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Home My WebLink AboutR30070 - CO1 - PD Visitor Center T.I. CITY OF PALM DESERT / PALM DESERT REDEVELOPMENT AGENCY STAFF REPORT REQUEST: APPROVAL OF CHANGE ORDER NO. 1 TO CONTRACT NO. R30070 (ORR BUILDERS), IN THE DEDUCTIVE AMOUNT OF $52,133.00 FOR THE PALM DESERT VISITOR CENTER TENANT IMPROVEMENT PROJECT LOCATED AT 73-470 EL PASEO, SUITE 14 SUBMITTED BY: Martin Alvarez, Redevelopment Manager CONTRACTOR: Orr Builders 39301 Badger Street, Suite 300 Palm Desert, CA 92211 DATE: December 9, 2010 CONTENTS: Change Order No. 1 Recommendation By Minute Motion: 1. Approve Change Order No. 1 to Contract No. R30070 with Orr Builders in the deductive amount of $52,133.00 for the Visitor Center Tenant Improvement project located at 73-470 EI Paseo Suite 14; and 2. Authorize the Chairman to execute the said documents. Executive Summary On September 9, 2010, the Agency Board awarded a contract to Orr Builders in the amount of $288,600.15 for the tenant improvements at the new Visitor Center location (73-470 EI Paseo, Suite 14). As part of the approval, the Board directed staff to work with the contractor to value engineer the project in order to reduce construction costs. Change Order No. 1 achieves a deductive change order in the amount of $52,133.00. The cost savings were achieved by redesigning portions of the project, utilizing existing materials/infrastructure and using alternate project finishes that were compatible with the project design. The project is complete and will be open by December 9, 2010. Staff recommends approval of the deductive change order. Backqround On June 12, 2010, the Agency Board authorized staff to proceed with relocating the Visitor Center operation to 73-470 EI Paseo, Suite 14. The relocation to the new EI Staff Report Change Order No. 1 to Contact No. R30070 (Orr Builders) December 9, 2010 Page 2 of 3 Paseo location facilitates the opening of a satellite facility by the Palm Springs Art Museum at the existing Visitor Center site located at Entrada del Paseo. Prest-Vuksic Architects (PVA) completed the tenant improvement construction plans for the new 1,972 square foot Visitor Center. The project scope includes, but is not limited to the following components: • Demolition of existing interiors that formerly housed real estate offices. • Remodel public restroom to serve EI Paseo and Visitor Center customers. • Addition of storage space to accommodate retail and informational materials. • Creation of a functional front counter with incorporated workstations for staff. • Design of display areas for informational materials and retail fixtures. • Maintaining of small break room/kitchenette. • Reduction of manager's office to accommodate additional storage. Public bids were opened on September 7, 2010, and on September 9, 2010, Orr Builders was awarded a contract in the amount of $288,600.15 for the tenant improvement project. As part of the approval, the Agency Board directed staff to work with the contractor to value engineer the project in order to reduce construction costs. Staff worked with the project architect and the contractor to redesign portions of the project, utilize existing materials, and alternate project finishes that would reduce construction costs. As part of the value engineering process, the following project components where modified which led to a project cost savings without significantly altering the project design and functionality: • Existing drywall was utilized where feasible. • Existing doors, windows, lighting, and plumbing connections were incorporated in the new design. • Alternate lighting fixtures were utilized. • Existing T-bar ceiling utilized in storage and office areas. • New T-bar ceiling utilized in public spaces. • Alternate counter top finishes utilized. • Additional restroom was omitted. As a result of these changes, Change Order No. 1 reduces the contract amount by $52,133.00. Schedule The project is now complete and furniture will be moved in starting December 6, 2010. The new Visitor Center will reopen on December 9, 2010. G:IrdalMartinA/va�ez120101SRIVisitor CenterC010rr12-09-10.doc Staff Report Change Order No. 1 to Contact No. R30070 (Orr Builders) December 9, 2010 Page 3 of 3 Fiscal Analvsis Change Order No. 1 results in a costs savings of $52,133.00. There is no fiscal impact on the City's General Fund. Submitted By: -� � � : �,.�' � � artin Alvarez, Redevelopment Manager ponna Gomez, Visit�ir Center Ma,;�ger i Department Head: `'� CiTY COUNCILA�2'�`ION . APPROVED fl�p RECEIVED OTHER J ti McCarthy, A abl�r Redevelopment , MEET G D TE — AYES: � NOES: Paul S. Gibson, Director of Finance ABSENT: ABSTA1Nt Ap val: VERIFIED BY: Original on File wtth City lerk's Oflice � — Jo n M. Wohlmuth, Executive Director/City Manager �� r�o�► �-��tir� C�PV_�� C��—o�C?il� vERe�w�� r��C C)riqin�i r�r� fiil� uvi#�i �ity Cl�rk's �Jfficr= GlydalMartinAlvarez120101SRIVisitor CenterCOlOrr12-09-10.doc PALM DESERT REDEVELOPMENT AGENCY Contract#/P,O.# R2oo7o 17035 CONSTRUCTION CHANGE ORDER Amendmen� Change Order No. � Contingency: YES NO Contract Purpose Visitor Center Tenant Improvements ,4ccount No. 850-4430-422-3421 Contractor's Name Orr Buiiders Project No. address: 39301 Badger Street, Suite 300 vendor rvo. 3997 Palm Desert, CA 92211 You are hereby requested to comply with the following changes from the contract plans and specifications: DECREASE INCREASE DESCRIPTION OF CHANGES In Contract Price In Contract Price Value Engineering: Existing drywall utilized where feasible Utilized existing doors, windows, lighting, plumbing connections Utilized alternate lighting fixtures Used existing T-bar ceilings in storage and office areas New T-bar ceilings only in public spaces Utilized alternate counter top finishes Additional restroom omitted 52,133.00 TOTALS: 52,133.00 - NET CHANGE IN CONTRACT PRICE: 52 133.00 JUSTIFICATION: TOTAL BUDGET FOR PROJECT: + 288,600.15 CONTINGENCY: Less: Expend.& Encumb. To Date: - 288,600.15 Amount Approved by Board: + Less: This Change Order Amount: - 52,133.00 Less: Prior Amendment(s): - BALANCE OF BUDGET Less: This Amendment: - REMAINING FOR PROJECT: 52 133.00 Balance Remainin of Contin enc : - The amount of the Contract will be (Decreased)�sfea�sed by the Sum of: Fiftv-two Thousand. One Hundred Thirtv-three and NO/100 Dollars ($52,133.00). G:1rdaWgenda Items\2010\12-9-10\Orr R30070 CO-1.doc See reverse ... Contract R30070 Change Order No. 1 Continued from front This Contract Amendment covers changes to the subject contract as described herein. The consultant shall perform all work as necessary or required to complete the Contract Amendment items for a lump sum price agreed upon between the Consultant and the Palm Desert Redevelopment Agency, otherwise referred to as Owner. Contract Time Extension -0- Days. Revised Contract Total $236,467.15 The undersigned Consultant approves the foregoing Change Order # 1 as to the changes, if any, in the contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said Change Order # 1 . The Consultant agrees to furnish all labor and materials and perform all other necessary work, inclusive of that directly or indirectly related to the approved time extension, required to complete the Contract Amendment items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Contract Amendment shall be effective when approved by the Owner. Execution of this Contract Amendment by the Consultant constitutes a binding accord and satisfaction that fully satisfies, waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of or related to the subject of the Contract Amendment, whether known or unknown, including but not limited to direct and indirect costs and/or damages for delay, disruption, acceleration, and loss of productivity, as well as any and all consequential damages. This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. 1. REQUESTED BY: 2. ACCEPTED BY: EXECUTIVE DIRECTOR CONTRACTOR 3. CERTIFIED FUNDS AVAILABLE: 4. APPROVED BY: 12/9/10 FINANCE DIRECTOR CHAIRMAN Date Approved NOTE: No payments will be made prior to Executive Director and 12/9/10 Agency Board approval SECRETARY Date Approved G:UdaWgenda Items�2010\12-9-10\Orr R30070 CO-1.doc .S@@ f@V8f S@ ... � � o � o a� M U +-• Q � N O U � �' f� m� � � � �— C N � 00 Z (h "_' U O � � O � V c� Z V m 2 � H U Z p � O � � � �O O � c2l- a� o m � � U V � � � � � � O c ap �`= �'a F- Q � N � O .� Z 0 0 � Q o O N � � cu c Z �L W o � � � a � � a p �, r� > � Q c�o a�i � � � W � � � � pp �... +-• (p � � ,� N � U I'-' N _ � 0 F- W o Z (� ti Q Z o 0 0 � � Z Q o 0 0 W N V �p Cfl 2 � ,� � p O ~ (� p w 00 QO I— \ � � � � U O o p i i N Q Z U a � ~ U ^ ^ W � � o 0 o V � c�i c� f� � s... C M M � � Z � � � � �-- M Q O � '� O N N ~ } V ~ L Q � .�.� � w Q Q U Q � U = Z � v� O 0 0 � � > U `� � Z v�i � U w � a_°i C� � L � Z � N N� � F' Q � � N � � � O � N U U F— � c �i J J J C �p� � Z Z Z V W J � C� C� C� � � o`no O O O > � � � � N M d' � U