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HomeMy WebLinkAboutC28621 - Xtnsn LMA No. 4 (904-09) Contract No. C28621 CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT STAFF REPORT REQUEST: APPROVE A ONE-YEAR EXTENSION TO CONTRACT NO. C28620 WITH SIERRA LANDSCAPE COMPANY, INC., FOR MAINTENANCE SERVICES FOR LANDSCAPE MAINTENANCE AREA NO. 4 (PROJECT NO. 904-09) IN THE AMOUNT OF $93,144 SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works CONTRACTOR: Sierra Landscape, Inc. 73-771 Dinah Shore Drive, Ste. 200 Palm Desert, CA 92211 DATE: April 22, 2010 CONTENTS: First Amendment to Agreement Letter from Sierra Landscape, Inc. Vicinity Map RECOMMENDATION By Minute Motion, 1. Approve a one-year extension to Contract No. C28620 with Sierra Landscape Company, Inc., for maintenance services for Landscape Maintenance Area No. 4 in the amount of$93,144. Funds are available in the General Fund Account No. 110-4614-453-3370, Repair/Maintenance Medians. BACKGROUND The subject contract was awarded by City Council to Sierra Landscape Company, Inc., (Sierra) of Palm Desert, California, on May 21, 2009. This landscape maintenance area is comprised of inedians located in north Palm Desert. All areas are north of Country Club Drive and between Monterey Avenue and Washington Street. The current agreement with Sierra is for a term of one year with an optional one-year extension. Sierra's performance has met City standards, and Sierra has agreed to the Staff Report Approve One-Year Extension of Contract No. C28620 for LMA 4 April 22, 2010 Page2of2 one-year extension of contract commencing July 1, 2010, and expiring June 30, 2011, at the current contract price of$93,144 with no cost of living increase. Therefore, staff recommends that, by Minute Motion, City Council approve the one-year extension of Contract No. C28620 with Sierra in the amount of$93,144 per year. FISCAL ANALYSIS This is an on-going maintenance activity with no fiscal impact beyond the contract amount. Submitted By: Department Head: ,� � P / �%� H. en er Knig t, andscape Manager Mark r n od, P.E. Director of Public Works CITY COUNCILA ON APPRpVED._ DENiF.D RECEIVED OTHER Paul Gibson, Finance Director MEET G DA ' �' HSK/bl AYES: a� NOES: ABSEN'1't �� � � ` �' Approval: ABSTAINs � VERIFIED BYs Ori�inat on Fila w►�t6 City C 's OtYft� � � �j J h M. Wohlmuth ; i Manager G:1PubWorkslStafl Reports12010Vlpril 22101 Approve Extension of Contract with Sierra(or LMA 41Approve Extension of Contract to Sierra Landscape LMA 4.doc CONTRACT NO. C28620 FIRST AMENDMENT TO AGREEMENT WHEREAS, the City of Palm Desert ("City") and Sierra Landscape Company, Inc., ("Contractor"), entered into an agreement dated May 21, 2009, to provide landscape maintenance services for Landscape Maintenance Area No. 4 ("Agreement"). The parties wish to amend the Agreement effective July 1, 2010. NOW, THEREFORE, the parties agree as follows: A. Term is amended to add the following paragraph to the end of the existing section, as amended. "The term of this Agreement is extended, and shall include the time period from July 1, 2010, through June 30, 2011." B. All other terms and conditions of the Agreement shall remain unchanged, and shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed the 22"d day of April, 2010. CITY OF PALM DESERT SIERRA LANDSCAPE CO., INC. A Municipal Corporation Contractor Cindy Finerty, Mayor City of Palm Desert Attest: Approved as to Content: Rachelle D. Klassen, City Clerk Mark Greenwood, P .E. CITY OF PALM DESERT, CALIFORNIA Director of Public Works Approved as to Form: David J. Erwin, City Attorney :ali�r�'� LANDSCAPL - � �:r����,��°� �'��� �'�r�� �J �, � � � `��$#`i� �' ;":.'� � t ;i»;�� `..S» iSP� %.� Y�%��{ F E�-},j., re March 24,2010 Mr. Mark Greenwood, P.E. Director of Public Works 73-510 Fred Waring Drive Palm Desert, CA 92260 Dear Mr. Greenwood: This letter will serve as notice that Sierra Landscape Company will accent your offer to extend Contract No.C28620 for Landscape Maintenance Area No.4, commencing July 1,2010,and expiring on June 30,2011. Any questions,please call me at 760.328.8900. � Sincerely, �`� � � � ������ �; �� Paul vanLeeuwen Vice President J Maintenance Division cc: George Gonzalez Spencer Knight 73-771 C?inah Share E�riv�, Suite 20Q • Palm �?ese�t,CA 92211 • 76C1-32&89{�t�C.��fiice = 760-328-8944 Fax www.sierra9ar�dscape.cam � l�ic, No.49283�4 LANDSCAPE AREA 4 �p4?AIMD� G �ti = D/IYAH S/IORE�OR f p� � F9 � 'p0 ' �nl�,'�,s .. ���ATonMP'��' L;� d��r, 4 �*�'�., LEGEND � i� e -LMA 4 � ����,��� .� z �Palm DeseR Parcels o ��a cEwwn r'vxn nR�` �Ciry Boundary � a�'. 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