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Home My WebLink AboutC28910 - CO1 - Eldorado Median Lndscp Rnvtn (942-08) Contract No. C28910 CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT STAFF REPORT REQUEST: Approve Change Order No. 1 to Contract No. C28910 with Candyl Golf Group for Eldorado Median Landscape Renovation in the amount of$5,500 (942-08) SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works CONTRACTOR: Candyl Golf Group, Inc. 79-752 Morris Avenue La Quinta, CA 92253 DATE: September 24, 2009 CONTENTS: Candyl Golf Group Costs Change Order No. 1 RECOMMENDATION: By Minute Motion: 1. Approve Change Order No. 1 to Contract No. C28910 with Candyl Golf Group for the Eldorado Median Landscape Renovation in the amount of$5,500, and 2. Authorize the transfer of $5,500 from contingency to base. Capital Project Reserve Funds are available in Account No. 400-4614-433-4001. DISCUSSION: On July 9, 2009, the City Council awarded Contract No. C28910 to Candyl Golf Group, Inc. of La Quinta, California for the landscape renovation of the Eldorado Median between Country Club Drive and Hovley Lane East. Construction began on August 10, 2009. During the course of the demolition phase, two unknown underground irregularities were discovered. The irregularities included stumps and root systems that were left from trees that had been removed in the past and the cobble layer in the median noses that was installed much deeper than standard. These irregularities were outside the scope of the project plans and specifications and caused the contractor to incur additional costs. The cost for the removal of the cobble was $2,984 and $1,208 for the root and stump removals, for a total of$4,192. Staff Report Approve Change Order No 1 to C28910 Page 2 of 3 September 24, 2009 In addition, as requested by the Landscape Beautification Committee, the original landscape design was value engineered to reduce the cost of the project. Part of this process included not replacing the existing irrigation valves in spite of their age. The awarded bid was much lower than staff expected; therefore, staff is requesting the City Council's approval to install new irrigation valves. It will be less expensive to replace the valves at this time than to wait for the need to replace them in the future. Staff will purchase the valves (estimated cost is $654), which will save the contractor's markup, and the contractor will charge $1,308 for labor. FISCAL IMPACT: Funds are available in Capital Project Reserve Funds Account No. 400-4614-433-4001. Other than the initial cost for materials and labor, this additional expense will save the City of Palm Desert money in future maintenance costs. SUMMARY: Therefore, staff recommends that City Council, by Minute Motion, approve Change Order No. 1 to Contract No. C28910 for the Eldorado Median Landscape Renovation in the amount of$5,500 and authorize the transfer from contingency to base. Prepared By: Departm nt e d: �,� ; / , ��' H S nce Cnight Mark Green ood, P.E. L nds ape anager Director of Public Works Ap roval: \. � �`' �� Paul S. Gibson M. Wohlmuth Director of Finance ' y Manager �bg CITY COUNCILACTION �.�pl�kovr,:n ✓ nr�v�Fn �zrcrivFr� o�rHrli MF,CTING DAT "� y"� � 5�, i� e �� e ' avrs: - NOE4: N,',i) . BSENT: ��'��" ------� Page 2 of��TAIN: V F.RI FI ED BY• � �� .----- Original on File with City Clerk's Office � � dyl _� G aulf � GoEf's Bri�ht Solutior Change Order Number #1 Project: Eldorado Drive Median Landscape Renovation. Contract No C288910 Date: 09-09-09 Owner: City of Palm Desert CONTRACTOR: CANDYL GOLF GROUP Changes to original contract: 1.Labor for cobble removal $1,120, 1 —Equipment operator $864, 1 —Excavator- $1,000. 2. Labor for removal of tree roots $920, 1 —equipment operator $288.3. Installation of irrigation valves $1,308. Original Contract Amount: $ 84,241.00 Net Change from Previous Change Orders $ 0 Contract Amount prior to this Change Order $ 84,241.00 Contract Amount will be Increase/Decreased by this Change Order $ 5,500.00 New Contract Amount $ 89,741.00 Less credit from Candyl Golf Group $ 0 Less previous payment $ 0 New Contract Amount (less payment) $ 89,741.00 Candvl Golf Group Signature/Date Owner 5ignature/Date SIGNATURE/DATE , CITY OF PAL1�I DESERT Contract#/P.O.# C28910 016207 CONSTRUCTIO�'�T C�hTGE pRDER Change Order No. � Contingency: YES NO Contract Purpose Eldorado Median Landscape Renovation a��o�r,c rvo. -4614-433-4001 ConsultanYs Name Candyl Golf Group, InC. Rroject No. g42-08 aadress: 79-752 Morris Avenue, La Quinta, CA 92253 Vendor No. ]$]$ You are hereby requested to comply with the following changes from the contract plans and specifications: DESCRIPTION OF CHANGES DECREASE INCREASE (Supplemental Plans, Specifications, and Directives dated Attached) In Contract Price In Contract Price Cobble Removal 2,984.00 Root and Stump Removals 1 ,208.00 Labor for valve installations 1,308.00 TOTALS: - 5,500.00 NET CHANGE IN CONTRACT PRICE: 5,500.00 JUSTIFICATION: Grout was not clearly defined in the bid specification or on the landscape plans; therefore, it was not part of the contractor's bid package nor was it a bid item. T�AL BlAG�7 FOR PROt1ECT: + 89,741.00 (�pK�� Less: F.�erxi.&Enamb.To Date: - 84,241.00 Arrnunt App►'�v�ed by Couna I: + 8,424.10 Less: This C�ar�ge Q�der Amouit: - 5,500.00 Less:Prior Change Ortier(s): _ _ R�LAI�ICE OF BUDGEf Less:This C�ange Q-der: - 5�500.00 RE7VkVNING FORPFZ0�IECT 0.00 Balanoe Rsrr�ining aF Cortir�ger�cy. 2,924.10 The amount of the Contract will be increased by the Sum of: Five Thousand Five Hundred Dollars ($5,500.00). Contract C28910 Change Order No. 1 Continued from front This Change Order covers changes to the subject contract as described herein: The Contractor shall construct, furnish equipment and materials, and perform all work as necessary or required to complete the Change Order items for a lump sum price agreed upon between the Contractor and the City of Palm Desert, otherwise referred to as Owner. Contract Time Extension -0- Days Revised Contract Total $89,741.00 The undersigned Contractor approves the foregoing Change Order# 1 as to the changes, if any, in the contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said Change Order# 1 . The Contractor agrees to furnish all labor and materials and perForm all other necessary work, inclusive of that directly or indirectly related to the approved time extension, required to complete the Change Order items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Change Order shall be effective when approved by the Owner. Execution of this Change Order by the Contractor constitutes a binding accord and satisfaction that fully satisfies, waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of or related to the subject of the Change Order, whether known or unknown, including but not limited to direct and indirect costs and/or damages for delay, disruption, acceleration, loss of productivity, and stacking of trades, as well as any and all consequential damages. This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. 1. REQUESTED BY: 2. ACCEPTED BY: DEPARTMENT HEAD CONTRACTOR Date Accepted 3. CERTIFIED FUNDS AVAILABLE: 4. APPROVED BY: FINANCE DIRECTOR ROBERT A. SPIEGEL, MAYOR Date Approved NOTE: No payments will be made prior to City Manager and Council approval CITY MANAGER Date Approved