HomeMy WebLinkAboutC30000 - Purchase Hardwre & Softwre for Wi-Fi /El PaseoContract No. C30000
REQUEST:
SUBMITTED BY:
DATE:
Recommendation
CITY OF PALM DESERT
INFORMATION SYSTEMS
STAFF REPORT
APPROVAL OF HARDWARE AND SOFTWARE PURCHASE FOR A
WI-FI HOTSPOT ON EL PASEO, AND AUTHORIZE CITY MANAGER
TO APPROVE CONTRACT FOR INSTALLATION.
CLAYTON VON HELF, INFORMATION SYSTEMS MANAGER
JULY 8, 2010
By Minute Motion, that the City Council:
1. approve the purchase of hardware and software required for
Phases 2 and 3 of the El Paseo Wi-Fi project in the amount of
$45,256.45; and
2. authorize City Manager to approve a contract for the installation in
an amount not to exceed $12,000. Funds are available in Account
No. 110-4190-415-4040.
Background
Staff has been directed to bring a Wi-Fi hotspot to the El Paseo shopping area. Phase 1,
approved by Council on June 10, 2010, provided an Internet connection upgrade at City
Hall. The next step, as previously outlined to Council, is to purchase the hardware and
software for continuation of the project with Phases 2 and 3.
Phase 2 will bring the Internet connection from City Hall along San Pablo to El Paseo.
This will create a hotspot from San Pablo to Highway 74, with the main concentration
focused at the Gardens and Visitor Center. The hardware will be mounted in plain sight on
San Pablo, using traffic signal poles. Once the installation occurs on El Paseo, every effort
will be made to screen the hardware from the public's line of sight.
Phase 3 will continue the connection east on El Paseo to Portola Avenue. Access points
in this phase will also be concealed as much as possible.
Staff Report
Approval of Wi-Fi Hotspot Hardware and Software Purchase and Installation Contract
July 9, 2010
Page 2 of 2
Once installed and operational, a captive portal would be used to control access to the
hotspot. This is a common method of controlling access to a hotspot. In order to connect
to the hotspot, visitors would encounter a portal page that would include the usage
agreement and any links to other pages desired by the City. Staff would have complete
control over this page and it could also be utilized as a marketing tool by linking to our
visitor websites or special events (i.e. Fashion Week).
Fiscal Impact
The equipment is priced under a national government pricing contract, which meets our
purchasing ordinance requirements. Phase 2 pricing is $34,913.29. Phase 3 pricing is
$10,343.16. Installation will cost less than $12,000. Staff is seeking approval for both
phases and installation to allow the work to begin immediately, with the goal of being
operational by Fall 2010. Funds are available in Account No. 110-4190-415-4040.
Submitted By:
Clay
Mana r o Information Systems
Approval:
M. Wohlmuth
Manager
Paul Gib
Director/cif Fi ance/City Treasurer
CITY COUNCILA�'TPION
APPROVED '''' DENTED
RECEIVED OTHER
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ABSENT:.LSk/
ABSTAIN: A k
VERIFIED BY: Ue u
Original on File with City Clerk's Office