 # ��} �. "ka§,,��,. . � x,; � : �"`# ��tt `� .. ":.#' f ��' '� ,� � y, E. �p #t i', �;,�d,..��":d� : � .�. � ��n ��i+t! . �gi �. }. , 1 � " .s ' �. : � '.:�%�.R Rr - ,..� d �� e$ �+ ' � � � #� � �a� � .: .�:�� .. �� ; �:, � � .�;:� • � ; �:� � , � � � � s, r. - k T� � 1 � ��,c. � �. � �, � �- {..$... �tc SIX (6) BUNDLES OF RED FOIL GARLAND � ,�� -� . „ �- � .u :.� � ° . � � �<. � fn+� � � �Y � ��c � #"��,'"*� s' ,�µ � f # S" � �� ` � �: � �� nnV ��Y� y�� *� �.F� y� �� #� �,.Sv �I � • �,� ` � �. .: ' "� ' ' .� � ' '�a�, � *� .��n z. :� � « r��. �� ` � ' �;,..�:. .,,.� � � '�� APPROXIMATELY 800 FT. OF GREEN GARLAND WITH LIGHTS ��a � � � t.: � '� ,a,'�`� : Y 7 = � � y� � � � 1 Y k � \ ,_ ,.t � c� .. ��., �'a � S '`. " tl ��`� ' '�t `j r S �: , ' ��. t Y $ , xY.� ''ri'e9 . T ,�� " C; �. �Gi.4 `�• �� >s � � .;: � �� p.... � . . ' .' � .:;.. _ : y� . : a , � , �' �£ m '; �,ti �>�sr '�" :� '� �"�z�: � s� $ k�ii� { , � � . „ _ � .�� '� � '�. �n � �, :, ff�." ,F ; .�. �, � `' ' � '�W _ ��,:. �,� r : .y�' ..1 . �5...: 1 #Y. � � iy,ry ...5�.'..:�:::i � `�s