HomeMy WebLinkAboutChina Rplcmnt for DW Golf Resort Mtg of 9/24/09 CITY OF PALM DESERT
STAFF REPORT
REQUEST: AUTHORIZATION TO PURCHASE REPLACEMENT CHiNA AND
FLATWARE FOR THE DESERT WILLOW RESORT
SUBMITTED BY: MARTIN ALVAREZ, REDEVELOPMENT MANAGER
DATE: SEPTEMBER 24, 2009
CONTENTS: 1. PHOTOGRAPHS
2. PRODUCT LIST
Recommendation:
By Minute Motion, that the City Council:
1. Authorize the purchase of replacement china and flatware for the
Desert Willow Resort in the amount not to exceed $156,943.42;
2. Surplus the majority of the existing china, authorizing staff to donate it
to a non-profit organization, and retain a small portion for backup; and
3. Appropriate an additional $104,944.00 from the Unobligated Golf
Maintenance Fund 241 to Account No. 241-4195-495-4040 ($52,000
previously appropriated).
Executive Summary:
Approval of staff recommendation will authorize the purchase of replacement china and
flatware in the amount not to exceed $156,943.42. Photographs of the recommended
china pattern and flatware are attached.
Discussion:
On June 16, 2009, the City Council requested that staff look at alternate patterns and
possible incorporation of the Desert Willow logo for the china and flatware replacement.
Desert Willow staff researched various options, patterns, and displayed samples in the
City Manager's office for review.
Based on the City Manager's recommendation, staff requested bids for the china and
flatware replacement at Desert Willow (see attached photos). The base plates are
proposed to incorporate the Desert Willow logo. Attached for your review is a detailed
list of the products that are included in the proposed replacement. The new china and
flatware includes, but is not limited to, new lunch and dinner plates, salad plates,
specialty plates, coffee cup and saucers, and dessert plates.
Staff Report
Desert Willow China Replacement
Page 2 of 2
September 24, 2009
On September 14, 2009, the City Clerk opened bids and a summary of the results are
provided below.
China Bids Amount
R.W. Smith, San Die o, CA $120,488.14
The Glass Table, Inc., Palm Desert, CA $210,540.07
Flatware Bid Amount
R.W. Smith, San Die o, CA $36,455.28
The combined cost for the replacement china and flatware totals $156,943.42.
The bid includes a requirement to deliver a majority of the china order by October 23,
2009, in order to accommodate the Athena Awards event. The new base plates, which
require custom printing for the Desert Willow logo, will not be available for use at the
event.
Staff recommends that the City Council authorize the purchase of replacement china
and flatware for Desert Willow in the amount not to exceed $156,943.42, and requests
an appropriation of $104,944.00 from the Unobligated Golf Maintenance Fund 241 to
Account No. 241-4195-495-4040 ($52,000 previously appropriated). In addition, staff
seeks authorization to surplus most of the existing china and the ability to donate a
portion of the china to a charitable organization. A portion of the existing china will be
kept for backup. CiTY COIJNCILA�'ION .
Submitted by: APPROVF.D DENiED�__
RECEIVED OTHER,�,..._�
M�ET NG DA �
Martin Alvarez AYE5,_ ' 1'� � �
NOES: 1
Redevelopment Manager ABSENT: `
A I3STAIN:
Approval: VCRIFICD BY:
Original on Fil� i� k's Ofliq
L
Jus ' M Carthy, ACM Red e opment Paul S. on, irector of Finance
* Approved e reco�endation, with added
direction that staff donate the surplus
� stock to the Homeless Resource Center. 5-0
John ohlmuth, City Manager
G:\rda\Martm Alvarez�2009\SR\DWChina Staff Report 9-24-09.doc
- ��caVfl;�.. .. . . . JVO
38-985 Desert Willaw Drive LOCATIOtV
Palm Desert,CA 92260 SHIPPING DATE
LEAO TIME
F.O.B. Del(vered
Price Quote: Ro a! Douiton Fusion Bone China
Qty UM ltem �escription Price/UM Ext. Price
30.00 cfz uare Char er Plate 12" 435.00 13 050.00
110.00 dz Dinner Plate 11.5" Round 295.00 32 450.Od
85.00 dz 5alad Pfate 8.5"S uare 270.00 22 950.OQ
154.00 dz B&6 Pfate 5 1 2" Round � 91.67 13 750.50
125.OQ dz Tall Teacu 8.25 oz. 110.00 13 750.00
100.00 dz Embossed Saucer 6.25" 71.67 7 167.00
125.00 dz 5ou Cu Stackin 10 oz 135.02 16 877.50
85.OQ dz Fruit Monke Dish 4 f/2" 79,89 6 79p.65
6.00 dz �ra Sauce Baat iz oz. 408.88 z 453.28
20.00 dx Creamer 8 oz. 210.83 4 215.60
12.00 dz Tea� t 12 oz. ' 476.01 S 712.�2
300.00 ea Plate Cover 12" 16.25 4 875.00
**PRICING VALID THR4UGH 9 3Q/09** '
Tax 8J5% 12 603J3 ��''-
70TAI. 156 646.38 �
Custom Lo 0 on Char er Plate 35% + tax 4 9fi7.16
4587,5 +399.66 $161,513.54 �
PRE-BID ESTIMATE (CHINA ONLY)
�
70 Jim Carvajal � DATE 8/11/2009
Desert Willow Golf Resort 306
38-995 Resert Wilfow�ri�e LQCATION
Palm Desert, CA 92260 SHfPPING DATE
LEAb T1ME
F.O.B. Delivered
Flatware Quote - Walco Luxor
Q UM Item Description PricelUM Ext, Price
150.04 dz Teas oon 14.26 2 139.00
50.00 dz Round Bouillon S oon 25.96 1 298.00
50.OQ dz Oval Dessert S aon 25.96 1 298.�0
100.Q0 dz 5alad Dessert Fork 25.96 2 596.00
1�Q.00 dz Dinner Foric � 28.51 2 851.00
140.00 dz Dinner Knife 39.fi0 3 960.00
25.00 dz 5ervin S oon � 30.03 750.75
TAX l. 303.11
TOTAL 16195.86
Custom logo (35% + tax) �5rb68.2 - �`'>,
52�2.2 $21,864.12 ',
456.06 '
, � .
PRE-BID ESTIMATE �FLATWARE ONLY)
.�--
�
'` ,
,, :
,
. ,
,
iSt
�
,� x
Y'
' �} '� � i .� � ., r�...: �
�p { * � �i � .
':y_ �"�ti _ d` � ; , , �
a. . s�_ a.,, � .
r,' / �:
� -f'_"_ '_ F ' �. � -. .+ .. � T52:' �
�
��' „4�„ ; ,� ,
. _ ,,� a,. w
L� {
, . . " . . . . ' 1 . !.
� n
'• L .�aTt[�� 9� �.�
. . �v}t .: e 1-
......; .. . c�_�. 1 � a . �..♦ ....... . . � .._ .. _
. _ . . . . • � � . . ' n . ro � "�.. . .. ... .
4
�
',i . ' " . . � .. ... �
, 'I. . � . . � . .
� j �
j
� � •
. � - .i,}I . .
' }
9
a /
� Y ¢, a
£ ,� "�I: .. � � � ! ,
. t}' + , t
, J + �: t a : M1�- �+
y � ?9
- �� i, -�.4 �
�
a �. ' � -. .. � ._.