HomeMy WebLinkAboutC30060 - Consulting Svcs 4 City's Cmrcl & Multi-Fmly Rcycle PgrmsContract No. C30060
CITY OF PALM DESERT
SPECIAL PROGRAMS DEPARTMENT
STAFF REPORT
REQUEST: APPROVE CONTRACT WITH EVERGREEN RECYCLING
SOLUTIONS, INC. FOR CONSULTING SERVICES RELATIVE TO
THE CITY'S COMMERCIAL AND MULTI -FAMILY HOUSING
RECYCLE PROGRAMS
SUBMITTED BY: Frankie Riddle, Director of Special Programs
DATE: July 8, 2010
CONTENTS: None
Recommendation
By Minute Motion:
1. Authorize the Mayor to enter into an Agreement with Evergreen Recycling
Solutions, Inc. for consulting services relative to the City's Commercial and
Multi- Family Housing Recycle Programs; and
2. Authorize expenditure of funds in an amount not to exceed $75,000 from the
Recycle Fund, Account No. 236- 4195-454-3090.
Executive Summary
Contracting for services to assist staff with the implementation of recycling programs
within commercial and multi -family housing complexes provides the City with increased
opportunities to contact more businesses and property owners within the community.
This contact will result in increased awareness and implementation of approximately
twice, if not more, recycle programs including the follow up required for successful
implementation and sustainability of programs implemented. Some of the benefits to
contracting for services include 1) increased manpower (labor) without hiring additional
staff; 2) contract can be terminated or amended based on City need; 3) increased
community awareness and participation; 4) potential savings to local businesses and
property owners; and 5) improved business relations and appreciation within the
business community of the City's efforts relative to recycling and services provided.
Discussion
The City has actively created and implemented various recycling programs including a
successful awareness campaign utilizing Recycle Binney. However, with the
STAFF REPORT
CONSULTING SERVICES FOR COMMERCIAL AND MULTI -FAMILY HOUSING
RECYCLE PROGRAMS
JULY 8, 2010
PAGE 2
continuous turnover of business and multi -family housing complex owners, managers,
employees, tenants, etc., it is difficult to provide the continuous attention, training, and
monitoring that is required for previously implemented programs in addition to targeting
new areas for implementation.
Currently the City has only one (1) Recycle Technician who has targeted and
implemented recycling programs at 583 businesses at an approximate annual savings
of $83,114.64, 14 City/RDA owned apartment complexes (1039 units) at an
approximate annual savings of $65,412.72, and 14 private complexes (1994 units) at an
annual approximate savings of $25,852.26. However, one technician is not capable of
undertaking the activities necessary to create and implement new recycle programs for
businesses and property owners (e.g., making initial contact, developing programs,
training staff, assisting with the placement of interior and exterior containers, providing
continuous monitoring, etc.) while trying to promote and maintain existing recycle
programs on a consistent and on -going basis for approximately 3,100 commercial
businesses, 92 multi -family housing complexes (4,298 apartment units), and all of the
City/RDA owned complexes within the City. As demonstrated above, in most cases
recycle programs do save our local businesses money in addition to the diversion of
recyclable material from the landfill.
Given the above, staff is requesting that City Council consider approval of a contract for
consulting services to assist staff with increasing awareness, education, and
participation in the City's commercial and multi -family housing recycle programs. Upon
posting a request for proposals, the following three (3) proposals were received (ranked
from low to high bidder):
Company
Evergreen Recycling Solutions, Inc.
48-517 Via Amistad
La Quinta, CA 92253
D&B Visions
29642 Ramsey Court
Temecula, CA 92591
HF&H Consultants, Inc.
3990 Westerly Place, #195
Newport Beach, CA 92660
Cost
$70.00 per hour for Principal Associate
$40.00 per hour for Senior Associate
All costs included in the rates except marketing
materials
$85.00 per hour
All costs included in the rate except marketing
materials and travel time to the City
$245.00 per hour for Senior Vice President
$105.00 per hour for Assistant
Hourly rate does not include mileage or other
costs (see proposal)
After reviewing the three proposals received, staff recommends that City Council
approve a contract with Evergreen Recycling Solutions, Inc. (who was the lowest bidder
and is also a local firm with years of experiences in this field) for consulting services
relative to the implementation of commercial and multi -family housing recycle programs.
STAFF REPORT
CONSULTING SERVICES FOR COMMERCIAL AND MULTI -FAMILY HOUSING
RECYCLE PROGRAMS
J U LY 8, 2010
PAGE 3
Fiscal Analysis
Funding for services and other activities relative to the education and implementation of
the City's commercial and multi -family housing recycle programs was included as part
of the FY 2010/2011 Budget process. Funds are available within the Recycle Fund,
Account No. 236-4195-454-3090.
Submitted By:
Franki
Paul S. Gib
Approval:
CITY COUNCIL.ApTION
APPROVED DENTED
RECEIVED OTHER
'rector of Special Programr"'' G DA
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Dicfor of Finance Original on File with City erk's Office
oln' P 1. Wohlmuth, City Manager