HomeMy WebLinkAboutC28122 - Holiday Decorations Maint & StorageREQUEST:
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CONTENTS:
Recommendation
Contract No. C28122
CITY OF PALM DESERT
OFFICE OF THE CITY MANAGER
STAFF REPORT
A L
APPROVAL OF A PROPOSAL BY DEKRA-LITE INDUSTRIES,
INC. (SANTA ANA, CA), IN THE AMOUNT OF $46,854, TO
INSTALL, REMOVE, MAINTAIN, CLEAN, AND STORE THE CITY
OF PALM DESERT'S HOLIDAY LIGHTING AND DECORATIONS,
PER CONTRACT NO. C28120.
Stephen Y. Aryan, Assistant to the City Manager
July 8, 2010
Dekra-Lite Invoice
By Minute Motion, (1) approve a proposal by Dekra-Lite Industries, Inc. (Santa
Ana, CA) in the amount of $46,854, for the installation, removal, maintenance,
cleaning, and storage of Palm Desert's Holiday lighting and decorations, per
Contract No. C28120. Funds are available in the FY 2010-2011 budget in
Account No. 110-4310-433-39.10.
Backaround
The City of Palm Desert updated its Holiday lighting and decoration program
approximately two years ago when it entered into a contract with Dekra-Lite Industries,
Inc. (Santa -Ana, CA).
The City's contract with Dekra-Lite includes an annual reoccurring cost for the
maintenance, cleaning, packaging, installation, removal, and storage of all the City's
Holiday lighting and decorations, in the amount of $46,854. Dekra-Lite also provides
routine maintenance and bulb replacement for all displays and accessories when they
are exhibited during the Holiday Season.
With the exception of the image projection system, which casts holiday themed images
on the front of Palm Desert Civic Center (Fred Waring Drive/San Pablo Avenue), the
City's Holiday decor inventory switched from incandescent to LED light bulbs Dekra-
Lite estimates that by using these more cost efficient bulbs in its entire Holiday decor
inventory, the City is saving approximately 46,970 watts.
Dekra-Lite shall install the City's entire Holiday lighting and decor by Thanksgiving Day
2010, and remove all these items for storage by mid -January 2011.
Dekra Lite Industries, Inc Staff Report
July 8, 2010
Page 2 of 2
Fiscal Analysis
Funds for this program were budgeted in the FY 2010/11 budget, under account number
110-4310-433-39.10. If the City Council approves this proposal with Dekra-Lite Industries,
Inc. the total cost will be $46,854, which does not reflect a price increase from last year's
proposal. Fifty percent of the total proposal cost is due upon acceptance of the proposal,
with the remaining balance ($23,427) due upon installation.
Submitted By:
Stphen Y. ‘y/an, Assi tant to the City Manager
Approval:
Fo
Paul S. Gibs.'n, of Finance
1(A.
Wohlmuth, City Manager
CITY COUNCILACTION
APPROVED w'stAFp
RECEIVED
MEETING DATE 7- S.---9C1
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NOES: PTt1ry
ABSENT: 4'/,) ry
ABSTAIN: K) ,
VERIFIED BY: Irc
Original on File with City Clerk's Office
PHONE
FAX
PO Number
R
pes
llDekra-Lite
3102 W. Alton Ave. Ph. (714) 436-0705
Santa Ana, CA 92704 Fax. (714) 436-0612
vwwv.dekra-lite.com
BILL TO:
CITY OF PALM DESERT
73510 FRED WARING DRIVE
PALM DESERT CA 92260-2578
STEVE ARYAN
(760) 346-0611 Ext. 0448
(760) 341-6372 Ext. 0000
Customer ID
PAL021
Quantity Item Number
LABORIRS
Please sign and fax to 714-436-0612
No Price Increase from 2009
PROPOSAL PRP024712
DATE 4/1/2010
PAGE: 1
SHIP TO:
CITY OF PALM DESERT
73510 FRED WARING DRIVE
PALM DESERT CA 92260-2578
INSTALL DATE
REMOVAL DATE
NOV 1-24, 2010
JAN 3-19, 2011
Salesperson ID Shipping Method Payment Terms
GA INSTALL 50/50
Description UOM
Labor Installation removal, storage, maintenance Each
cleaning, and packaging of customer owned
city-wide holiday decorations program
We propose hereby to furnish product and/or labor- completely In accordance with above specifications. for the sum of
50% DEPOSIT DUE UPON ACCEPTANCE OF PROPOSAL
BALANCE AMOUNT DUE UPON INSTALLATfON OR DELIVERY
Req Ship Date Master No.
0/0/0000 27,572
Unit Price Extended Price
$46,854.00 $46,854.00
Subtotal
Tax
Freight
Total
$46,854.00
$0.00
$0.00
$46.854.00,
$23,427.00
$23,427.00
General Terms: The parties agree to the following additional terms of this Contract
A deposit of 50% is due upon execution of this Contract with the balance due on the installation date or delivery date unless specified above. Al requested changes to the above -described work tail be subject
to additional charges. Cancellations and reductions are subject to a 30% restocking fee. Any amount not paid when due, is subject to a late charge of 1.5% per month (18% per annum) Owner is responsible
for providing and maintaining adequate electrical outlets adjacent to the proposed locations for at decorations and budding lights. Dekra-Lite is not responsible for any products damaged or lost due to vandalism,
extreme weather conditions, or acts Of God and will make efforts to replace such product for an additional charge Aa dates specified are subject to change due to inclement weather Dekra-t ite will replace any
malfunctioning product but does not guarantee that each individual lamp wie tight during the entire installed period, This Contract is governed by California law and is the entire contract between the parties,
superseding as prior conversations and writings between tte parties In the event of a dispute arising out of this Contract, the parties shall arbitrate In Orange County before a single arbitrator selected through
J AM S/ENDISPUTE Any judgement upon the award rendered by the arbitrator may be entered in any court having jurisdiction thereof The prevailing party in arbitration shall be entitled to its reasonable
attorneys' fees and Costs -
If not accepted within days. this proposal may be withdrawn.
Dekra-Lite
Acceptance of Proposal: The individual signing the Contract accepts the above Proposal and certifies to Dekra-Lite that he or she is authorized to enter into this Contract on behalf Of Owner
Property Owner
Authorized Agent'
Date: By'