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Home My WebLink AboutC27950B - JUA - Frank Sinatra/Portola Imprvmnts (572-08) Cont.ract No. C27950B CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT STAFF REPORT REQUEST: AUTHORIZE THE CITY MANAGER TO EXECUTE A JOINT USE AGREEMENT WITH SOUTHERN CALIFORNIA EDISON FOR FRANK SINATRA DRIVE AND PORTOLA AVENUE INTERSECTION IMPROVEMENTS (PROJECT 572-08) SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works DATE: July 8, 2010 CONTENTS: Sample Agreement Vicinity Map Recommendation By Minute Motion, authorize the City Manager to Execute a Joint Use Agreement, pending approval by the City Attorney, with Southern California Edison for the relocation of existing facilities in conjunction with the construction of the Frank Sinatra Drive and Portola Avenue intersection improvements BackQround As part of the Frank Sinatra Drive and Portola Avenue intersection improvements, certain Southern California Edison (SCE) utilities must be relocated. A Joint Use Agreement (JUA) is being proposed that will give SCE permission to relocate the existing guy pole associated with the transmission line outside of the proposed roadway. It is anticipated that this JUA will be executed by SCE by approximately August 16, 2010. After the JUA is fully executed, SCE will begin the utility relocations. It is anticipated that the relocation will be complete by the middle of December 2010. With the schedule provided by SCE, the City is anticipating starting construction towards the end of November 2010, and completing the project by the end of May 2011. Therefore, staff recommends that City Council, by Minute Motion, authorize the City Manager to execute the subject Agreement pending approval by the City Attorney. Staff Report Authorize City Manager to Execute JUA with SCE July 8, 2010 Page 2 of 2 Fiscal Analvsis There is no fiscal impact associated with this action. Prepared By: Departm t !� � Aaron Kulp, P.E., Associate Engineer Mark Green od, P.E., Director of Public Works Approval: �� ...._ � Jo�i M. Wohlmuth, City Manager ; � � CI�'Y COUNCILA�TiON APYROVF,D d t)f:NId+,D RT;CI;IVEn �)T�irR MIFETING DATE 7-�'��L/D AYES: �' ;i P/' � �� i�, �2� NOES: /�`�� ABSI;NT: � � AI3STAINc VERIFIF,D I3Y: Original on File with City Clcrk's Of ce RECORDTNG REQUESTED By JUA-CITY OF PAY COSTS SOUTHERN CALIFORNIA EDISON COMPANY APPROVED BY SCE LAW DEPT OS/16/02-NINO MASCOLO WHEN RECORDED MAIL TO SOUTHERN CALIFCIRNIA EDISON COMPANY �14799 CHESTNUT STREET � «s: `; WESTMINSTER, CA. 92683-5240 `��?5 �_ � � ., TITLE AND REAL ESTATE SERVICES � S, F:t��.::.J^> •�Z'� �,�y,t��d ��::��.� �a SPACE ABOVE THIS LI�JE 0. �'" ` -------_ � � R RECORDER&��tJr'$'� �� s ��' �;� � ��.0 RP File No,: : � x,� � fi�;.��' � �:� � � � s� Job Order No.: A ��k.�. °� Serial � ,�, , . ��r Affects�� .Document • JOINT U� . �(xl� °� NT :': �. ,�� d ;��t; ` 3 � '�' #,�'kg�r THIS AGREEMENT, made and entered.� �� this� d� : ;.f_�� y '=� bY and between SOUTHERN CALIFORNIA EDISON COMPANY, �� orah �r,`'ereinafter c�kJed °Com an " CITY OF p y , and the called "City", � a �icipa ��oy of the Sta.te of California, hereinafter �, ,� v bo�, �Rxr. � � ��>� WI�� SE � N., �� ,.,� � 4��..: THAT WHEREAS CQrr��y is the � ner 4� � ossession of certain rights of way and easement(s) for electrical facilz�-��,��tue of follo �. easement rights: � �� ✓ � �� That certain right of way�� rne °�� d in Book Official Records, "'" `� , Office of �� '�� £ 3�� page of � :� County Recorder, hereinafter referred to as "Company's Easem �" _ % �� :�x �° �� WHEREAS C� �has a�'a �t. � ase `nt rights for street and hi hwa construction and/or ��ov �t o ��in said Cit Coun of g Y purposes for the '�'° ��, . „ Y� ti3' , State of California, herei ex ��rred to �.:� way rigfiy�'of way , as sliown on the print attached hereto, marked "E �` A" a�td hereby °�' a part hereof which said highway right of way is sub'ect to Com ea ��'ent; and � . J pany's � va. .� � y , �� , , ' �� :: � � .�. Co ny cilities as now installed and located on said highway right of way will inter�`��,:, 'th or obst�q � the construction, reconstruction, maintenance or use of said street or highway, and City des �`to eliminate such interference or obstruction; �r ,�.._:: NO�itT �`��ORE, in consideration of the premises and the mutual covenants herein contained, Comp�ny and City do hereby agree as follows: T.he location of Company's easement insofar as it now lies within fihe said highway right of way, be, and it hereby is, changed to the strip of land within said highway right of way, hereinafter referred to as "new location", and shown and designated as "Area in Joint Use Agreement" on sa.id print marked "Exhibit A". City hereby agrees to pay for the total direct and indirect costs incurred by Company for relocating its facilities from Company's easement and reconstructing the same in the new location, Between S. C. E., a corp, and Serial -----q R.P. File No. Affects SCE.Doc(s): including, but not limited to, the cost of acquiring any easements or rights of way over private property. In consideration of the payment to Company of the cost of.relocation as aforesaid, and upon acquisition of any and all easements over private property as may be required,�$sr, the relocation of Company's facilities to the new location, Cornpany agrees to rearrange, rel��+and reconstruct within said new location, any of its facilities heretofore or now installed� . �suant to Company s easement within said highway right of way. Company hereby co se#x�� to the ,ennstruction, reconstruction, maintenance or use by City of a street or highway over�� ong and u ci `�orn �z�ta>� 1'dr easement, both in the old location and in the new location within said�� way ri�h��'f'way pupon and subject ta the terms and conditions herein contained. � � � � ��k'�'��.�' t�°r� City acknowledges Company's title to Company s e.sement in sazd n ��ocatxor��`a' ' the priority of Company's title over the title of Cit y in s a i d n e w ��R, �i o n. C o m p a n y h a r " � 'es the rig h t an d easement to use, in c a m m o n w i t h t h e p u b l i c's us= '� sai d street or hig � ? 'said new location for all of the pur poses for whic h C o m p a n y's �e r.n e n t'�i�v��,acquired, without'irieed for any further permit or permission from City. Except � ��r cie `��` notice �o City before performing any work on C��^ �ny's f�t��"°ties�i ��pany sh��egive reasonable work will obstruct traffic. In all cases Com shall exe� "�e due c�a' f��e ptrote t on flf�e traveling publie. ' F�� ;� �� ° �M,�� `a, � .�� ,�� In the event that the future us�e��of said k��„-right of way shall at any time or times necessitate a rearrangernent, relocation; r��rii�struc�ion`'or removal of any of Company's facilities then existing in said new location and C�t s .` I notif �` ' Y�. y;i� panY in writing of such necessity and agree to reimburse Company on demand f�r , costs i� ��red in camplying with such notice, Company will provide City vv� � lans of it�� rop:� �`reari�'��ement and an estimate of the cost thereof, and upon approval�,�� "6 R � lans b �it ' � 3��.w Y� 9�xXi�any will promptly proceed to effect such rearrangement, relocation, re� ti��r�, or r oval'' ��:ur mpany shall exercise due care for the protection of the traveling public. furfi.T�� r ,�or permission from City for such rearran ement relocation or recon�, ��ction shall b �'��uire��.; �ty will (Z) enter into a Joint Use Agreement on the same terms a"' "� ` " " � � i�ions as are;�� ein se`t`' rth covering any such subsequent relocation of Company s facilitxe �1 t �`� highway�� ts of way, (2) provide executed document s Company a good anc� fficie�.: ent ci�: sements over private property if necessary to rtep ace Company's easement q �ny °,' t��'; (3) reimburse Company for any costs which it may be requir , ft� �.��end to a��i,„� ch ea � nt or easements, provided it is mutually agreed in writing thati-� . �ariy��hall acq�'�'�``eh easement or easements. �-� • Crty agr�es �ca ande y, defend and reimburse Cornpany for any loss or claim Company may su f ,beca�s��'ai��k cif "` defect in City's title to said new location or any subsequent location with�t;�" � �I�ighway r`��t o� way, or in the title to any easement provided by City over private proper�y, to which Coir�,�p� ny relocates its facilities pursuant to the provisions hereof, and City agrees that if Company zs ev�;t�� quired to relocate its facilities because of any such lack of or defect in title City s�hall r�`iiitl�u�se". �mpany for the cost of relocating its facilities and any other reasonable costs arisin theref'r`�z�i,;ws�[ch as, but not limited ta, costs to acquire any right of way required for such relocation. City shall not reimburse Company for any loss caused by. Company's own fault or negligence. Except as expressly set forth herein, this agreement shall not in any way alter, modify or terminate any provision of Company's easement. Both City and Company shall use said new location in such a manner as not to interfere unduly with the rights of the other. Nothing herein contained -2- Between S. C. E., a corp, and Serial -----A � R.P. File No. Affects SCE.Doc(s): shall be construed as a release or waiver of any claim for compensation or damages which Company or City may now have or may hereafter acquire resulting from the construction of additional facilities or the alteration of existing facilities by either City or Company in such a manner as to cause ari unreasonable interference with the use of said new location by the other party. City agrees that Company's facilities shall not be damaged by reason of the construction��„�econstruction or maintenance of said street or highway, by the City or its contractors, and tha ` protect Company's facihties against any such damage, at City's expense, �„'�`�ecessary, City will Company shall have the right to remove, trirn or to an ve �� "�� which may grow in said new location in said highway righ t of wa ��'�ion, brus ��e or trees � :: Company may endanger or interfere with the proper operation or mai'f� ich �t��i�e opinion of facilities, to the extent necessary to prevent any such interference or danger ��'� of Compagr.,�s �� +� �. � �x�� a� , k�� This agreement shall inure to the benefit of a�d�::be bind�� "upon the Company�and the Cit ,a;:, and their respective successors and assigns. ��., .� ,�, Y � ��'': �' � �,'�;, � �::' �. � � IN WITNESS WHEREOF, the artzes�i� � ` � r duplicate by their respective officers here nto d��aurh�t�" d, ashof the�d�a �an to be executed in above written. fi�, _ ��, ,:� y � year hercin first �4 �,:� � ��,�� . � � z` J`�`�:�. �'�`` �°.,� ,� � ��k THERN CALIFORNIA EDISON ��'� �a �`� a C�'��ANY � `� , .�,M �� ;_,a corporation " � �� 3•�� i+.i'��'�'4 ��.'b ,� �� .� � ��; �� , �y �� ,�r. �� g� s� �,, � � �, � °� � � 3 � Right of Way Agent k � � �`��a`'�� ,.� Real Estate Operations Division �'Y' ;,,� e� ��;� Corporate Real Estate De t. s �.s P � � �k�� } � z� `# � ., � 4 �� CITY OF � d �:: ��d� J �a � 7� 3 ry� � : B� Attest: -3- Between S, C. E., a corp, and Serial -----A R.P. File No. Affects SCE.Doc(s): State of California ) County of � ;,°� On� � � �� ; before me, � �° personally appeared , ��,�Notazy Public, the basis of satisfactory evidence to be the person(s) whose name(s) �i Wh�' sub crib �`''me on within instrument and acknowledged to me that he/she/they � - :uted t � � �` d,rto the his/her/their authorized ca aci °�� p ty(iesj, and that by his/her/their`�:��nat�} ��'�� i� instrument the person(s), or the entity upon behalf af which the erson s "' A on the � instrument. p ( ) �� r� ecuted the�.��, ��:' ,. � �„�. � �.�` I certify under PENALTY OF PERJURY under the laws��y e State of Cahfo i'''�t�i ��,�Iie foregoing paragraph is true and correct. . � � WITNESS my hand and official seal: ��;:, ,� ��"' u .�`' ��' �,� '$� � a gr �� Signature ` � ; '� ��^ �� '�'\ �� ,\�1��., � P y' t �U �� ;� � B �� ` 3 �� r �p S � State of California ) � ��.�� "�°`� � � �� ` " �� County of � �� .,, � � � �� . 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"�Yk� �ir • � .j.fi' - � � '�4 � f L �� '� M & � �N .. s"� �� 1Nt s f" � 4�' ,q� �y�.�.W: ,�"� � '�� ; � .�, � � £-..., r . � �,�� k�� ' `' [�OG�4[� � —„—;n- �tr � ` rw„�:; ,�,: �,� _ 250' �'��, �""�'�0"' PORTOlA AVE.AND FR,4NK SINATRA DR. �� t�'��' PROPOSED 1MPROVEMENTS VICINITY MAP DECEMBER 7,2008