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Soap Box Derby - February 27 & 28, 2010
CITY OF PALM DESERT PUBLIC WORKS STAFF REPORT REQUEST: APPROVE THE SOAP BOX DERBY OF THE DESERT RALLY RACE TO BE HELD IN PALM DESERT ON FEBRUARY 27 AND 28, 2010, APPROVE THE PAYMENT OF A $750 FRANCHISE FEE; AUTHORIZE THE CLOSURE OF GATEWAY DRIVE TO ACCOMMODATE THE EVENT, AND PROVIDE CITY STAFF AND EQUIPMENT DURING NORMAL WORKING HOURS TO SWEEP THE STREET PRIOR TO THE RACE SUBMITTED BY: Jay Niemczak, Parks Facilities Manager CONTRACTOR: Desert Recreation District 43-305 Oasis Street Indio, California, 92201 DATE: January 14, 2010 CITYCOUNCILAC�i"ION APPROVED DF.NiED CONTENTS: Proposal RECEIVED OTHER MEETI G DATE �� - . 7 � NOES: 1 Recommendation ABSEN'n - � „�,,,_,,,,�,"w,,,,,,,_„�„_,,, ABSTAIN: By Minute Motion: VERIFIED BY: m- Original on Fite with City erk's Oftic� 1. Approve the Soap Box Derby of the Desert Rally Race to be held in Palm Desert on February 27 and 28, 2010; 2. Approve $750 for the required franchise fee to be paid to the All American Soap Box Derby; 3. Approve a road closure of Gateway Drive for the purpose of a soap box derby rally race; and 4. Provide City staff and equipment to sweep Gateway Drive during working hours on February 26, 2010. Funds are available in the Parks and Recreation Contracting Account, Account No. 110-4610-453-3092. Staff Report Soap Box Derby January 14, 2010 Page 2 Commission Recommendation The Desert Recreation District presented the Soap Box Derby proposal to the Parks and Recreation Commission on January 5, 2010. The Commission voted in favor of the event 8-1. Backqround On December 8, 2009, staff met with Ms. Tatiana Hinkle, Recreation Supervisor for the Desert Recreation District. Ms. Hinkle would like the City to support the first annual Soap Box Derby of the Desert Rally Race in Palm Desert. The two-day race event will be held on February 27 and 28, 2010, utilizing Gateway Drive located directly behind the Palm Desert Walmart store. The Desert Recreation District will staff the event and arrange for the road closure through a City approved vendor. Staff supports this event and the opportunity for racing families to visit Palm Desert. Staff recommends that the City sponsor the Soap Box Derby of the Desert Rally Race by funding the franchise fee in the amount of $750 from Account No. 110-4611-453- 3092, authorize the closure of Gateway Drive to accommodate the event, and utilize City staff and equipment to sweep Gateway Drive prior to the event during normal working hours. Fiscal Analysis Funds were not budgeted for this event, but are available in Account No. 110-4610-453- 3092. Submitted By: Department Head: t , - �' Jay Nie ak, arks Faciliti s Manager Janis Steele I�arks and Recreation Services Manager U° � ��--�_, 6 // Mark Gree od, P.E. Paul S. Gibson, Director of Finance Director of ublic Works Approved: �(,!!'�+�t� Jol`i M. Wohlmuth, City Manager C:1 ocuments and SettingslblongmanlLocal SettmgslTemporary Intemet FileslContenLOutlooklSOFPEDYSIStalf Report Soap Box Derby.doc 1AN/12/2010/TUE 04: 26 PM CVRPD FAX No, 7603473724 P, 001/001 � - �. � �� Q������:�Q � E� .,_. �-� ut���r, I � C � ;; -:�, �m:. ?_010 JAN I 2 PM 4� ( 4 D � TS �5��' ��; 6 January 13, 2010 ; Mr.John Wohlmuth City Hall - City Manager %3 735I0 Fred Waring Drive Palm DeserC, CA 92260 . RE: Pafm Dasert Soap Box laerby Rally Race Dear Mr. Wohimuth: D�sert Recreation District is very excited to bring a Svap Bvx Derby rally race { to your city this year. In order to run a legal race however, All American Soap' { Box Derby rules state that I must register the race 6 weeks prior ta race day. { Therefore, it would be important�to get approval fram City Council no later than �heir January 14, 2010 meeting. � Please do not hesitate to contact me if you have any questions or need further infarmation. Sincerely, -, - :� ;r: x Tatiana Hinkle � Soap Box Derby of the Desert Race Director ��: ,�. r:��:. V'.; � ! I '. 45-305 Oas(s Stree�Indio,CA 922�1 •Tef:760.347.3484•Fax:760.347.a66( �� � � . - . ����..,, � � � ��` M_....,, a ;��,K.»ry ���� ������ ����� ���� ��� ���� ��� ����� C�� T� � �����T � �rQ�c���I cr��te� b�t. �atiar�a Mink1� t����rnb�r 2'!t ��{�9 '!?5'`). 1'e'1Y{'y',t,�3ld".IC�, �`� `'�?.�e tw ..�(�+'1� �, ,i{�: « �, rt=�(i ° ,1+��,Py'I �n�� . .' � � � � � �r �.., .. � � �'.x`�� '., ��'�%�,'yk , � ��. 4�p/€€ '. '� �a� �,,�' ��- ��3 , -� �.a !b ' �� �'� ���. . 6j',E 4` . l y b .3 "R��"'3v^ � 1 �- A�:� / --� i. .. �� 3� `;H ,iir., i L�,�/Y / C �. ��.///i �' ! i t�l liiR/ N �'� ;t*s CN p -r': .., .y�^","e�.�"m' . . ��SAaI� A '' ' �\c a..... ' :. . �.._,:..._... ,,. ,.�--,,.,.-. �w. .� : `," � . ............ ....,,.,�,u,.n.w..,,..._�.�,.�w�.:"rl2 . .. ,N,,..,,., r::�::.. ._.....w��,,.., .... .S�:m. r „ �RG'GRA� �hl�'���I#��"I�31�IE�B.,fE�.TIWE�41I.S1{�3�1Ca��lE.S Soap Box �erby cars are r�rav�ity �a�a+rer�� r�c,�-c�rs �h�t la�� ��mrraunity cl�ildr�en asserr�ble and r��e. Althou�F�ct��ldrer� ��tQuld a��s�mbl+�t�a�c�r by �h�mS�Nv�s, p�renfs �arti�ip�t� ir� eve�y �tep, enco�r��ir�g the�r chi6dren, off�ring advi� ar�� t+�€�Is, h�tpirt� th�m thr�ugF� tF�e inspect��n� �rxxi �ch�ering th�m c�r� at t�� r�c�� Childr�n bu��d c�r� fr�am � kit. The e�ntire pn����� c�lrx�in�tes ie� race d�y, wh�r� k�d�r+oli t�#he f�n[sh Iine irt h�a��s�f�e�urin� � �t�veted �pC�k at 1h� /�!i Arn�r�c�n �c�ap �c�x �ert�y(►�AS�C�) i� Akror�, {7Ft�o. �'h� A�aSRa v,ra� r�;�r�tly inc�ud� ir� 6�SA Tod��s 9ist of t�� �`a� 10 great pl�cas to fir�d t�u��m�ric�rt� ��fonc� with ir�dianapolis ���}, {�rand C��� C�p�y and t�e Tour�ament af R�s�s.} �h�r� �;r� c�niy firvca w�ys t€� �et t�a t��AASBD. C}r�� w�y is t�urri� � i�r��l ra�� �nd th�: sec�nd v�ray is to �ccumul�t�erHau�� pc�l�ts by att���iir�g r�lly races. Alihou�h a I�ac,nal race m�y�n�y �� ���nd�l by �hildr�r� i� a I���[�e�c�r�pl�i�l �r�a (��r r��� ir��E�des all r�f F�►versic�� �s��nty�, ral��r�ac�s c�n b� ��t�en��d nat anfy by�acal f�mi�fes, but�y anyc�ne try�ng �c���in �c��nts ta c�et t� AAS�U. �al[y rac��a�ttra�t �ac�e�s frt�m �cr�s�th�� c�u�try. T�e gc�als of th� ,�aap �+ax I�er�y h�v� �ot �hang+ed much since it started in 1�3�. It t�ach€:s b�sic skills ir�worlt ethi��, �h� �ositiv� ^v�lu���s;uurnp�ti�i�n a��d per��v�r���e� PRt3+�RA�tI �i'��1F1�� Race Dire�tors—�"�ti�na �linkle and B�rb Adair fr�m Dese�t R�cr�ativt� t�astri�t. Lor���nn —Gateway �3rive in P�Im (�e��ri. ��t�v4'�y w�s spe�i�call�ch��e� ��cau�e �t it°�g�`��t a�ff#'�'��+w�y ic���inr� `rn �Ic��� pr��cimit�+ta 1c�dgir�g, fc�od an�d �nt�rtainm�nt fi�ar cau�t�f-#t�wn ra�irtg f�mili�s �nd b��au�+� i# i�� v�ary c�uiei stre�t witl� easy�tl�er�cc�s� ap�ic�r��, m�king it very mir�i�ally disrc�ptiv� for resC�enf�for �tne�t c[n��r�e�afth€��gh b�cause it is a � fan� street, �nMy t�rvo �r�tat��ly �lr�sed fc�r derby, �t��ref�r� al�c��ing vehicEe �c�ess i�absal�tel� r��+cessary� ira tt�e �t��r t�u+rr� {�n�s.�a �ver�t Tlf[e � S�c�ap �30� Der�y af the D�s�rf Rai��r R�ce i4+��5 c�� ��f'�6G6��f't�a: S��ck �3dvisi�n � 8-�3 years o��i ����r �#o�k C?iv�sior� � '�t�� 1? y�a� old 1Vlaster� I�b�isi�r�— 1�— '[T yea�s t�ld Date� —��nu�l ev�n#—�fl1 D �ue�t�+ill �+� ��i�d F��rt.��ry �7�'and 28�. �n� ra�e wi[t k�e h�fcf e�c� ��y, givl�� p�rti�i��,rtts trying to r�et pv�r�t� th� �pp�artu�ity t� dc�uble the�r pc�int� �th�y r�ce bc�t� cf�ys. A tw�r d�� race�r11i nr��rr�aBBy attr�ct a c�r�at�r��r���r of"�ut-af-t�+►�rn" r����. 2. � , �v���r ������� R�IIy rac�s; For the 'i��' �r��ua1 race, v�e� �re incl�ding tl�� additic�� �f a rally race to��r I�c..�l �e�by, T�ai���1�y� r�cce wc��ld bri�g ��ded �ttentian t� the �v�nt ir� ada+a�c�of rac� �ay �nd giu� c�p�r�rtur�iti�s fo�r I���t r�+�ing ���td�en to "practi�" t�eir tectaniq�es ar�d skil[�. �taily r�c��ar� alsa pro�oted ��rvugh �ll ,Ar��ri��n �c�a� ��x D�r�y �r�d ar� ap�n to �acers fr€�m �r�y �#her ar�a. l�u� tc� c�ur fav�r�b�� Iv�al �lirnat�, €��tr Ipc�l r�![� r�c� vwilC en�r'�� r�cin� f�mi�ies fr€�m c��tt af the ar�� ih�t a�e normal[y unab�� t� r�ce dur��g ���t� times c�f�he �ear. These rally rac�s w��i bring addi�ivn�l#t��a�'r�rr'� r��v�nu� t� the �ity �h�t ht��t� it, as wel� �s �xpand th� re�och anc! ir�ter�st f`ar t�ur I�oc�l race onrith s�t��r �tiv�rside �ounty r��id�r�ts a�€� �pc�rts�r�. t�t�t�ar ��ut��r» G���fr�rr�ia r�lly races c�urin�t�9s time crf y�ar�c���al�y s�a� a�pr+�xim�,tely 4C� rae����'rilie� �it�r�d fr�m r�th+�r ane�s. �h�se fami[ies v�r'�I6 race b�th days and �.rti[sze Ic�cal �t�t�l� �r� r�s�ur�nts�a�r�n!g their stay. We ha�e �pecific�lly �h��en P�Em Oe��tt as a ��im� ralEy r�G� ��c�tic�r� �e��u�� Gat��raY is a c��i�t �treei ci��� to Fr��way a���ss, �c�t�l� ��tf f�rad c►pti�rn�. ('�n race d�ys, st��t w�ll b�; +�I�sed frc�m 6am— r�c� �inish tirx�� (��pr�rxim�tely 4pm). ��y wi�l suv�ep stt��t �h�t momir�g pri�r t� race s�:# up tirne an� �rtavit�e s�re�t cle�sure s6gnac�e. QRI�wlll �r�vic�e eno��l� p�t�pl� �11 day#o rr�anitar �I�sur� �nd �ir�ct tr�ffic n���Ac�g �c�e��to are�. R��e �a'��ty is al�rays a �r��r�ty, �r�d r��e wril! ���c��ad��te�i �tilizing �II s�f�t�rneasu�es autiir►ed �y AAS�D and �€�h���d to in r�c�r 1vc�i �nnual �a��. �x��r�sEs��Es�uR��st��t��ar�o�v �����r������; 7�e�e�il�wing b�dget ��s b�n� �r��c�se�f�r th� raily r�c�e� ��xy caf�*alrrt �ese�t expe�se�: �ra��hgs� ���f�r w�sk�n�i race—3 divisians- �TSfl �- P�id fc�r by C+ty �v�+��p str��t, c1�s� s�reet�-C�st cover�*d b}� �ity D�s�rt Recr�at��n [3istri�t+�x�n��s:� �q�i�mer�# rer�t�i t� c�pe�-ate rac� - '�1,Q�0 _ Pa�cl f�r�y C�RR �,v�r�rcls, r..�r p��ts�, �alurtieer rr���ls, etc. - �75��-�aid for�� �RC� P'�Qmcrtior� af rally r��� - ���— Raid fc���y f3RE3 �#�ff'C�s#s {�pprt�x. 4�}�i��f rteeded��ra r�� race—�c�st�crv��red by Di�� To#a�l pr�rjecte�d �x����� af+�rx�r�t- $�,�50{plus �tafF ex�enses� �75� c�v+e�ed by G�ty, $�,2�0 �o�rered �y �RD �p�us staff expe��es� 3 C" . 4" ' �t'Qf'�7?0�10l1 Event is pr4mi�ently fe�tured in DRD G�t�ic�g, w�i�� is mai6�d to ail District residen�� arad �o�� �3�+x C�erkay dir��t r�ail ir�f�rrnation is s��ar��tt�d t� �Il ctarr�nt ��d pr�viaus I�c�� r�c�rs. f��ws rn�ri�� �c�v�r��e w�s ��r�mely goo� I�st ye�r, a�� wit� pr��s reie�s� g�n�ratio�, �: ex�e�t c�ngoin� �trar�g m�dia co�er�g� fr�� c�ur E���I m�di�. Assist��ce frc�m P�lm E?esert tc� pran�eat� �v�r�t thr�i�t�ta th�ir�r+r�k�site a��f rr���ra �c��tacts wifl alst� t��[� �en�er�te �dditic�r�al �ar��t�ti�rr s�urc�s. �c�verti��r�� �s t���� �n �o��ur��tis�r� ��t� A,ASBI� to r�acl� racer� Bryir�g to c�et ra�e p�t�ints, t�lebs�te {istings, dir��t �rr��if a�d f3yers ar+� disk�ibufied to r�cing��milies �crca�s �he Uni#�d St�t�s� the� can plar� their c�C�r�t��r far��endi�� r�lly rac�s. B�N��1"�S ��' �'AR�`���P'�71N� �1V �°1�� RRC�l;�AA�i �+ �arerrts and �hilt�r+�n wr�rking tc��etF�er t� ��rifc� �n�t r�c� �rs. • C1�ildrerr fr�rn �cr�s��f�lley+�ar�e ta�et��r�ca p�rt�cipateA • R�tly ra+��� �tt�act r�c�t-��town tQ�t��r�t. • �'rc�gram p�c�vides val���le �kills far childre� in vari�us �r�:as: V�Iark�thic, p�ra�[em solving, persever����, cc�m�et�tion, science af aerodyr�amics �nd rnechanic�. + L.ife enri�hir�g c�mmu�rity ev+��t�ttr�cts wid� �pr��d m��i� cav�ra��. t�lJT�t��E �EASUR�MENT� t�e�er� I��cr�ation �i�tric#�rould �i��ta ��this�v�nt@ whi�h tn�ly�n�ich�s th� Eives ar�d �elati�ns�i�� of partici�aating fami[i�s, g�w�ver t'tme. Grpwih �f th�s ev�nt is ����ir�gl��t�n�comrr��r�ity� suppc��k in bc�th tirr���r�d �c�ll�rs. fif�is�v�r�t �akes� larg� �r�oun#+�f t�rr�� �ns� rr�a� pc�w�rr ��d w��uld �ike to see ��r� ��mili�� b���tit�r�m this �f��r#�ach year. ,��(�� �tace P�rticipar�ts— 2� �01�3 C�oal —��} �01� +G�ai —�� �t�12 Geaa1 — 7� C��rt�c�r�� r�e�s�r�ment� wil� incl�t�� th�fc�ilc�wan�: I ncrease in �of r���r� �ncre�se in#�f�p��3atars 1n+c�eas�:�n#+�f��e�tl��r��car��ors �ddi�ion o�ar�� ra[ly r��e �n 2(�1fl C�u�a#ity �f�ve���ev��t— ��uged ��+�urv�y�f p�r�ici��r�ts. � �.�:� � . - �, �_ . �. �;:�� .. .. _ � � ; - �� : �. �� � ��' , y� � ��x�� � � M �. y � 4 � $s . ' � S''° r,. .. .x� �� k ,x - �,zyi. r,;-.y . . .,. � � " -»,+ :,. •r .«11� 9^A' .vy _. •�� ��1� ,.'i*'� � w - � ��{,��.t3.i,. .. . �w'L.� � �"'-�,`f Y ��,� � � � � ��; . . f � C �� M� '� .. " �� �. 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