HomeMy WebLinkAboutC29880 - Purchase 242,500 Pounds of Grass SeedContract No. C29880
CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
STAFF REPORT
REQUEST: AWARD CONTRACT NO. C29880 FOR THE PURCHASE
OF 242,500 POUNDS OF GRASS SEED TO SIMPLOT
PARTNERS OF PALM DESERT, CALIFORNIA, IN THE
AMOUNT OF $176,332.25
SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works
APPLICANT: Simplot Partners
42-200 State Street
Palm Desert, CA 92211
DATE: July 8, 2010
CONTENTS: Proposal
Recommendation
By Minute Motion, award Contract No. C29880 for the purchase of
242,500 pounds of grass seed to Simplot Partners of Palm Desert,
California, in the amount of $176,332.25.
Funds are available in General Fund Account No. 110-4610-453-2190,
Supplies/Other, 110-4611-453-3371, R/M Tri-Cities Sport Facility, and 110-4614-
453-3370, R/M Medians, for the City's portion and the Desert Willow Corporation
will fund the balance.
Background
The City of Palm Desert and Desert Willow Golf Resort purchase grass seed on
an annual basis for overseeding of City parks, sports fields, and the Desert
Willow golf course. The City and Desert Willow combine seed orders in order to
maximize cost savings on the purchase.
This year the City will use 35,000 pounds of the grass seed for a total of
$24,823.75 (including tax and shipping) and the remainder will be used by Desert
Willow.
Contract No. C29880
Staff Report
Annual Seed Order
June 21, 2010
Page 2 of 2
On June 10, 2010, the City Clerk called for bids on the purchase of the grass
seed. Sealed bids were opened on Monday, June 21, 2010, at 10:00 a.m. with
the following results:
Contractor
1 Simplot Partners
2 John Deere Landscape
3 Turfmaker
4 Crop Production
5 High Tech Irrigation
6 Oregrow Seeds
Location Price
Palm Desert, CA $176,332.25
Palm Desert, CA $176,686.12
La Quinta, CA $182,324.81
San Jacinto, CA $184,660.32
Palm Desert, CA $185,293.86
Wildemar, CA $202,193.44
Staff has reviewed the lowest bidder's bid document and found it to be accurate.
Therefore, staff recommends that, by Minute Motion, City Council award Contract
No. C29880 for the purchase of 242,500 pounds of grass seed to Simplot
Partners of Palm Desert, California, in the amount of $176,332.25.
Fiscal Analysis
This is a one-time purchase with no fiscal impact beyond the contract amount.
Prepared By:
Depart nyenf H
ht, Landscape Manager Mark Greetiwood, P.E.
Director of Public Works
Paul S. Gibson, Finance Director
Approval:
M. Wohlmuth, City Manager
CITY COUNCILACON
APPROVED DF,NTED
RECEIVED OTHER
MEET i DA
AYES:
NOES•
ABSENT:
A.,a iAIN.
VERIFIED BY: // 2C'1,�> Original on File with Ci erk's Office
ANNUAL SEED 2010
CONTRACT NO. C29880
BID DOCUMENT
The undersigned bidder proposes and agrees to furnish the merchandise in good order a
specified. We/1 will furnish and deliver the specified merchandise to the City of Palm Dese
and will accept as full payment thereof, the following amount:
ITEM ITEM DESCRIPTION ESTIMATED
NO. QUANTITY
1.
UNIT UNIT TOTAL
PRICE
Perennial rye grass seed 232,000 LB. L-B $ • 6 7 $/93 '
blend.
Seed brand / variety: I K , 1 L i +A
2. Perennial rye grass seed 7,500 LB. L.. P $ . $ £le.�'
blend, Apron treated.
Seed brand / variety:
3. Poa Trivialis grass seed
Apron treated
Seed brand / variety:
4. Amount tax:
5. Amount shipping:
TOTAL AMOUNT OF BID
TOTAL AMOUNT OF BID
,„Adi
3,000 LB. /..... B $ /. 8D $ Va-21
4 /5-e3Vaes-'
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$ l3soV?r
$ e5,Li87,�a
IN FIGURES $ / It, i .J .
IN WO DS 0A/--AtcreZyt-i•SevE-Atisi:yfi\otAsityf,
4 v t ; ✓E Ce 7t %!
COMPANY NAME:
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TITLE
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