HomeMy WebLinkAboutRes 2010-63 - Amnd FY 2009-10 Gas Tax, GC Maint, Trffc CITY OF PALM DESERT
FINANCE DEPARTMENT
STAFF REPORT
REQUEST: APPROVE RESOLUTION NO. 2010- 63 AUTHORIZING THE
FISCAL YEAR 2009-2010 BUDGET AMENDMENT TO PROVIDE
TRANSFER, APPROPRIATION AND ESTIMATED REVENUES OF
UNOBLIGATED FUNDS FROM THE GAS TAX, GOLF COURSE
MAINTENANCE, TRAFFIC SAFETY, CAPITAL PROJECT
RESERVE AND THE GENERAL FUND AS OF JUNE 30, 2010
DATE: AUGUST 26, 2010
CONTENTS: RESOLUTION NO. 2010- 63
RECOMMENDATION:
By Minute Motion, that the City Council approve Resolution No.
2010- 63 amending the 2009-10 budget to provide transfer,
appropriation and estimated revenues of unobligated funds from the Gas
Tax, Golf Course Maintenance, Traffic Safety, Capital Project Reserve and
the General Fund as of June 30, 2010.
BACKGROUND:
Staff has completed a year-end analysis of the current budget and financial position of the
City. The estimated revenues for the General Fund are $44 million versus estimated
expenditures of $42 million. The following is an explanation of either the increase in
revenue or increase in appropriation for various funds:
• City Clerk As part of reorganization, staff transferred had higher
health costs
• Legal Services Actual cost for legal services
• Community Services Vacation, sick leave, and severance payouts
• Finance Vacation, sick leave, and severance payouts
• Audit Actual cost of hotel audit work
• Information Tech. Software purchases for security, GIS and Microsoft
• Unemployment Ins. Actual cost of unemployment claims
• Insurance Higher premiums for insurance
• Animal Regulation Actual cost of animal control services
• Develop. Services Payout of vacation & sick leave balance
Staff Report
Approve Resolution Authorizing FY 2009-2010 Budget Amendment for Appropriations
August 26, 2010
Page 2 of 2
• Public Works Payout of vacation & sick leave balance
• Building & Safety Payout of vacation & sick leave balance
• Planning/Comm. Dev. Payout of vacation & sick leave plus staff
transfer-retirement
• Civic Center Park Payout of vacation, sick leave and severance
• Various departments Expenditures were less than budget
• Gas Tax Fund City received Transportation Congestion Relief Funds from
the State of California that are being allocated to street
resurfacing expenditures
• Golf Maintenance City received increase in revenues from the Starwood and
Intrawest projects. Additional amounts are being allocated
to the General Fund
• Traffic Safety City estimated revenues were underestimated. The
additional amount is being allocated to street maintenance
for reimbursement to the General Fund
• Capital Project Res. To reimburse the General Fund for prior year transfers of
funds for street resurfacing. Amount of transfer is equal to
the amount received from the Gas Tax fund for street
resurfacing expenditures
The estimated General Fund expenditures for FY 2009-2010 remain unchanged as the
savings from various departments will offset the additional costs in other accounts.
Fiscal Impact:
This resolution will allow the Director of Finance to make the budget adjustments and
transfers for fiscal year 2009-10 as of June 30, 2010.
Submitted By:
�'�, �SC
Paul S. Gibson, ir ctor of inance/City Treasurer
Approval:
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Original ou File with City Clerk's Office
RESOLUTION NO. 63
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT,
CALIFORNIA AMENDING THE FISCAL YEAR 2009-10 BUDGET TO PROVIDE
TRANSFER, APPROPRIATION AND ESTIMATED REVENUES OF
UNOBLIGATED FUNDS FROM THE GAS TAX, GOLF COURSE
MAINTENANCE, TRAFFIC SAFETY, CAPITAL PROJECT RESERVE AND THE
GENERAL FUND
WHEREAS, it appears that certain funds will receive revenues in the 2009-10 fiscal year
that exceed the requirements for currently budgeted appropriation, and
WHEREAS, it is desirable to appropriate said excess revenues from the Gas Tax, Golf
Course Maintenance, Traffic Safety, and Capital Project Reserve funds for the reimbursement of
eligible street expenditures, and service costs.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Palm Desert,
California, that the 2009-10 Budget is hereby amended by appropriating from the Unobligated
Fund Balances of certain funds to the identified funds as follows:
CHANGE ,
FUNDlDEPARTMENT ' INC/(DEC� , REVISED APPROPRIATIONS
GENERAL FUND:
City Clerk 15,000 As part of reorganization, staff transferred had higher health
costs
Legal 7,000 Actual cost for legal services
Community Services 130,000 Vacation, sick leave and severance payouts
Finance 110,000 Vacation, sick leave and severance payouts
Audit 600 Actual cost of hotel audit work.
Human Resources (57,500) Expenditures were less than budget
Information Technology 42,000 Software purchases for security, GIS and Microsoft
Unemployment Ins. 46,000 Actual cost of unemployment claims-12 lay-offs
tnsurance 150,000 Higher premiums for insurance
Police Services (150,600) Expenditures were less than budget
Animal Regulation 8,500 Actual cost of animal control service
Development Services 26,000 Payout of vacation & sick leave plus transfer of
expenditures
Public Works 150,000 Payout of vacation & sick leave balance for 4 positions
Community Promotions (234,000) Lower cost for special events & CVA.
Marketing (50,000) Lower advertising media buys
Resolution No. 2010- 63
Page 2 of 3
CHAN'GE
FUND/DEPARTMENT INC/(DEC) REVISED APPROPRIAT[ONS
Building & Safety 32,000 Payout of vacation & sick leave balance - 3 positions.
Planning & Comm. Dev 135,000 Payout of vacation & sick leave plus staff
transfer-retirement
Civic Center Park 40,000 Payout of vacation, sick leave and severance.
Park Maintenance (300,000) Expenditures were less than budget
Landscaping Services (100,000) Expenditures were less than budget
TOTAL GENERAL FUND - 0 - Estimated General Fund expenditures
Appropriation of Expenditures Various Funds
Appropriate for street resurfacing program, reclass
Gas Tax Fund 211 440,608 expenditure of $103,801 from the General Fund to the Gas
Tax Fund for 09/10 street resurfacing program
Golf Course Maintenance 190,189 Additional transfer out to General Fund from the fees
FD 241 collected by Starwood and Intrawest
Capital Projects Reserve 320,093 Additional transfer out to General Fund for street
Fund 400 resurfacing reimbursement from Gas Tax Fund
Traffic Safety Fund 210 96,417 Additional transfer out to General Fund for reimbursement
of street maintenance expenditures
Increase in Estimated Revenues for Various Funds
Traffic Safety Fund 210 67,727 Amount over estimated revenue
Traffic Safety Fund 210 1,187 Interest over estimated revenue
Increase revenue for receipt of Transportation Congestion
Relief Fund proceeds received for street resurfacing,
Gas Tax Fund 211 570,999 $336,807 has been encumbered for the 10/11 street
resurfacing program. $103,801 is for the 09/10 street
resurfacing program.
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Resolution No. 2010- 6�
Page 3 of 3
PASSED, APPROVED and ADOPTED by the City Council of the City of Palm Desert, California,
at its Regular Meeting held on the 26th of August 2010 by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
CINDY FINERTY, MAYOR
ATTEST:
RACHELLE D. KLASSEN, CITY CLERK
CITY OF PALM DESERT, CALIFORNIA
H:Wcctg2010\RES-approptrafficgas2009-2010.docx