HomeMy WebLinkAboutRplcmnt of China & Svcware for DWGR - 09/10/09 -,�.-�,�.s
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STAFF REPORT �� �
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REQUEST: RATIFICATION OF THE CITY MANAGER'S AUTHORIZATION TO
REQUEST BIDS FOR PURCHASE OF REPLACEMENT CHINA
AND FLATWARE FOR THE DESERT WILLOW RESORT
SUBMITTED BY: MARTIN ALVAREZ, REDEVELOPMENT MANAGER
DATE: SEPTEMBER 10, 2009
CONTENTS: 1. PHOTOGRAPHS
2. PRODUCT LIST
Recommendation:
By Minute Motion, that the City Council:
1. Ratify the City Manager's authorization to request bids, and bring the
resulting bids back to the City Council for the purchase of replacement
china and flatware for the Desert Willow Resort; and
2. Appropriate an additional $125,000 from the Unobligated Golf
Maintenance Fund 241 to Account No. 241-4195-495-4040.
Executive Summarv:
The City Manager authorized staff to proceed with a request for bids for the purchase of
replacement china and flatware at Desert Willow. Photographs of the recommended
china pattern and flatware are attached. Approval of staff recommendation will ratify the
City Manager's authorization to proceed with securing bids and will allow staff to return
to the City Council on September 24, 2009, with the resulting bids and Council
consideration.
Discussion:
On June 16, 2009, the City Council requested that staff look at alternate patterns and
possible incorporation of the Desert Willow logo for the china and flatware replacement
at Desert Willow. Desert Willow staff researched various options, patterns, and
displayed samples in the City Manager's office for review.
Based on the City Manager's recommendation, staff requested bids for the china and
flatware replacement at Desert Willow (see photos attached). The base plates are
proposed to incorporate the Desert Willow logo. Attached for your review is a detailed
list of the products that are included in the proposed replacement. The new china and
flatware includes, but is not limited to, new lunch and dinner plates, salad plates,
Staff Report
Desert Willow China Replacement
Page 2 of 2
September 10, 2009
specialty plates, coffee cup and saucers, and dessert plates. The estimated cost for the
replacement china and flatware is $184,000.
The notice inviting bids includes a requirement to deliver a majority of the china order by
October 23, 2009, in order to accommodate the Athena Awards event. The new base
plates, which require custom printing for the Desert Willow logo, will not be available for
use at the event.
Staff recommends that the City Council ratify the City Manager's authorization to
proceed with securing bids for the Desert Willow china and flatware replacement.
Submitted by:
artin Alvarez
Redevelopment Manager
Approval:
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J i McCarthy, A e evelopment Paul S. Gibson, Director of Finance
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o n M. Wohlmuth, City Manager
G:\rda\Martin Alvarez\2009\SR\DWChina Staff Report 9-10-09.doc
Desert Wiltow Golf Resort ��B
38-995 Desert Willow Drive LOCATION
Palm Desert, CA 92260 SHIPPING DATE
LEAD TIME
F.O.B. Delivered
Price Quote: Ro al Douiton Fusion Bone China
Qt UM Item Description Price/UM Ext. Price
30.00 dz S uare Char er Plate 12" 435.00 13 050.00
110.00 dz Dinner Plate 11.5" Round 295.00 32 450.00
85.00 dz Salad Plate 8.5" S uare 270.00 22 950.00
150.00 dz B&B Plate 6 1/2" Round ' 91.67 13 750.50
125.00 dz Tall Teacu 8.25 oz. 110.00 13 750.00
100.00 dz Embossed Saucer 6.25" 71.67 7 167.00
125.00 dz Sou Cu Stackin 10 oz 135.02 16 877.50
85.00 dz Fruit Monke Dish 4 1/2" 79.89 6 790.65
6.00 dz �ra /Sauce Boat 12 oz. 408.88 2 453.28
20.00 dz Creamer 8 oz. 210.83 4 216.60
12.00 dz Tea t 12 oz. 476.01 5 712.12
300.00 ea Plate Cover 12" 16.25 4 875.00
**PRICING VALID THROUGH 9/30/09**
Tax 8.75% 12 603.73 :
TOTAL 156 646.38
Custom Lo 0 on Char er Plate 35% + tax 4 967.16
4567.50 + 399.66 $161,613.54
TO Jim Carvajal DATE 8/11/2009
Desert Willow Golf Resort JOB
38-995 Desert Willow Drive LOCATION
Palm Desert, CA 92260 SHIPPING DATE
LEAD TIME
F.O.B. Delivered
Flatware Quote - Walco Luxor
Qt UM Item Description Price/UM Ext. Price
150.00 dz Teas oon 14.26 2 139.00
50.00 dz Round Bouillon S oon 25.96 1 298.00
50.00 dz Oval Dessert S oon 25.96 1 298.00
100.00 dz Salad Dessert Fork 25.96 2 596.00
100.00 dz Dinner Fork 28.51 2 851.00
100.00 dz Dinner Knife 39.60 3 960.00
25.00 dz Servin S oon 30.03 750.75
T� 1 303.11
TOTAL 16195.86
Custom logo (35% + tax) 5 668.2 -
52�2.2 $21,864.12 �',
456.06 �
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