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HomeMy WebLinkAboutC30140 - Mid-Valley Bike Path Project Contract No. C 30140 CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT STAFF REPORT REQUEST: AWARD CONTRACT NO. C 3�14o FOR PRELIMINARY ENGINEERING AND ENVIRONMENTAL CLEARANCE SERVICES FOR THE MID-VALLEY BIKE PATH PROJECT TO TY LIN INTERNATIONAL, OF SAN DIEGO, CALIFORNIA, IN THE AMOUNT OF $326,245 SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works CONTRACTOR: TY Lin International 5030 Camino de la Siesta, Suite 204 San Diego, CA 92108 C1TY COUNCiL ACTiON DATE: August 26, 2010 Arraovrn � nrNTrn RCCF.IVED OTHE12 CONTENTS: Agreement Vicinity Map MrF.'rING llATF, �� Avrs: �►' NOE�;: � Recommendation A23�€:�iT. Q��n�. — A�i���,�.t!v: �- � By Minute Motion: Vc1z�F'�rt� t3Y: Ori;in.il on File with City Clerk's Office 1. Award Contract No. C 3oi4o for preliminary engineering and environmental clearance services for the Mid-Valley Bike Path project to TY Lin International, of San Diego, California, in the amount of $326,245; and 2. Authorize the Mayor to execute the subject agreement. Funding is available for this project in Account No. 400-4544-433-4001, Mid-Valley Bike Path. Backqround The proposed Mid-Valley Bike Path consists of the construction of approximately 6.5 miles of a Class I bicycle path along the City's northern limits adjacent to the Union Pacific Railroad (UPRR) right-of-way. On February 11, 2010, Council accepted the Mid-Valley Bike Path Alignment Study. The Alignment Study identifies the preferred location of the proposed bike path generally running adjacent to the UPRR along the Staff Report Award Contract to TY Lin International August 26, 2010 Page 2 of 3 northern City limits, with alternatives at locations where there are anticipated issues with the proposed bike path alignment. A Notice Inviting Proposals was advertised and staff solicited proposals for design services. On June 29, 2010, staff received ten proposals for the project. A proposal review committee comprised of staff numerically ranked the proposals in the areas of qualifications of the firm and its personnel, management approach, technical approach to this particular project, and averall completeness of the proposal. Along with the proposals, the firms submitted cost proposals. The cost proposals were scored based on a relative deviation (plus or minus) from the City's cost estimate. Each listed firm also received a location score based on the Iocation of the firm and their sub- consultants. The cost and location scores were factored into each firm's overall score. TY Lin International received the highest proposal score as well as overall score. The firm submitted an excellent proposal that demonstrated thorough knawledge of the project, provided a very comprehensive analysis, and offered solutions/alternatives to key project issues for the bike path atignment, environmental concerns, and right-of-way acquisitian. TY Lin International has successfully designed similar but larger projects throughout Southern California, and is currently designing a portion of a bike path in Cathedral City. Their team includes sub-consultants located in Palm Desert, Based on the overall score, TY Lin International was selected as the preferred consultant. Staff proceeded to negotiate the scope and cost estimate based on the proposal received. Staff negotiated the cost estimate down 16 percent. Therefore, staff is confident in the value being received and recommends that City Council, by Minute Motion, award the contract for preliminary engineering and environmental clearance services for this project to TY Lin International in the amount of$326,245. Fiscal Analvsis: The City will use Capital Project Reserve to fund the project. An estimate of the project costs and funds are summarized below: Desi�n Construction Alignment Right-a#-Way Funding Cost Cost Estimated Study Cast Acquisition Cos# Source (Funded) �Partialty (Unfunded) (Partially Total Cost �'untled Funded Cit Funds $88,598 $550,000 $3,805,000 $1,900,000 $6,343,598 CMAQ $0 $0 $0 $2,200,000 $2,200,000 Total $88,598 $550,000 $3,805,000 $4,100,000 $8,543,598 Staff Report Award Contract to TY Lin International August 26, 2010 Page 3 of 3 The total project cost is estimated at $8,543,598 and includes design, right-of-way acquisition, and construction. Although, approximately $5,700,000 of the total project cost is currently unfunded staff recommends proceeding with the project, phasing the construction to match the available budget. The exact cost of the each phase cannot be determined until the City has verified the existing right-of-way, which will be achieved through this contract. Prepared By: Depa t ead: �-�--- �� aron Kulp, P. ., As iate Engineer 11�lark Gree wood, P.E. Director of Public Works � ��YJ., Paul S. Gibs D' ector of Finance Approval: n . Wohlmuth, Cit nager Contract No. C 30140 AGREEMENT THIS AGREEMENT, made and entered into this 26 day of Auqust, 2010, by and between THE CITY OF PALM DESERT, a municipal corporation, hereinafter referred to as "CITY" and TY Lin International, hereinafter referred to as "CONSULTANT". WITNESSETH: WHEREAS, CONSULTANT is a corporation, the principal members of which are Professional CONSULTANTS duly registered under the laws of the State of California; and WHEREAS, CITY desires to engage CONSULTANT to render certain technical and professional services as set forth in Exhibit "A" (CONSULTANT'S Proposal of Services) in connection with the design of Preliminary Enqineerinq and Environmental Clearance for Mid-Vallev Bike Path Proiect (Proiect No. 707-07 NOW, THEREFORE, the parties hereto agree as follows: (1) CITY hereby agrees to engage CONSULTANT to perform the technical and/or professional services as hereinafter set forth. Contract No. C30140 (2) CONSULTANT shall perform all work necessary within the schedules provided herein to complete the services set forth in Exhibit "A" attached hereto and by reference incorporated herein and made a part hereof. (3) All information, data, reports and records and maps as are existing and available from the CITY and necessary for the carryings out of the work outlined in Exhibit "A" hereof shall be furnished to CONSULTANT without charge by CITY and CITY shall cooperate in every way reasonable in the carrying out of the work without delay. (4) CONSULTANT represents that, it employs or will employ at its own expense, all personnel required in performing the services under this Agreement. (5) All of the services required hereunder will be performed by CONSULTANT or under its direct supervision, and all personnel engaged in the work shall be qualified and shall be authorized or permitted under state and local law to perform such services. (6) The execution of this Agreement by the parties hereto does not constitute an authorization to proceed. CITY's Director of Public Works has not authorized CONSULTANT to proceed. (7) The CONSULTANT shall work closely with the CITY's Director of Public Works, or his designated representative, who shall be the principal officer of the CITY. The CONSULTANT shall review and receive the Director of Public Works approval of the details of work as it progresses. The Contract No. C 30140 Registered Civil Consultant hereby designated by the CONSULTANT as its representative for supervision of the work required by this Agreement is Les Hopper R.C.E. No. 43994. (8) The CONSULTANT warrants that he has not employed or retained any company or person, other than a bona fide employee working solely for the consultant, to solicit or secure this Agreement, and that he has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, CITY shall have the right to annul this Agreement without liability or in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee. (9) The right is reserved by the CITY to terminate the Agreement at any time upon seven (7) days written notice, in the event the project is to be abandoned or indefinitely postponed, or in the event the CONSULTANT'S services, in the sole judgment of CITY, are unsatisfactory or because of the CONSULTANT'S failure to prosecute the work with diligence or within the time limits specified or because of his disabilify or death. In any such case, the CONSULTANT shall be paid the reasonable value of the services rendered, based upon CONSULTANT'S standard hourly rates, up to the time of the termination. The CONSULTANT shall keep adequate records to substantiate Contract No. C 30140 costs and provide copies of original timecards in the event of termination or suspension. (10) All documents including tracings, drawings, estimates, reports, investigations and computations shall be delivered to and become the property of the CITY. CITY acknowledges and agrees that all plans, specifications, reports and other design documents prepared by CONSULTANT pursuant to this agreement shall be used exclusively on this project and shall not be used for any other work without the written consent of CONSULTANT. In the event CITY and CONSULTANT permit the re-use or other use of the plans, specifications, reports or other design documents, CITY shall require the party using them to indemnify and hold harmless CITY and CONSULTANT regarding such re-use or other use, and CITY shall require the party using them to eliminate any and all references to CONSULTANT from the plans, specifications, reports and other design documents. (11) The CONSULTANT shall comply with all federal, state and local laws, ordinances and regulations applicable to work. (12) No change in the character or extent of the work to be performed by the CONSULTANT shall be made except by supplemental authority in writing between CITY and the CONSULTANT. The supplemental authority shall set forth the changes of work, extension of time and adjustment of the fee to be paid by CITY to the CONSULTANT, if any. Contract No. C 30140 (13) In connection with the execution of this Agreement, the CONSULTANT shall not discriminate against any employee or applicant for employment because of race, religion, color, sex or national origin. The CONSULTANT shall take affirmative actions to insure equal employment opportunity and that employees are treated, during their employment, without regard to their race, religion, color, sex or national origin. Such actions shall include, but not limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay, or other forms of compensation and selection for training, including apprenticeship. This clause shall be included in each related subcontract, if any, awarded by the CONSULTANT. (14) The CITY agrees to pay the CONSULTANT for the work required by this Agreement on the following basis: CONSULTANT shall submit invoices monthly for services performed in the previous month not to exceed the total contract amount of: Three Hundred Twentv Six Thousand Two Hundred Fortv Five Dollars 326 245 . CITY agrees to pay all undisputed invoices within thirty (30) days of receipt of invoice. CITY agrees to notify CONSULTANT of disputed invoices within fifteen (15) days of receipt of said invoice. (15) The CONSULTANT agrees to complete the work and submit the Final Design as displayed in Exhibit "A". Contract No. C 30140 (16) In the event that any judgment is entered in any action upon this Agreement, the party hereto against whom such judgment is rendered agrees to pay the other party an amount equal to the reasonable value of the legal services performed in his or its behalf in such action and that such amount may be added to and made a part of such judgment. (17) This Agreement shall be binding on the successors and assigns of the parties, but it shall not be assigned by the CONSULTANT without written consent of the CITY. (18) The CONSULTANT shall be an independent contractor, not an employee of the CITY. (19) Prohibited interests are as follows: No officer, member or employee of the CITY during his tenure or one year thereafter shall have any interest, direct or indirect, in this Agreement or the proceeds thereof. The parties hereto covenant and agree that to their knowledge no member of the City Council, officer or employee of the CITY has any interest, whether contractual, non-contractual, financial or otherwise, in this transaction, or in business of the contracting party other than the CITY, and that if any such interest comes to the knowledge of either party at any time a full and complete disclosure of all such information will be made in writing to the other party or parties, even if such interest would not be considered a conflict of interest under applicable laws. Contract No. C 30140 The CONSULTANT hereby covenants that he has, at the time of this Agreement, no interest, and that he shall not acquire any interest in the future, direct or indirect, which would conflict in any manner or degree with the performance of services required to be performed pursuant to this Agreement. The CONSULTANT further covenants that in the performance of this work no person having any such interest shall be employed by the CONSULTANT. (20) The CONSULTANT shall indemnify and save harmless the CITY, its officers and employees from and against any liability, loss, cost or expense resulting from any injury or damage to persons or property arising out of, pertaining to, or relating to the negligence, recklessness, or willful misconduct of the CONSULTANT, its agents or employees, while engaged in the performance of this Agreement. The CONSULTANT shall submit to CITY, prior to the issuance of the Notice to Proceed, certification of adequate coverage for "errors and omission" insurance in amounts approved by the City Attorney. Any such insurance shall not be canceled prior to written notice to and approval from the CITY. (21) The City shall not be responsible for payment for services by the Consultant that are directly related to addressing discrepancies, errors, omissions, ambiguities, etc. in the plans, specifications, and estimates prepared by the consultant. (22) In case of conflicts within the contract documents, the document precedence shall be as follows: (a) This Agreement; Contract No. C30140 (b) Exhibit "A" (CONSULTANT'S Proposal of Services, and any written modifications thereto). IN WITNESS WHEREOF, said parties have executed this Agreement the date first hereinabove written. CITY OF PALM DESERT TY LIN INTERNATIONAL Municipal Corporation � Cindy Finerty, Mayor Authorized Signature Date: Date: ATTEST: Rachelle D. Klassen, City Clerk APPROVED AS TO CONTENT: Mark Greenwood, P.E. David J. 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N {y _ f��, ~ �"� ,� 1 C�i � tJ � 1 ' !w.. +.� ,` � . ,,.._. . .... . ....., . ......_._.._ .,.,.._....__ �.._._.... _._4.._.�`_. ._..,.. _. `. _.__.._. ._._._., . <_ ,. ,_.„. : _T ..e__. ...,.._.. ... . y _ � ; � � # r 3 2 ; m� Y J � �^� c" c � � ,� ' 1 r ` � � f r i � ' '.... .. .... . . ._..... � :........ .. ......... _..a_. .. .. ., . �ti;a Exhibit A � � � ` � ' ' � ' / ! COMPANY: SCOPE Of WORK: T,Y.I.in Interr5ation:al DATE: _Y Pre�iminary Engineering and fnvironmentat Clearance 7/Z8/2010 PROJECT: 5UMMARY: — — Mid-Valiey B,ke patti �Pr'elimiriary engineering arid envlronment documents for approximately seven milPs of Gass L bicyde�facility iri CiYy ef Pafrr�� Desert. — --_._,__._� DIRECT LABOR PER50NN6t+ t�UN�TlQN , � AFAOt}NT TVLI Project Management $ 31,465.00 - --_ _——— _ _ ---._-- ---— LI �-- --..—_._—. Preliminary Engineering $ �Q�7r p� TYLI 3p%Pla�s and Estimate 5 80.t05.00 TOTAS.t.ABOR�$ 152,Q44.00 OTHER DIRECT COSTS ClEM UPt17" qUAN7tTY' UAil�'�T. AMOUNT Reproductian EA 1 3250 5 3,250.00 ------ ——-------- —-- _ Copying EA 1 SUO $ SOU 00 7ransportation/Travel Mileage EA 1 2250 5 2,15Q00 S ------- ---- - --— - - 5 --- ---... ___ - — 5 � ,__----_..�______ -- y __—_-- ..��. _._._,_____._ .._.___ _�...,_,__.__... ..._..__r....___._— TU-fAt DiRECF�t:(lSi�; `�...___._..._ C>,U0t1:G(1 6U751DE SERYICES COMPANY ' fUNCT10N �pTAI: R ___._ ___.�._...� �__�__._._.._.,. __. __m�. LSA 4ss:,Eiates h c Envir�r�mentai $� 108,000_OU FatCerson 8 Associates,li�c Railroz�d Coordinatiun $ q 7pp p�1 Ove�l�nd.Pacific&C�rtler Mc (OPCj --------- — -._-- --___RigPit nf Way Acq�is;Cion y 30,5OD.DI"� —_ . ___ — ._._ —_._._— __-- --._— ___—_ Kay ti�3zen and Crrri{�ariy Pubi'rr Outreach $ 3,500 U0 Tri-State Land Survey&Civil Fngineess,Inc �i.rial MappVng ancl Grourid 5urveying $ 35,500-pQ LandMark Cnnsultant,.fnc Geotecflnical En�ineering�ISA S 6,700(�0 !�_....__._____._.._�____.____.__._-- � S TOTAL OUTS@E St:R�'!C€5s ,z, � 165,700.00 k�_...W.._�..�� TqTAI CONTRAG7 SER�/lCES $ 326,245.00 OPTIONAL SERVICES COMPANM' #UNCTI£!N T47RL 7QTAL OPTt4NAi.SERVICES $ - „,:.� .- s r + . �"'`}- ' �`:F�, �...,�,z � .�7!�C� -t '� )`�M .*'4 .m l �q' ` �-` �� _ ,�. . �� �.�r�."�"�� ��,'�i'�'�. � � r�^.�, .�rJ yt:� '. � µ,,� ? �� � � � � r�' �. �^ x� , ” �„ '�' `*� � �: �r , . � � � �� a � � ' '' ,,, �...a... d` !�,�. u, w'� �.: � ; '� g ,,., ` -. .:� r }�'a �� jE_r �� W w.� a � � r - ., lr '. �'�� . �v.1�„ �.LS��O.LDAIINSY m ��� r� c � o N ���� <'� Y,�',,,r�' *,,. � � Z }U{,a� {.�' � �� ��,`'`+ti +_r,��� �,.�� ,� -I ' �f' y r <y � $ ee .o� 3 "C", .,v't J��' �y✓�.,+�}`"Sr' ¢ ;' D.�'r "•'� ,x.Kn�—„ g -t�Q R : E�.I } k + W ��t�� � "'1 m m m � �y�? .^ � ,� ,1�.. yk . � .. ,�Y t qB� �^�'.�� _�`� �.3+.� liJ4 y:': � �J g o 'io t � .., Y�Yi�.: �� ^ .Y �rf ..� . . . _. »��,b,��y�'s�l U , 3i .�: 4 7 Qae�' a a � � *'b�TiR.��., 4 R`.� ,' > J' ,t J, � _�. ,.. a I I A,�,��,, i�� �x y�' �,���j �� ..I a i i �,'� � t�. �.`�'�"a. 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