HomeMy WebLinkAboutFY 09/10 - Addtl Xpnditure - Geuine Auto Parts (NAPA)CITY OF PALM DESERT
PUBLIC WORKS
STAFF REPORT
REQUEST: APPROVE ADDITIONAL EXPENDITURE IN AN AMOUNT NOT
TO EXCEED $15,000 FOR THE REMAINDER OF FISCAL YEAR
2009-10 FOR THE USE OF GENUINE PARTS COMPANY (NAPA)
TO SUPPLY AFTERMARKET AUTOMOTIVE PARTS,
EQUIPMENT, AND SERVICES FOR FLEET MAINTENANCE
SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works
VENDOR: Genuine Parts Company (NAPA)
42100 Beacon Hill
Palm Desert, California 92201
DATE: April 8, 2010
Recommendation
By Minute Motion, approve additional expenditure in an amount not to
exceed $15,000 for the remainder of Fiscal Year 2009-10 for the use of
Genuine Parts Company (NAPA) to supply general aftermarket
automotive parts, tools, equipment, and services as needed for fleet
maintenance.
Funds for purchases of automotive parts and services are budgeted in General Fund
Account No. 110-4331-413-3340.
Background
On June 11, 2009, a staff report was approved to use Genuine Parts Company (NAPA)
for Fiscal Year 2009-10 for a variety of parts and services for preventive maintenance
and repairs to the City's fleet. Genuine Parts Company (NAPA) is a local vendor in
Palm Desert that has been providing the City's fleet maintenance with parts, tools, and
services. They also provide all general automotive machine shop services and any
specialty tools or equipment, as well as offering delivery service. This combination of
services makes Genuine Parks Company (NAPA) unique among auto parts vendors in
the vicinity.
Staff Report
Approve Additional Expenditure for the use of Genuine Parts Company (NAPA)
April 8, 2010
Page 2of2
A not -to -exceed amount was not identified in the June 11, 2009, staff report. Therefore,
the Finance Department has interpreted this approval as a maximum of $25,000. Due
to necessary repairs and maintenance for fleet vehicles, year-to-date expenditures total
$22,833.83. We expect to incur additional expenses that would exceed $25,000.
Staff recommends that City Council approve the use of Genuine Parts Company
(NAPA) to continue to provide aftermarket, parts, tools and services in an amount not to
exceed $15,000.
Fiscal Analysis
There are sufficient funds budgeted for fleet and equipment repairs and maintenance in
the Fiscal Year 09/10 Budget. The requested approval is to exceed an aggregate
expenditure of $25,000 by an additional $15,000, and no appropriation is needed.
Prepared By:
Ca ors H r andez
Maintena ce Services Manager
Paul S. Gibson, Director of Finance
Approval:
C j
n KA. Wohlmuth, City Manager
Departmen
Mark Greenaod, P.E.,
Director of Public Works
CITY COUNCIL ACTION
APPROVED ✓ rT.::'DIED
RECEIVED t1"i tl�:i2
MEETING DATE '`i-S-(;()/Cr
AYES: Yr Srrt, ri"rlu_5(Y)/kti, j1( )e //FGierfY
NOES: n, (i c'
ABSENT: ti l)/1 e
ABSTAIN- r\, r,n _
VERIi,'IED BY• R
Original on File with City Clerk's ditice