HomeMy WebLinkAboutCalCOPS Funds - Crime Free Multi-Housng Software �;�; �
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CITY OF PALM DESERT
CITY MANAGER'S OFFICE
STAFF REPORT
REQUEST: REQUEST TO EXPEND CAL COPS FUNDS FOR CRIME FREE
MULTI-HOUSING SOFTWARE FROM DYNAMIC DESIGN CRIME
FREE SOFTWARE.
SUBMITTED BY: Stephen Y. Aryan, Assistant to the City Manager
DATE: September 24, 2009
CONTENTS: 1. Memoranda from Lt. Andrew Shouse (08/19/09)
RECOMMENDATION
By Minute Motion:
1. APPROVE a recommendation to expend CAL Cops funds for Crime Free Multi-
Housing Software from Dynamic Design Crime Free Software.
2. APPROPRIATE $1,390 from CAL Cops funding account#229-4210-422-3914, to
purchase Crime Free Multi-Housing Software from Dynamic Design Crime Free
Software.
BACKGROUND
The Palm Desert Police Department has recently been involved in revitalizing the Crime
Free Multi-Housing Program (CFMH) throughout the City. The CFMH program informs
rental property managers/owners and their tenants on how to deter criminal activity from
within their complex, to assist in keeping their neighborhood crime free. Through their
participation in this program rental properties become safe and attractive places to live.
One challenge the City's Police Department faces in the management of this program is
the organization of information. Numerous multi-unit rental properties exist within the Palm
Desert consisting of thousands of rental units. The need for a database capable of
managing information, contacts, inspection notes and other information is an important
function for a successful program.
The Police Department identified a sole source vendor that developed a database
specifically for the management and organization of the CFMH program. Dynamic Design
Crime Free Software(Bonita, CA)developed "Crime Free Easy Tracking Software"through
years of use and work with numerous law enforcement agencies throughout California.
CFMH Software Purchase
September 24, 2009
Page 2 of 2
The software is capable, but not limited to, capturing the following information: �
• General Property Information
• Manager Information
• Crime Prevention Through Environmental Design (CPTED) Inspection Checklist
• Property Notes
• Property Photos
• All Properties List
• CPTED Dates Report
Staff from the Palm Desert Police Department received positive recommendations
regarding this software from other CFMH officers. They also viewed a demonstration of
the software and is satisfied that the database, with its accompanying tools and search
functions, will greatly assist in enhancing the City's CFMH program.
Staff respectfully requests that the City Council approves purchasing this software program
via CAL Cops funds, at a cost of $1,390. The subscription period is for four years, as
indicated on the attached invoice. Please note that on September 9, 2009, the Palm
Desert Public Safety Commission recommended purchase of this software. Minutes of this
meeting were not available at the time this staff report was prepared.
Submitted By: Reviewed By:
.
S hen . Aryan P ul S. Gibson
Assistant to the Cit anager Director of Finance/City Treasurer
Approve y:
J n M. ohlmut Lt. Andrew Shouse
i Manager Palm Desert Police Department
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CITY COUNCILACTTON
AP[�ROVE�--- �� nrNl!?n
RECEIVED pT��{�;K
MEETING DATE � (� �
AYF.S:.P�r��Kcri, -�-�/'r��i��rn Fi/IP;-�v, �// ` ��/�i����.—
NOF.S: _N��n� " �----._.'
A13SCNT: 1�.11 t� `
A135TAIN:�{;/I -
VF,i2[FIF,D 13Y:-- l�-1) l��i --._-
Original on File with City Clcrk's Oi'tice
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PALM DESERT POLICE
DEPARTMENT
Served by the Riverside County Sheriffs Department -
Stanley Sniff, Sheriff- Coroner
TO: Palm Desert Public Safety Commission DATE: August 19, 2009
FROM: Lieutenant Andrew Shouse
SUBJECT: Request to expend funds for purchase of Crime Free Multi-Housing
Software from Dynamic Design Crime Free Software
OVERVIEW
The Palm Desert Police Department has recently been involved in revitalizing the Crime
Free Multi-Housing Program (CFMH) throughout the city. The CFMH program is used
throughout the nation and informs rental property managers/owners and their
residents/tenants on how to deter criminal activity from within their complex and keep
their neighborhood crime free. This program is similar to the nationwide program of
Neighborhood Watch, but modified to be appropriate to rental properties and their unique
challenges.
Property managers receive training and form partnerships with law enforcement, fire,
code enforcement and community members. Site inspections are conducted and the
property's design and functionality is evaluated from a law enforcement and public safety
perspective. Crime Free Lease Addendums are implemented and trouble tenants are
systematically challenged to become good neighbors or, if involved in criminal activity,
evicted. By being a part of this program rental properties become safe and attractive
places to live.
Officer Cecilia Ellis is currently assigned as the Palm Desert Police Department's
Community Oriented Policing (COP) officer and is assigned to oversee and implement
this program. Since being assigned in December 2008, Officer Ellis has worked hard on
training and educating herself on the CFMH program, developing contacts within the
community, networking with CFMH officers from other law enforcement agencies and
planning training events and site inspections. One challenge in the management of this
program is the sorting of information. Numerous multi-unit rental properties exist within
the Palm Desert city limits consisting of thousands of rental units. The need for a
database capable of managing information, contacts, inspection notes and other
information has been identified.
REOUEST
The Palm Desert Police Department has located a vendor that has developed a database
specifically for the management and organization of the CFMH program. Dynamic
Design Crime Free Software has developed "Crime Free EasyTracking Software"
1
through years of use and work with numerous law enforcement agencies throughout
California. The software (sample attached) is capable of capturing the following
information:
• General Property Information
• Manager Information
• CPTED Inspection Checklist
• Property Notes
• Property Photos
• All Properties List
• CPTED Dates Report
• and mare
Staff from the Palm Desert Police Department has received positive recommendations
regarding this software from other CFMH officers. The Palm Desert Police Department
has received a demonstration of the software and is satisfied that the database with
accompanying tools, searches, etc. will greatly assist in the furtherance of our program.
Vast amounts of information are being collected daily by Officer Ellis. Her ability to
capture that information, document her actions and pass on that information to
coworkers, or successors, is vital to the continued success of the CFMH program for
years to come.
The Palm Desert Police Department is committed to the success of the CFMH program
and strongly recommends the purchase of the above described software. No other vendor
has been identified as providing a similar product.
COST ANALYSIS:
If authorized, the total cost for this purchase is $1,390.00. Source of the funds is CAL
Cops funding account# 229-4210-422-3914.
Thank you for your consideration.
2
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Dyn�r�ic Design
CRIME FREE SOFTWARE
Billing Invoice for Crime-Free Multi-Housing Software
Product : Database Software"EasyTracking" by Dynamic Design
For use by : Yaur City/Agency Crime Free Multi-Nousing Program
"EasyTracking"is designed to operate on your City/Agency's network or on a stand-alone computer.Operating
Systems include winNT,win2000,winXP,Windows 200x Server�nd Windo�vs Vista.This invoice is for one
City/Agency License,which permits use of the soflware on one computer(if Single-User Version)and unlimited
connections on your City's/Agency's network(if Multi-UsedWeb Version). See License online for further details.
This price includes free installation,free setup,free initial on-phone training,free support and free upgrades for
two years. There is no tax,shipping or any other extra costs.Additional subsequent retraining and/or additional
re-installation help may require a s�nall cost,to be billed at that time and not inctuded in this invoice.
Client : Riverside Country Sh.eriff, Palm Desert Station
License Type: Multi-User Subscription$995 (with Web Module as a Free Trial for 6 Months)
Contact Person : Cecilia Ellis Phone# : 760-836-1686
Date of This Invoice : 46/17/2a0R Purchase Order Number : via phonelemail w/Lt.
Subscription Period Covered by this Invaice: 6l17/2009—6/l 7/201 l
Additional2-Year Subscription Feriods cost$395.�0 and will he billed at that time.
Comments: Please send a check for �995.00 US Dollars
Payable to: Dynamic Design Software
4364 Bonita Rd., #133, Bonita CA, 91902
Thank vou for your suppoR and patronage. At Dynamic E)esign,we strive to alwars keep you happy with c�ur products,service,support,
and attitude. If you need help or liave questions or suggestions,please ca11 us at 877-SDI-4G94 c�r 619-421-8227,or fax us at 619-819-9918.
if you have specific ideas on screen or printouts,p(ease draw the suggestions out and cal►or far them to us. We appreciate your suggestions
for a better product,and our free upgrades include your good ideas. So help us help y�ou[ Thanks again for yc�ur help and we hope this
product helps you be more efficient and productive.t1c�d thanks ro yoi�for yaur invoivement in the Crime Free Multi-Housing k'rogram! We
are proud to play in part in heipin�you provide a w�onderful serviee to your communiri•.
(Accountin�aept: Dynamie Design is a Sole Praprietor;Tax [D#20-2052540)
4364 Bonita Road #133 • Bonita, CA 91902 • Website: �uww.;rimefreesoftware .com
Safes (619} 421-822? • Fax (619} 421-9744 • Softwar� Support (877) 501-4699
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