The URL can be used to link to this page

Home My WebLink AboutC30040 - MOU w/DSUSD 4 After School Pgrm (Lincoln) CITY OF PALM DESERT SPECIAL PROGRAMS DEPARTMENT STAFF REPORT REQUEST: APPROVAL OF MEMORANDUM OF UNDERSTANDING BETWEEN DESERT SANDS UNIFIED SCHOOL DISTRICT, THE YMCA OF THE DESERT, AND THE CITY OF PALM DESERT AS IT RELATES TO PARTICIPATION IN AN AFTER SCHOOL PROGRAM AT LINCOLN ELEMENTARY SCHOOL SUBMITTED BY: Frankie Riddle, Directar of Special Programs DATE: July 8, 2010 CONTENTS: Memorandum of Understanding Recommendation By Minute Motion, authorize the Mayor to execute a Memorandum of Understanding (MOU) between the Desert Sands Unified School District, the YMCA of the Desert, and the City of Palm Desert relative to the After School Program at Lincoln Elementary School (Contract No. C 30040 �, Executive Summary The City of Palm Desert is an active participant in the after school programs located at Lincoln Elementary School and Palm Desert Charter Middle School. The MOU will allow this program to continue for the 2010/2011 academic year at Lincoln Elementary at a time when many families and schools are struggling financially. Discussion The Lincoln Elementary School After School Program continues to serve approximately 100 students and maintains a waiting list throughout the school year. The City awarded $75,000 as part of the FY 2010/2011 Budget, which will greatly benefit this program. The MOU will allow the continued collaboration between the parties to implement the Program and authorize staff from the YMCA of the Desert to administer the program. STAFF REPORT MOU BETWEEN DESERT SANDS UNIFIED SCHOOL DISTRICT, THE YMCA OF THE DESERT, AND THE CITY OF PALM DESERT RELATIVE TO THE AFTER SCHOOL PROGRAM AT LINCOLN ELEMENTARY SCHOOL JULY 8, 2010 PAGE 2 Fiscal Analvsis Funding in the amount of $75,000 was included within the FY 2010/2011 Budget and approved by City Council at its meeting of June 24, 2010. Funding will not negatively impact the General Fund. Submitted By: Frankie Riddle, ' r of ecial Programs ., r�,� Paul S. Gibson ir r of Finance Approval: � , � � �� Jo . Wohlmuth, City Manager �_� CITY COtJNCTLAf�'�'IOPI` APPROVED � DE1VtED RECEIVED OTHER MEET G DA � AYES: � NOES: ABSENT: A135TAIN: VFRITIED BY: Original on File with City rk's Office Contract No. C 30040 MEMORANDUM OF UNDERSTANDING BETWEEN THE DESERT SANDS UNIFIED SCHOOL DISTRICT, THE YMCA OF THE DESERT, AND THE CITY OF PALM DESERT AS IT RELATES TO PARTICIPATION IN AN AFTER SCHOOL PROGRAM AT LINCOLN ELEMENTARY SCHOOL Whereas, the Desert Sands Unified School District (DSUSD) administers, operates, and maintains schools within the City of Palm Desert (CITY); and Whereas, CITY, the YMCA of the Desert (YMCA), and DSUSD all desire to improve after school programs through grants and in-kind services; and Whereas, DSUSD supports and has agreed to apply for grant funding and to provide use of its facilities for after school programs at the Lincoln Elementary School and the Palm Desert Middle School; and Whereas, YMCA has agreed to create, operate, and administer such after school programs at Lincoln Elementary School with the support and cooperation of DSUSD and CITY; and Whereas, at its regular meeting of June 24, 2010, the City Council of the City of Palm Desert approved the 2010/2011 budget, which included $75,000 for after school program services at Lincoln Elementary School, contingent upon YMCA implementing said program and DSUSD assuming responsibility as "financial agenY' for the administration and distribution of any grant monies received as it relates to the above mentioned "After School Program." Now, therefore, it is agreed that CITY will participate and contribute to an After School Program as follows: 1. An After School Program will be provided at Lincoln Elementary School within the City of Palm Desert by YMCA with said program operational plan; 2. DSUSD will provide in-kind services in the form of facility use for the After School Program; 3. DSUSD will assume responsibility as "financial agent" for administration and distribution of any grant monies received; 4. CITY will assist DSUSD and YMCA in promoting the After School Program with CITY through CITY's newsletter, press releases, and other means as deemed appropriate; Page 1 of 2 Contract No. C30400 5. Attachments A, B, and C shall be considered in effect as part of this MOU, and no other documents may be introduced for implementation without the consent of all parties. In Witness Thereof, this Memorandum of Understanding has been executed this day of , 2010, for a period of one year, after which it may become eligible for renewal, subject to agreement by both parties. DESERT SANDS UNIFIED SCHOOL DISTRICT Sharon McGehee, Superintendent Date Attest: Date YMCA OF THE DESERT Rob Ballew, Executive Director Date Attest: Date CITY OF PALM DESERT Robert A. Spiegel, Mayor Date Attest: Date Page 2 of 2 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT State of California County of --------------- On_ ____ before me, , Date Here Insert Name and Title of the Officer personally appeared Name{s)of Signer(s) who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s} is/are subscribed to the within instrument and acknow�edged to me that he/she/they executed the same in his/her/their authorized capaciry(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature Place Notary Seal Above Signature of Notary Public OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. Description of Attached Document Title or Type of Document: Document Date: Number of Pages: Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer(s) Signer's Name: Signer's Name: ❑ Individual � Individual ❑ Corporate Officer—Title(s): ❑Corporate Officer—Title(s): ❑ Partner—� Limited ❑ General � Partner—� Limited ❑ General ❑ Attorney in Fact . • • L-7 Attorney in Fact . � ❑ Trustee Top of thumb here �Trustee Top of thumb here U Guardian or Conservator ❑Guardian or Conservator C 1 Other: ❑Other: Signer Is Representing: Signer Is Representing: �2007 National Notary Association•9350 De Soto Ave.,P.O.Box 2402•Chatsworth,CA 91373•2402•www.NationalNotary.org Item#5907 Reorder:Call Toll-Free 1-800-876-6827 ATTACHMENT C LINCOLN ELEMENTARY SCHOOL AFTER SCHOOL PROGRAM GENERAL REGISTRATION FORM Please Print Student's FULL Name Student ID# School Grade Year ASES (After School Education 8� Safety) is an academic and enrichment intervention program for elementary school students in Desert Sands Unified School District that supplements the regular school day. The program will take place immediately upon the end of the regular school day including early release and minimum days until 6 p.m. beginning Monday, August 30, 2010 through June 10, 2011. Space is limited by available funding. Proqram Requirements • Students MUST attend daily unless absent during the regular school day. • Abide by DSUSD and school's Code of Conduct. • Students MUST be signed out by an authorized adult with a valid I.D no later than 6pm. • Students leaving before 6pm must have a valid reason. Early releases are limited to parallel programs, family emergencies and illnesses. • Students may not walk home without or be transported by an unauthorized person. • Failure to comply with program requirements may result in dismissal from the program. EMERGENCY CONTACTS/AUTHORIZED ADULTS Mother/Guardian Address City/Zip Telep oh ne/Cell Phone Father/Guardian Address City/Zip Telep oh ne/Cell Phone Other Authorized Persons/Relative/Neighbor who will accept responsibility for student Telephone/Cell Phone Other Authorized Persons/Relative/Neighbor who will accept responsibility for student Telep oh ne/Cell Phone ANY OTHER PHONE NUMBER(S)THAT THE PARENT/GUARDIAN CAN BE REACHED AT BETWEEN 1-6 PM: (Work phone) (cell/pager) (other) `IF THERE IS A CHANGE IN THE ABOVE INFORMATION, I WILL NOTIFY ASES STAFF IMMEDIATELY MEDICAL RELEASE/PHYSICAL LIMITATIONS Does your child have any medical conditions? � Yes � No Does your child take medications? � Yes � No Does your child have any physical limitations? ❑ Yes ❑ No Are there any Religious restrictions? ❑ Yes ❑ No Please explain any"Yes"answer. MEDIA AND PHOTO RELEASE ❑ Yes ❑ No I allow my ASES student to be photographed for the purposes of documenting and utilizing media venues (magazine, newspaper,video,etc.)for the public relations aspects of ASES. Signature ParentlGuardian Print Name Date Your signature gives permission for your child to participate in the After School Safety and Education Program and for staff to contact any authorized person you indicated on this form if needed. Remember, your child cannot stay in the program without accurate contact information.