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Home My WebLink AboutC29550 - CA1 - LMA No. 17 (917-10) Contract No. C29550 CITY OF PALM DESERT �� PUBLIC WORKS DEPARTMENT STAFF REPORT REQUEST: APPROVE AMENDMENT NO. 1 TO CONTRACT NO. C29550 FOR LANDSCAPE MAINTENANCE AREA NO. 17 WITH KIRKPATRICK LANDSCAPING SERVICES, INC., IN THE AMOUNT OF $2,278.22 (PROJECT NO. 917-10) SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works CONTRACTOR: Kirkpatrick Landscaping Services, Inc. 43-752 N. Jackson Street Indio, CA 92201 DATE: December 9, 2010 CONTENTS: Contractor Proposals Amendment No. 1 Vicinity Map Recommendation By Minute Motion, approve Amendment No. 1 to Contract C29550 with Kirkpatrick Landscaping Services, Inc., (Kirkpatrick) for a net increase to the contract price of $2,278.22 for adjustments in the scope of work for Landscape Maintenance Area 17 (LMA 17). Funds are available in the General Fund Account No. 110-4610-453-3320, Repair/Maintenance Landscaping. Backqround On May 27, 2010, the City Council awarded Contract No. C29550 in the amount of $138,696.00 to Kirkpatrick for the maintenance of LMA 17. The Palm Desert Civic Center Park is included in LMA 17, and in order to properly reflect current site conditions, an amendment to the contract is needed. On September 9, 2010, the City Council awarded the construction contract for the Aquatic Center at Civic Center Park to ASR Constructors, Inc., (ASR) and they are now in control of the Aquatic Center site. The landscape maintenance for the Aquatic Center site was originally part of LMA 17. The site totals 8.14 acres and contains the 3.44 acre date grove, 2.07 acres of turf area, and 2.63 acres of shrub beds. Since ASR has assumed control of the site and started construction of the Aquatic Center; landscape maintenance services are no longer needed and are not being performed. Staff Report Amendment No. 1 to Contract No. C29550 December 9, 2010 Page 2 of 2 Kirkpatrick has tendered a proposai to reduce the monthly contract maintenance fee reflecting the reduction in the area they maintain. Their proposal is for a reduction of $900.00 per month, or $6,300.00 for the remaining seven months of the fiscal year. Staff has reviewed their proposal and finds it reasonable and compensatory for the reduction in area and for the levels of services. It should be noted that, although this is a relatively larger area, the levels of service were minimal. The date grove required only weeding and irrigation; the turf area received much less use than other areas in the park thus required less maintenance; and the shrub beds contain mature shrubs that need minimal maintenance such as weeding and irrigation and little to no pruning. Staff has found that usage of the Civic Center pog Park requires additional work, which includes power washing of the hardscape, picnic tables, and benches. As a result, a quote for the additional work was requested from Kirkpatrick. They submitted a proposal for the additional work based on the approved additional labor rate per the contract and staff finds the quote to be reasonable and fair. Their proposal is for an additional $1,225.46 per month, or $8,578.22 for the remaining seven months of the fiscal year. Amendment Number 1 to Contract No. 29550 consists of a decrease in the monthly contract amount of $6,300.00 as a result of the construction of the Aquatic Center; and an increase of $8,578.22 for the additional Civic Center pog Park services. The net change to the contract cost is an increase of $325.46 per month, or $2,278.22 for the remaining seven months of Fiscal Year 2010-2011. Fiscal Analvsis The amount of Contract No. C29550 is increased to $140,974.22. This is an on-going maintenance activity with no fiscal impact beyond the contract amount. Prepared By: Depart e ad: �' , , H. Spe ce K ht Mark Gree wood, P.E. La dsc e �i er Director of Public Works � � ' 6 �� CITY COUNCILACTION � API'ROVED__ ✓ [)I;�II�,I) Paul S. � son ' ance Director RECEIVED ___r______p�r��[;�Z Ap�Sro � MF,ET[NG DATE �� -9-- Gi� � f . � AYES:� �� S�,pi�c��./,�,�'�1�� "V��.�--' NOES: O - �-.,� r) Jo n M. Wohlmuth, Ci#y Manager ABSENT: �t�asnn �,n��-„ ABSTAIN; "�-��•� � /Ibl VERIFIED I3Y; �' � Original on File with City Clerk's ftice G:IPubWorkslStaff RepoRs120101December 9106 App�ove Amendmenf No 1 for Kirkpatrick LMA 171SR Amendment No 1 for Kirkpatrick for LMA17 P917-10.doc �G � f : f ��d�x �!�'�� -4�G'�* , � �.. . �'� . .. ...��... w %�j� ��' ' . � �n a.�� November 18, 2010 H. Spencer Knight Landscape Manager Citv of Paim Desert 73-510 Fred Waring Drive Palm Desert, CA 92260-2578 Re: Landscape Maintenance r�rea 17 Dear Mr. Knight: There shall be a $900.00 per manth reduction in the cantract fee due to a reduction of area maintained. The area eliminated shall be utilized for construc:tic�n c�f the aquatir, park. Sincerely, � f. Stev�n J. TCirk��i�;k SJK:jh � f ' + r ; i" �} � ��.a"'.a �� ^ - .. ,. . . „ . , w �� 'fo-_�n_ , . . . _ PRESSUR� WASH C1[.IOTATION To: Citv of Palm Desert H. Spencer Knight Landscape Manager sknightC�'citypalmdesert.org From: Steven Kirkpatrick Date: NovembPr 18, 2U10 Lor.ation: Civic Center pog Park Description of Work - Provide labor and equipment to ��ressure wash three times weekly. Price uotation - $1,225.�6 Authorization - Upon approval, please sign below and return to aur office via fax, 760/342-4036, ar email to kls�`klsinc.net Ap�roved by= Date P.U.# CITY OF PALM DESERT Contract#/P.O.# C29550 016860 PROFESSIONAL SERVICE AN�NDMENT Change O der No. ' Contingency: YES NO Contract Purpose Landscape Maintenance Area 17 Account►vo. 110-4610-453- ConsultanYs Name Kirkpatrick Landscaping Services, ItIC. Project No. 917-10 address: 43-752 N. Jackson Street vendor No. 4358 Indio, CA 92201 You are hereby requested to comply with the following changes from the contract plans and specifications: DECREASE INCREASE DESCRIPTION OF CHANGES In Contract Price In Contract Price Decrease for reduction of 8.14 acres in site area due to Aquatic Center ($900.00 per month x 7 months) (6,300.00) Increase for additional Civic Center pog Park services ($1,225.46 per month x 7 months) 8,578.22 TOTALS: (6,300.00) $ 8,578.22 NET CHANGE IN CONTRACT PRICE: $ 2,27g.22 JUSTIFICATION: Add additional maintenance services for Joe Mann Park, Freedom Park, and University Dog Park. TOTAL BUDGET FOR PROJECT: + $ 138,696.00 CONTINGENCY: Less: Expend. &Encumb. To Date: - Amount Approved by Council: + Less: This Change Order Amount: - $ 2,27&.22 Less: PriorAmendment(s): - BALANCE OF BUDGET Less: This Amendment: - REMAINING FOR PROJECT: $ 140,974.22 Balance Remainng of Contingency: - The amount of the Contract will be increased by the sum of: Two Thousand Two Hundred Seventy- eight Dollars and 22/100 ($2,278.22). Continued on reverse ... Contract C29550 Amendment No. 1 Continued from front This Professionai Service Amendment covers changes to the subject contract as described herein and as set forth in Exhibit A. The Consultant shall perform all work as necessary or required to complete the Professional Service Amendment items for a lump sum price agreed upon between the Consultant and the City of Palm Desert, otherwise referred to as Owner. Contract Time Extension N/A Days. Revised Contract Total $ 140,974.22 The undersigned Consultant approves the foregoing Contract Amendment#1 as to the changes, if any, in the contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said Contract Amendment #1. The Consultant agrees to furnish all labor and materials and perform all other necessary work, inclusive of that directly or indirectly related to the approved time extension, required to complete the Professional Service Amendment items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Professional Service Amendment shall be effective when approved by the Owner. Execution of this Professional Service Amendment by the Consultant constitutes a binding accord and satisfaction that fully satisfies, waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of or related to the subject of the Professional Service Amendment, whether known or unknown, including but not limited to direct and indirect costs and/or damages for delay, disruption, acceleration, and loss of productivity, as well as any and all consequential damages. This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. 1. REQUESTED BY: 2. ACCEPTED BY: DEPARTMENT HEAD CONSULTANT Date Accepted 3. CERTIFIED FUNDS AVAILABLE: 4. APPROVED BY: FINANCE DIRECTOR , MAYOR Date Approved NOTE: No payments will be made prior to City Manager and Council approval CITY MANAGER Date Approved Continued on reverse ... _ _ _ . . _ _ _ .._ .. _ . :. . - - . � -. _. _. � `11�y�: �� : � 'd II:•._ . . :.�A. .� ` - � L _.'___.. _._ . . � .:.. �� [ , _a.�..�_ - . F . .,. - � n T . � , m� `r . `� `' �Y `y �. �_ , � � r�� y� ' � � p . � \y � . �^'': ��! ��+ ' :�. .. „�.� -- � �.-:. t-�y.K.� � �� _.._.._ t� � �� , � : � , .-. .. . a �,y,� . �. . ."h _ .. ... ?'�f .. . . .. �iW�...,�.. ; u � �- � . � , ,r..';� :�.:. . � 149,846 � � ---... ,. . , <��.:., �.�" . SQ FT .. . iM . .. .;`` kt •;�'a. _", � ;II �� '�'�Aiy. ��e� ' .. � j � . � �: � . . "�. .,,�� ' . � ,� . �� ... � _ :� \ � � � 9Q227 f ,�, � �� SQFT ' ,� �,f .i ��-: t� '� F '� �,,,� . .. r .;�.�` ` ia 1� r .. ..{�.� � � { � .. - "QF '-a 'v�',�. y�� `�y .. ��` i� �-�� ,� � W � . . , . . �; �� I ,. .' ... . r � �. K '" 5 ' ' � • � . . v., __---��—J ,..� : _.. _. _ [ � . . . ��.' ' ,,, i:��. 114,665 ,R +. - • _ •. r a. .. .. . � � `�" . - SQ PT ,i r' � y. . . . . ._ �6"' . � �--�. 9 ' . � , ' . y. i � r ; ��°��°�''�, ACZUATIC CENTER LMA AMENDMENT � � 354,737 SCZFT (TOTAL) � � �� DATE PALM GROVE e � � 'Pp� �� • ,• �s� � PLANTER DATE: �`�°''FORh'"�� TURF lO/ZOIO