HomeMy WebLinkAboutC29350 - Citywide Palm Tree Pruning Contract No. C29350
CITY OF PALM DESERT/PALM DESERT HOUSING AUTHORITY
STAFF REPORT
REQUEST: AWARD CONTRACT NO. C29350 FOR THE CITYWIDE PALM TREE
PRUNING PROGRAM TO LIBERTY LANDSCAPING, INC., OF RIVERSIDE,
CALIFORNIA, IN THE AMOUNT OF $69,583.20 (PROJECT NO. 931-10)
SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works
Janet M. Moore, Director of Housing
CONTRACTOR: Liberty Landscaping, Inc.
5212 EI Rivino Road
Riverside, CA 92509
DATE: February 25, 2010
CONTENTS: Agreement
Proposal
Recommendation
By Minute Motion, the City Council and the Housing Authority Board:
1. Award Contract Number C29350 for the Citywide Palm Tree Pruning Program to
Liberty Landscaping, Inc., of Riverside, California, in the total amount of $69,583.20
(City $61,375.20 and Housing Authority $8,208.00);
2. Authorize the Director of Finance to set aside an additional 10% contingency in the
total amount of$6,958.32 (City $6,137.52 and Housing Authority $820.80); and
3. Authorize the Mayor/Chairman to execute the agreement.
Funds are available for the portion of the contract relative to the City and Assessment Districts in
Parks and Recreation Accounts 110-4610-453-3320, 110-4611-453-3320, 110-4611-453-3371,
Repair/Maintenance Medians Account 110-4614-453-3370, and Assessment District Fund 200
accounts; and for the Housing Authority, funds are set aside in the 2009-10 Housing Authority
operating budget.
Commission Recommendation
The Housing Commission reviewed the recommendation at its regular meeting of February 10,
2010. Staff will provide a verbal report upon request.
Backqround
This year's City Palm Tree Pruning Program includes both the City of Palm Desert and Housing
Authority properties. The subject program was advertised in the local media requesting sealed bids.
On Friday, January 29, 2010, at 9:00 a.m., sealed bids were opened and read aloud, with the
following bids received:
Staff Report Contract No. C29350
Award Contract No. C29350 to Liberty Landscaping, Inc.
February 25, 2010
Page 2 of 2
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Libert Landsca in , Inc. Riverside, CA 69,583.20
Reliable Tree Care Coachella, CA 69,699.00
Desert View Tree Service, Inc. Palm Desert, CA 70,620.00
And 's Landsca e &Tree Service, Inc. Palm Desert, CA 76,776.00
Orozco Landscape and Tree Company Pomona, CA 83,460.00
United Pacific Services, Inc. La Habra, CA 83,829.60
Dave Tree Sur e Compan Livermore, CA 86,670.00
Thrift Tree Service, Inc. Reseda, CA 89,408.00
So Cal Tree Care, Inc. Vista, CA 94,691.16
West Coast Arborists, Inc. Anaheim, CA 98,707.50
Trimmin Land Co., Inc. South Gate, CA 144,450.00
Mariposa Landscapes, Inc. Irwindale, CA 144,450.00
Staff reviewed Liberty Landscaping, Inc.'s bid proposal and determined that the bid requirements
have been met.
Therefore, staff recommends that, by Minute Motion, City Council and the Housing Authority Board
award the Contract No. C29350 to Liberty Landscaping, Inc., of Riverside, California, in the total
amount of $69,583.20 (City $61,375.20 and Housing Authority $8,208.00); authorize a 10%
contingency in the total amount of $6,958.32 (City $6,137.52 and Housing Authority $820.80), and
authorize the Mayor/Chairman to execute the agreement.
Fiscal Analvsis
Funds are available for the portion of the contract relative to the City and Assessment Districts in
Parks and Recreation Accounts 110-4610-453-3320, 110-4611-453-3320, 110-4611-453-3371,
Repair/Maintenance Medians Account 110-4614-453-3370, and Assessment District Fund 200
accounts; and for the Housing Authority, funds are set aside in the 2009-10 Housing Authority
operating budget.
Pr pared b : Depa n ad:
C� ---- ---`
H. pen er ' ht, Landscape Manager Mark Gree ood, P.E. � �
Director o ublic ork� � �
�d��. � L N
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Ja . Moore, Director of Housing sti McCarthy, AC DA/Housing ¢ �
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CITY COUNCIL
DENit'D � J � U
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Paul Gibson, Finance Direct�CEIVED OTHER � � .s
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Approval: EET G DA �` m � }: c»
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� J n . Wohlmuth BSENT: �' � �
ity nager/Execu ve Dir �TAIN: � �
ERtFIED BY: � � � �
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�riginal on File with Ci lerk's Office � � ��
AGREEMENT
CITY OF PALM DESERT
CITYWIDE PALM TREE PRUNING PROGRAM
PROJECT NO. 931-10
CONTRACT NO. C29350
This AGREEMENT is made and entered into this 25th day of February
2010, by and between City of Palm Desert/Palm Desert Housing Authority hereinafter
called "OWNER," "CITY," or "AGENCY" and Liberty Landscaping, Inc., hereinafter
called "CONTRACTOR."
WITNESSETH
RECITALS:
1. CONTRACTOR has submitted to CITY its contractor's proposal for the
construction of CITY'S Project, CITYWIDE PALM TREE PRUNING Program - Project
No. 931-10, in strict accordance with the contract documents identified below, and CITY
has accepted said proposal.
2. CONTRACTOR states that it has re-examined its contractor's proposal and
found it to be correct, has ascertained that its subcontractors are properly licensed and
possess the requisite skill and forces, and has examined the site and contract in
accordance with the contract documents for the money set forth in its proposal to be
paid as provided in the contract documents.
AGREEMENT:
IT IS AGREED BY THE PARTIES AS FOLLOWS:
1. Contract documents: The entire contract consists of the following: (a) the
Agreement; (b) the Notice Inviting Bids; (c) the Instructions to Bidders; (d) the
Contractor's Proposal; (e) the General Terms and Conditions; (f) the Specific Terms and
Conditions; (g) the Standard Specifications as modified in other portions of the contract
documents; (h) Addenda nos. 1, 2, and 3 ; (i) the Determination of Prevailing
Wage Rates for Public Work; (j) any Change Orders issued; and (k) any additional or
supplemental specifications, notices, instructions or drawings issued in accordance with
the provisions of the contract documents. All of said documents presently in existence
are by this reference incorporated herein as if here set forth in full and upon the proper
issuance of the documents they shall likewise be deemed incorporated.
Page 1
AGREEMENT - CONTINUED
CITY OF PALM DESERT
CITYWIDE PALM TREE PRUNING PROGRAM
PROJECT NO. 931-10
CONTRACT NO. C29350
2. That CONTRACTOR shall commence the work within ten (10) calendar
days after the date of the notice to proceed and will do all things necessary to construct
the work in accordance with the contract documents and will complete said work, within
sixty (60) calendar days from the date the notice to proceed is issued, to the satisfaction
of the Director of Public Works.
3. Liquidated damages shall be five hundred ($500.00) dollars per calendar
day of delay.
4. Should any litigation or arbitration b� commenced between the parties
concerning the works of improvements as referenced herein, the prevailing party in any
such litigation, be it the CITY or the CONTRACTOR, should be entitled to a reasonable
sum for attorney fees incurred in any such litigation relating to this contract.
5. This Agreement shall be binding upon all parties hereto and their
respective heirs, executors, administrators, successors, and assigns.
6. CONTRACTOR shall be paid in the manner set forth in the contract
documents the amount of its proposal as accepted by CITY, subject to such additions
and deductions as may be made pursuant to the contract documents and applicable
law.
7. Execution of the Agreement by the parties constitutes their agreement to
abide by all applicable provisions of the California Labor Code; constitutes
CONTRACTOR's certification that he is aware of the provisions of said code and will
comply with them; and further constitutes CONTRACTOR's certification as follows:
"I am aware of the provisions of Section 3700 of the California Labor Code which
requires every employer to be insured against liability for workers' compensation
or to undertake self insurance in accordance with the provisions of that code, and
I will comply with such provisions before commencing the performance of the
work of this contract."
THIS AREA IS INTENTIONALLY LEFT BLANK
SIGNATURES ON FOLLOWING PAGE
Page 2
AGREEMENT - CONTINUED
CITY OF PALM DESERT
CITYWIDE PALM TREE PRUNING PROGRAM
PROJECT NO. 931-10
CONTRACT NO. C29350
IN WITNESS WHEREOF the parties hereto have executed or caused to be executed by
their duly authorized officials, this Agreement which shall be deemed an original on the
date first above written.
CONTRACTOR:
By: Libertv Landscapinq, Inc. Title:
Printed name
Signature (to be notarized)
FOR CITY BY: ATTEST:
CINDY FINERTY RACHELLE D. KLASSEN
MAYOR/CHAIRMAN CITY CLERK/SECRETARY
Palm Desert, California Palm Desert, California
APPROVED AS TO CONTENT:
MARK GREENWOOD, P.E. DAVID J. ERWIN
DIRECTOR OF PUBLIC WORKS CITY ATTORNEY
Page 3
CONTRACTOR'S PROPOSAL SUBMISSION FORM
- CITY OF PALM DESERT
CITYWIDE PALM TREE PRUNING PROGRAM
PROJECT NO. 931-10
� CONTRACT NO. C29350
TO: CITY CLERK
CITY OF PALM DESERT
73-510 FRED WARING DRIVE
PALM DESERT, CA 92260
The undersigned declares that he/she has carefully examined the Bid Terms and
Conditions, the General Terms and Conditions, and the Specific Terms and Conditions
accompanying the Notice Inviting Bids; that he/she is thoroughly familiar with the
contents thereof, and is authorized to represent the bidding firm and propose services to
City of Palm Desert.
It is understood that the price shown hereon includes all phases and types of work
described in the specifications.
The unit cost for all palm tree pruning work shall be indicated.
� -��4a____
QUANTITY UNIT COST TOTAL COST �1��-t r.X
1 G,,1f.,�
SUBTOTAL for CITY Palm Tree Prunin 2868 $ , y
SUBTOTAL for HOUSING Palm Tree Prunin 342 $ , $
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TOTAL FOR ALL PALM TREE PRUNING 3210 ����`���� �.� ' $
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Company N me
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Company Address
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Office Phone Cell Phone Fax
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Bid Prepar T� le
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Signature Date
C'�I�n k.�.r►.� a s� �3� - 4 09 i�
Contact Person Cell Phone
Page 8 r. 1 .
CONTRACTOR'S PROPOSAL SUBMISSION FORM - CONTINUED
CITY OF PALM DESERT
CITYWIDE PALM TREE PRUNING PROGRAM
PROJECT NO. 931-10
CONTRACT NO. C29350
INFORMATION REQUIRED OF BIDDER
In supplying the following information, additional sheets may be attached if needed.
Check if additional sheets are attached: ❑
Check if additional sheets are not attached: ($�
(1) Company Name and Address �Yl ' 41 P�(�'V 1 CE'_S Dt' l�G�I 1��Ft"1.(,Gl,
,�� � E A�-;�'�h��' `Dri v� ����,��
�c� �e.���i�'lo (',l-� q2.��8'
—;—
(2) Telephone No. � (�q � � l� �- I�Q q
(3) Type of Firm (Individual, Partnership or Corporation)____C r" l3n
(4) Corporation organized under the laws of the State of�,Q�i�c�r�t l(�.-
(5) Contractor's License No._ .�J Exp. Date 'z
(6) List the names and addresses of all owners of the firm or names and titles of all
officers of the corporation:
��e�� �n �aj�� ��0..5 �rPsi�el��
os� �. I�s� 1��.� 5�.� �
I�i cAc � �(' �l o�.sS �r�a 6S ur�er
(7) Number of years experience as a tree pruning contractor ��
(8) Number of years experience with municipal tree contracts �,�
(9) I.S.A. Certified Arborist Number�,�Exp. Date ;Z
(10) Number of ISA Certified Tree Workers with the organization �
Page 9
CONTRACTOR'S PROPOSAL SUBMISSION FORM - CONTINUED
� CITY OF PALM DESERT
CITYWIDE PALM TREE PRUNING PROGRAM
PROJECT NO. 931-10
� CONTRACT NO. C29350
(11) List at least three similar projects completed within the last five years (two must
involve pruning desert palette trees, including palm trees):
Contract Class of Date Name, Address 8� Telephone
Amount Work Completed Number of OWNER
� � 70,518. Landscape& Tree Trimming 9/09 One Quail Place Apartments
� , 9�69
—�eres�t-�-n_�'�v��"v;aT4 ��3�--
2• �.�,g,gpp_p�n �r'rPp inQtallat��n &Trimming 4/09 Silverhawk Apartments
50-660 Eisenhower Drive
La puinta,Ca 91762
Ruth Rosa, 760/238-5301
3. $_65,2R6_ Tree Trimrning&Landscape 7/09 Canterra Apartments
74-401 Hoveley Lane East
Palm Desert,Ca 92260
Ray Cota,909/481-4821 T !O 2
(12) List the names and addresses of each subcontractor who will perForm work
related to this contract and indicate what portion of the work will be done by each
subcontractor. (If more than one subcontractor, please check the box below and
list all subcontractors on a separate sheet.)
❑ See Subcontractor List on Separate Sheet
Subcontractor's Name:
License Number:
Address:
Telephone:
Work to be performed:
Page 10
- � CONTRACTOR'S PROPOSAL SUBMISSION FORM - CONTINUED
CITY OF PA�M DESERT
CITYWIDE PALM TREE PRUNING PROGRAM
PROJECT NO. 931-10
CONTRACT NO. C29350
(13) List the a e of he per on who inspected the site of the proposed work for your
firm ��rP y� �A..vh�
(14) CONTRACTOR hereby swears under penalty of perjury that the information
provided is tru c rrect.
BY� Title: Ut,� f��, �'�x.� �f �Orls�
Signature Contractor
THIS AREA INTENTIONALLY LEFT BLANK
Page 11
' �A�..IFORNIA ALL-PURPOSE ACKNOWLEDGMENT
�- - - � -_ ����.�. _, _- .._._ �._.--�>����;�,_-� - V:- _ _ _-- ��;�
STATE OF CALIFORNIA
County of San Bernardino �
On January 27, 2010 before me, N. Cruz, notarypublic
Date Here Insert Name and Title of the Officer
personally appeared �anelle L. Miller
Name(s)of Signer(s)
who proved to me on the basis of satisfactory evidence to
be the person(s) whose name(s) is/are subscribed to the
within instrument and acknowledged to me that he/she/they
executed the same in his/her/their authorized capacity(ies),
•- ' "" N•CRUZ `'"�"''� and that by his/her/their signature(s) on the instrument the
y � COMM.#167400a person(s), or the entity upon behalf of which the person(s)
W N�ryPua'�'���mia i acted, executed the instrument.
SAN BERNARDINO COUMTy .s
��'�p•�un890,20�� I certify under PENALTY OF PERJURY under the laws of
the State of California that the foregoing paragraph is true
and correct.
Witness my h and official seal.
Signature .��
Place Notary Seal Above Signature of No ary P
�
OPTIONAL
Though the information below is not required by law, it may prove va/uab/e to persons relying on the document
and could prevent fraudu/ent removal and reattachment of this form to another document.
Description of Attached Document
Title or Type of Document:
Document Date: Number of Pages:
Signer(s) Other Than Named Above:
Capacity(ies) Claimed by Signer(s)
Signer's Name:Janelle L. Miller Signer's Name:
❑ Individual ❑ Individual
❑ Corporate Officer—Title(s): ❑ Corporate Officer—Title(s):
❑ Partner—❑ Limited❑General ❑ Partner—� Limited�General
Gd Attorney in Fact ❑ Attorney in Fact
❑ Trustee � ❑ Trustee �
❑ Guardian or Conservator Top of thumb here ❑ Guardian or Conservator Top of thumb here
❑ Other: ❑ Other:
Signer Is Representing: Signer Is Representing:
:. •��`��'"S�:�E;�,`�C.�.._. _:_•- _- _ -�_�`�<:'�__`�'�2:�>�G'�.- - _ . ., : . _ . � : . _ . _ _ . _ .
OO 2007 National Notary Association•9350 De Soto Ave.,P.O.Box 2402•Chatsworth,CA 913�3-2402•www.NationalNota�y.org Item#5907 Reorder Call Toll-Free t-800-876-6827
CONTRACTOR'S PROPOSAL SUBMISSION FORM-CONTINUED
CITY OF PALM DESERT CITYWIDE PALM TREE PRUNING PROGRAM
PROJECT NO.931-10 CONTRACT NO.C29350
AFFIDAVIT OF NON-COLLUSION
� TO BE EXECUTED BY BIDDER AND SUBMITTED WITH BID
STATE OF CALIFORNIA)
) SS
COUNTY OF RIVERSIDE)
��e;► c„n��'a C�.F,�u�..s , being first duly sworn, deposes and says that he/she is
of L�ar 1,., the party making the foregoing bid; that the bid is not made in
the interest o , or on behalf of, any undisclosed person, partnership, company, association,
organization, or corporation; that the bid is genuine and neither collusive nor sham; that the
bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham
bid and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or
anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the bidder has
not in any manner, directly or indirectly, sought by agreement, communication, or conference
with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit,
or cost element of the bid price, or of that of any other bidder, or to secure any advantage against
the public body awarding the contract of anyone interested in the proposed contract; that all
statements contained in the bid are true; and, further, that the bidder has not, directly or
indirectly, submitted his or her bid price, or any breakdown thereof, or the contents thereof, or
divulged information or data relative thereto, or paid, and will not pay, any fee to any
corporation, partnership, company, association, organization, bid depository, or to any member
or agent thereof to effectuate a collusive or sham bid.
By� ��� �,r�s�d m•►�'
�
Signature (CONTRACTOR) Title (CONTRACTOR)
Jurat Certificate
State of California )
)
County of San Bernardin�
Subscribed and sworn to (or affirmed)before me on this 2 g th day of
January (month), 2010 (year), by Alejandro Casillas
proved to me on the b ' of satisfacto i ence to be the person(s)who appeared before me.
�
Signature of No y (Seal of Notary)
�
��_,�
N.CRUZ�
� `� COMM.#1674004 m
uJ � NO��Y Publ(aCalffomia tn
5AN 6ERNARpIyp CWNTY �
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Page 12