HomeMy WebLinkAboutC30140 - Mid-Valley Bike Path Project Contract No. C 30140
CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
STAFF REPORT
REQUEST: AWARD CONTRACT NO. C 3�14o FOR PRELIMINARY
ENGINEERING AND ENVIRONMENTAL CLEARANCE
SERVICES FOR THE MID-VALLEY BIKE PATH PROJECT TO TY
LIN INTERNATIONAL, OF SAN DIEGO, CALIFORNIA, IN THE
AMOUNT OF $326,245
SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works
CONTRACTOR: TY Lin International
5030 Camino de la Siesta, Suite 204
San Diego, CA 92108
C1TY COUNCiL ACTiON
DATE: August 26, 2010 Arraovrn � nrNTrn
RCCF.IVED OTHE12
CONTENTS: Agreement
Vicinity Map MrF.'rING llATF, ��
Avrs: �►'
NOE�;: �
Recommendation A23�€:�iT. Q��n�. —
A�i���,�.t!v: �- �
By Minute Motion: Vc1z�F'�rt� t3Y:
Ori;in.il on File with City Clerk's Office
1. Award Contract No. C 3oi4o for preliminary engineering and
environmental clearance services for the Mid-Valley Bike Path project
to TY Lin International, of San Diego, California, in the amount of
$326,245; and
2. Authorize the Mayor to execute the subject agreement.
Funding is available for this project in Account No. 400-4544-433-4001, Mid-Valley Bike
Path.
Backqround
The proposed Mid-Valley Bike Path consists of the construction of approximately 6.5
miles of a Class I bicycle path along the City's northern limits adjacent to the Union
Pacific Railroad (UPRR) right-of-way. On February 11, 2010, Council accepted the
Mid-Valley Bike Path Alignment Study. The Alignment Study identifies the preferred
location of the proposed bike path generally running adjacent to the UPRR along the
Staff Report
Award Contract to TY Lin International
August 26, 2010
Page 2 of 3
northern City limits, with alternatives at locations where there are anticipated issues with
the proposed bike path alignment.
A Notice Inviting Proposals was advertised and staff solicited proposals for design
services. On June 29, 2010, staff received ten proposals for the project. A proposal
review committee comprised of staff numerically ranked the proposals in the areas of
qualifications of the firm and its personnel, management approach, technical approach
to this particular project, and averall completeness of the proposal.
Along with the proposals, the firms submitted cost proposals. The cost proposals were
scored based on a relative deviation (plus or minus) from the City's cost estimate. Each
listed firm also received a location score based on the Iocation of the firm and their sub-
consultants. The cost and location scores were factored into each firm's overall score.
TY Lin International received the highest proposal score as well as overall score. The
firm submitted an excellent proposal that demonstrated thorough knawledge of the
project, provided a very comprehensive analysis, and offered solutions/alternatives to
key project issues for the bike path atignment, environmental concerns, and right-of-way
acquisitian. TY Lin International has successfully designed similar but larger projects
throughout Southern California, and is currently designing a portion of a bike path in
Cathedral City. Their team includes sub-consultants located in Palm Desert,
Based on the overall score, TY Lin International was selected as the preferred
consultant. Staff proceeded to negotiate the scope and cost estimate based on the
proposal received. Staff negotiated the cost estimate down 16 percent. Therefore, staff
is confident in the value being received and recommends that City Council, by Minute
Motion, award the contract for preliminary engineering and environmental clearance
services for this project to TY Lin International in the amount of$326,245.
Fiscal Analvsis:
The City will use Capital Project Reserve to fund the project. An estimate of the project
costs and funds are summarized below:
Desi�n Construction
Alignment Right-a#-Way
Funding Cost Cost Estimated
Study Cast Acquisition Cos#
Source (Funded) �Partialty (Unfunded) (Partially Total Cost
�'untled Funded
Cit Funds $88,598 $550,000 $3,805,000 $1,900,000 $6,343,598
CMAQ $0 $0 $0 $2,200,000 $2,200,000
Total $88,598 $550,000 $3,805,000 $4,100,000 $8,543,598
Staff Report
Award Contract to TY Lin International
August 26, 2010
Page 3 of 3
The total project cost is estimated at $8,543,598 and includes design, right-of-way
acquisition, and construction.
Although, approximately $5,700,000 of the total project cost is currently unfunded staff
recommends proceeding with the project, phasing the construction to match the
available budget. The exact cost of the each phase cannot be determined until the City
has verified the existing right-of-way, which will be achieved through this contract.
Prepared By: Depa t ead:
�-�---
��
aron Kulp, P. ., As iate Engineer 11�lark Gree wood, P.E.
Director of Public Works
� ��YJ.,
Paul S. Gibs D' ector of Finance
Approval:
n . Wohlmuth, Cit nager
Contract No. C 30140
AGREEMENT
THIS AGREEMENT, made and entered into this 26 day of Auqust, 2010,
by and between THE CITY OF PALM DESERT, a municipal corporation,
hereinafter referred to as "CITY" and TY Lin International, hereinafter referred to
as "CONSULTANT".
WITNESSETH:
WHEREAS, CONSULTANT is a corporation, the principal members of
which are Professional CONSULTANTS duly registered under the laws of the
State of California; and
WHEREAS, CITY desires to engage CONSULTANT to render certain
technical and professional services as set forth in Exhibit "A" (CONSULTANT'S
Proposal of Services) in connection with the design of Preliminary Enqineerinq
and Environmental Clearance for Mid-Vallev Bike Path Proiect (Proiect No.
707-07
NOW, THEREFORE, the parties hereto agree as follows:
(1) CITY hereby agrees to engage CONSULTANT to perform
the technical and/or professional services as hereinafter set forth.
Contract No. C30140
(2) CONSULTANT shall perform all work necessary within the
schedules provided herein to complete the services set forth in Exhibit "A"
attached hereto and by reference incorporated herein and made a part hereof.
(3) All information, data, reports and records and maps as are
existing and available from the CITY and necessary for the carryings out of the
work outlined in Exhibit "A" hereof shall be furnished to CONSULTANT without
charge by CITY and CITY shall cooperate in every way reasonable in the
carrying out of the work without delay.
(4) CONSULTANT represents that, it employs or will employ at
its own expense, all personnel required in performing the services under this
Agreement.
(5) All of the services required hereunder will be performed by
CONSULTANT or under its direct supervision, and all personnel engaged in the
work shall be qualified and shall be authorized or permitted under state and local
law to perform such services.
(6) The execution of this Agreement by the parties hereto does
not constitute an authorization to proceed. CITY's Director of Public Works has
not authorized CONSULTANT to proceed.
(7) The CONSULTANT shall work closely with the CITY's
Director of Public Works, or his designated representative, who shall be the
principal officer of the CITY. The CONSULTANT shall review and receive the
Director of Public Works approval of the details of work as it progresses. The
Contract No. C 30140
Registered Civil Consultant hereby designated by the CONSULTANT as its
representative for supervision of the work required by this Agreement is Les
Hopper R.C.E. No. 43994.
(8) The CONSULTANT warrants that he has not employed or
retained any company or person, other than a bona fide employee working solely
for the consultant, to solicit or secure this Agreement, and that he has not paid or
agreed to pay any company or person, other than a bona fide employee working
solely for the consultant, any fee, commission, percentage, brokerage fee, gifts,
or any other consideration, contingent upon or resulting from the award or
making of this Agreement. For breach or violation of this warranty, CITY shall
have the right to annul this Agreement without liability or in its discretion to
deduct from the contract price or consideration, or otherwise recover, the full
amount of such fee, commission, percentage, brokerage fee, gift or contingent
fee.
(9) The right is reserved by the CITY to terminate the
Agreement at any time upon seven (7) days written notice, in the event the
project is to be abandoned or indefinitely postponed, or in the event the
CONSULTANT'S services, in the sole judgment of CITY, are unsatisfactory or
because of the CONSULTANT'S failure to prosecute the work with diligence or
within the time limits specified or because of his disabilify or death. In any such
case, the CONSULTANT shall be paid the reasonable value of the services
rendered, based upon CONSULTANT'S standard hourly rates, up to the time of
the termination. The CONSULTANT shall keep adequate records to substantiate
Contract No. C 30140
costs and provide copies of original timecards in the event of termination or
suspension.
(10) All documents including tracings, drawings, estimates,
reports, investigations and computations shall be delivered to and become the
property of the CITY. CITY acknowledges and agrees that all plans,
specifications, reports and other design documents prepared by CONSULTANT
pursuant to this agreement shall be used exclusively on this project and shall not
be used for any other work without the written consent of CONSULTANT. In the
event CITY and CONSULTANT permit the re-use or other use of the plans,
specifications, reports or other design documents, CITY shall require the party
using them to indemnify and hold harmless CITY and CONSULTANT regarding
such re-use or other use, and CITY shall require the party using them to
eliminate any and all references to CONSULTANT from the plans, specifications,
reports and other design documents.
(11) The CONSULTANT shall comply with all federal, state and
local laws, ordinances and regulations applicable to work.
(12) No change in the character or extent of the work to be
performed by the CONSULTANT shall be made except by supplemental
authority in writing between CITY and the CONSULTANT. The supplemental
authority shall set forth the changes of work, extension of time and adjustment of
the fee to be paid by CITY to the CONSULTANT, if any.
Contract No. C 30140
(13) In connection with the execution of this Agreement, the
CONSULTANT shall not discriminate against any employee or applicant for
employment because of race, religion, color, sex or national origin. The
CONSULTANT shall take affirmative actions to insure equal employment
opportunity and that employees are treated, during their employment, without
regard to their race, religion, color, sex or national origin. Such actions shall
include, but not limited to, the following: employment, upgrading, demotion or
transfer; recruitment or recruitment advertising; layoff or termination; rates of pay,
or other forms of compensation and selection for training, including
apprenticeship. This clause shall be included in each related subcontract, if
any, awarded by the CONSULTANT.
(14) The CITY agrees to pay the CONSULTANT for the work
required by this Agreement on the following basis:
CONSULTANT shall submit invoices monthly for services
performed in the previous month not to exceed the total contract amount of:
Three Hundred Twentv Six Thousand Two Hundred Fortv Five Dollars
326 245 . CITY agrees to pay all undisputed invoices within thirty (30) days of
receipt of invoice. CITY agrees to notify CONSULTANT of disputed invoices
within fifteen (15) days of receipt of said invoice.
(15) The CONSULTANT agrees to complete the work and submit
the Final Design as displayed in Exhibit "A".
Contract No. C 30140
(16) In the event that any judgment is entered in any action upon
this Agreement, the party hereto against whom such judgment is rendered
agrees to pay the other party an amount equal to the reasonable value of the
legal services performed in his or its behalf in such action and that such amount
may be added to and made a part of such judgment.
(17) This Agreement shall be binding on the successors and
assigns of the parties, but it shall not be assigned by the CONSULTANT without
written consent of the CITY.
(18) The CONSULTANT shall be an independent contractor, not
an employee of the CITY.
(19) Prohibited interests are as follows:
No officer, member or employee of the CITY during his tenure or
one year thereafter shall have any interest, direct or indirect, in this Agreement or
the proceeds thereof. The parties hereto covenant and agree that to their
knowledge no member of the City Council, officer or employee of the CITY has
any interest, whether contractual, non-contractual, financial or otherwise, in this
transaction, or in business of the contracting party other than the CITY, and that
if any such interest comes to the knowledge of either party at any time a full and
complete disclosure of all such information will be made in writing to the other
party or parties, even if such interest would not be considered a conflict of
interest under applicable laws.
Contract No. C 30140
The CONSULTANT hereby covenants that he has, at the time of
this Agreement, no interest, and that he shall not acquire any interest in the
future, direct or indirect, which would conflict in any manner or degree with the
performance of services required to be performed pursuant to this Agreement.
The CONSULTANT further covenants that in the performance of this work no
person having any such interest shall be employed by the CONSULTANT.
(20) The CONSULTANT shall indemnify and save harmless the
CITY, its officers and employees from and against any liability, loss, cost or
expense resulting from any injury or damage to persons or property arising out
of, pertaining to, or relating to the negligence, recklessness, or willful misconduct
of the CONSULTANT, its agents or employees, while engaged in the
performance of this Agreement. The CONSULTANT shall submit to CITY, prior
to the issuance of the Notice to Proceed, certification of adequate coverage for
"errors and omission" insurance in amounts approved by the City Attorney. Any
such insurance shall not be canceled prior to written notice to and approval from
the CITY.
(21) The City shall not be responsible for payment for services by
the Consultant that are directly related to addressing discrepancies, errors,
omissions, ambiguities, etc. in the plans, specifications, and estimates prepared
by the consultant.
(22) In case of conflicts within the contract documents, the
document precedence shall be as follows:
(a) This Agreement;
Contract No. C30140
(b) Exhibit "A" (CONSULTANT'S Proposal of Services,
and any written modifications thereto).
IN WITNESS WHEREOF, said parties have executed this
Agreement the date first hereinabove written.
CITY OF PALM DESERT TY LIN INTERNATIONAL
Municipal Corporation �
Cindy Finerty, Mayor Authorized Signature
Date: Date:
ATTEST:
Rachelle D. Klassen, City Clerk
APPROVED AS TO CONTENT:
Mark Greenwood, P.E. David J. Erwin, City Attorney
Director of Public Works
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Exhibit A
� � � ` � ' ' � ' / !
COMPANY: SCOPE Of WORK:
T,Y.I.in Interr5ation:al DATE:
_Y Pre�iminary Engineering and fnvironmentat Clearance 7/Z8/2010
PROJECT: 5UMMARY: — —
Mid-Valiey B,ke patti �Pr'elimiriary engineering arid envlronment documents for approximately seven milPs of Gass L bicyde�facility iri CiYy ef Pafrr��
Desert.
— --_._,__._�
DIRECT LABOR
PER50NN6t+ t�UN�TlQN
, �
AFAOt}NT
TVLI Project Management $ 31,465.00
- --_ _———
_ _ ---._--
---—
LI �-- --..—_._—.
Preliminary Engineering $ �Q�7r p�
TYLI 3p%Pla�s and Estimate
5 80.t05.00
TOTAS.t.ABOR�$ 152,Q44.00
OTHER DIRECT COSTS
ClEM UPt17" qUAN7tTY' UAil�'�T. AMOUNT
Reproductian EA 1 3250 5 3,250.00
------ ——--------
—-- _
Copying EA 1 SUO $ SOU 00
7ransportation/Travel Mileage EA 1 2250 5 2,15Q00
S
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6U751DE SERYICES
COMPANY ' fUNCT10N �pTAI: R
___._ ___.�._...� �__�__._._.._.,. __. __m�.
LSA 4ss:,Eiates h c Envir�r�mentai $� 108,000_OU
FatCerson 8 Associates,li�c Railroz�d Coordinatiun $ q 7pp p�1
Ove�l�nd.Pacific&C�rtler Mc (OPCj --------- — -._-- --___RigPit nf Way Acq�is;Cion y 30,5OD.DI"�
—_ . ___ — ._._ —_._._— __-- --._— ___—_
Kay ti�3zen and Crrri{�ariy Pubi'rr Outreach $ 3,500 U0
Tri-State Land Survey&Civil Fngineess,Inc �i.rial MappVng ancl Grourid 5urveying $ 35,500-pQ
LandMark Cnnsultant,.fnc Geotecflnical En�ineering�ISA S 6,700(�0
!�_....__._____._.._�____.____.__._-- � S
TOTAL OUTS@E St:R�'!C€5s ,z, � 165,700.00
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TqTAI CONTRAG7 SER�/lCES $ 326,245.00
OPTIONAL SERVICES
COMPANM' #UNCTI£!N T47RL
7QTAL OPTt4NAi.SERVICES $ -
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