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7
� �1 � CITY OF PALM DESERT
� �
- CITY MANAGER'S OFFICE
INTEROFFICE MEMORANDUM
To: Honorable Mayor and City Councilmembers
From: John M. Wohlmuth, City Manager
Date: April 2, 2010
Subject: FY 2010/11 General Fund Budget Proposal
Presented for your consideration are the proposed Fiscal Year 2010-2011 operational
budget expenditures for the City of Palm Desert. The economic downturn being
experienced nationally, and here locally in Palm Desert, does impact our budget.
As the City of Palm Desert prepares for the next �scal year, we do so under the
realization of the current economic condition. Departments were asked to continue
participating in a zero-based budgeting approach that would reduce their expenditures.
Within the attached spreadsheet are additional columns reflecting budget adjustments
enacted by me upon meeting with departments and the subsequent revised amount, as
in this example:
_ _.
Account Department Request City Manager Revised FY 2010-2011
Number 2010-2011 Adjustments Bud�et Amount
Program A $200,000 _
_ ($80,000) _ a120,000
I am not recommending any new positions, as the City of Palm Desert currently has a
hiring freeze and twelve employees were recently laid-off. The City and its employee
organization have approved deferral of this year's cost of living adjustment until July 1,
2011.
Although staff is estimating relatively static revenues for next fiscal year, the cost saving
measures enacted citywide resulted in a temporary surplus of$272,g63, which will fund
retiree health contributions the City deferred for the last two
effectively eliminates any budget surplus, but the City witl still ma ntain ahbalancled
budget for FY 2010/11.
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FY 2010/11 General Fund Budget Proposal
April 2, 2010
Page 2 of 3
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The Palm Desert Police budget reflects an approximately seven percent in
attributable to a retroactive 3.98% increase in the patrol rate for sworn personnel n FY
2009/10 and an anticipated 3.5% increase in that same rate for FY 2010/11.
Please note that staff proposes a police budget reduction of $235,202.16 through the
foilowing recommendations:
1. Closing the Washington Street Substation ($6,500)
2. Elimination of one vacant Community Services Officer I Position ($74,702.16)
3. Reducing the overtime budget by fifty percent ($154,000)
The City's Public Safety Commission approved these recommendations along with the
elimination of a currently filled Community Services Officer I position, which is an
additional $74,702.16 in savings.
The proposed Fire Department budget has remained relatively flat and reflects a
$46,952 decrease over last year. This reduction is primarily attributable to a position
reclassification and no longer having to budget start-up costs for the new medic unit
based out of Indian Wells Fire Station No. 55.
Palm Desert's total proposed operational expenses for FY 2010-2011 amount to a ten
f
percent (10%) reduction from the prior year's expenditures as follows:
_ __ _ _ __.
Fiscal Year _ _____ _
Fiscal Year
. 2009-2010 Percent
. - . 2010-2011 Decrease
General Fund �
____._ _
Expenditures 10%
_ ____ _ _ . _ $46,957,546 $42,637,037 _ ($4,320,509)
_ _
Anticipated revenue impacts relating to a downturn in real estate transactions, a drop in
hotel room bookings, and a decrease in retail sales are being experienced, which
affects Palm Desert's top three revenue streams. When these decreases are partnered
with increasing costs for labor, fuel, utilities, and materials, a situation is created that
requires ongoing �scal attention. However, the following revenue enhancements are
being enacted:
1. Utilizing AB 939 (Recycling) funds for street maintenance (i.e. rubberized
asphalt), purchasing recycled capital equipment for Cit
solid waste/recycling code compliance enforcement, nd arkportionkof the City's�
Sustainability Coordinator's salary.
2. Utilizing AB 2766 (Rideshare) funds to offset the Bus Shelter Program.
3. The recently approved increase to the Fire Protection Tax provided
approximately $400,000 in additional revenue to the Fire Fund. However, Fire
`9 Fund Reserves will be depleted at the end of the next fiscal year.
FY 2010/11 General Fund Budget Proposal
April 2, 2010
Page 3 of 3
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'�' The total 2010/11 General Fund revenues are anticipated to be $42,910,000, which is
an 8.4% decrease from the $46,840,703 in revenues budgeted during FY 2009-2010.
The following table illustrates the decreases within some of the City's significant
revenue sources:
Revenue Source _ _ _
Fiscal Year Fiscal Year Percent
. 2009-2010 2010-2011 Decrease
Sales Tax __ �15,900,000 ___ _ _ o
$13,200,000 17/o
Transient Occupancy Tax $8,000,000 $6,700,000 �7��0
Property Tax $5,700,000 $5,200,000 9%
Building $ Grading Permits $950,000 $670,000 30%
_ _ ___ _ _ .
Staff is mindful that the budget process is dynamic and anticipates ongoing economic
issues that will require monitoring as we progress through next fiscal year. That being
said, the City is committed to �scal responsibility, coupled with effective resource
management, to provide the highest level of service to the community.
I wish to thank the Mayor and City Council for their continued direction and input toward
the preparation of this budget. I wish to also extend my personal gratitude to all Palm
Desert employees for their collective hard work towards minimizing costs and
maintaining the level of public service Patm Desert prides itself on.
� . Wohlmuth
ity Manager
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PALM DESERT ESTIMATED REVENUES Exhibit 1
Actual Actual Actual Budget P�ojected Budget
' „;, CATEGORY/FUND FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 09-10 FY 10-11
General Fund:
1. Sales tax 17,918,375 17,195,742 14,474,933 15,900,000 13,600,000 13,200,000
2. Transient occupancy tax 8,627,221 8,605,714 7,030,048 8,000,000 6,700,000 6,700,000
3. Property tax 5,380,481 5,648,626 4,895,863 5,700,000 5,200,000 5,200,000
4. Interest 8 Rental Income(Energy Loans) 4,740,689 4,758,617 2,142,915 1,295,000 1,530,000 1,b76,000
5. Transfers in(Gas, Starwood, Office, Int.) 1,130,024 1,101,610 2,684,568 2,586,000 2,684,000 2,700,000
6 Franchises 2,907,062 2,887,727 2,g1g,72g 2,g50,000 2,800,000 2,800,000
7. State subventions(VLF) 3,998,005 3,944,569 4,054,502 3,700,000 3,700,000 3,72b,000
8. Building, grading 8 otherpermits 2,551,181 1,747,864 1,076,708 950,000 550,000 670,000
9. Reimbursements 3,212,520 5,402,027 3,323,620 2,626,000 3,032,000 2,993,000
10. Business license tax 1,294,466 1,349,962 1,258,688 1,325,000 1,200,000 1,200,000
11. Timeshare mitigation fee 782,739 881,350 949,871 900,000 1,000,000 1,000,000
12. Plan check fees 617,999 562,930 389,770 300,000 200,000 200,000
13. Propertytransfertax 671,806 604,236 324,817 500,000 350,000 350,000
14. Other revenues 77,398 163,303 1,415,671 250,000 500,000 597,000
Totals Genera) Fund 53,909,966 54,854,277 46,840,703 46,982,000 43,046,000 42,910,000
Fire Tax Fund:
1. Structural Fire Tax 5,077,402 5,516,542 5,381,363 5,270,000 5,270,000 5,100,000
2. Prop.A. Fire Tax 1,592,526 1,620,168 1,628,841 2,039,000 2,039,000 2,039,000
� ` . Reimbursements
� 682,547 662,882 755,975 716,212 756,000 756,000
4. Interest Income 115,203 165,729 82,677 50,000 50,000 50.000
5. Interfund Transfers In 1,852,000 1,650,000 _ _
Totals Fire Tax Fund 9,319,678 9,615,321 7,848,856 8,075,212 8,115,000 7,945,000
TOTAL FIRE AND GENERAL FD 63,229,644 64,469,598 54,689,559 55,057,212 51,161,000 50,855,000
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AGENDA
DEPARTMENTAL BUDGET STUDY SESSION
Friday, April 9, 2010— 1 p.m.
Administrative Conference Room
REVIEW OF BUDGET ITEMS BY DEPARTMENT PAGE #
1. Police Department �
2. Fire Department �2
3. City Manager
a. City Council ��
b. City Clerk 18
c. Legislative Advocacy �9
d. Elections 20
e. City Attorney 21
f. Legal Special Services 22
g. City Manager 23
h. Community Services-Admin 24
��:�r. i. Human Resources 25
4. Community Development 26
a. Animal Control 2�
b. Art in Public Ptaces 28
5. Building & Safety 29
6. Recycling 30
7. Finance
a. Finance Department 31
b. Audit 32
c. General Services 33
d. Information Technology 34
e. Unemployment Insurance 35
f. Insurance 36
g. Interfund Transfers 37
h. Outside Agency 38
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POLICE SERVICES
BUDGET FY 1 �/11
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�--�-� CITY OF PALM DESERT
"� � � PUBLIC SAFETY COMMISSION
'�
STAFF REPORT
To: Palm Desert Public Safety Commission
From: Stephen Y. Aryan, Assistant to the City Manager
Date: March 24, 2010
Subject: City Manager Recommendation: FY 2010/11 Police Department Budget
On March 12, 2010, the City Manager met with Palm Desert Police Department personnei
to review their submitted FY 2010/11 budget request. As you will recall, the budget
amount indicated to maintain the current level of police services for FY 2010/11 was
$16,439,096.29, representing an increase of $1,055,800.29 from the prior fiscal year's
adjusted budget.
As part of their budget request, the Police Department presented various
recommendations and options that the Commission could consider that would reduce the
budget by eliminating various positions. The City Manager is recommending the following
action conceming the Police Budget:
Action Fiscallm aat Notes
Close the Washington Street Substation $6,500 The new Sheriff Station (Gerald Ford/AAonterey)
will be occupied in June 201 Q. The existing Clvic
Cer�ter station wiN be the new substatiort.
Eliminate a vacant CSO I position $74,702.16 This action would leave one remaining CSO I
position to staff the Civic Center substation.
Although hours will be limited, the public will
have sign�cant access. The Department also
indicated that for the first six months after
vacating the Civic Center substation, it would
have full office hours (M-F from 8AM-5PM) as
the community transitioned to the new station.
The additional support to maintain full hours
would be provided by an existing CSO II
position. There would be a temporary impact to
. patrol services; however, this would only occur
one day a week. After six months, the substation
woufd have limited hours.
Reduce the overtime budget by 50°k ����0� ��n9s�Qar�����s�police budget.t In I I u
of reducing safaries, s t a f f recomme n ds a
reduction of the overtime budget, as it is a more
marwgeable cost If the need erises to increase
overtime based on usage, it can be discussed at �
the mid-year budget review•
Total Recommended Reducticn: 5235,202.16
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Police Department Budget Recommendation
March 24, 2010
Page 2 of 2
If the City Manager's recommendations are implemented, the Police Department budget
as originally presented wouid be reduced by $235,202.16. The Assistant Chief of Police
was requested to submit a new FY 2010/11 detailed budget appropriation request
spreadsheet, which reflects the aforementioned contingency and overtime budget
reductions. This document is attached for your review,
Staff respectfully requests that the Commission provide the City Manager with their
independent recommendation on the FY 2010/11 Police Department Budget as
summarized. Please note that the City Council will review the Police Budget on April 9,
2010.
Attachment: 1. Revised FY 2010/11 Police Department Budget Proposal
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PALM DESERT PULICE r
DEPARTMENT -
Served hy the Riverside Co►mry Sheriff s Department
Stanley Sniff, Sheriff- Coroner
TO: City Council-City of Palm Desert DATE: March 15,2010
FROM: Lieutenant Andrew Shouse
SUBJECT: Palra Desert Police Department-Budget Proposal FY 10/11
(Revised 3/15/10)
Attached, for your review and consideration, are the proposed budget scenarios for FY
10/11. Attachment I discusses the current level of service and itemized costs associated
with maintaining that level of service. The information following includes several
"Options" submitted for Council consideration. These items are areas in which Council
may choose to reduce police services in an effort to reduce expenditures. This budget
proposal has been reviewed by the City Manager and forwarded with his
recommendation.
Back=
The Palm Desert Police Department currently operates with 80 swom staff(65 dedicated
positions, 15 support) and had a budget of $15,383,296 for FY 09/10. Classified staff
consists of 1? personnel (10 dedicated positions, 7 support). As part of that classified
staff the Palrn Desert Police Department funds a portion of our Cove Commission Crime
Analyst and Cove Commission Office Assistant at approximately 52% each. The
remaining costs of these positions are funded by the cities of Rancho Mirage and Indian
Wells.
Last years' budget included the addition of a Narootic Task Force officer. No additional
funding was requested for high cost equipment purchases,assets or personnel.
FY 09/10 saw a patrol officer rate increase of 3.98% by the Sheriff's Department. This
increase was primarily caused by increases in salary to employees of the various
bargaining units employed within the Sheriff s Department. At this time, it is anticipated
that the patrol off'icer rate will increase again for FY 10/11 as both sworn bargaining units
have increases scheduled in their contracts that will affect rates through FY 11/12.
With regard to maintaining a balanced city budget in FY 10/11, while also anticipating
reductions in revenue, the Sheriff s Department recognizes the need to reduce costs. The
Sheriff's Department too has been struggling with the need to reduce expenditures while
maintaining our public safety obligations.
It is the desire of the Sheriff's Department to maintain a close working relationship with
the City of Palm Desert. We recognize the need of the city to reduce expenditures as a
result of reduced revenue, With that in mind, the Police Department cannot make
,`� significant reductions in expenditures without reducing personnel. Our goal is to ensure
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that any potential reductions in funding, or staffing, result in minimal impact on police
��r services. Officers on the streets, handling calls, reducing collisions and suppressing
crime will continue to be our priority.
Our current city population is approximately 51,509� over approximately 25 square
miles. With our current sworn police force of 80.36 sworn officers, the
officer/population ratio of the Palm Desert Police Department is 1.56l1,000.
Attachment I (Paee 11—Current Level of Service
This spreadsheet presents a detailed brealcdown of the estimated cost of staffing for the
existing level of service. This spreadsheet is also broken out with cost per individual
position. The proposed cost for the current level of service for FY 10/11 is
516,278,596.29, an increase of $895,300.29 from the adjusted FY 09/10 budget. As
discussed above, this increase is primarily attributed to a retroactive 3.98% increase in
the patrol rate for sworn personnel in FY 09/10 and an anticipated 3.5% increase in that
same rate for FY 10/11.
The increase includes a previously unbudgeted overtime category. Overtime (extended
officer shifts, Investigations Bureau call outs, and Central Homicide Unit overtime, etc.)
was previously unbudgeted in the police budget. This was primarily due to consistent
vacancy levels that existed in the SherifPs Department for the last several years as it
struggled to fill positions. As the SherifPs Department was unable to fill 100% of the
requested positions, there remained sufficient salary savings to more than cover any
overtime expenditures. However, with the change in economic conditions, it is
anticipated that vacant positions will be increasingly rare and perhaps non-existent in
coming years. There are simply less peace officer positions to fill throughout the region,
state and nation due to contracting government budgets. As our budget becomes
increasingly tight it is vital that the Police Department accurately budget for each and
every cost as there is little room for flexibility. This includes the necessity to capture and
measure overtime usage and expenditures. The initial overtime request was$308,000.00,
but was reduced SO% by the City Manager based on antacipated salary savings in other
police positions carried throughout the year.
In addition,the increase in budgeted costs this FY reflect and anticipated 10%inerease in
the mileage rate and an estimated 16% increase in total mileage driven. It is believed that
the increase in mileage is as a result of our ability to maintain filled officer positions in
recent months. Other costs such as Station Facility Fees, Cal ID Fees, and Jail Booking
Fees have also increased.
Attachment I (Pa¢e 2&3)—Ontions
This spreadsheet contains a detailed breakdown of Options for FY 10/1 l. "Options" are
areas where, should additional reductions to the police budget be necessary; Council
could choose to make additional adjustments. These items are listed beginning with
those having the least amount of operational impact and progressing to those areas that
would result in more significant operational irnpact.
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Based on population estimates provided by California Department of Finance Demographic Research
Unit's for 1/1/2009.
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Option#1: Eliminate one(1) Community Service Officer I position-VACANT
($74,702.16).
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lnitiai plans of the Police Department were to move both CSO I's to the Civic
Center Substation once the new Palm Desert Sheriffs Station opens in May 2010.
This would allow the Police Department to maintain office hours at the Civic
Center Substation, Monday-Friday, 8:00 AM to 5:00 PM. Having two CSO I's at
this location would provide consistent coverage when one officer was sick, on
vacation, at training, etc. Maintaining these o�ce hours will provide Palm Desert
residents with access to limited police services from the Civic Center complex.
Elimination of one position would provide reduced access by limiting some office
hours. However, staffing this locarion with one officer will still provide
sigiificant access to the public.
Option#2: Eliminate an additional(1)Community Service Officer I position
($74,702.16).
Elimination of both CSO I's would preclude the Police Department from
maintaining office hours at any of our substations. The public would still be able
to access police services by calling for services (911 or non-emergency phone
numbers) or going to the new Pa1m De§ert Sheriff Station on Gerald Ford Drive.
However, a police presence could still be maintained at the Civic Center
Substation when patrol officers and other police staff use the office to write police
reports,make telephone calls,use the facilities, etc.
O Non#3: Eliminate three(3)Community Service Officer II positions($270,865.29).
P
These Officers provide support to sworn patrol sta.f£ Officers conduct prisoner
transports to the jail and juvenile hall, take non-criminal police and traffic reports,
man road closures and checkpoints, and perform other support functions as
necessary. Elimination of these positions will negatively affect operations as
sworn personnel will often be called upon to handle these responsibilities. For
example, should no CSO be available to transport a prisoner to jail, the officer
will be required to conduct the transport him/herself causing the officer to remain
unavailable for regular patrol functions. This will result in increased response
times, report completion times, etc. One position would be eliminated from the
Traffic Team and two from patrol.
Option#4: Eliminate one(1)School Resource Officer at Palm Desert Middle School
($124,852.67).
This Officer handles calls for service, criminal and admuustrative investigations,
participates in various programs and acts in some capacity as a mentor to middle
school students. Elimination of this position will negatively affect operations as
staff and students of the middle school will have reduced access to law
enforcement personnel. In addition, calls for service at the middle school,
previously handled by the SRO, will now be handled by patrol staff taking them
out of the field. However, the Police Department still recommends maintaining
an SRO at Palm Desert High School which could be used to some extent at the
'� middle school on a limited basis, thereby maintaining a police presence.
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Option#5: Eliminate both(2) Multi-Jurisdictional Task Forcc Officers. ($246,021.98).
'' % These Officers participate in both the regiona) Gang Task Force(CWCGTF) and
Narcotic Task Force (CVNTF). They conduct complex investigations of cross-
boundary offenders(gang members and narcotic traffickers). Elimination of these
of�cers would negatively affect operations as the investigations they conduct on
a daily basis would have to be conducted by station Investigations Bureau
personnel or Palm Desert Police Special Enforcement Team staff. In addition, for
the cost of two officers (reduced task force officer rate), the City of Palm Desert
gets the benefit and resources of both teams(approximately 20 officers and staf�.
Option#6A: Eliminate four(4)Traffic Team Officers($898,821.32).
These Officers conduct traffic and DUI enforcement patrols and operations. They
handle fatal, injury and non-injury traffic collision investigations and provide
support to patrol personnel. One(1) O�cer is assigned as a Commercial Vehicle
Enforcement Officer. The function of this position is to conduct patrols focusing
on commercial vehicle traffic traveling within and through the city. Elimination
of one or more of these positions will negatively affect operations as traffic
collisions and investigations previously handled by these officers will now be
handled by patrol or motorcycle enforcement officers.
Option #6B: Eliminate one(1)Dedicated Traffic Sergeant position($177,433.78).
-;��, This Supervisor oversees daily operations of the traffic enforcement officers and
Community Service Officer assigned to the Traffic Team. Other duties include
management of equipment assigned to the team, review of traffic collision
reports, preparing operation plans for special events, management of various OTS
grants and other duties as assigned. Without officers to supervise, this position is
not essential.
Option#7: Eliminate two(2)Motor Officers($466,289.94).
The mission of these officers is to reduce traffic collisions, specifically injury and
fatal collisions, throughout the city. This is achieved by enforcement of traffic
laws, conducting special enforcement operations and maintaining a high level of
visibility. These Officers act as a support to patrol staff and can be deployed as
regular patrol o�cers should the need arise. Over the last five years the Palm
Desert Police Department,working cooperatively with other city departments, has
gradually reduced collisions in the city from 758 in 2005 to 635 in 2009 (a 16%
decrease). In 2009, the Police Department issued approximately 77% more
citations over 2008. This can be mainly attributed to the increase in staffing of
our Motor Officer positions. A reduction in staffing of these positions will
negatively affect operations as it is anticipated that collision numbers will
increase. In addition, these Officers allow for a variety of deployment options as
they may be deployed in a patrol vehicle to handle routine calls for service if
necessary. However,a reduction in these two positions is recommended prior to a
reduction in regular patrol staffing levels.
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Attachment I1—Sheriff Sniff Letter
ln this letter, Sheriff Sniff attempts to address the increase in the patrol rate and
additional budgetary concerns as they relztc to the Sheriff's contract and our current
economic environment.
Cc, John Wohlmuth, City Manager
Paul Gibson, Finance Director
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FIRE SERVICES
BUDGET FY 10/11
:�;r i
�
��-� CITY OF PALM DESERT
� � PUBLIC SAFETY COMMISSION
STAFF REPORT
To: Palm Desert Public Safety Commission
From: Stephen Y. Aryan, Assistant to the City Manager
Date: March 24, 2010 �
Subject: City Manager Recommendation: FY 2010/11 Fire Department Budget
On March 12, 2010, the City Manager met with Palm Desert Fire Department personnel to
review their FY 2010/11 budget request. Minor modifications were recommended to this
budget, as it has remained relatively flat when compared to last year's request.
As you will recall, the budget amount requested is $9,351,340.06 (a $46,952 reduction
from FY 2009/10). In addition to this funding amount, the Fire Department also requested
$17,300 for the following capital equipment:
ITEM AMOUNT
Mini Muster Suppties $3,000
Fire Marshal's Office Code Updates $8,700
Box Springs/Mattresses a('T�Station No. 67 $3,000
Mattresses Station No 71 $2.600
The City Manager would like to remove the $5,600 requested for bedding. I was able to
identify $7,000 in grant funds that the Palm Desert Redevelopment Agency has already
obtained, which can be used to pay a portion of the mattresses. The remaining beds can
be replaced in this year's budget cycle as there is enough savings this fiscal year, or they
can be funded next fiscal year, if it is determined they are in satisfactory condition.
These grant funds will also be used to (1) purchase a new computer for Fire Station No. 67
and (2) for replacing carpeting at the proposed City Hall location where the Fire Marshall
will be relocated. In an effort to improve internal/external customer service, staff is
exploring the feasibility of relocating the Fire Marshal's office to City Hall. Preliminary
estimates are that this move will require approximately $2,000 and City personnel to assist
in the relocation. Staff is still compiling this information and a more comprehensive
cost/benefit analysis will be provided to the Commission at their April meeting, after the
City Council's budget review scheduled for April 9, 2010.
Staff respectfully requests that the Commission provide the City Manage'r with their
independent recommendation on the FY 2010/11 Fire Department Budget as summarized.
�
�
��� CITY OF PALM DESERT
� �
_ PUBLIC SAFETY COMMISSION
• STAFF REPORT
To: Palm Desert Public Safety Commission
From: Stephen Y. Aryan, Assistant to the City Manager
Date: March 10, 2010
Subject: FY 2010/11 Fire Department Budget Proposal
Contents: Budget Estimates Spreadsheet
White Papers
Recommendation
Review and make appropriate recommendation(s) to the City Manager on the FY 2010/11
proposed Palm Desert Fire Department Budget.
Backaround
The FY 2010/2011 Fire Department Budget is presented as finro distinct funding scenarios.
The first is called the "Schedule A Budqet Estimate" reflecting CalFire's policy of budgeting
at the top salary tier for all employees. Such a measure is done to produce a more
conservative accounting estimate based on State rules.
The other scenario, the "AnticiQated Budaet Estimate " is a more pragmatic forecast that
takes into account the Fire DepartmenYs best estimate of actual salary levels. The City
Manager will present this amount as the FY 2010/11 budget request for consideration by
the Public Safety Commission and City Council. Any necessary fiscal adjustments can be
made to this budget, if necessary, during the annual mid-year budget review process.
The two funding scenarios for FY 2010/11 are outlined below:
Funding Scenario Amount Notes
(Before Truck Reimbursements/
Fire Tax Credits
Schedule A Budget Estimate $9,976,407.00 Top Salary Tier
Anticipated Budget Esfimate Estimate
$9,351,340.06 A $46,952 reduction
from FY 2009/10
� � Please note that in Fiscal Year 2009/10 the Public Safe
recommended an "AnticiQated Budaet Estimate" of $9,398,292 (this amount xc udes the
truck reimbursements and estimated fire tax credits), along with various capital requests.
�
� Fire Department Proposed FY 2010/11 Budget
March 10, 2010
Page 2 of 2
The City Council also provided direction last year to move forward with the addition of a
fourth medic unit at Indian Wells Station No. 55, to alleviate increased service demands for
medical-aid within the City's northeastem boundary. The FY 2010/11 Fire Budget retains
this medic unit (Medic 255) to serve the City.
Standard ambulance staffing consists of one Engineer(FAE)/Medic and five Firefighter
II/Medics for a total of six (6) positions. The engineer position is included as a higher rank,
as this individual has some oversight responsibilities over EMS/Medic functions and is
necessary at each station. However, there is already a FAE/Medic assigned to Fire
Station No. 55. Therefore, the Fire Department would like to change this position
(currently unfilled) to a FFII/Medic position. This modification results in a slight cost
savings to the City (approximately $20,000 at top step), with the understanding that the
FAE/Medic position would be filled if a new fire station is introduced in Palm Desert.
The total FY 2010/2011 "AnticiQated Budaet Estimate"recommended for approval is
$9,351.340.06. This amount excludes budget reductions resulting from the ladder truck
reimbursement and estimated Fire Tax Credits. These reimbursements and credits result
in a net estimate of $3,396,568.06. The half percent decrease from last years budget is
attributable to no longer budgeting start-up costs for the new medic unit (Medic 255) and
from reclassification of the FAElMedic position as outlined above.
White Paper Reauests
The Fire Department also requests funding of the foll�wing equipment as part of their
budget request totaling $17,300:
ITEM AMOUNT
Mini Muster Supplies $3,000
Fire Marshal's Office Code Updates $8,700
Box SpringsJMattresses � Station No. 67 $3,000
Mattresses Station No 71 $2,600
Fire Marshal Office Relocation
In an effort to improve intemal/external customer service, staff is also exploring the
feasibility of relocating the Fire Marshal's office from the Parkview Office Complex to City
Hall. This move will improve customer service, both intemally and extemally, as it provides
a one stop shop for permit/plan approval for developers and homeowners. Staff is
currently working on the costs associated with the move, including potential revenue from
lease of the previous office location. Once these costs are known, staff will provide this
information to the Commission as either a staff report or informational item.
Staff respectfully requests that the Commission provide the City Manager with their
recommendation on the FY 2010/11 Fire Department Budget as presented. The City
Manager will review this matter with staff on March 12, 2010, before bringing the item to
��;.
the City Council in April 2010.
�'
PALM DESERT BUDGET Page 1
2010/11
ITEM Exhibit"A"• Anticipated""
Staffon 33 E�►ated Estimated
Engine a506,221.00 $47p,7g5.53
Medic Unit $817,876.00
$760,624.68
Station 55
Medic Unit $797,803.00
$741,956.79
Station 67
Engine �5��
Medic Unit �600,745.59
5684�909.00 $636,965.37
Staflon 71
Engine $782,635.00 $7Q9,250.55
Medic Unit ���876�
$760,624.68
Relief 5639,188.00 $594,444.84
Station Staffing Total :5,672,471.00 �,275,398.03
Tiuck StaK #1,587,876.00 $1,476,724.68
Tiuck Supoort 3232,947.00 $221,299.65
Truck Total $1,820,823.00 $1,698,024.33
Fir�Marshal s446,72g,00 $431,301.00
Support Services $1,711,806.00
$1,626.215.70
Estimated Direct Charges $278,431.00 $272,251.00
Fire Engine Use Agreement a48,150.00 $48,150.00
:9.978,407.00 59,367,340.06
Truck Cost reimbursement -$733,944.00 -$733,944.00
i9,Z4Y,463.00 S8�S17,396.06
EsGmated Fire Tax Credits
Structural Fire Tax -$2,889,302.00 .$2 ggg,302 pp
Redevelopment Pass Thru -�3,284,204.00 $3,284,204,00
Total contract trasfer $952,678.00 $952,678.00
Net Estimated eudget �4,021,835.00 E3,396,s6$.OB
Update 03/04/10-Based on"Exhibit-A"Dated 3/04/10&"Exhibit A-1"Dated y10/10
'Exhibit"A"is an estimate calcu�ated with asaig�ed�pby�a at top pay step
""Anticipated"is an eadmate based on historical estlmete-taactual expenditures
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AGENDA
DEPARTMENTAL BUDGET STUDY SESSION
Monday, April 26, 2010 — 9 a.m.
Administrative Conference Room
REVIEW OF BUDGET ITEMS BY DEPARTMENT PAGE #
1. Public Works
a. Public Works Administration 39
b. Street Maintenance 40
c. Public Works Building Maintenance 4�
d. Traffic Safety 42
e. Street Resurfacing 43
f. Curb & Gutter 44
g. Parking Lot Maintenance 45
i��
h. Storm Drain Maintenance 46
i. Striping 47
j. Corporation Yard 48
k. Auto FIeeUEquipment 49
I. Portola Community Center 50
m. NPDES- Storm Water Permit 51
n. Civic Center 52
o. Park Maintenance 53
p. Landcape 54
2. Capital Improvement Program — City Wide 55
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AGENDA
DEPARTMENTAL BUDGET STUDY SESSION
Friday, April 30, 2010 — 1 p.m.
Administrative Conference Room
REVIEW OF BUDGET ITEMS BY DEPARTMENT PAGE #
1. Redevelopment Agency
a. Project Area #1 - Legal 61
b. Project Area #1 —Administration 62
c. Business Center 63
d. Energy Department 64
e. Community Promotions 65
f. Marketing 67
g. Visitor Center gg
h. Project Area #2 - Legal 69
i. Project Area #2 —Administration 70
j. Project Area #3 — Legal 7�
k. Project Area #3 —Administration 72
I. Project Area #4 — Legal 73
,. m. Project Area #4 —Administration 74
���'�������� n. Debt Service — 1,2,3,4 Project Areas 75
o. Housing Fund 79
p. Housing Authority gp
i. California Villas 82
ii. Candlewood 83
iii. Catalina Gardens 84
iv. Carlos Ortega Villas 85
v. Desert Pointe Apartments gg
vi. Laguna Patms 87
vii. LaRocca Villas gg
viii. Las Serenas gg
ix. Neighbors Garden Apartments gp
x. One Quail Place g�
xi. Palm Village 92
xii. The Pueblos 93
xiii. Sagecrest 94
xiv. Taos Palms 95
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2010•11
SPECIAL EVENTS BREAKDOWN
� ,.,.
:. :�
.t i ��
��,� � . �, i t �� •
,,, ity Produced Events-3061 ,,, ,
���: ATHENAAwards3 ' - - -- ----- - - -- - -------r_ _.__
Cinco de Mayo , -- 18,000 � 18,000 � - - - � ._. _ �
_Fourth of July� -__ 2,500 t __ 2,500 ; --- - - . '
, -- -- . 128,288 ; 105,000; _ �
Music&Movie Madness� -- (23,288�,
, ---- -- - - - --�-------
- - - -
� 35 00 --- -- -
, . _._._---� i
_Veterans Day(No Fly Over)' -�--�-- -- -------' � � _ ._ . (22,375)^
� , 12,750 � - - � 5,750 ,
Wreath Li�htin�c Ceremony 2 I-.._ ._ .__ 7 000 _ �_�
. __�--
Cit�r S�onsored Events-3062 � -� --�---- 8,000 j -� 8,000
--------- �_- ); 167,500
1,500 -�- ------ -
- --- .- -
. .
DMOD Duck Pluck � '
�- - ---------�----- j. -. . .
---1,500 � _ _-�----- - .. . - ---- -
--- - _---- - i - ---- � - - 10,000
Choreography Festival(McCallum)OA Funding_ 10,000 '
---�-- - _
-- _ - - - - � , - 1 _
_Desert Rose.Society Pruning Demo/Show� ��- �-- - -- �
_ � 2,375� _ ___ -_.. 2�375 � _ � -- - ---
- �-- -- ._+----- , -
Desert Senior Inspiration Awards � "-�---�-� '
� -------�- --- - -
2,500 � - _ -- - � - - _ _.
Fashion Week . . . - -- -- r.. . --- --- ----- -� _ 2,500 ; .
_--- 50,000 � _ _ . . _ -
----- _ 50,000� -- -
- ----- } ..-- ------ ---- ---+ - -- ----
_. . .
--�- - �
Golf Cart Parade ---- - -
54,965 : - - ----
--- ----- --
40,000 � - �
Int'I Sports Festival � _ (14,965)i �
--- . _. _.
-- -�- -- -
' 26,700 � 26,000 , �
Jackie Cochran Air Show '-- � -� � (700) �
_ 5,000 ' 5,000 _. - `_ _ - -
Junior/Senior Golf Toumament(Tfer to Cmty Svc) � 1,000 ! ' • -
-- - - . .....
+ ---- , .
Open Call(McCallum)OA Funding 20,000 ' i - ��� -- -� � -
- - --- -- -
- ----------__-�_ _ ___------ , ___ (. _. . - O; (20,000)
Palm Desert Senior Cup Tennis 4,000 ' - �
--
. 4,000 ___ . ..
- -------- -- �- - - -
RSVP Recognition Luncheon �-- �- - --��--� '
- -
' ' ---
_ _ .
- - -.
--- -------- (2,500)
_ __ _ _._ _,-- �
_ .. ----- -- �-- I ____142,375_
ADDITIONAL EVENTS FOR CONSIDERATION � � �- �-
-- �- , _ __ .
_- --- - ------
------- -- -�-----�---
Canine Trials -._ ..._ .__-.---_----- �-.__ . .
� - -- - ----�- -------
' 2 000 ---. --- ----
- __-------------- " ' 2,000
Family Safety Festival � -���� " -�- � - -�
.
, -, ----� -- -- � '-- -�r
- - ..------ - - " ..._2,000 . ._ . - 2,000 _. . .
- -- -
estaurant Week � �-- � � -
t--
Turkey Trot -- -�--- -- -� ----_..-- .- -- - t - 2,000 � __ --_ 2,000 � _ .
___ _ _ - -- --- - --- � - � 2 50o f-- _
Totai Budget Requested - --- 407 - } - 2,500
- ---'
__ � 318,375+ --- - - ; 500
__ _ .---- -----�_53
' (89,078) 318,375
ADDITIONAL EVENTS EXCLUDED IN PRIOR YEAR �---�-�-� ---'-- -- ----- --1 � � --
� -
_. _ _ - - -- ,_.`___ ------. ' _ � , -
Easter Bowl Jr.Tennis "-�� ---- �-- --
- �-- --- -
-,_ _.
-- --- -------f�- -. ..---------
• -- -- - -
Founders Da Historical Socie ---- -- �-- �--. -
-- - --. .---�-- -
y - -- �-- -- ._ . , . _ _
KCET Film Festival - . ,. - - ---- �-- --- --- - �---.-�-- -_.----- '
I -- - � - �
Living Desert Wild Li�hts ^- --- --- - - - r -_-�- -- - - '- �� - _. ' ----
_. _
. . .
_ .
National Date Fes6val - - -----� - -- •
- , _ --- -
- - - - _ ( . - ._
Vir�inia Warin�Piano Com _ -- ---- : -
--p -- - --_ - . � .
.. ; _ . --� . . .
- -- - -- -- - - -- - -
EXPENSES NOW FUNDED THROUGH COMMUNITY SERVICES � � � -�
- ------------- '
After School Pro9 Event Expenses__ � I 7----� -- � - � - - - '
_ , --- �000 ------- � ------ - � -+----- - - - 5 1 -
- 5 - ( ,000
OUTSIDE EVENTS REQUIRING STAFF TiME ONLY 4 � -�-- ----"�- t---- - -- _ -
Dinah Shore Golf Toumament Parkin ' ' '
--- ---�-- -- � ----- _ --- .__ -----r - --------- - - - -- -- -
Intemational Sports Fesbval � � �---� �-- � - --- �
--- - ---
� - - - - --- i
- - - .-- -- ; - � � , -
Our Lad of Guadalu�e Procession � ��--- -�� -------- -- --- � ' •
, � --- - - - _. _
�-------- - � -
---------� ---- - - ,
ete Carlson Golf Ex o-Desert Willow � " �-�- --- - •
-. . . _
___ ._ _ --
-- --- --- -_ _ - -
Putt Putt on EI Paseo ---- �_._-- ---- - --- -� ---;---------- _ -
-------- - -� � - ----- --- -�
-- - - - - - -- - � .
RSO 5K Vaile _Wide Race � f " -------�- ' •
--------� -------- � � - _ _ i - : .
Tour de Paim S rin s --- ' • �
-- �- -------
---- -- -- -p -�--------- -- + . ----- ---- -- - .�.... --
- --- - -- ----�- - . ,
Unfor�ettable_March _--�- - -- - _._ ,- _ _
Total Budget Requested - - - 412 453t------- --�-�-----i --- - -� ' -
� 318,375 94 0T8 Y 318,375
E°: Tota/Decrease to 2010•11 Budget (94,078)
otes:
1-Inciudes budget for staff over-time.
2-Goes away with Option 2 at Visitors Center.
3-Primarily funded through sponsorships/ticket sales;however overages will have to be covered by the General Fund. ��
4-Staff time is paid out of department budgets(not included in Special Events budget).
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Totals for All Properties
Budget Comparison
eudget
2009�2010 200S�2Q1Q 2010•2011' Yaarto Ysaz
� Bud9et-' , Actuai" Bud�et � Compulaon
Increase Decr�sss
GROSSPOTENTIAL 5,120,106 5,010,476 4,728,416 (391,690)
TOTAL RENTAL INCOME 95,570 99,666 95,195 (375)
OTHER RENTAL INCOME _ .
TOTAL INCOME = 8,215,67B � 5,110,147 s 4,82�,611 s (3g2,pgbj
PAYROLL EXPENSE 1,715,200 1,659,778 1,648,918 (66,282)
OTHER ADMINISTRATIVE 580,095 580,798 579,693 (402)
ADVERTISING/PROMOTIONAL 36,850 31,180 28,672 (8,178)
CONTRACTED SERVICES 654,132 623,804 509,458 (144,674)
UTIUTYSERVICES 933,608 895,041 898,415 (35,1g2)
REPAIRSIMAINTENANCE 749,995 724,305 743,356 (6,639)
�... �" 4►���. � ��'t�,90G� `� ` �,4G$,�i2 ; (?6'� :
'` ������ �` .�; �-.'` S,� `4`�Ss094:.- # 1�
ltems below are Ce ital►m rovements and fherofore not consldered art of the Cost of 0 eratlons.
CAPITAL EXPENSES-RPM 150,000 (181) 7g,ppp ���ppp�
RESERVE EXPENSE 541,799 510,209 444,100 (97,699)
. . ,. .-. >
'A�TE'�E���� fi'� ���'1 �� �� 1Q` �
3anoio
1:33 PM
� I
��=f California Villas
Budget Comparison
, � � . .
Budget . Actuat* Budget
GROSS POTENTIAL 743,55fi 728,402 677,412
TOTAL RENTAL INCOME 718,044 680,119 636,328
OTHER RENTAL INCOME 6,120 9,635 8,g2p
T�TAL INCON�E ' . S : T�,1B� � _889�75� � 64S,1qg
PAYROLL EXPENSE 183,593 176,037 181,356
OTHER ADMINISTRATIVE 75,764 77,236 75,015
ADVERTISING/PROMOTIONAL 4,200 3,006 2,940
CONTRACTED SERVICES 84,240 73,450 69,713
UTILITY SERVICES 94,260 105,533 112,533
REPAIRS/MAINTENANCE 50,032 50,653 50,192
� � � � . .; . � � :
GONTR�t�i.lA��KPE�iSES�.- �; � � � d�,0�. � - � 486�,l�1� ; $ �f,�4�
I�GI �+'Y���VM7'�. .-.�. • . � �:� +�4. , '' ��.'."-�_�. " ,�':.� ��F:,:: .�'.' ,:,.. .'�..�r1�7�.
Items below are Cap'�tal lm rovements and therefore not considered rt of the Cost of Operafions.
CAPITAL EXPENSES-RPM _ _
RESERVE EXPENSE 9,000 17,740 g,ppp
REM�4�IiI�A�'t'E�t EXPENSE9�. :. �. . ��� ` 'i� ,: � 18$,09���
CAPITAL EXPENSES-RDA`* $ 582,546 $ 151,102 $ _
"(Funding f�om other saurces)
3R/2010
1:41 PM
�
1`' Candlewood Apartments
Budget Comparison
: ° � � • � 2 18•20
Budge� Actuaf� Budget,
GROSS POTENTIAL 114,720 113,876 107,366
TOTAL RENTAL INCOME 110,130 109,970 98,066
OTHER RENTAL INCOME 2,540 2,693 2,460
tOTAL 1NCOM� S - 112,67a � : 112,6� a 1oe,�26
PAYROLL EXPENSE 53,292 51,129 54,427
OTHER ADMINISTRATIVE 16,372 17,099 16,700
ADVERTISING/PROMOTIONAL 2,710 2,116 1,680
CONTRACTED SERVICES 20,940 19,391 16,100
UTILITY SERVICES 28,440 26,366 27,420
REPAIRSlMAINTENANCE 32,817 30,134 32,477
C�tABl�� . , � ° '!'��4. �. � �. t48,�>
� I��IF�T'It1FrM1'.� �J �..<t` �K �. ._
ifems below are Ca ital/m �ovemenfs and therefore nof consider�d art of the Cost of Operations.
CAPITAL EXPENSES-RPM _
RESERVE EXPENSE 45,700 31,760 41,700
R�A�1NIi�s��'` �, ;.. � ;
CAPITAL EXPENSES-RDA" � _
••(Funding from other sou�es)
3/2/20I0
1:41 PM
�
Catalina Gardens Apartments
Budget Comparison
ZOA9-�10 2009-2010 2010-2041
Budget Actuai* Budget
GROSS POTENTIAL 265,500 268,847 269,375
TOTAL RENTAL INCOME � 267,528 269,692 274,031
OTHER RENTAL INCOME 2,425 2,629 2,400
TOTAE NVCOME � 269,953 S 272,324 � 276,43'f
PAYROLL EXPENSE 113,285 113,592 114,225
OTHER ADMINISTRATIVE 43,830 43,238 44,740
ADVERTISING/PROMOTIONAL 7,040 5,631 5,460
CONTRACTED SERVICES 54,444 53,068 48,972
UTILITY SERVICES 61,620 59,367 59,100
REPAIRS/MAINTENANCE 43,890 41,921 47,146
Cf�i'Tl�LL.A�.E EXPENSES ` � > 324,1.0�"" ` � 31�8t� � 319,643
NET PROFCf ANO LOSS: � 54,1 � - qq � 43,2'I
Items below are Ca ital Im rovemenfs and fherefore not considered part of fhe Cost of 0 eratlons.
CAPITAL EXPENSES-RPM - _ _
RESERVE EXPENSE 47,500 36,028 47,500
REMAINING AFTER�(f�ENSE8 � 141, � �5a4
CAPITAL EXPENSES-RDA" $ - $ - $ _
`*(Funding irom other sources)
3/2/2010
1:41 PM
�
Carlos Ortega Villas
Budget Comparlson
. 2009�?A 0. ?A09�2010 20 0•20'F1 .
B� ActusE'� _ gudget .
GROSS POTENTIAL(LESS:VACANCIES) _ _ _
TOTAL RENTAL INCOME _
OTHER RENTAL INCOME _
T�TAL INCOME �,;, i �
PAYROLL EXPENSE _
OTHER ADMINISTRATIVE _
ADVERTISING/PROMOTIONAL _
CONTRACTED SERVICES _
UTILITY SERVICES _
REPAIRSlMAINTENANCE _
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N4�`.���t� .�, ' � .. �
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Items below are Capifal/m rovements and therefore not considered part of the Cosf of Operations.
CAPITAL EXPENSES-RPM _
RESERVE EXPENSE _
F�Ei�AIM�►J��. �., . �;.'.� .,`
CAPITAL EXPENSES-RDA" $ 20,000,000 $ 25,000 $ _
"(Funding from olher sources)
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1:41 PM
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Desert Pointe Apartments
Budget Comparison
�o�-zo�o zoos�2ola �o�o-soi T
BudgeC AcWat* Budget
GROSS POTENTIAL 263,172 267,539 263,637
TOTAL RENTAL INCOME 242,022 243,120 22g,4g7
OTHER RENTAL INCOME 6,305 6,666 4,875
TOTAL U�OME a ' ?A$�327 S. 24�,T$G; � 233,3�'t:
PAYROLL EXPENSE 113,544 110,430 92,741
OTHER ADMINISTRATIVE 38,812 37,775 38,624
ADVERTISING/PROMOTIONAL 1,980 1,674 1,140
CONTRACTED SERVICES 50,016 48,359 42,972
UTILITY SERVICES 53,520 51,372 50,971
��
REPAIRS/MAINTENANCE 57,657 53,507 53,677
Ct�'i'RE�k�AB1.�EXAENS�S `. . �: :. ' 31:�;�'�-,. �" " '� 3�-'�'t�"� S �`2�A�1�
t�T PI�'!'`AI'�EOS�B� � �. �r 46„T�i
Ifems below are Capifal Improvements and therefore not considered part of fhe Cost of 0 erations.
CAPITAL EXPENSES-RPM _ _
RESERVE EXPENSE 60,200 62,487 41,200
REM�III�G AF't'ER ExPENBE� � 12'� � � 5 11 . ;. .
CAPITAL EXPENSES-RDA`*
**(Funding from other sour�ces)
.�
3/2/2010
1:41 PM
� i
Laguna Palms
Budget Comparison
2009-2010 2p09-2010 2010•2011
�Budget Actual� Budget
GROSS POTENTIAL 244,272 246,047 215,960
TOTAL RENTAL INCOME 234,276 226,991 195,960
OTHER RENTAL INCOME 2,165 3,555 5,320
TOTAf.I[�OM� ` � Z3�,444 : S . � 23a,546' � 2Qf,28t#.
PAYROLL EXPENSE 59,491 61,098 8g,g22
OTHER ADMINISTRATIVE 28,345 30,091 29,420
ADVERTISING/PROMOTIONAL 1,830 1,527 1,320
CONTRACTED SERVICES 19,440 18,948 15,785
UTILITY SERVICES 39,720 39,039 45,480
REPAIRS/MAINTENANCE 24,277 23,230 22,842
4�1'rR't�.l„A�.E�, �"� . . '�7�►4�:- �" '�T'�: �, 2�T��:
NE`�P�tO��`ANt?k��'��. ��: ��;. �;
Items below are Ca ital Im rovemenfs and ther�efore not considered part of fhe Cosf of 0 erafions.
CAPITAL EXPENSES-RPM - 815 -
RESERVE EXPENSE 2,000 1,333 2,000
, , ,: .
I�M141N�AF'f E't�EXPEIrSE;�= !�� �f1�33�� � . 54„q�&;-
CAPITAL EXPENSES-RDA** $ 388,931 $ 25,000 $ _
"(Funding from other sources)
3/2/2010
1:41 PM
�
�� ������ La Rocca Villas
Budget Comparison
: 2009-2010 2009-2010: 201Q•2011
Budqet� : Actual� Budget
GROSS POTENTIAL 127,068 129,928 134,771
TOTAL RENTAL INCOME 122,184 124,665 130,421
OTHER RENTAL INCOME 530 691 615
E7fAt INCOM� $ 122,7'14 :S� 1Z5,35� S 13'�;03&
PAYROLL EXPENSE 30,904 31,920 47,021
OTHER ADMINISTRATIVE 14,427 14,435 13,406
ADVERTISING/PROMOTIONAL 840 633 600
CONTRACTED SERVICES 20,760 17,912 7,442
UTILITY SERVICES 31,020 24,777 28,361
REPAIRS/MAINTENANCE 12,803 10,486 11,890
. ��E� ��;': . '�f�,T�d��: � . ����� . �.. {��
NET�Al1��.4$S, ' , � "�` '!1� � „ Z�,'�.� . �� 2�'t�
Items below are Capifal Im rovements and therefore not considered arf of the Cosf of 0 erations,
CAPITAL EXPENSES-RPM _ _
RESERVE EXPENSE 2,500 3,167 2,5pp
REM�HN�AfTER�XPENSEi�: � gr� �: 2�,p� .
CAPITAL EXPENSES-RDA*" $ _ $ _ $ _
"(Funding from other sources)
�
3/2/2010
1:41 PM
�
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Las Serenas Apartments
Budget Comparison
Zoos-�o�o zoos�zo�a zo� z �
Budget Actual" Budget
GROSS POTENTIAL 661,656 673,478
690,516
TOTAL RENTAL INCOME 669,400 665,945
700,831
OTHER RENTAL INCOME 3,840 5,681
5,820
TOTAL INCOME � . 6T3,240 S 671,626 $ 706,6�'I
PAYROLL EXPENSE 141,871 148,422
165,021
OTHER ADMINISTRATIVE 73,780 73,274
79,699
ADVERTISING/PROMOTIONAL 7,430 7,339
6,680
CONTRACTED SERVICES 80,100 78,184
73,652
UTILITY SERVICES 113,940 111,689
' 121,320
�;= REPAIRS/MAINTENANCE 90,875 78,924
87,910
CONTROtJ.A�BtE�kXPEN3ES '
� �OT'�986 � . '�`� ` � �4,2�1
NET Pttt�R AND L03S ; 16fr,?A�4 $ 17�„7S� � 4
Ifems below are Ca ital Improvements and therefore nof considered part of the Cost of Operations.
CAPITAL EXPENSES-RPM _
RESERVE EXPENSE 78,800 70,689
58,p00
REMAINING AFTER EXPENgEg ` s 86,q4t S 103,105
CAPITAL EXPENSES-RDA'� $ _ � $
*'(Funding from othe�sources) "
3/2/Z010
1:41 PM
�
r '�" Neighbors Apartments
Budget Comparison
2009�201Q-: 2.0 010. 2010•204 <
Budget ' dctual* Budget
GROSS POTENTIAL 131,962 132,792 102,632
TOTAL RENTAL INCOME 114,926 106,542 82,g�2
OTHER RENTAL INCOME 3,390 3,116 2,8pp
TOTAL INCONI� „ . ° . � :
� : , ' : 118;31�& S: , 149�658: i _ 85,$�2'
PAYR�LL EXPENSE 41,209 35,535 34,g45
OTHER ADMINISTRATIVE 14,018 13,037 14,446
ADVERTISING/PROMOTIONAL 540 ' 430 540
CONTRACTED SERVICES 15,012 14,758 9,754
UTILITY SERVICES 21,200 18,943 21,660
REPAIRS/MAINTENANCE 36,187 39,875 40,510
.. . �� �` . =;'��'� $<;` 'I��� ��•- 1���:
I�'9'.�'� ` �...T L { 2x .
���R�� � ",���� ���:��: �' { ` � �.
Items below a�Ca ital lmprovements and therefore not considered art of fhe Cost of 0 erations.
CAPITAL EXPENSES-RPM 50,000 - 75,000
RESERVE EXPENSE 45,200 53,210 31,000
REYAIH�a�l�I�TF�EX�PEw$ES- �.� �Q�,� � �
CAPITAL EXPENSES-RDA*` $ _ $ _ $ _
"(Funding from other sources)
3/2/2010
1:41 PM
�O
����� One Quail Place Apartments
Budget Comparison
2009.�010 2005-201Q 2010-2019
Budget Actual*.` Budgst
GROSS POTENTIAL 2,315,826 2,283,102 2,pg4�552
TOTAL RENTAL INCOME 2,272,550 2,226,636 2,030,368
OTHER RENTAL INCOME 61,900 59,703 56,040
T�/����. .� ` ��i�i0 � ` Z���t�.�g•. .: � ��
PAYROLL EXPENSE 803,088 769,781 726,914
OTHER ADMINISTRATIVE 218,500 218,575 Z�g,2gg
ADVERTISING/PROMOTIONAL 6,980 6,541 5,780
CONTRACTED SERVICES 235,500 236,604 196,368
UTILITY SERVICES 402,900 380,709 371,040
''` . REPAIRS/MAINTENANCE
- 335,867 337,858 339,364
,; �, , ,
;, - ., .
�
El�N�EE� � . � , . . �,8���� ��� 't,��.. � -�
. 1,�'�;
,� . � �,: a,
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���1�'TTFf , ��� f , ;. � '�;. �I�'I��� �v��' . ", ' �.�_ � . ���.�� � X��f��.•
ltems below ar� Capltal Im rovements and therefor�not cansideried art of fhe Cost of Operations.
CAPITAL EXPENSES-RPM _
RESERVE EXPENSE 172,300 174,695 141,500
REMAI�i�At�T�EX�P'ENS��-' � t 'i!� � 1�.:,, �;
CAPITAL EXPENSES-RDA*` $ _ $ _ $
"(Funding from other sources)
3/2/2010
1:41 PM
�I I
Palm Village Apartments
Budget Comparison
2009-2010` 2009•2010 2010-Z019
Budget ' : Actua�*` Budget
GROSS POTENTIAL 192,684 193,539 188,352
TOTAL RENTAL INCOME 170,992 174,315 168,652
OTHER RENTAL INCOME 2,920 4,105 4,27�
A!:JI�OAII� � 173,912� S 178;4?.!!� " :: S 172,9�T
PAYROLL EXPENSE 54,102 48,855 51,613
OTHER ADMINISTRATIVE 19,122 19,886 19,396
ADVERTISING/PROMOTIONAL 640 511 660
CONTRACTED SERVICES 13,500 13,122 g,942
UTILITY SERVICES 29,980 26,232 26,260
REPAIRS/MAINTENANCE 11,650 13,556 13,540
�X�� � ` ` �� �',� '��� � ' '12��'
N�'�`��L�1�, �°. � ,�� �. �: � -��;;
Items below are Capital lm rovements and fherefore nof considered a�t of the Cosf of Operations.
CAPITAL EXPENSES-RPM _
RESERVE EXPENSE 11,700 7,800 9,200
, : � ,. . ,
.. . : .. ..
i�lYG11N�lG�TER E�EPENS�$ � : : � � �-
CAPITAL EXPENSES-RDA*" $ _ � _ $ _
"(Funding from othe�sources)
3/2/2010
1:41 PM
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�'
� � Pueblos Apartments
Budget Comparison
2009.2010 2009•2010. 2010-�091
Budget Actua!*, Budget
GROSS POTENTIA�. 89,160 88,723 88,644
TOTAL RENTAL INCOME 58,660 54,270 55,344
OTHER RENTAL INCOME 195 177 60
CtTAi.lI�CO�IIE � 5� S . 54,44?� $' S�,4�4.
PAYROLL EXPENSE 31,567 30,607 2g,445
07HER ADMINISTRATIVE 10,531 10,240 10,878
ADVERTISING/PROMOTIONAL 1,400 852 840
CONTRACTEp SERVICES 15,960 13,790 6,842
UTiLITY SERVICES 11,760 10,785 11,174
:,,
: REPAIRS/MAINTENANCE 17,963 15,762 17,383
CQI�II'f�lE�i4BtE I�PLNSE�: $ ���� ��� �� � T�,,S�'.
. . ;, ., ; : . ' � � �
t�`�AN�?Lt� �`` �;', �. C��,�.
ltems below are Ca ital Improvements and therefore not considered a�f of the Cosf of 0 erations.
CAPITAL EXPENSES-RPM _
RESERVE EXPENSE 45,700 36,254 22,500
REI1AIWfNG�AFYER EXPENSE�: � � `•� �;� .
CAPITAL EXPENSES-RDA*' $ _ $ _ � _
"'(Funding from other sources)
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3/2/2010
1:41 PM
�3
;��3'
Sagecrest Apartments
Budget Comparison
. Z00�►2010 Z009•21 2010-2014
� Budgot ` Actual* Budget
GROSS POTENTIAL 225,156 231,060 59,059
TOTAL RENTAL INCOME 87,862 82,236 51,559
OTHER RENTAL INCOME (330) (156) 145
4T'�4l:INCOM� � ; 87,532 � 82,08d S : v't,7�4.
PAYROLL EXPENSE 59,316 54,259 34,811
OTHER ADMINISTRATIVE 17,166 17,732 8,520
ADVERTISING/PROMOTIONAL 540 360 552
CONTRACTED SERVICES 30,48Q� 24,269 6,248
UTILITY SERVICES 29,288 25,088 g,ppp
� REPAIRS/MAINTENANCE 20,720 15,737 9,240
_ ;
�� �s 4�,�1� � �;�',�.:- ' � �:
,
NE�'PR�#'ANl�!t� �;� �-
ltems below are Cap�tal Im rovements and therefore not considered art of fhe Cost of 0 erations.
CAPITAL EXPENSES-RPM 100,000 (ggg� _
RESERVE EXPENSE - - 5,500
: � . .: �
� �, � � ,-� . �
REMAIN�6 l�9`Ei�EXPE�ISE� � , . , - � �- - , : .
CAPITAL EXPENSES-RDA** $ _ � _ $ _
"(Funding from other sources)
�:
3/L2010
' I:41 PM
I�
� j�� Taos Palms Apartments
Budget Comparison
, 2009�2�1Q: � 20 2 10 2090�2 11
Budget- Actual* Budget
GROSS POTENTIAL 80,256 1p3,64g g2��7g
TOTAL RENTAL INCOME 51,532 45,975 75,548
OTHER RENTAL INCOME 1,570 1,171 1,565
?4TA1.iNCOME � 53,102 �. 4T,14B- a : 77,113
PAYROLL EXPENSE 29,937 28,113 27,578
OTHER ADMINISTRATIVE 9,428 8,180 9,561
ADVERTISING/PROMOTIONAL 720 560 480
CONTRACTED SERVICES 13,740 11,949 6,667
UTILITY SERVICES 15,960 15,141 14,096
''��" REPAIRS/MAINTENANCE 15,257 12,662 17,185
.��
COI�fTI�#,AB�.��f�N'3E� " � � �" �- � . .��:.. �' :.- . 75,�""'
< .. ,
� „
�"�'�i.�' � � � ° �. ��
Ifems below are Cap�tal lm rovemenfs and therefore not considered part of the Cost of 0 rations.
CAPITAL EXPENSES-RPM _ . _
RESERVE EXPENSE 21,200 15,046 32,500
���•��� .�.� � � .�� � � ��� :y � ..���. .
CAPITAL EXPENSES-RDA** $ 544,036 $ 543,594 $ _
"(Funding from other sources)
�,_
3/2/Z010
1:41 PM
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