HomeMy WebLinkAboutInfrstrctr Imprvmnts - Bus Stops/Install Bus Shelters CITY OF PALM DESERT
SPECIAL PROGRAMS DEPARTMENT
STAFF REPORT
REQUEST: Authorize Staff to Commence Infrastructure Improvements at Bus
Stops and Provide Staff Direction in Relation to the Installation of
Bus Shelters
SUBMITTED BY: Frankie Riddle, Director of Special Programs
DATE: February 25, 2010
CONTENTS: 1. Bus Stop Infrastructure Improvement Memorandum
2. Map of Proposed Bus Stop Improvements
3. Map of Existing SunLine Routes in Palm Desert
Recommendation
By Minute Motion:
1. Authorize staff to proceed with and complete work addressing infrastructure
improvements needed at certain bus stop locations;
2. Appropriate funds in an amount not to exceed $50,000 from Air Quality (AB2766)
Subvention Funds, Account No. 238-4354-433-4001; and
3. Provide staff direction in relation to the installation of bus shelters.
Executive Summary
PerForming infrastructure improvements to all bus stops now will ensure that if inactive
stops are reactivated by changes in bus routes, the improvements are already in place
and ready for shelters to be installed. If Council opts to install additional shelters, staff
would recommend the following:
o Authorize staff to proceed with infrastructure improvements;
o Authorize staff to utilize Air Quality (AB2766) Subvention Funds to design,
fabricate, and install City owned shelters in keeping with its program; and
o Install shelters without advertisements and increase maintenance costs; or
o Authorize staff to negotiate with SunLine for placement of advertisements on City
shelters to offset the costs associated with maintenance.
o The alternative would be to work with SunLine to install its shelters, when and if
shelters become available, as well as increasing maintenance costs for shelters
without advertisement.
Staff Report
Bus Stop Infrastructure Improvements
February 25, 2010
Page 2
It should be noted that reinstallation of advertisement panels on existing shelters could
save the City approximately $55,000 (less the cost for shelters not compatible with
advertisement placement), as well as any increased maintenance costs associated with
the installation of additional shelters without advertisements. The City currently
expends $68,000 annually through the Bus Shelter Maintenance Agreement with
SunLine Transit Agency, which allows for annual review and possible increases. Air
Quality (AB2766) Subvention Funds in the amount of $180,000 were set aside for this
program in FY 2009/2010, Account No. 238-4354-433-4001, which does not affect the
City's General Fund. Subvention Funds cannot be utilized for maintenance costs, only
for construction/fabrication of bus shelters and improvements to infrastructure.
Backqround
The City Council at its meeting of October 28, 1999, approved the Bus Shelter
Improvement Program with the intent to eliminate advertisements from and install more
aesthetic and environmentally efficient bus shelters throughout the City. The bus
shelters placed at the Westfield Shopping Mall were the last shelters to be installed by
the City. Staff has focused on utilizing AB2766 funds for the design and fabrication of
additional bus shelters by the City, which should be sufficient funds to cover the
infrastructure improvements, design, and installation of between four (4) and six (6)
shelters dependirig on the size and design. Given the budgetary constraints the City is
currently experiencing, staff did not consider placement of new shelters due to the
additional maintenance costs that would be incurred. However, staff has been
requested to look at this program and bring forward options for Council consideration.
In reviewing options, staff contacted SunLine regarding the possible placement of
SunLine shelters including existing shelters at inactive stops and was informed that they
did not have any shelters available for placement at this time and would not consider
the purchase and placement of additional shelters until its budget process. Staff has
reviewed other options and work to be perFormed as outlined below:
Infrastructure /mprovements:
Prior to placement of bus shelters, benches, and trash cans, infrastructure
improvements are required at some of the active and inactive bus stops within the
City. Since the bus stops are spread throughout different areas of the City and
each site requires various modifications be completed, staff believes that it would
be more cost effective and timely to have City crews undertake this project. Staff is
proposing to handle this aspect of the project internally utilizing Public Works crews.
The Public Works Department also conducted an inspection of each stop within the
City and prepared a report (attached) outlining proposed infrastructure
improvements needed and estimated costs; however, since the report is an
estimate of work and costs, changes (e.g., pad size, ADA requirements, etc.) may
be required once work proceeds; therefore, staff is requesting an amount not to
exceed $50,000, which should be sufficient to cover any changes. In addition, the
report covers work improvements to all stops within the City that currently do not
Staff Report
Bus Stop Infrastructure Improvements
February 25, 2010
Page 3
have shelters and since SunLine activates, inactivates, and reactivates stops
periodically, improvements should be made to all stops to avoid any issues with
future placement of shelters when stops are reactivated.
Installation of Bus She/ters:
Consideration of the installation of additional bus shelters as provided below:
1. Placement of SunLine versus City bus shelters:
SunLine:
o SunLine may not purchase shelters for some time and the City will
compete with other jurisdictions for shelters;
o Shelters are designed to accommodate advertisements but do not
have to be placed;
o Shelter design is not consistent with the City's Program; and
o The City would still be required to make infrastructure
improvements.
C�
o Shelters will be consistent with the City's Program;
o City has funds available for design, fabrication, installation, and
infrastructure improvements;
o Shelters can be designed to accommodate future advertisement,
but do not have to be placed if Council is opposed to placement of
advertisements; and
o Staff would negotiate with SunLine to place advertisements on City
shelters and SunLine would cover maintenance costs received
through the placement of ads.
2. Bus Shelters Without Advertisements: Installation of additional bus
shelters without advertisements would require the City to incur additional
expenses to the General Fund to cover the increased maintenance costs
at $138.00 per shelter per month by SunLine.
3. Bus Shelters With Advertisements: Installation of additional SunLine bus
shelters with advertisements would not require the City to incur additional
maintenance expenses. Staff would negotiate with SunLine to install
advertisements on City designed and fabricated shelters. The monthly
maintenance cost of bus shelters with advertisements is covered through
the revenue that SunLine receives from businesses. In addition, if the City
so desired, it could have advertisements placed at all existing compatible
shelters throughout the City and reduce the existing maintenance
agreement with SunLine by approximately $55,000.
Staff Report
Bus Stop Infrastructure Improvements
February 25, 2010
Page 4
It should also be noted that the advertisement panels can be removed at any time from
the shelters; however, the City would be required to enter into an agreement with
SunLine for a specific period of time, which would require the advertisements to remain
in place until expiration of the agreement.
Fiscal Analvsis
If Council approved the installation of additional shelters WITHOUT advertisements
there would be a negative impact to the General Fund to pay the additional monthly
maintenance costs based on $138.00 per month per shelter. However, if Council opted
for shelters WITH advertisements, there would not be a negative impact to the City's
General Fund as the revenue received by SunLine through advertisement revenues
should cover the maintenance costs incurred. In addition, advertisements on existing
shelters would create an approximate savings of $55,000 to the General Fund through
the cost reduction to the maintenance agreement between the City and SunLine.
As Air Quality (AB2766) Subvention Funds in the amount of $180,000 were set aside in
FY 2009/2010 for fabrication of City bus shelters and infrastructure improvements, this
project would not have a negative impact to the General Fund.
Submitted By:
CITY COUNCIL�KCTION
APPROVED �`' DENiEif
RECEIVED OTHER
Fran ie Riddle, Director of Special ProgramsMEET G DA �U
AYES � � � ��r �
NOES:
ABSENT:
ABSTAIN:
Paul S, Gibson, Director of Finance VERIFIED BY: '
Original on File with City erk'a Oflice
* Approved Rec. Nos. 1 and 3, with Rec. No. 3
ApprOval: referred to the Bus Shelter Program Subcommittee
for a reco�endation back to the entire City
Council. 5-0
h M. Wohlmuth, City Manager
�� CITY OF PALM DESERT
_ OFFICE OF THE CITY MANAGER
INTEROFFICE MEMORANDUM
To: Mark Greenwood, Director of Public Works
From: John M. Wohlmuth, City Manager
Date: July 17, 2009
Subject: Bus Shelter Improvements at Palm Desert Sunline Bus Stops
Please find attached the Sunline Bus Stops By Jurisdiction - Palm Desert spread sheet
completed by Frankie Riddle. I would like to know what improvements are needed and the
cost of the improvements at bus stops without shelters.
The City Council has previously decided that the City of Palm Desert does not allow
advertising on bus shelters. Therefore, Sunline must provide bus shelters without
advertisement. Ms. Riddle will provide me with the contract cost to maintain these shelters, if
they are installed.
Thank you in advance for your assistance. At this stage, I am simply gathering the cost
information.
f ,..�
�'�..
N M. WOHLMUTH
'Ci Manager
JMW:kp
cc: Frankie Riddle
Attachment
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