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Home My WebLink AboutC29620 - Aquatic Ctr User Fee & Rate Study Cnslting Svcs CITY OF PALM DESERT FINANCE DEPARTMENT STAFF REPORT REQUEST: APPROVE THE SELECTION OF BALLARD*KING & ASSOCIATES TO PERFORM PROFESSIONAL CONSULTING SERVICES FOR AN AQUATIC CENTER USER FEE AND RATE STUDY IN AN AMOUNT NOT-TO-EXCEED $16,500 SUBMITTED BY: Paul S. Gibson, Finance Director DATE: February 25, 2010 CONTENTS: Agreement Recommendation By Minute Motion, that the City Council approve the selection of Ballard*King & Associates to perform professional consulting services for an Aquatic Center user fee and rate study in an amount not-to-exceed $16,500. Backqround The City is in the process of redesigning the aquatic center project to eliminate the community center portion of the project that was presented to the City Council in January 2009. Prior to finalizing the construction bids, the City Manager requested that a fee schedule be developed to recover fees equal to 60% of the operating costs. The selected consulting firm will receive input from Council members and various groups such as the swim team to obtain greater insight into the prospective uses of these groups. On December 15, 2009, staff issued a Request for Proposals for professional consulting services for an aquatic center user fee and rate study. Proposals were submitted on January 15, 2010. Eight (8) proposals were received from the following firms: Ballard*King & Associates Maximus Economic Consulting MBS FCS Group PROS Consulting GreenPlay TischlerBise, Inc. G:\Finance\Niamh Ortega\Staff Reports\SR-professional Consulting Services for Aquatic Center User Fee and Rate Study 022510.doCx Professional Consulting Services for Aquatic Center User Fee and Rate Study Staff Report December 10, 2009 Page 2 of 2 The selection team was comprised of the Finance Director and the Parks & Recreation Manager. All proposals were reviewed and three firms were chosen to participate in the interview process: Ballard'� King & Associates, GreenPlay, and PROS Consulting. Ballard*King & Associates were unanimously selected by the interview panel as the desired consultant. Staff requests that the City Council approve a contract with Ballard*King & Associates in an amount not-to-exceed $16,500 for an aquatic center user fee and rate study for the City's aquatic center project. Fiscal Impact Staff has determined that the cost of the project will be an amount not-to-exceed $16,500. Funds are available in Account No. 233-4602-454-4001. Submitted by: 'l __..._ � �. _ __, �, Paut S. Gibson, Director of Finance J nis Steele, Parks & Recreation Manager Approval: CITY COUNCILACTtON J M. Wohlmuth, City Manager APPROVED ✓ DF.NiF.D RECEIVED (}TH F,R M EET[NG DATE -� �3� ` AYFS: s " � �' NOES: _l�l n - AI3SI;NT: I°�E C`ri c- ARSTAIN: �� VFRIf'IF.I� I3Y: f (9riginal on File with City Clcrk s Of'tice G:\Finance\Niamh Ortega\Staff Reports\SR-professional Consulting Services for Aquatic Center User Fee and Rate Study 022510.docx Contract No. Page 1 of 7 AGREEMENT THIS AGREEMENT, made and entered into this 25th day of February, 2010, by and between THE CITY OF PALM DESERT, a municipal corporation, hereinafter referred to as "CITY" and BALLARD*KING & ASSOCIATES, hereinafter referred to as "CONSULTANT". WITNESSETH: WHEREAS, CONSULTANT is a corporation, the principal members of which are Professional CONSULTANTS duly registered under the laws of the State of California; and WHEREAS, CITY desires to engage CONSULTANT to render certain technical and professional consultant services as set forth in Exhibit "A", City's Scope of Work contained in the Request for Proposals (RFP) and CONSULTANT's Proposal and Agreement Letter, incorporated herein by reference, in connection with the perFormance of PROFESSIONAL CONSULTING SERVICES FOR AN AQUATIC CENTER USER FEE AND RATE STUDY (Project No. ). NOW, THEREFORE, the parties hereto agree as follows: (1) CITY hereby agrees to engage CONSULTANT to perform the technical and/or professional services as hereinafter set forth. Contract No. Page 2 of 7 (2) CONSULTANT shall perform all work necessary within the schedules provided herein to complete the services set forth in Exhibit "A" attached hereto and by reference incorporated herein and made a part hereof. (3) All information, data, reports and records and maps as are existing and available from the CITY and necessary for the carryings out of the work outlined in Exhibit "A" hereof shall be furnished to CONSULTANT without charge by CITY and CITY shall cooperate in every way reasonable in the carrying out of the work without delay. (4) CONSULTANT represents that, it employs or will employ at its own expense, all personnel required in performing the services under this Agreement. (5) All of the services required hereunder will be performed by CONSULTANT or under its direct supervision, and all personnel engaged in the work shall be qualified and shall be authorized or permitted under state and local law to perform such services. (6) The execution of this Agreement by the parties hereto does not constitute an authorization to proceed. CITY's Director of Finance has not authorized CONSULTANT to proceed. (7) The CONSULTANT shall work closely with the CITY's Director of Finance, or his designated representative, who shall be the principal officer of the CITY. The CONSULTANT shall review and receive the Director of Finance approval of the details of work as it progresses. (8) The CONSULTANT warrants that he has not employed or retained any company or person, other than a bona fide employee working solely for the Contract No. Page 3 of 7 consultant, to solicit or secure this Agreement, and that he has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, CITY shall have the right to annul this Agreement without liability, or in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee. (9) The right is reserved by the CITY to terminate the Agreement at any time upon seven (7) days written notice, in the event the project is to be abandoned or indefinitely postponed, or in the event the CONSULTANT's services, in the sole judgment of CITY, are unsatisfactory or because of the CONSULTANT's failure to prosecute the work with diligence or within the time limits specified or because of his disability or death. In any such case, the CONSULTANT shall be paid the reasonable value of the services rendered, based upon CONSULTANT's standard hourly rates, up to the time of the termination. The CONSULTANT shall keep adequate records to substantiate costs and provide copies of original timecards in the event of termination or suspension. (10) All documents including tracings, drawings, estimates, reports, investigations and computations shall be delivered to and become the property of the CITY. CITY acknowledges and agrees that all plans, specifications, reports and other design documents prepared by CONSULTANT pursuant to this agreement shall be used exclusively on this project and shall not be used for any other work without the Contract No. Page 4 of 7 written consent of CONSULTANT. In the event CITY and CONSULTANT permit the re- use or other use of the plans, specifications, reports or other design documents, CITY shall require the party using them to indemnify and hold harmless CITY and CONSULTANT regarding such re-use or other use, and CITY shall require the party using them to eliminate any and all references to CONSULTANT from the plans, specifications, reports and other design documents. (11) The CONSULTANT shall comply with all federal, state and local laws, ordinances and regulations applicable to work. (12) No change in the character or extent of the work to be performed by the CONSULTANT shall be made except by supplemental authority in writing between CITY and the CONSULTANT. The supplemental authority shall set forth the changes of work, extension of time and adjustment of the fee to be paid by CITY to the CONSULTANT, if any. (13) In connection with the execution of this Agreement, the CONSULTANT shall not discriminate against any employee or applicant for employment because of race, religion, color, sex or national origin. The CONSULTANT shall take affirmative actions to insure equal employment opportunity and that employees are treated during their employment without regard to their race, religion, color, sex or national origin. Such actions shall include, but not limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay, or other forms of compensation and selection for training, including apprenticeship. This clause shall be included in each related subcontract, if any, awarded by the CONSULTANT. Contract No. Page 5 of 7 (14) The CITY agrees to pay the CONSULTANT for the work required by this Agreement on the following basis: CONSULTANT shall submit invoices monthly for services performed in the previous month not to exceed the total contract amount of dollars ($ ) CITY agrees to pay all undisputed invoices within thirty (30) days of receipt of invoice. CITY agrees to notify CONSULTANT of disputed invoices within fifteen (15) days of receipt of said invoice. (15) The CONSULTANT agrees to complete the work and submit the report as described in Exhibit "A". (16) In the event that any judgment is entered in any action upon this Agreement, the party hereto against whom such judgment is rendered agrees to pay the other party an amount equal to the reasonable value of the legal services performed in his or its behalf in such action and that such amount may be added to and made a part of such judgment. (17) This Agreement shall be binding on the successors and assigns of the parties, but the CONSULTANT without written consent of the CITY shall not assign it. (18) The CONSULTANT shall be an independent contractor, not an employee of the CITY. (19) Prohibited interests are as follows: No officer, member or employee of the CITY during his tenure or one year thereafter shall have any interest, direct or indirect, in this Agreement or the proceeds thereof. The parties hereto covenant and agree that to their knowledge no member of the City Council, officer or employee of the CITY has any interest, whether contractual, Contract No. Page 6 of 7 non-contractual, financial or otherwise, in this transaction, or in business of the contracting party other than the CITY, and that if any such interest comes to the knowledge of either party at any time a full and complete disclosure of all such information will be made in writing to the other party or parties, even if such interest would not be considered a conflict of interest under applicable laws. The CONSULTANT hereby covenants that he has, at the time of this Agreement, no interest, and that he shall not acquire any interest in the future, direct or indirect, which would conflict in any manner or degree with the performance of services required to be performed pursuant to this Agreement. The CONSULTANT further covenants that in the performance of this work the CONSULTANT shall employ no person having any such interest. (20) The CONSULTANT shall indemnify and save harmless the CITY, its officers and employees from and against any liability, loss, cost or expense resulting from any injury or damage to persons or property caused by the negligent acts or omission of the CONSULTANT, its agents or employees, while engaged in the perFormance of this Agreement. The CONSULTANT shall submit to CITY, prior to the Notice to Proceed is issued, certification of adequate coverage for "errors and omission" insurance in amounts specified in the RFP or approved by the City Attorney. Any such insurance shall not be canceled prior to written notice to and approval from the CITY. (21) In case of conflicts within the contract documents, the document precedence shall be as follows: (a) This Agreement; (b) Exhibit "A", City's Scope of Work in the Request for Proposals Contract No. Page 7 of 7 (c) CONSULTANT's Proposal of Services, and any written modifications thereto. IN WITNESS WHEREOF, said parties have executed this Agreement the date first hereinabove written. CITY OF PALM DESERT BALLARD*KING &ASSOCIATES Municipal Corporation Consultant Cindy Finerty, Mayor Authorized Signature Date: Date: ATTEST: Rachelle D. Klassen, City Clerk APPROVED AS TO FORM: David J. Erwin City Attorney � � ;��3 � � ,�! �. �I►�� ►:�'.z�..� .'� T � �� ': �: ^H = - -� �x a�{ p,,�� f �� ,� � `�,.� "R�r?�"'�,'""�.� �;,_ „ .. ' �, � ; _ r , �: . ., . � -- ,� `, ..� , rr-�, e, F.; , ._.', .,� . •e`s.?:e'� _�Pt.�.k .. , .., , e � � ` �� - ' ,.., '; a� �� ' , January 15, 2010 � ! ; Paul Gibson, Director of Finance ! City of Palm Desert � � 73510 Fred Waring Drive Palm Desert, CA 92260 I � ! Mr. Gibson, � ! � � �' Ballard*King & Associates, a recreation planning firm based out of Highlands Ranch, Colorado, is pleased to submit our qualifications for the "Professional � � Consulting Services for an Aquatic Center User Fee and Rate Study" RFP E"'� ; issued by the City of Palm Desert. � � i � � Ballard*King & Associates has extensive background in operations planning � for recreation facilities with over 400 studies completed in the last 18 years. � I B*K also specializes in aquatic center feasibility studies and operation pro- � � formas. In addition, both principals of the firm, as well as one of our � ! associates, have actual hands on experience with the development, opening and � O � operation of new aquatic facilities. I Ui Ken Ballard, President and Principal of the firm will be the contact for this � � project. His contact information as well as the firm is noted below. � I ' I Ken Ballard, CPRP jPresident Ballard*King & Associates � ; 2743 E. Ravenhill Circle � Highlands Ranch, CO 80126 � (303) 470-8661 � i kenn,ballardkin .g com i The information contained in this proposal will remain valid for a period of 90 � calendar days from the date of the submittal. Ballard*King & Associates welcomes the opportunity to adjust the scope of services to meet your i community's individual needs. � � BuUurd�Kfn,k und Associu�es is committed to comprehensive plunning und operutioaa consulting services,pru��iding,fi�r the effective and efficient use oJnvailnble rrsnurces�o deve/o�nnd opernfe sports,recren�inn nnA welbiess facilitres. � 2743 E.Ravenhill Circle* Highlands Ranch,CO 80126* (303)470-8661 � www.baliardking.com * BKA@batlardking.com � � � � � �T.T 1 R..D��[1�1� � _ . , . � � �� ' � � �. ��t #� � � ��'�' .� � �.�` �► � �� . ' ��►�'��'�� `� _r zA: � ,w t f, ''t:ru s ;+° ,� �e �� '�s e ` � � � ...w.«vv :V.�. ,n xx „ ,., ,`�.� � a� . � � -. , . . . . ... .. . . .. , .... . =.v ,...� ,. . .... .. �,. � � Ballard*King & Associates is excited about the opportunity to offer our years of experience specializing in consulting for the planning and operation of recreation and wellness facilities to the City of Palm Desert, let us move your � project forward! Sincerely, � �---- � ,I � ,�ZC'il2� ,i _ � � � Ken Ballard, President � � Ballard*King & Associates a (303) 808-2697 ' � W � � O V � � k � � , ' � � � � � I ! ' � i � I � � Ballurd>kKinK�md Associules is cann�ifted to comprehen.�ive plunninx und operulions consu(ting services,pruviding,for the efjective and efficie��!use of nvailable resources ro develop nnd npern�e sports,recrentio»nnA wel/ness fncilities. � 2743 E.Ravenhill Circle�k Highlands Ranch,CO 80126�(303)470-8661 * www.ballardking.com* BKA@ballardking.com � � ��: �AT�l,�R,.�� '� ��.: ,i� .�l � �>�'��.�' �''�, ��`�' �► � � , � ��&�� ;� - f'�� +'�.t'� x : ��` 4'�'«.�a 5'a'��'�r� : �'��y��'`��`�r'"��*'�3wK r#r �;�°.z, �.;� r� r �: ' . �,�da . .,z,�.sa�.�ik«'�,.,� . �. _.,�,�a;wrrz��.�e�;., ,.��m a ,� '� . .��.,': , - �;�x.�'��a�'� �+a t�, ,..��. � ' � Ballard*King & Associates has a firm grasp of the tasks outlined in the RFP. In � � order to achieve those tasks B*K would prescribe the following processes: � � Step One would involve assessing the market of the City of Palm Desert and the � � surrounding area. This would include identifying the service area of the � proposed aquatic facility and examining the demographics, cost of living, household budget expenditures and recreation spending potential index M � contained therein. That information would then be compared with statistics r—� from the National Sporting Goods Association 2008 Survey to develop a unique ►.r participation percentage for the service area as it relates to swimming. Which � � then provides B*K an understanding of the market for swimmers in the service � area. � � Step Two would involve taking an inventory of comparable aquatic facilities � within the identified services areas, Coachella Valley, and Southern California. � In that inventory, B*K will acquire information from facilities to include � operational expenses, revenue generation, associated cost recovery level, � owner/operator of facility, programs/services and capital replacement costs. � � This information will be compiled into an easy to read, easy to compare !�I document that will serve as a guide in the decision making process. i�i � Step Three would have Ballard*King & Associates applying their strong � background and experience in aquatic center operations to review and develop a � realistic operating budget and fee schedule for the facility. A complete fee � j schedule for facility use and program participation will be established based in � part on the findings of the market analysis and other aquatic centers. B*K � would validate the operating costs and revenues associated with the facility, � � which could then be compared and contrasted to the alternative service I providers information that was gathered in step two. � Step Four would be a final report and recommendations presented by � � Ballard*King & Associates to the City of Palm Desert. This report and { associated presentation would be in an easy to read, easy to follow format, � j which would provide a working document for the City. ( ! � 1 � Bu!lurd�kKrng and Associures is coinmittrd to comprehensive plunninK unc!operutioirs consulling servicrs,proridiirX.fi�r the effectrve and e�cien�use ojnvailable resources to develop nrul opem�e sports,recrentinn and k�e//riess facNilirs. � 2743 E.Ravenhill Circle* Highlands Ranch,CO 80126� (303)470-8661 �k www.ballardking.com* BKA@ballardking.com � � } �� '.� �r �p .� � �, � �='�1. �" � �� ' �: �k �}� S �1��,,'� Y �. ,.y�� . � � � : s�, y k ''^st +� r ¢e �' o-4�` � 3 ° '�w ..�'�C. > '� �"'�, �. �' � �'� �:.0 �.,� r�.µ t P.�. kr, a d �'.Y�+` !s r s,`S �� £' 3�:� a�� .>.»asd�+awe'�x�,..��,ms . .. :,a'..x�- .. , k '�. ,_ �Y- .c u.,..., �` . .. _. _ > ., .��,.�"�,5��. !��r��'�;-_� .,. � . ..��"�F��"�.,.. � ' � Market Analysis: In the market analysis portion of the study, Ballard*King & Associates will � work hand in hand with the City of Palm Desert staff to indentify a primary and secondary service area and determine additional service providers in those identified areas. � O Specific Tasks: � * Demo ra hic characteristics � g P �.T.� - Population/age range/income O - Trends � * Review of existing City aquatic facilities/programs/services W - Master plan/existing study a - Organizational structure/wage scales � O - Existing program statistics r l - Demand for aquatic programs/services and facilities � * Competitive market analysis � - Alternative aquatic providers � - Facilities and services offered � - Admission rates/attendance numbers � � Benchmark Facilities: , � f Ballard*King & Associates in conjunction with City staff will identify up to � five comparable municipal outdoor aquatic centers to use as benchmarks for operations. These facilities will be located in the Coachella Valley and � Southern California. � � i Specific Tasks: * Identify the 5 facilities for study � 1 * Visit/interview the operators j - Identify which organization operates and provides services � - Expenditure budget review and documentation � � - Revenue budget review and documentation � Bu!lurd�kKing und Associutes is commit�ed!o comprehensive plunning cuid operutiona consultinx service�,pro��idinX.fi�r the effective and efficient use oJnvailable rrsources to develop and opernte spor�s,recrentinn anA wellriess facililrrs. � 2743 E.Ravenhill Circie�k Highlands Ranch,CO 80126*(303)470-8661 �: www.ballardking.com* BKAG ballardking.com r r � �A�.T.AR,�� . � � � �. � z -� � � � � : � � , �� `�� - ,�,,� �l� ,� ° f f g. k '.'; �t�y ak e a, -�c s �!R�d��'�� .� 4 �.��""�' ._� �� -"�'��i'��+,"��'"''��7 i # _, ��{f�r.' �'', � �s x <3', . . �' fi y, . .. . . k f � ? � e�W- ,, �t �' �'�. .ny,S�te 4.tiy�`�, Kt.'.. �!,.,�f ��{•.{>'��*,��+� 3 � ..�e.�3P�r�r:a,.ro.w c. .>..._qa�.�.r.8d....,... ?�b � ,� '.:. . .. .y �,. � _ . . . .. . ... ,. . ... . . .. .. - . . __.. - Fee structure/use and attendance review � - Program and services documentation * Develop a report of findings - Prepare a cost/revenue comparison table � - Prepare a fee comparison table Operational Budget Review and User Fee Development: � � � In the operational budget portion of the study, Ballard*King & Associates will � work with the City of Palm Desert staff to review the types of aquatic programs � that are being offered by other facilities. Ballard*King & Associates will also �3y use the City staff as a sounding board when developing fee schedules and Opricing structures for facility use and programs to determine appropriate cost � � recovery levels. a Specific Tasks: � rOl * Review program and service options for the center v - Determine possible addition of programs/services � � - Possible fee and revenue implications � * Establish fee schedule for the center r - Daily - Multiple admissions/annual passes - Family, corporate, group i � - Rentals - Develop a fee table � * Use/attendance estimates based on fee schedule � - Daily � - Annually ; - By facility and/or component I � i * Operating cost projection review - Personnel by position and pay � - Contractual services � ' - Commodities ' Bu!lurd�kKing und Associutes is cummrtted to ramprehensive plunninX und operuJioni cunsultrng ser��ire.+,pru��idinX j'or the effective and rffrcien�use ojnvailable resources to drvelop and opernte sports,recrenrion and wellness facifiries. � 2743 E.Ravenhill Circle* Highlands Ranch,CO 80126*(303)470-8661 �k www.ballardking.com* BKAC ballardking.com r r 5 �,�,AR,.��'�� : ; � �� fi � � � � �j� �� .� f�� . , t -. � �. . � 5 � +�I�l� . . d,#7�t�. ' � z �� .' �:� .[ , � � .� #q �'`� �' � ��ii�� r�, f �*3 ��'�* ��x s:� �'� $,�,� b` r.� .~ ��x �.. y �. W �' t..��#� t�� f; ....�1 � r� _ ,�., 'r,� , r a e . s ��,..�.'Rs"'�i�h�s.r._�.. _,.a%�`„','Y,w��1.•_�a., �.. �.- _ ��+-� ��; „x°'•'9.�4:_ .,�.tf�*F � }_s�. . _ .su�"�� ,. �cv"� z�4. ._ �.,c,i . � � - Capital replacement � � -Note possible changes � - Develop a revised expense budget if necessary � � * Revenue projection review - Identification and verification of revenue sources - Admissions � O - Annual/multiple admissions - Programs and services I� - Rentals � r - Other revenue sources �iy - Develop a revised revenue budget if necessary O * Revenue/expenditure compazisons � w - Cost recovery level py - Comparisons with other benchmark facilities � O � l Final Report: \■/ r � Ballard*King& Associates will assemble and present the final report in a clear � and easy to understand format, which can then used as a working document by � the City of Palm Desert staff. Specific Tasks: � * Written report of study findings - Five printed/bound copies � - One copy on CD ROM i * Presentation of final report � - One presentation of the final report � i Ballard*King & Associates has an outstanding reputation as recreation planners � in project management that ensures that your project will be completed in a � professional and timely manner. The project will be managed and the work product produced by Ken Ballard, President and Principal of the firm. � � Bullurd�kKing and As+ociutes i,�cwnmitted to rwnprehensive plunning uiu(operutioro consulting services,pro��idinX,for the effective and e,(/'icienl use of avai/able resources!o de��elop and operare sports,rrcrention and we!lness faci/itres. � 2743 E.Ravenhill Circle* Highlands Ranch,CO 80126� (303)470-8661 * www.ballardking.com* BKA@ballardking.com � � � ]3�r,T,aR��G � � � `: ,�t .� � �;� � � ��'�i � �' � �� d'�5 r �� r 1 , , 'r� ��,� s �"� g $t-� � �� xa � �r � �q,��r ,��•S . � • ; x s � �.c '� '" � �# " ,i� ,f� �f,:- . .r ...«k.w..��.m4.�,r_ . ...a��_s.n':. ':`, < �,-,. . . . ,... . .. .",'�_v, ,i�_._..c`�,7',t.ea.A�,'��'�'s,�,w ... - � 1 � ` We believe strongly in the project workshop format that allows the project team � to spend time with the client at critical points during the process. This can be ik done by scheduling a series of ineetings or by having extended work sessions to I deal at length with specific issues. The exact format and timing will be up to � you the client and what will best meet your needs. Between the scheduled workshops B*K will continue to communicate with you, discussing concerns, � O issues and information. We will also be forwarding written drafts of the various � tasks as they are developed so that you will have time to review and comment � on the content. i � i w O Workshop I - Kick-off ineeting � �.T� At the kick-off ineeting with the City's project staff, B*K will lay the a groundwork for the project, determine how we will communicate with each � O other and how decisions are made. We will review the project's goals and tasks r � to be completed and the schedule; making any necessary adjustments. During � � our visit, we will do the research associated with market analysis portion of the � study. B*K will also work to identify the benchmark facilities and contact/visit � � these other centers. We would also propose an update/debriefing meeting with the project team near the end of our visit to review our progress and findings. r � � � Workshop II - Progress/update meeting � � i i At this workshop we will first update the group on where we are with the � results of the market analysis and benchmark facilities. We will concentrate on � ; utilizing this information to provide a foundation for the project while � discussing aquatic trends and your specific market. At this time we will also � i begin to discuss the operational budget review process and specific goals that � the City has for cost recovery levels and pricing structure. � � � y Workshop III—Final report meeting i � This workshop will be a presentation of the final draft report that summarizes � � Bu(lurd�kKing und A�:sociutes is commined to comprehe�isive plcrnninK und operations consulting services,pro��idinK for the effective and efficieiu use of nvailuble resa�rces to deve[op�nd nperme sports,recreation and we!lness facilifre.r. � 2743 E.Ravenhill Circle� Highlands Ranch,CO 80126* (303)470-8661 � www.ballardking.com* BKAC ballardking.com r � y a � � ` �'F' ' 4M M �'rrt , .. � .�. �� .� ,.. � �� " t' 3-: ; : � - `� ; ;.�.'�� s,.� F r �� ,a :*� +��r�^` r s M� ,� a ^.0 t � '��t ��r� t3[' � ��`2" ��,� � �y'�''�,�s'��;1�� r .r��".+�MC.k�.'+�.��.1�� , �.a`.ru �-`��.r N°r�'�, y �''# �� rP, '�.� ��f ,��fi`�;.�„,� .,.. . �� °i� `�'�'�t,�'��`�g'r�s��£� r qF.''�y;,9„ M - the work that has been completed as part of the study. All of this information � will be presented at a meeting for comment and review. From this meeting, the final report and presentation will be developed. � � Final Report � O The full final report will be printed and sent to the City of Palm Desert within ' approximately two weeks of the third workshop. � r w OTotal Pro�ect Timeline � � a � Contract SignedlNotice to Proceed to Workshop I, approximately 14 days MO � Workshop I to Workshop II, approximately 21 days �./ � � Workshop II to Workshop III, approximately 21 days � ! � Workshop III to Final Report, approximately 14 days � i Total Time: 70 days/ 10 weeks I � � r � � � � r ' � r� � � Bu!/urd�kKing nnc(Associutes rs committed to cumpre/tensrve plunnin,q und operutioirs consu6ing services,pro�•iding for the effective and r,(J'rcien�use ojnvailable resources to drvelop nnd oprrn�e sports,recrenfion and weNness facilifies. � 2743 E.Ravenhill Circle�k Highlands Ranch,CO 80126*(303)470-8661 * www.ballardking.com * BKA@ballardking.com � � �: �� r x� ,�t � � ��;�� °�► �w� � , � � �r �- �� c Y�� : � � � "ti # � � � � k�� „ �z� � g+' ��'.v��=" � a }§, �, � b� `"4 ��'��`�.� '� s y ��,+ � t� � ��'.: ..n � ,1�?"� � 'z.�,� .� : c.s�"� ��= .,��.d."�a �� "� e �� s �� n ='''�`,��'�'�"�`_ , .a.�• . �-a...rmF,..e,,... ,.�.... a.,. ., ,_e_:d�+4 . . _, , ... .. k , , �,.. ._ . . . . . . __�. .,. ._ , .. _ . . � � � Role of City Staff Ballard*King & Associates will require the following of City staff to complete � the scope of work: 1. Specific information regarding planning efforts for the aquatic center. � O � 2, Current operating budgets, fee schedules, attendance and use numbers � for any existing City aquatic programs or facilities. � �I 3. Tour of the site for the aquatic center. � � � 4. Agreement with the boundaries of the primary and secondary service a areas for the aquatic center. � O 5. Assistance in identifying the other outdoor aquatic facilities of similar � nature that are located in the Palm Desert area. � � 6. Assistance in determining the five benchmark aquatic facilities to be � studied. � 7. Review and comments on work products produced. � ' � � I � � � i � � � �' Bu//urd�kKing nnd Associute�is committed ro canprehensire plunnrn,q cu�d operutians consulting services,pru��iding.for the effeclive and effrcieirt nse njnvai/able resnurces to develnp anAaperare sports,recrention mzd K�elliress facrlilies. � 2743 E.Ravenhill Circle�k Highlands Ranch,CO 80126�(303)470-8661 � www.baliardking.com * BKA@bailardking.com r r � . � }�.T.�.AR,.I��TG� r � �. ;� � �� I �, �$ ' � �� . .�4.� �� .� .� }��'� �4 F� � � V' y� i r � 5b� � �' '`'��fi#��w S� F ..� ��,,✓r ;�ny��''�7x,y�..f$,�2 -:2 '�"` ,.'�' '. � � -. �`; �r a 'P � x � : � � �r'�`' �as�t.. ��,,� �,. � w, ,� . .: .�, .�ww'ak..' . �� `�. � .a. '��' -'z' xa��''s+°'�rf. _�4.. �d?� . .. „`',,.�� . . ,�k;�,g�'�. . . , . ._. .�'„ , ... .r3v 'f'a'*°6c' .. _x - ,. �., .. � � � i Firm Profile � �y Ballard*King & Associates was established in 1992 by Ken Ballard and Jeff � � King in response to the need for market-driven and reality-based planning for � recreation facilities. B*K has achieved 18 years of success by realizing that � each client's needs are specific and unique. With over 70 combined years of � facility management and planning experience in the public, non-profit, � collegiate and private sector, our consulting firm has completed over 400 � projects in 47 states and has working relationships with more than 50 architects � � coast-to-coast. We are honored to be the recipient of four Athletic Business Facilities of Merit Awards. The firm is based out of Denver, Colorado and has a 6 employees and its 2008 gross revenues were over$800,000. � � We form a consulting team that provides a variety of pre and post-design � services for clients who are considering construction of a sports, recreation, � � aquatic, or wellness facility. Our vast practical experience enables us to guide clients through the challenges of planning, constructing, opening and operating � a facility. From pinpointing specifics to broad visions, B*K provides services � to ensure the long-term success of your project. Ballard*King & Associates offers a broad range of services. These services can � be integrated into a design team or contracted independently. Some of our services include: feasibility studies, operations analysis, maintenance cost � estimates, revenue projections, staffing levels, budgeting, marketing plans and � third party design review. Additionally, we perform audits for existing � facilities as well as parks and recreation master plans. � � . � By bringing practical, proven experience to a project we can accurately � represent the client's best interests. Our firm has a keen awareness of the � � impact a sports or recreational facility has on the community and the organization that operates it. Thanks to our extensive field experience, we are � able to provide assistance with practical tools, an uncommon ability to see the i overlooked and view your project from a wealth of expertise and knowledge. � ' I Teamwork is a core aspect of our company. We work together ensuring all clients are receiving the wealth of knowledge our B*K team brings. The � � Bu(lurd�kKinX und Associutes is committed t�comprehensive plunning und operution�consulting services,prv��iding.far the effec�ive and effrcient use of nvailabJe resources!o develop and nper�te sports,recreatrnn and we!/ness facililies. i2743 E.Ravenhill Circle�k Highlands Ranch,CO 80126* (303)470-8661 * www.ballardking.com� BKA@baliardking.com � � ( �,., ��7�� . � p r � � A $ � � � ��" �� `�, '�,�►, u, �� k � � x �""`� � r �y *�� $: 'X kEA��'4�� q. ._ m.,:a4m 44.k)_. �n. ... .� .., .. . . ._. . . . . , . ,r . �,.".. .. � �_ ..,�i F ��a.�;X.. r - success of any project begins with an integrated, mutually valued approach to � � the individual needs and goals of each client. Thus, we team with you and for you. � � � First and foremost to Ballard*King & Associates is our reputation of being a E,.� company of strong ethical character. Our top concern is the client's best � interests and our approach is always honest and down-to-earth. We aim to help � � each client see the full potential of their project by providing trustworthy services to achieve their goal. � Let us help you, move forward! � � a"� http://www.ballardkin .�com � � * O Ballard King &Associates r l 2743 E. Ravenhill Circle � V Highlands Ranch, CO 80126 (303)470-8661 —phone � (303) 470-8642—fax � bka(�a,ballardkin .g com � i 1 l � � , � � � , ; � � , I ( � � i � � Bullurd�kKing und Associutes rs cwnmilted!o comprrhensive plunning und operutron.�consuUrng service�,pro�•iding.for the effectrve ar�d efficiei�l use of nvar(able rrsources to develop und operate sporu,rrcreatron arul K�el/ness facr/ilies. � 2743 E.Ravenhill Circle* Highlands Raneh,CO 80126*(303)470-8661 �: www.ballardking.com* BKA@ballardking.com