HomeMy WebLinkAboutUS Dept of Justice BJA Grant Program - FY '09 ($15,654) CITY OF PALM DESERT
CITY MANAGER'S OFFICE
STAFF REPORT
REQUEST: REQUEST TO ACCEPT UNITED STATES DEPARTMENT OF
JUSTICE BJA FY 2009 JUSTICE ASSISTANCE GRANT PROGRAM
(AWARD #2009-DJ-BX-1348) IN THE AMOUNT OF $15,654.
SUBMITTED BY: Stephen Y. Aryan, Assistant to the City Manager
DATE: September 24, 2009
CONTENTS: 1. Memoranda from Lt. Andrew Shouse (8/26/09)
RECOMMENDATION
By Minute Motion:
1. APPROVE a recommendation to accept United States Department of Justice BJA
FY 2009 Justice Assistance Grant Program (Award #2009-DJ-BX-1348)in the
amount of $15,654.
2. APPROVE ratification of the City Manager's execution of any prior or future grant
documents associated with the United States Department of Justice BJA FY 2009
Justice Assistance Grant Program (Award #2009-DJ-BX-1348).
BACKGROUND
In July 2009 the Palm Desert Police Department applied for $15,654 in grant funds
provided by the United States Department of Justice BJA FY 2009 Justice Assistance
Grant Program. On August 19, 2009, the City of Palm Desert was awarded the grant
funds.
These grant funds will be used to purchase six (6) new computers and one (1) networked
laser printer for use by the Palm Desert Police Department.
Staff respectfully requests that the City Council formally accepts this funding, in the amount
of $15,654. Please note that on September 9, 2009, the Palm Desert Public Safety
Commission recommend acceptance of this grant. Minutes of this meeting were not
available at the time this staff report was prepared. The grant award program runs from
October 1, 2008, through September 30, 2012.
BJA FY 2009 Justice Assistance Grant Program
September 24, 2009
Page 2 of 2
Submitted By: Reviewed By:
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Steph Y. Aryan P ul S. Gibson
Assistant to the Ci Manager Director of Finance/City Treasurer
Approved By:
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Jo M. ohlmuth Lt. Andrew Shouse
t Manager Palm Desert Police Department
CITY COUNCILACTION
APPROVF,D �� Di:Nlr,l)
RCCENED OTH[:It .�e�.__
MEET[NG DATE `��� � ��
AYF,S: �P ���/�,� ` ` �l ����
NOES: �1�.ZY1C' �_ `�� ___
ABSENT: ���1�'
ABSTAIN: �- � �^�
VF,RIFIED I3Y: - T
Original on File with City Clcrk' Of'iicc
�:�.�
PALM DESERT POLICE
DEPARTMENT
Served by the Rive�side County Sheriffs Department -
Stanley Sniff, Sheriff- Coroner
TO: Palm Desert Public Safety Commission DATE: August 26, 2009
FROM: Lieutenant Andrew Shouse
SUBJECT: Recommendation to accept United States Department of Justice BJA FY
2009 Justice Assistance Grant Program (Award#2009-DJ-BX-1348)
RECOMMENDATION
By Minute Motion, concur with the Police Department's recommendation that the City
Council accept the United States Department of Justice BJA FY 2009 Justice Assistance
Grant Program (Award #2009-DJ-BX-1348). The grant amount is $15,654.00. Funds
will be used to purchase needed computers and printers for the Palm Desert Police
Department. This award program runs from October 1, 2008, through September 30,
2012.
EXECUTIVE SUMMARY
In July 2009 the Pa1m Desert Police Department applied for $15,654 in grant funds
provided by the United States Department of Justice BJA FY 2009 Justice Assistance
Grant Program. On August 19, 2009, the City of Palm Desert was awarded the grant
funds.
These grant funds will be used to purchase six (6) new computers and one (1) networked
laser printer for use by the Palm Desert Police Department.
The Palm Desert Police recommends that the City of Palm Desert accept this funding and
use those funds for the indicated purposed.
1
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E' 4.AWARD NUMBER: 2009-pJ-BX-1348
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� 6.AWARD DATE 08119P?009 7.ACTTON �^�
tA.GRAt4TEE IRSNENpOR NO,
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11.TOTAL AWARD S IS.654
12.SPECIAI.CO23D1T[OTiS
'!'1iE A80VE(}RANT PROJECF IS APPROVED SUBlEC7'7'O SUCH CONOITtONS OR LIMiTATIONS AS ARE SET FORTH
ON THE ATTACHED PAGE(S). €
13.STATUTORY AUTHOR3'TY F'UR aRANT
'[his proju.t u sappoRed unda'42 U.S.C.3751(a)(B1A-JAG Fornw�s)
1 S.MEFHOD OF PAYMENT
PAPRS
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PROJECT NUMBER ?004-U7•BX•l3d8 AWARp DATE 0!i/1912009 �`
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I SPEC/AL CONDlTIONS
l. 'Fhe recipient agrexs to compiy wid�the financial arM administraave mquirements sec forth in thc curnnt edition of the �
Qffice of IusHce Programs(03P)Financial Guide. •
2. The rccipient acknowiedges that failura w submit an accepmble Equa!Employme�t pppo��,p��(i{����
; required to submit one pursuant w 2S C.F.R.SecNon 42.302,that is a
violation af i�Certified Assurances end roa resutt in � �°��'�e Office for Civil Rigdts,ie a
Y suspension or tcrminatioq of fimding,until snch cime a�tUe
rccipient ia in complisnce.
3. '1`he rr.cip�ent agreees to compfy with the organizationa�aud;�requ�remant�of OMB CircuJer A-!33,Audits of Statcs,
Local Gov��,and Non-Profit Organizations,and fwyher imderstands and ag�es thar��Y�withheld,or
� other related roqnirements may be imposcrl,if outstending at�it iasues(if mry)from�MB Cin�uiar A-133 audits(and
� any other audits of OJP grant funda)are not satisfactoriiy end PromPflY sddressed,as funhex descn'bai ia the current
� edition of the OJP Financial Guide,Chapter 14.
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4.. Recip'tent understands and agreea that it caanot usc any federal fumis,c,yther directly or indirectly,in support of thc
ea�actment,repea{,modific�tion pr adoption of any Iaw,regulation or poticy, at aay Icvei of govemmeni,without the
express prior written approval of OdP.
S. The recipient must promptly refer to the DOJ OIG any credible evidence that a pri�ipal,employx,agent,contractor,
subgrantee,subcontrnetor,ar other person has either i)submitted a false claim for grant fuads under t}�e palse Cla;ma
Aci;or 2y committed a criminal or civil vioFation of laws pertaining to fraud,conflict of intercst,bribery,gratwty,or
simitar misconduct in�olving grant funds. This condition also applies to any subrecipients. Potentiai fraud,waste,
� abuse,or miscanduct ahould be reported w the OIG by-
mail:
Office of the[napector Geneial
U.S.Deparhnrnt of lustice
, Investigatians Division
� 950 Petsnsylvania Avcr�ue,N.W.
Room 4706
Washington,DC 20530
� e-mail:oig.hodine@usdoj.gov �
hodine:(contact inforn�ation in 8n tish and S �
8 �ish):(800)869-4�499 I
or fiottine fax:(202)6 t6-988 t f
� Additiona(informarian i�avaiEable from the DOJ O1G website at www.vsdoj.gav/oig. �
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PROJEC'f NUMS�R 2009•DJ-B7L-1348 �_.,._�
5PE'CIAL CONDITIONS
6, 'Iry�grantee agrees to assist$3A in complying wifh the National Envimnmental Policy Act(NHAA},the lYationat
Hiewric Pnservation Act,and other related federsl environmcnlat impact analysea requirements in the usc of these
I grant ftmds,either d'uectly by the grantce or by a subgrantee• Accordingty,the g�antee agrees to f¢st determine if any
� of the following activities wi116e fimded by the g�'ant,p�r to obligaring fimds for any of ttrese purposes. T£ii is
� determined tfiat eny of the following acdvities wilt be funded by Use grant,the grantee agrcea to contact SJA.
)
.���u�e�nds tEsat this special condition applies W i�following new activitia whethar ar not they are be+ng
� sp�iCtcapy fundcd witl�theso grant funds. That is,as long as the activiry is being conducted hy Yhe grantu,a
subgram�,or any efiird�rty and the activity aeeds to be undcrtaken in order to use these grant funda,this special
( condition must first be�t. 'S'he activides covemd by this special coedition are:
a. Ncw conshvction;
b. Min.or renovat'son or remodeling of a property toaated in an environmentally or historically aensitive aroa,includin8 €
proportiea located within a!00-year flood plain,a wetland,or habitat for endang�red species.or s proparty iisted on or �
eligible#or lisring on the Nationat Rogister of Historic Places;
c. A renovatioa,ltase,oc anY pcopose�use of a building or facility that wi11 either(e)msuh in e change in its basie (
prior uae or @)significandy change its size;
d. Implementation of a ncw progr�m involving the use of chemicels other than chemicala that are(a}purchased as an
� incidentai component of a funded ewtivity and(b)tradirionally used,for example,in off+cq household,recreadonal,or
educarion environmeata;ead
e. Implementation of a pmgram rclating to clandestiae methemphetamine ialwratory operations,including the
identification,seizure,ar closure of clat�esrine methamphetamine lahoratories.
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The gcantee understands and agrees that comptying with NEPA may require the pm.parerion of an Environmontat f
Assessment and/or an Enviroamental lmpaci Statement,as directed 6y BJA. The grantee fwrther underetands and j
agrees ta tfie re�}uirements for implementation of a Mitigation Plan,as detailed at
http:J/www.ojp.usdoj.gov/BJA(resourcclnepa.html,for pro�s relating w methamphetamine Iaboratory opea'atioes.
Applicacion of This Speciat Condition to Grantee's Existing Programs or Activities:For any of the grantee's or its
subgrantces'exiating pmgrams or activities theii wiil Ue funded by these grant fimds,the grantee,upon specific request
4 �am��p�8�ip�opp�rat�yv�th gJp ity any preparatipo by BJA of a nationa!or program environmentak assessroent
of that fimdod program or�tiviry.
7. To avoid duplicating existing networks or IT systems in anY initiativea func�d 6y B1A for faw enforcanent informarion
shering systenta which involve i�rterstste connact�vilY behn'een lurisdiction,such systems shall employ,W die extem
poseibie,existing netwake as the eommun��etion backb°°°to achieve inurstate connectivity,unlesa the granta can
demonstrate to ttue satisfaction of BJA Yhat this requirement would not be crost eff.ective or would im¢air the
functionality of an existir►g or propoaed IT system.
8. To supporc(wblic safety and justicr informacian shsring,OJP rcqu9res the gcantee to use the Nationa!Informetion
� Exchange Madel(NIEM)specifications and gnideiines for this particular grant. Grentee shal!publish and malce
� avaitablo without resaiction all schemes generated as a result oF thia grant to the component regiatry es sQecified in the
( guidelin�. For more informauon on compliance with this special condition.visit
� http:/lwww.niem.govJirnplementab�guide.php. �
� 9. The recipient is required to esEablish a trust fund accaw�t.(T1se trust fund may cu may not be gn interest-benrio8 I
accoun�)The Fund,inciuding any interest,may not be useti w pay debts or expenses'sncurrad by other activiries beyond �
the scope af the Edward Syrne E�4emonat luapca Assistan�e Grant Program(JAG).The recipient also agrees to obiigate j
, and expend the Srant funds in the trust fund(including any interest eamed)during the period of she gran�Cnant funds �
� �inc�ud�qg any interest eamed}not expended by the end of the grent period must be retumed w the Bureau of'fustice �
� Assistance no Iata thae 4Q days after the end of the�ant period,along with the final submission of the Financial �
E Status Report(SF-269). �
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� Department of lustic$ f . v E
- O�ce of Justice Programs AWARD CONTINUATION �
_ Burean of Juatice Ass�stance SHEET PAGE a oF s �
Grant j
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PROl�T NUMHFdt :00)-DJ-HX-1348 AWARD DATE ON/19Y1009 � M" �� ��'"_�
SPBCIAL CONb/TIONS �
� 10. The grantee agrees ta compiy with ali re�orting,data cotlection and evaluation rcquirements,as prescribed by law and �
detailad by the 8JA in pro$ram guidance for the Justice Assistance Grent(lAG)Progra�r�. Complia�c wit}���e
� requirements will be monitored by BJA.
t t. The r�ipieat agrees that any information technoloBY��funded or supported by OJP fiuids wilt�rnply with 28
C.F.R.Part 23,Criminal lnuliigence Systems Operating policies,if OJP detrnninee this regulation to be appiicable.
Should OJP detemtine 28 C.F.i2.Part 2310 be applicable.OJP may,at its discreti�,pqfortn aud�'�of ttk sysoem,as
per the regutarion. Should any violation of 28 C.F.R Part 23 occur,lY,e rxipient may be fined as
3784g(c}(d). Recipient may not satisfy such a fine with federal funds. Pe*d2 U.S.C.
12- The recipicnt agrees to ensu�that the State infornzation Texhnology Point of Coatact,�ivas written�ot;�aqp�
re8arding any infomeation tcchnolo8Y P%icct fundaf by tfiis grant during the obligation and expenditure period.This is
io fecilitate communication among iocai ar�d statc gvvemmenta!entitiea regerding various in{ormeqon technology
PTaJecta being conducted with these gramt fimds.ln addiHon,the recipient agiees to maintain an administrative file
doc►unentin thc meetin of this s =
8 B rcquitcment For a list of State Information Technoiagy Points of Contact,go to
hctp://www.itojp.gov/defaul�.aspx7area=policyAruiPractice&pag�1 p46.
13. 7'he grantee agree�to aomply with the applicable requiremenrs of 28 C.F.R.Part 3g,the Depautment of Justice
regulatioe goveming"�quat Treatrnent for Faith Based Organizations"(the"Bqual Treanneot Reguletion").'Che Equal
Treatment Itegutauon provides in part that Deparhnent of Justice grant awards of direct fianding may not be used to
f¢nd any iaherently reiigioas activities,sueh as wotship,teligious itutn�cNon,or proselytization.Recipients of direct
grants may stiU engage in inheeeaUy retigious activities,but such activides must be separate in tirne or p�ace Eom the
Department of Justioe furaied Program,aad perticipaaon ia such activities by individuals r�eiving sccvices from the
grantee or a sub-Srante�must be voluntary.The Equa!Trcatment Regulation also makes clear that organizaGons
P��=�n8 in Pro&'eme dire�tlY funded b9 the I)ep�tment of.luatice a�e not pe�tnitted w discriminate in the provisioa
of services on tite basis of a benefic'tary's re(igi�. A(otwithstandin8&►Y����cial condetion of this awae�d,faith-
based organizaaions may,in some circumstaacea,consider religion as a basis for em ta g '
httpJ/www.ojp_gov/abouVoct/equal tbo.han. P Yment. See
14. The recipient acknowledges that al!programs funded thmygh sulwwards,w}����c g���,loca!levels,muat
oonform to the grant pmgram requirements as stated in$JA program$uidanca
15. Crrantee ag�nes w comply with the reQuirementa of 28 C.F.R Part 46 and all O�ce of]uatice Pro�policies anci
proc�9ures regarding thc protection of humen reseaneh subjects,iricluding obtainment of insdtuaonal Review Board
approval,i£appropriate,and subject informed conscnt
j ]6. Grarttee agrees to comply with a!1 confidentiafity requirements o€42 U.S.C.section 3789g and 28 C.F.R Part 22 that
� are applicable to co(lection,use,ar�d revelatian ofdata or inPor�nation.C3rantee further agroes,as a condi6on of granc
approval,to submit a Privacy Certifioate that ia in accord with requirements of 28 C.F.R Part 22 and,in particular,
i section 22.23.
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� l7. T'he recipient agrees that f+u�s received ut�der th;s award will not be usad to supplant State or local PuAds,but wi{!be �
� used to inerease the amounts of such funds that wouW,in the absence o€Federal Funds,be made available for Eaw
enForcement activiries. �
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� � Depatnnent of lustice
i pffice of Justice ProSrams I AWARD CONTiNUATION
Bureau of Justice Assistance
SHEET PAGE s oF s �
i Grant €
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PROIECTN'UMBER 201)9•DJ•9X-1348 _'.� AWARDDATE ORi19/2004 ;
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�� SPE'GRL CONDITlONS
� 18. 'Fhe grsntce agrees t5at within 120 days of award,for any 1aw enforcement task force fundeii with these funds,the tssk
� force commende�'>aSen�y sxe�urive,task face office�s,and othe�'task foroe members of equivalert rank,wilt complete
requir�online(iatemet-based)task force naining W be proridad free of charge tluough BJA's Center for Task Force
Integrity and Leaderahip.Thia training will address task fprce eSectiveness as welsel�pon�,and cask fotrce o�versight and
privacy and civil iibertiee/sigl�ts.task force perfom�ance measure��y P�TS°nn
accountability.Addiqonal infonnatirn�will be pmvidod�HJ�A Bga�'du+www.tfluor ���and access methods via
$JA's web site and the Center for Task Force Integrity P Z g��
19. Recipient may not obligace,exPend or drawdown funds untii the Buresu of Justice Assistaoce,Office of Justice
Programs has ra�eived documentation demonstraling that the state or 1oca1 goveming bodY review and/or communiry
not'sfication requirements heve bam met and has issued a Granc Adjustment Notice(GAN)releasing this spccial
condidon-
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