HomeMy WebLinkAboutRes 2010-1 Dstrctn of HR Records - Personnel files CITY OF PALM DESERT
HUMAN RESOURCES
STAFF REPORT
REQUEST: DESTRUCTION OF PERSONNEL FILES THAT HAVE BEEN
DIGITALLY IMAGED
SUBMITTED BY: Lori Carney, Human Resources Manager
DATE: January 14, 2010
CONTENTS: Resolution for the Destruction of Records
Exhibit A
Recommendation:
Waive further reading and Adopt Resolution No. 2010- 1 authorizing the
destruction of old Personnel files that are well past their retention and destroy
date, and have been digitally imaged
Background:
The City of Palm Desert Human Resources Department has recently reviewed old
personnel files and found that many are well over their federally mandated retention
period of seven years beyond termination date. Therefore, we seek adoption of
Resolution No. 2010- 1 allowi �e purging and subsequent destruction of the files
on the attached list.
Subm'
C'ITY COLii�'C[LACTION
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Lori Carney, Human Resources Manager Rt';cc�vru_ c�����r�t
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G:IHRITonyBeckerlstaflreport 1-14-10.docx
RESOLUTION NO. 2oio-1
A RESOLUTION OF THE CITY COUNCIL FOR THE CITY
OF PALM DESERT, CALIFORNIA, SETTING FORTH ITS
FINDINGS AND AUTHORIZING THE DESTRUCTION OF
FILES FROM THE DEPARTMENT OF HUMAN
RESOURCES.
WHEREAS, the Department of Human Resources of the City of Palm Desert,
California, finds various personnel files have far exceeded their federally
mandated retention period of seven years after date of termination; and
WHEREAS, said files must be purged and destroyed to diminish overcrowding of
remaining files for future storage purposes.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Palm
Desert, California, as follows:
1. That the above recitations are true and correct and constitutes the
findings of the City Council of this case; and
2. That it does hereby approve the destruction of all files as set forth on
Exhibit `A' (attached herein).
PASSED, APPROVED AND ADOPTED at a regular meeting of the Palm Desert
City Council held on this day of 2010, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
CINDY FINERTY, MAYOR
ATTEST:
RACHELLE D. KLASSEN, CITY CLERK
CITY OF PALM DESERT, CALIFORNIA
Files to be destroyed
Cabinet 1
(termination date) 16.M Gates (Frazier)
17.M Gaugush (9/20/02)
Drawer 1 18.F Gonzalez (9/30/94)
1. R Acosta (5/21/99) 19.A Hartwell (11/21/00)
2. D Barry (11/10/97) 20.J Harvey (9/8/97)
3. D Bitter (9/26/97) 21.M Harvey (6/13/98)
4. E Bitterman (6/29/00) 22.W Harvey (1/5/98)
5. N Bouchard (2/1/02) 23.G Holtz (2/14/01)
6. M Bridges (7/4/97)
7. S Buchanan (6/19/98) Drawer 3
8. D Burford (7/1/99) 1. V Hughes (2/24/00)
9. J Camarena (6/15/01) 2. R Janes (9/20/00)
10.R Capela (9/20/00) 3. W Johnson (2/25/00)
11.C Cardona (5/5/97) 4. C King (9/11/98)
12.D Cehr (12/13/02) 5. S Kinley (7/12/99)
13.L Cavenaugh (1/23/95) 6. A Kite (9/1/01)
14.K Chafin (9/8/00) 7. D Lanager (11/7/00)
15.D Cogley (11/15/02) 8. L Lynch (1/2/99) '
16.J Clark (2/5/99) 9. L McAllister (10/25/96)
17.L Constande (10/15/99) 10.P McEachern (WC file also)
18.D Contopulos (1/5/98) (2/16/96)
19.J Conway (11/15/98) 11.R Mcmahon (7/1/94)
20.0 Cunningham (10/11/00) 12.J Maready (11/2/98)
21.G Darling (6/29/01) 13.D Massey (8/2/00)
22.J Davis (12/3/02) 14.M Metuchek (8/12/94)
15.0 Miller (1/25/02)
Drawer 2 16.D Millheim (3/10/95)
1. M De la Garza (4/14/99) 17.D Minor (3/6/98)
2. R Diaz (7/27/00) 18.E Moore (1/21/98)
3. M Dinsmore (7/31/01) 19.K Motzko (3/30/00)
4. S Dulberg (1/3/97) 20.V Munoz (2 files, Retired
5. R Folkers (9/27/02) Disability 2/23/99) (7/22/99)
6. J Faulkner (10/18/02) 21.J Nagus (1/4/99)
7. O Ferrel (4/11/01) 22.E Norris (9/19/97)
8. M Fico (9/3/02) 23.R Norris (8/27/93)
9. M Finley (12/14/01) 24.L Osborn (10/9/02)
10.J Fitzmorris (8/2/96) 25.N Phillips (12/20/99)
11.A Flor (2/16/98) 26.V Price (2/3/99)
12.A Flory (2/2/96) 27.W Ramsey (8/9/96)
13.G Funakoshi (6/14/96) 28.P Rendulick (10/23/98)
14.B Garcia (2/21/95)
15.R Gary (10/29/98)
Drawer 4 8. D Johnson (8/30/90)
1. A Richarte (9/8/00) 9. C Jiminez (9/8/89)
2. J Ruth (6/5/98) 10.S McGrath(2/16/90)
3. R Romero (9/18/98) 11.F Parisi (7/29/88)
4. Maricella Ruiz (7/12/00) 12.N Norton (6/28/91)
5. Max Ruiz (different Person) 13.P Ortiz (8/30/91)
(9/27/02) 14.J Perez (6/30/92)
6. A San Pedro (12/31/98) 15.G Ramirez (1/29/88)
7. C Sass (4/8/96) 16.G Rodgers (8/18/88)
8. Stephanie Smith (11/10/95) 17.L Smith (6/16/89)
9. R Smith (8/2/96) 18.V Stewart (8/8/91)
10.W Snider (12/2/97) 19.C Thomas (8/17/89)
11. S Scheff (9/7/99) 20.D Thornburg (6/14/91)
12.P Shillcock (9/1/98) 21.S Townsend (8/30/01)
13.M Skramstad (3/3/95) 22.R Triplett (7/2/91)
14.C Stull (2/23/96) 23.H Yost (12/15/89)
15.D Surdin (7/22/98) 24.K Warner (12/16/88)
16.C Sumpter (10/19/01) 25.J Woldruff (10/4/91)
17.J Tapia (2/12/01)
18.T Theobald (12/31/01) Drawer 4
19.A Valdez (12/7/99) 1. D Skeffington (7/7/89)
20.Y Wall (2/5/96) 2. C Nevins (9/24/90)
21.D Weller (10/14/01) 3. G Murphy (2/12/88)
22.R Wilson (1/2/95) 4. L Moore (8/30/91)
23.J Wohlmuth (12/3/99) 5. D Allen (8/3/90)
24.P Wright (12/2/02) 6. K Ekins (6/29/90)
7. S Boswell (6/24/90)
8. S Braun (8/30/91)
Cabinet 2 9. R Broder (8/31/90)
10.J Carswell (7/21/89)
Drawer 2 11.F Allen (12/30/93)
1. R Infante (Retired Disability) 12.N Allen (12/22/89)
(4/10/90) 13.R Coogan (4/22/93)
2. S Johnson (2 files) 12/3/04 14.S Dove (9/8/89)
3. V Meyerhoff (2/24/94) 15.N Farquharson (10/1/92)
4. A Ochoa (9/5/89) 16.A Garcia (8/20/91)
5. G Carpenter (5/25/90) 17.S Golden (11/12/89)
18.T McVey (3/16/90)
Drawer 3 19.R Ayala (6/16/87)
1. S McClure (3/25/94) 20.E Bonette (1/24/90)
2. G Ekstrom (2/14/92) 21.H Perlas (11/6/90)
3. V Matyja (9/8/89) 22.L Pollard (8/9/90)
4. P Martin (8/27/90) 23.R Rao (8/31/90)
5. R Markey (4/19/91) 24.L Rillera (1/31/90)
6. M Maltais (9/8/89) 25.C Rueda (8/23/91)
7. S Jones (8/31/90) 26.S Safavian (4/27/94)