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HomeMy WebLinkAboutParks & Rec Cmsn - 07/21/09 CITY OF PALM DESERT �—�--� � � PUBLIC WORKS DEPARTMENT INTEROFFICE MEMORANDUM TO: Rachelle D. Klassen, City Clerk � :, FROM: Beth Longman, Administrative Secretary �� DATE: September 4, 2009 SUBJECT: Submission of Minutes for the Parks and Recreation Commission Attached is a copy of the approved Minutes from the July 21, 2009„ meeting of the Parks and Recreation Commission. Please let me know if you have any questions or need additional information. Thank you. Attachment (as noted) CITY COUNCILACTiON Aa�i�r�ove�� r�r.�v�rl� tz�:ct,[ve?D � �i Ic'_ c3��'[���-,1� Vt,�'�;"d'ING UATE � � I f���'[�;�;: �� o r� so �u 'r-(- 1 � � 1�:;��?�: /���1 P, f�S�4iE:�?': l�i U�l� — — 4 � {,i;�a ti: n;�n� __ _—_.____.._ � ��°: �F:�� ���:_____._��-��_�___. _.�____ ,s.:wxas,�€ ta�: a;i��: e�a1Et (:it� �"Ec.:r�i.'ti `.�dEic�c G:\PubWorks\Meetings\Parks and Rec Commission\Minute Transmittal.doc PARKS AND RECREATION COMMISSION MINUTES JULY 21, 2009 ill. ORAL COMMUNICATIONS Mr. Croy announced that he is retiring at the end of July with the City of Palm Desert, and that this would be his last meeting. In the interim so that the department has oversight, Mr. Mark Greenwood, Director of Public Works, will be overseeing Parks and Recreation along with Mr. John Wohlmuth, City Manager. He explained that the City Manager is in the process of reorganizing the City's departments and the role of management based on the retirement program that the City offered which a lot of people took advantage of and are leaving their posts. However, the City is under a hiring freeze and there are no promotions allowed during this time. The City Manager will be moving people into positions that are open and are important. Mr. Croy indicated that after City Council's approval, the reorganization should be known by the first of September. He restated that Mr. Wohlmuth, Mr. Greenwood, and Ms. Steele will be working on parks and recreation items. Mr. Croy expressed that it has been a pleasure serving the Parks and Recreation Commission. Mayor Spiegel wished Mr. Croy well. ' Commissioner Dawson added that Mr. Croy's comments during meetings have been very helpful, and that the Commission appreciated his attendance and comments. He thanked Mr. Croy. Commissioner Guyer asked if by December there will be a replacement for Mr. Croy. Mayor Spiegel replied no. He explained that the City Manager is putting together how the City is going to be rearranged, and presenting it to the City Council the last Thursday in August. Commissioner Guyer stated that a lot was done with Mr. Croy's position, and noted that Mr. Greenwood has lot bigger plate to deal with. Mr. Croy communicated that Mr. Greenwood will be fine in the interim until the City Manager makes decision on what he wants to do. He feels confident that Mr. Greenwood will continue to ask the tough questions and answer things for the Commission the same way he did. IV. APPROVAL OF MINUTES A. MINUTES OF THE MEETING FROM JUNE 2, 2009 Commissioner Housken had a question on page five of the minutes. She asked if Mayor Spiegel commented that there was a proposal to put a restaurant underneath the pool. Mayor Spiegel responded that at one time it was proposed to the City Council by Mr. Ali Baba Farzaneh. 2 G:IPubWorkslMeefingslParks and Rec CommissionlAgendas-Minutes107-21-09 Final Minutes.docx PARKS AND RECREATION COMMISSION MINUTES JULY 21, 2009 Minutes of the meeting from June 2, 2009, were approved as submitted. Motion moved/seconded by Guyer/Dawson, and carried by a 7-0 vote with Commissioners Hall and Munson ABSENT. V. UNFINISHED BUSINESS - None VI. NEW BUSINESS A. RIVERSIDE COUNTY OFFICE ON AGING PARTNERSHIP Discussion and recommendation to the City Council for approval for procurement of a grant; and recommendation for the site to install fitness equipment. Ms. Steele stated that she was contacted by Ms. Fran Ferguson, Riverside County Office on Aging, Desert Regional Manager. Ms. Ferguson is looking for ways to provide more fitness opportunities for people that are over 50, and approached the City to see if we want to be a partner. Ms. Steele explained that there is a grant opportunity with Kaiser Permanente, and Ms. Ferguson needs to send Kaiser a letter of intent saying that we are interested in applying for a grant. Kaiser would then reply to Ms. Ferguson that they are approved for the grant. If that happens, Staff would need to go to the City Council for approval of the grant and partnering with the Office of Aging. She mentioned that they are interested in installing outdoor fitness stations, and noted that the equipment could be used by anybody not just people over 50. She stated that part of the money they are asking for is to purchase and install the equipment and have a grand opening. Ms. Steele mentioned that during the grand opening, they do want to mention that it was in conjunction with the Riverside County Office on Aging and have a plaque placed at the start of the trail stating that it was done with a grant from Kaiser _ Permanente in conjunction with Office on Aging. Ms. Steele stated that she would need a consensus from the Commission if they are in favor of the grant and partnering with the Office on Aging. She commented that they did not need to decide on a site today. Commissioner Housken stated that she feels it is a fantastic idea. Commissioner Guyer �mentioned based on Vice Chairman Dash's comments at the last meeting, are they meeting the needs of some people especially those in gated communities. He asked if it is possible to have a mobile fitness program that would go out to gated communities or mobile home parks to teach people how to do things. Ms. Steele responded that 3 G�IPubWorkslMeetingslParks and Rec CommissionlAgendas-Minutes107-21-09 Fina/Minutes.docx PARKS AND RECREATION COMMISSION MINUTES JULY 21, 2009 she thinks it is a great idea and opportunity that she can speak with the Desert Recreation District (DRD) about, and asked the DRD if they would be interested. Mr. DeWitt replied that they can meet. Commissioner Guyer stated that he does not mean to throw a blanket on the idea of the fitness equipment, but questioned how they get to the people that are not going to the parks. Mayor Spiegel inquired if City Staff has talked to the Joslyn Senior Center. Ms. Steele responded that the Office on Aging has an office at the Joslyn Senior Center and they have been working with them in conjunction with the City. She clarified that the City's part would be providing a park for the equipment and maintaining the equipment. Ms. Steele stated that she has not talked to the Joslyn Senior Center directly. Chairman Barnard commented that it is a great way to partner, receive the benefit, and have someone else pay for it. He believes there are a lot of other opportunities like this one that they could take advantage of. He knows when he sees grant opportunities, he has sent the information to Ms. Steele. Vice Chair Dash asked if Staff needs a formal statement of interest. Ms. Steele replied yes, and noted that she was not sure if the Commission would also like to discuss a site for the equipment. She informed the Commission that Staff's initial thoughts are that Palma Village Park would be a good location since it is close to the Joslyn Senior Center, and there is plenty of shade. At Ironwood, there is a place for the equipment near the parking area and would not take away from anything else. The other site would be Civic Center Park. Staff feels that the Civic Center is too busy, but the one spot that is not so busy is the area by the skate park. She noted that there is not much shade, but has parking and restrooms close by. Commissioner Dawson inquired if Staff considered parking at Palma Village. Ms. Steele replied that there are only seven or eight spots. Commissioner Dawson asked if people could park on the main street. Staff replied yes. Commissioner Dawson commented that the equipment may help maintain the back area. Mayor Spiegel asked what the stations look like. Ms. Steele answered that Staff had brought information to the Commission about six months ago. She noted that the equipment could be decided on down the road, and the G:IPubWorkslMeetingslParks and Rec CommissionlAgendas-Minutes107-21-09 Final M�utes.docx PARKS AND RECREATION COMMISSION MINUTES JULY 21, 2009 Commission could be part of that process. There are a lot of different things to choose from. Ms. Steele noted that the DRD has a couple of sites with the fitness equipment, La Quinta and Thousand Palms, if anyone was interested in taking a look at the equipment. Mr. DeWitt, DRD, interjected that the equipment is not used as much during this time of year because they are not shaded. During the cooler months, they are used regularly by adults, children, and seniors. Commissioner Guyer asked where in La Quinta the equipment is located. Mr. DeWitt replied at the La Quinta Community Center Park on Avenida Montezuma. Commissioner Babcock questioned why they desire tearing up the desert. Ms. Steele responded that they are only talking about adding fitness equipment to a park. Commissioner Dawson stated that he previously recommended adding fitness stations along Haystack, but it is not centrally located and not very many people over 50 live in the area. Ms Steele added that there is no parking or restrooms. Commissioner Dawson communicated that he brings it up because he wanted to withdraw his recommendation. Ms. Steele informed the Commission that Haystack is a landscape and lighting district, and it would require a vote. Commissioner Guyer inquired if there is a huge assortment of equipment to use or is it a basic plan of equipment. Ms. Steele responded that there is a huge assortment of equipment to choose from. She noted that Staff would work with the Office on Aging; they have some ideas of what they . want. She mentioned that she once received a proposal for $20,000.00, and believes they are requesting $35,000.00 which includes installation and a grand opening event. Commissioner Schukart mentioned that Sunrise Park in Palm Springs has some interesting stations that all ages could use. Mr. Kalman, DRD, commented that an equipment company has different packages for your target audience, for example, a military package, aging packages, youth packages, etc. He mentioned that the DRD has a mix at their two locations. He noted that the equipment is used by the school G:IPubWorkslMeetingslParks and Rec CommissionlAgendas-Minutes107-21-09 Final M5utes.docx PARKS AND RECREATION COMMISSION MINUTES JULY 21, 2009 during the day for P.E. classes, and in the evenings it is used by adults. Commissioner Guyer moved to recommend to the City Council for approval for procurement of a grant if Kaiser Permanente authorizes the Office on Aging the grant. Commissioner Dawson seconded the motion, and carried by a 7-0 vote with Commissioners Hall and Munson ABSENT. B. INTERNATIONAL SPORTS FESTIVAL EXECUTIVE SUMMARY Discussion and recommendation to the City Council to support the International Sports Festival by contributing $26,000.00; City facilities; and City Staff time. Ms. Steele communicated that funding for the International Sports Festival is requested by the DRD. As a result- of receiving funding, the DRD needed to provide information and a summary concerning the Sports Festival to Ms. Scully who is overseeing the outside funding. She informed the Commission that the agenda packet includes the information and budget review. Ms. Steele stated that Staff is requesting a recommendation to the City Council for approval to provide funding to the DRD for the International Sports Festival in the amount of $26,000.00, which has been the same amount for the past nine years. Ms. Steele asked Ms. Adair if she wanted to introduce their new staff person. Ms. Adair introduced Mr. Jim Duckworth, the new director of sports fitness and wellness that oversees the sports and fitness division. Mr. Duckworth would be the lead and chair for International Sports Festival. Mayor Spiegel inquired if the $26,000.00 was in the budget. Ms. Steele - replied yes. Commissioner Dawson asked the district if the shortfall is made up by the general fund. They responded yes. Commissioner Housken commented that the number increased by 344 athletes, but then she knows that the masters division was also added this year. She inquired how many of that was due to the additional masters division that was added. How many people in the masters division participated? G:IPubWorkslMeetingslParks and Rec CommissionWgendas-Minute5107-2i-09 Final MiGnutes.docx PARKS AND RECREATION COMMISSION MINUTES JULY 21, 2009 Mr. Brazil responded that most of the masters athletes came for track and field. There was a small draw of athletes (65-75) ages 35-49 years of age. A large increase came from team sports. Commissioner Housken commented that she was surprised that only 25% of the participants were local, and wondered if that has been occurring consistently. Has it increased or decreased? Mr. Brazil responded that it has been consistent. He indicated that they need to do a better job of targeting athletes that are in the Coachella Valley during the winter months. For some reason they have a great draw of athletes from outside the Coachella Valley. He mentioned that the DRD has tried to target athletes in gated communities, but there has been some resistance in those communities. Ms. Steele asked the DRD to speak about softball. Ms. Adair responded that they met with Ms. Vicki Oltean, from the City of Palm Springs, and that Ms. Oltean has a tournament at the same time of the International Sports Festival. Ms. Adair stated that the DRD is going to partner with Ms. Oltean for the 2010 games. She noted that they have 800 to 1,100 athletes. Ms. Steele noted that Ms. Oltean is very open to the idea in partnering with the DRD. Vice Chairman Dash stated that somewhere along the line the name changed to International Sports Festival. He commented that local people may not associate that name with the Senior Games, but made clear the he is not suggesting changing the name back to the Senior Games. He asked if there could be something in their advertising that would identify this as something that is focusing on the more mature audience or does the DRD think the name does not have an affect on it at all. _ Mr. Brazil responded that as far as the State of California, it is stifl the Senior Games. He is not sure why it was changed to International Sports Festivaf; however, the concept was to grasp a vast array of athletes. Mr. Brazil commented that they may have to find new ways to market athletes in the Coachella Valley. Mr. Kalman interjected that the reason they changed the name to International Sports Festival was to capture the audience of who is actually coming to the games, and the DRD knew that they would be adding the masters division. The idea behind the name change was start growing the athletes younger so that the DRD could continue to attract the athletes for a longer period of time. He mentioned that their other goal was G:1PubWorkslMeetingslParks and Rec CommissionlAgendas-Minutes107-21-09 Final MZ utes.docx PARKS AND RECREATION COMMISSION MINUTES JULY 21, 2009 to bring people to the Coachella Valley to sell hotel rooms, eat at local restaurants, and for shopping. Mayor Spiegel commented that there were 344 more athletes participating than the year before. He asked if they were all ages 35 to 49. Mr. Brazil replied no. He noted that approximately 65 were ages 35 to 49, which mostly came from team sports. Chairman Barnard inquired if the City is the only sponsor. Ms. Adair answered yes. Chairman Barnard asked if the DRD has ever tried to get other sponsors. Mayor Spiegel interjected that the City receives credit for the games. Ms. Adair added that they have had a few sponsors such as, Powerade and other donations. She noted that the DRD is trying to build a sponsorship package for different levels and keeping the City of Palm Desert as title sponsor. Commissioner Housken commented that the salaries seem to fluctuate. In 2007, salaries were approximately $25,000. In 2008, it was only $5,000 and this year it was up to $20,000. She asked why the numbers vary so much. Mr. Brazil responded that it is ever changing. He explained that they have different strategies. They always try to save dollars and expenses, which one of the greatest expenses are salaries. He noted that the part-time salaries in 2007 were through the roof. They had a lot of people helping out that did not have the best results. Mr. Brazil stated that they would like to have full-time team members in ptace. They are also trying to find professionals that are passionate about the sport and knowledgeable to help offset the full-time and part-time salaries. Commissioner Babcock clarified if they are looking for professional people and not amateurs. Mr. Brazil replied that they are looking for professional people for leading, instructing, facilitating, and organizing. Ms. Adair interjected that this year they were able to access a lot of volunteers. Mr. Brazil noted that some of the athletes earn points to travel to Pasadena and the state games. s G:IPubWorkslMeetingslParks and Rec Commis5ionlAgendas-Minutes107-21-09 Fina(Minutes.docx PARKS AND RECREATION COMMISSION MINUTES JULY 21, 2009 Commissioner Dawson commented that after hearing the discussion, it sounds like a marketing approach that would work for the district is to name the event the International Sports Festival and Senior Games. Commissioner Guyer inquired if the DRD is anticipating an open division some day in this tournament. Mr. Brazil answered that ages 35 and plus was quite the battle, so an open division might be a hurdle. Commissioner Housken asked how the DRD is reaching the people considering that 75% are coming from out of the area. She pointed out the mailing of 30,000 booklets, and wondered about that cost. How do people know about it? Is it something people can receive online so that there are not so much mailings. Mr. Brazil responded that they are part of the California State Senior Games so they all collaborate and al� put materials on each other's websites. He stated that it is also word of mouth. Vice Chairman Dash asked how the acquisition of facilities is conducted. Is it sent out for bid? Are there rental fees? Are any volunteered? Mr. Brazil responded that there are fees. He stated that Palm Desert Athletic Club, College of the Desert, and Indian Wells Tennis Garden have been great partners. They also utilize their own facilities and the City's facilities. Commissioner Babcock commented that Palm Desert seems to be the key to the whole picture. Mr. Brazil replied yes, and that this is the anniversary year. The DRD hopes to have the City's continued support. Commissioner Babcock asked why San Diego gave it up. Mr. Brazil responded that it costs a lot of money especially when there are budget costs. Vice Chairman Dash stated based on Commissioner Dawson's comment, the DRD should somehow incorporate the local communication in advertising to the seniors. Commissioner Dawson commented that he did not realize that this event was so unique in the United States. It sounds like a good marketing thing the valley would be proud to know. He said there might be more participation if that is communicated to people. Mr. Brazil indicated that there are not a lot of organizations that can take this on or are able to afford to do so. The games, as far as participation is concerned, the DRD is the top three in the state. It is name recognition, � G:IPubWorkslMeetingslParks and Rec CommissionVlgendas-Minutes107-21-09 Final M9utes.docx PARKS AND RECREATION COMMISSION MINUTES JULY 21, 2009 quality events and quality service. He stated that is what people expect from them. Commissioner Housken stated that she is all for the event, but everyone is tightening their belt. So when she sees that 30,000 catalogs are being mailed, and it was mentioned that word of mouth is the districYs best marketing tool. She asked why the DRD is spending the cost of mailing out 30,000 catalogs when there were only 820 that came, which was 2.7°/o of the mailings. She also asked if the DRD is re-examining their budget. Mr. Brazil replied yes. He communicated that the dollar amount they spend per athlete is approximately $20. Commissioner Housken interjected that if people can register online, it would cost less for postage. Mr. Brazil commented that active adults are now wiser, and are familiar with emails. He stated that these are tools that the DRD needs to access. Mr. Kalman added that the district is examining costs and are looking at phasing out the catalog, but not until they have a replacement in place. Mayor Spiegel mentioned that they have discussed in the past to partner with the Palm Desert hotels. He asked if they could do that this year. Mr. Kalman responded that the DRD would approach the hotels for some type of discount. Commissioner Guyer moved to recommend to the City Council to approve contributing $26,000.00, City facilities, and City Staff time for the International Sports Festival. Commissioner Schukart seconded the motion and carried by a 6-1 vote with Commissioner Babcock voting NO and Commissioners Hall and Munson ABSENT. _ C. DESERT RECREATION DISTRICT FEES AND CHANGES Discussion and recommendation to the City Council to approve the fee changes. Ms. Steele reported that the DRD reviewed their policies governing the establishment of fees and charges in an attempt to develop a uniform policy across the valley. Mr. Kalman circulated an updated Community Use 2010 Schedule. He communicated that the agenda packet includes the Desert Recreation District's Fees and Charges Manual that provides information regarding fees and charges within the DRD. Included is a sheet that was not part of G:IPubWorkslMeetingslParks and Rec CommissionlAgendas-Minutes107-21-09 Final MinOutes.docx PARKS AND RECREATION COMMISSION MINUTES JULY 21, 2009 the manual that shows how the changes affect the City of Palm Desert. He briefly went over the fee changes. Commissioner Dawson inquired how many Palm Desert members there are. Mr. Kalman replied there are 2,086 current Palm Desert resident memberships. There are a current total of 8,672 memberships, and 744 of non-district residents that have memberships. Commissioner Guyer asked what District Residents AD 93-1 are. Mr. Kalman answered it is all district residents other than Indio and Thousand Palms. Commissioner Guyer clarified that the reason Palm Desert AD 93-1 is listed is because the City has requested that. Mr. Kalman replied that was correct. Ms. Steele added that from her understanding, part of that was because the City owns the building. Commissioner Babcock inquired about services being provided by the DRD. Ms. Steele explained that the district is only looking at increasing membership fees, and it has nothing to do with the parks. Mr. Kalman mentioned that the fees and charges changes will be going to the DRD Board on September 9 as a study session item. Commissioner Housken asked who receives the rental fee for the pavilion. Mr. Kalman replied the district receives the fee. Ms. Steele added that the DRD goes out and cleans the pavilion, post it, greet the people when they come, they make sure they have trash bags, and they take care of the event for the City. Commissioner Guyer inquired how many people reserve the pavilions. It was mentioned that at least 100 hundred or more a year. Ms. Steele noted that only the bigger pavilions are reserved, and all the smaller shelters are left open. Commissioner Dawson moved to recommend to the City Council to approve the fee changes proposed by the Desert Recreation District. Commissioner Schukart seconded the motion, and carried by a 7-0 vote with Commissioners Hall and Munson ABSENT. G:IPubWorkslMeetingslPa�ks and Rec Commission�Agendas-Minutes107-21-09 Final Min�utes.docx PARKS AND RECREATION COMMISSION MINUTES JULY 21, 2009 D. DESERT RECREATION DISTRICT DESERT ROCK IN PALM DESERT Discussion and recommendation to the City Council to support "Desert Rock" at the Civic Center Amphitheater; authorization to sell food and band merchandise in the park; and for the City to contribute to Sheriff's assistance during the shows. Ms. Steele communicated that the DRD is planning their third concert series in the Civic Center Amphitheater. In the past, the DRD received conditional use permits from the City Manager. The concerts are scheduled for October 8 and October 15, and they would begin at 6:00 p.m. and end by 9:00 p.m. Mr. DeWitt added that they are also requesting that the City provide Sheriff's assistance. Ms. Steele noted that the DRD will hire outside security. Mr. DeWitt also noted that DRD staff would be available. Commissioner Guyer asked if they are also requesting City Staff. Ms. Steele responded that the City provides staff as they do with all events. Commissioner Schukart moved to recommend to the City Council to support the "Desert Rock" concerts in the Civic Center Amphitheater. Commissioner Dawson seconded the motion, and carried by a 7-0 vote with Commissioners Hall and Munson ABSENT. Commissioner Babcock asked when there is going to be a band for the old folks. Mayor Spiegel stated that the. San Diego Navy Band will be performing in Civic Center Park in September. VII. REPORTS AND UPDATES A. BICYCLE FRIENDLY COMMUNITIES Ms. Steele reported that on July 9, 2009, the City Council authorized City Staff to submit "Application Part II" of the process to become a Bicycle Friendly Community. She asked the Commission to forward any questions or suggestions to her no later than August 7. 12 G:IPubWorkslMeetingslParks and Rec CommissionlAgendas-Miwtes107-21-09 Fina!Minutes.docx PARKS AND RECREATION COMMISSION MINUTES JULY 21, 2009 B. CITY TREE INVENTORY Mr. Niemczak reported that in 2007, the Public Works Department and Parks and Recreation Department contracted with Davey Resource Group to conduct an inventory of public trees. The data included the number of trees, the size, and the health. He introduced Mr. Spencer Knight, Landscape Manager, to provide a more in depth analysis of the report. Ms. Steele interjected that a copy of the report was provided to the Commission as a hand out for reference. Mr. Knight noted that different areas in the City that were evaluated are labeled Landscape Maintenance Areas (LMA's), and mentioned that LMA 3 is the City parks. He then presented the information from the analysis concerning the City tree inventory. Mr. Knight stated that for every $1.00 the City spends on a tree, the City receives $1.17 of benefit. Mayor Spiegel asked where the money comes from. Mr. Knight responded that it is not money; it is value. Environmentally trees improve the air quality and provide shading, which brings down utility bills. Commissioner Dawson asked if trees were counted in grocery store parking lots. Mr. Knight replied no. Trees were counted in City-owned or maintained property. It was mentioned that 86% of the trees are in good condition. Mayor Spiegel inquired about the other 14% of trees that are not in good shape. Mr. Knight responded that dead trees were removed and have been replanted. The other trees are being watched and trying to bring them back. If they do not evolve into a good tree, the trees will eventually be removed and replaced. _ Commissioner Guyer asked how the maintenance costs are compared to other cities. Mr. Knight replied that he did not know. The analysis did not compare the City of Palm Desert to other cities. Mr. Knight commented that the City does have a little more maintenance costs due to pruning. Mr. Croy inquired how many trees there are. Mr. Knight responded that at the time the inventory was taken there were 10,200 plus trees. He indicated that number has changed, and that City Staff is trying maintain and keep the inventory current. 13 G:IPubWorkslMeetingslParks and Rec CommissionlAgendas-Minutes107-21-09 Final Minutes.docx PARKS AND RECREATION COMMISSION MINUTES JULY 21, 2009 Commissioner Dawson commented that it was mentioned 81% was the stocking level of total tand area with a canopy of .5% of the total land area. He asked what is the objective, 90% or 100%. Mr. Knight responded that he is happy with 81%. Commissioner Guyer inquired if the tamarisk trees on San Pablo were included in the report. Mr. Knight replied yes. C. CIVIC CENTER SNACK BAR IMPROVEMENTS Mr. Niemczak updated the Commission on improvements done at the Civic Center snack bar. He listed the following improvements: replaced a swamp cooler, a freezer was replaced, installed shelving in the storage room, and the roll up doors covering the food pass through area of the snack bar were replaced. He displayed pictures of some of the improvements. Commissioner Dawson inquired when the snack bar was built. Ms. Steele responded in the 1990's. D. DESERT RECREATION DISTRICT CONTRACT Ms. Steele reported that she met with Mr. Ford and Mr. Kalman on April 30, to discuss revising the contract between the City and the DRD. A decision was made to split the contract into finro parts. She agreed to put together the second portion, which is spelling out additional services. She asked the Commission if they had any comments, recommendations, suggestions, or feedback to let her know. Chairman Barnard asked Ms. Steele if she had a timeline of when she needed comments. Ms. Steele replied July 30. Commissioner Guyer clarified if Ms. Steele wanted comments from the first portion of the contract. She responded the second part that was included in the agenda packet. Commissioner Babcock asked if the contract would come back to another Commission meeting. Ms. Steele replied yes. Commissioner Housken asked Ms. Steele if she could meet with her later because she had some questions and comments. Ms. Steele answered yes. G:IPubWorkslMeetingslParks and Rec CommissionVlgendas-Minutes107-21-09 Final Mi�tes.docx PARKS AND RECREATION COMMISSION MINUTES JULY 21, 2009 Chairman Barnard inquired if the contract would be complete by the September meeting. Ms. Steele responded that she would check with Mr. Kalman. E. PARK DISTANCE SIGNS Ms. Steele reported that Staff is working on installing signs that displays the distance at Hovley Soccer Park and Freedom Park. The signs will be placed around the perimeter at quarter mile intervals. Examples of the type of sign were displayed. F. PARKS AND RECREATION COMMISSION BYLAWS Ms. Steele stated that a copy of the amended bylaws and Resolution No. 09-33 approved by the City Council has been provided in the agenda packet. G. JUNE PARK INSPECTIONS Commissioner Guyer mentioned that on his inspection sheet he noted that at the Civic Center Park pavilion there was a leak at the pumps for the misting systems, and asked if it was taken care of. Mr. Niemczak responded that it was taken care of. H. SKATE PARK HOUR CHANGE Ms. Steele reported that in an attempt to reduce the parks and recreation budget by 15% some changes were made, and the skate park hours were reduced. Hour changes were provided in the agenda packet. She indicated that there have been no complaints. I. STATUS UPDATES Mr. Niemczak updated the Commission on pickleball courts. He communicated that Staff has looked at adding lines at the Freedom Park tennis courts, and converting one court at the Civic Center Park. Staff decided to paint two courts at Freedom Park within the next two weeks. They will also be going to the City Council for approval to convert one court at the Civic Center Park. Ms. Steele clarified that it is not a conversion to a permanent pickleball court; it is a conversion to temporary standards so that the standards could be put in to be used for pickleball. They wifl be able to be removed to be used for tennis. She stated that the City Council made it clear that they did not want to convert any tennis courts to permanent pickleball G:IPubWorkslMeetingslParks and Rec CommissionWgendas-Minutes107-21-09 Final MinrJutes.docx PARKS AND RECREATION COMMISSION MINUTES JULY 21, 2009 courts. After City Council approval, it should take a couple of weeks to complete. Commissioner Guyer asked Commissioner Schukart how the pickleball class has been doing at College of the Desert. He responded that it has been doing well. He noted that they are working on figuring out an easier way to divide the court. Mr. Chris Thomas, Palm Desert, clarified that the temporary stands at the Civic Center Park for pickleball are going to be the screw in posts that can be screwed out and a plate can be placed on top of it. He inquired if a cost estimate for the posts is going to be brought back to the Commission. Mr. Niemczak replied that City Staff has the costs. Mr. Thomas asked if it would be going to the City Council. Mr. Niemczak answered yes. Mr. Thomas asked what the timeframe would be for the pickleball players. Ms. Steele stated that the reason they chose the Civic Center is because the DRD staff is close by. City Staff would have to work with DRD to either provide classes or have open times for pickleball players so they do not infringe with the times of the tennis players. Mr. Thomas reaffirmed that the City anticipates striping Freedom Park in the next few weeks. Staff replied yes. Commissioner Guyer inquired if the disc golf group requested incorporating disc golf into the Palm Desert Golf Course. Ms. Steete explained that she met with the disc golf group and the DRD to add temporary baskets to see how it went, and if it went well, they would install permanent baskets. Disc golf at the golf course would provide another location, and generate revenue for the golf course. She stated that the plan hit a glitch and it is not happening. Ms. Steele indicated that the disc golf group did approach her about having disc golf at the Palm Desert Golf Course during the individual user group meetings. Commissioner Dawson asked if The First Tee has a problem with it. Ms. Steele replied yes, but she has not given up hope. Ms. Steele stated The First Tee wanted to collect all of the revenue. The disc golf group are buying the equipment and installing it, and want to serve as the contractor. G:IPubWorkslMeetingslParks and Rec CommissionlAgendas-Minutes107-21-09 Final Min�utes.docx PARKS AND RECREATION COMMISSION MINUTES JULY 21, 2009 Commissioner Housken was curious about the land swap with Desert Sands Unified School District (DSUSD), and asked what that was about. Ms. Steele explained that the Rutledge strip is owned by the City with the playground and Oleson Field being leased from DSUSD as part of the City's programming. When the school did their renovations, DSUSD inadvertently built a retention area on City property. The DSUSD is interested in swapping the retention and bus area land with the playground, which probably work well for the City. She commented that she has taken it to the City Manager, and he wants to take it to the City Council. Commissioner Guyer asked if the Rutledge strip would stilf be available. Ms. Steele responded yes. Chairman Barnard inquired if the contacts for the amphitheater were completed. Mr. Niemczak responded that they are done, and were sent to the contractor for signature. Commissioner Housken commented on Palm Desert/La Quinta football, and asked if they are looking for a place to practice in Palm Desert. Ms. Steele responded that they use Legends Field for practice, and have secured La Quinta High School for three home games. Staff is looking at convertible football/soccer goals at Freedom Park so it would accommodate both. She noted that Staff is working with them. Chairman Barnard asked how Tessera was doing as the new contractor. Mr. Niemczak responded that Staff is working with them. There have been some complaints about grass being left out. Staff met with them to go over some issues. Tessera responded by saying that they would be getting more manpower and equipment. Commissioner Babcock voiced that people are not picking up after their dogs at Homme/Adams. He suggested adding signage for people to pick up their dog's waste. He also suggested having a drinking fountain to include a fountain for pets by the tennis courts at Cahuilla Hills. Ms. Steele stated that Staff would look and see what they could do. J. PALM DESERT COMMUNITY CENTER PARTICIPATION NUMBERS Ms. Steele reported that the participation numbers were provided by the DRD, and that they are present to answer questions from the Commission. Commissioner Guyer asked if it seems like there are more adults involved than children. Mr. DeWitt answered definitely. G:IPubWorkslMeetingslParks and Rec CommissionlAgendas-Minutes107-21-09 Final Mi�tes.docx PARKS AND RECREATION COMMISSION MINUTES JULY 21, 2009 Commissioner Guyer asked Mr. DeWitt why he thinks that is. He responded that for the most part the facility is used for general recreation than for classes. Commissioner Guyer asked if the DRD promotes the kids programs as much as the adult programs. Mr. DeWitt replied that they do. Commissioner Housken commented that the numbers are huge for the boot camp. Mr. DeWitt reminded the Commission that numbers at the bottom of the report are hourly counts (participation). Ms. Steele noted that the boot camp is offered at different parks. K. FAMIL YMCA OF THE DESERT UPDATES Mr. Rob Ballew, Family YMCA of the Desert, announced that on June 13, the YMCA had their annual bike giveaway that is sponsored by Desert Bike Club. There were 18 kids from Palm Desert that received a bike. On July 17, they had their red hot ballroom dance program. He mentioned that they also have their weekly summer camps. Camp SurF starts in about a week and a half in San Diego with a maximum of 40 kids, which 25 are from Palm Desert. The basketball workshops finished last week. The YMCA is in the process of their fall programming for flag football that is starting September 19. He also mentioned the "Y Be Fit" program starting at some schools. L. NEWS ARTICLES No comments. VIII. COMMENTS Commissioner Dawson inquired if the Local Artist in the park a dead deal. Ms. Steele replied yes. City Council requested information on the different types of music. She stated that Mr. White was away at college, out of town, when the request was made and she could not get with him in time to bring it back to the Council. Commissioner Guyer asked if all of the City Council wanted that information. Ms. Steele answered yes. Mayor Spiegel commented that there were problems with the bands last year. The Council was not convinced that there would not be problems this year with the bands. He mentioned that there is a regular program that 18 G:IPub WorkslMeetingslParks and Rec CommissionlAgendas-Minutes107-21-09 Final Minutes.docx PARKS AND RECREATION COMMISSION MINUTES J U LY 21, 2009 is going forward with concerts and movies in the beginning of September. Staff is in the process of putting the schedule together. Commissioner Dawson hopes that the Local Artist concerts could move forward next year because it is something the City needs. Commissioner Guyer inquired if the kiosk and trail markers are in place yet. Mr. Niemczak reported that they are moving forward with the kiosks, and Staff is alSo working with Bureau of Land Management and Mike Schuler for the trail markers. Commissioner Guyer stated that Staff needs to keep on that because this last week has been tough on the trails. Chairman Barnard commented that during park inspections, he asked the Commission to look or think of ways to generate money or save money and bring suggestions forward. Ms. Steele mentioned that in an effort to save money, Mr. Ernie Owens, had an idea to put together a dog bag holder for recycled bags since doggie bags are expensive. Ms. Steele noted that they are not meeting until the first week of September. She informed the Commission that she is having surgery on August 10, and is due to be out for two to four weeks. Ms. Steele stated that she can be reached at home, if needed. She has no problem with people contacting her. Please contact Mr. Niemczak or Ms. Loredo for her number. Commissioner Housken commented that she was curious about the drilling of the wells at Ironwood Park. She asked if they have received calls from park users. Staff responded no. IX. ADJOURNMENT Upon motion by Commissioner Dawson, seconded by Commissioner Guyer, the meeting was adjourned at 10:27 a.m. . ' ����-e -� 4.--��� . ��=� Monica Loredo, Recording Secretary 19 G:IPubWorkslMeetingslParks and Rec CommissionlAgendas-Minutes107-21-09 Final Minutes.docx