HomeMy WebLinkAboutAnnual Computer Software Maint. - $57,493.13 CITY OF PALM DESERT
FINANCE DEPARTMENT
STAFF REPORT
REQUEST: APPROVAL OF FUNDS FOR ANNUAL COMPUTER SOFTWARE
MAINTENANCE IN THE AMOUNT OF $57,493.13
SUBMITTED BY: CLAYTON VON HELF, INFORMATION SYSTEMS MANAGER
DATE: JUNE 10, 2010
CONTENTS: INVOICE #19410 FROM SUNGARD PUBLIC SECTOR
Recommendation
By Minute Motion, approve payment to Sungard Public Sector in the
amount of $57,493.13 to provide computer software maintenance for one
year. Funds are available in Account No. 110-4190-415-3360.
Background
Eighteen years ago the City of Palm Desert signed a contract with Sungard HTE, now
known as Sungard Public Sector, to provide software for processing building permits,
code enforcement, business license, purchasing, payroll, and accounting. Annual
maintenance provides the City with all upgrades, fixes, and technical support needed to
stay current and maintain the software.
The City did not go out to bid on this item for a number of reasons. This ongoing
contract is proprietary so there is not an opportunity for vendors to bid on Sungard's
software. Should staff choose to go out to bid, any change in providing companies
would result in new software, hardware and cabling and is considered a major expense.
Staff has taken steps to reduce the maintenance cost during the past year, and has
successfully reduced the fee by $6,650 through the elimination of features that are no
longer required. Therefore, staff recommends that Council approve payment of the
annual maintenance agreement in the amount of $57,493.13 for the period of 6/01/10
through 5/31/11.
Staff Report
Approval of Funds for Annual Computer Software Maintenance
June 10, 2010
Page 2 of 2
Fiscal Impact
Maintenance on the current system is available under the current contract at a cost of
$57,493.13. Funds are available in Account No. 110-4190-415-3360.
Submitted
Clayton o , nfo ' n ystems Manager
Approve y:
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Paul S. Gibson, Director of Finance ohn M. Wohlmuth, City Manager
C1TY COUNCILAC�OIr
APPROVED '��p
RECEIVED OTHER
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Original an File with City Cler ' Office
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su ��������� �E�Tc�� Invoice
1000 Business Center Drive Company Document No Date Page
Lake Mary, FL 32746
800-727-8088 LG 19410 30/Apr/2010 1 of 3
www.sungard.com/publicsector
Bill To: City of Palm Desert Ship To: City of Palm Desert
73-510 Fred Waring Drive 73-510 Fred Waring Drive
PALM DESERT, CA 92260 PALM DESERT, CA 92260
United States United States
Attn:Accounts Payable 760-346-0611 Attn:Accounts Payabfe 760-346-0611
Customer Grp/No. Customer Name Customer PO Number Currency Terms Due Date
1 2118LG City of Palm Desert USD NET30 30/May/2010
No SKU Code/Description/Comments Units Rate Extended
ontract No. 070653
16 QRep End User 7.00 312.00 2,184.00
Maintenance Start:01/Jun/2010, End:31/May/2011
Contract No. 070654
14 NAVI-Planning/Engineering 1.00 5,194.80 5,194.80
Maintenance Start:01/Jun/2010, End:31/May/2011
15 QRep Catalogs for PZJ 1.00 322.40 322.40
Maintenance Start:01/Jun/2010, End:31/May/2011
Contract No. 071627
17 QRep Catalogs for GM 1.00 312.00 312.00
Maintenance Start:01/Jun/2010, End:31/May/2011
18 QRep End User 2.00 312.00 624.00
PJlaintenance Start:01/Jun/2010, End:31/May/2011
Contract No. 090374
19 QRep Cataiogs for CE,OL,BP, LX&CR 5.00 310.00 1,550.00
Maintenance Start:01/Jun/2010, End:31/May/2011
ontract No. 20030841
2 NAVI-Building Permits 1.00 5,194.80 5,194.80
Maintenance Start:01/Jun/2010, End:31/May/2011
3 NAVI-Code Enforcement 1.00 3,172.00 3,172.00
Maintenance Start:01/Jun/2010, End:31/May/2011
4 NAVI-Cash Receipts 1.00 2,002.00 2,002.00
Maintenance Start:01/Jun/2010, End:31/May/2011
5 NAVI-GMBA 1.00 8,606.00 8,606.00
Maintenance Start:01lJun/2010, End:31/May/2011
6 Naviline-Land/Parcel Management 1.00 3,286.40 3,286.40
Maintenance Start:01/Jun/2010, End:31/Mayl2011
Page Total �� 32,448.40
� ���•�u���� �E��c�� Invoice
1000 Business Center Drive Company Document No Date Page
Lake Mary, FL 32746 �c i sa�0 30/Apr/2010 2 of 3
800-727-8088
www.sungard.com/publicsector
Bill To: City of Palm Desert Ship To: City of Palm Desert
73-510 Fred Waring Drive 73-510 Fred Waring Drive
PALM DESERT, CA 92260 PALM DESERT, CA 92260
United States United States
Attn:Accounts Payable 760-346-0611 Attn:Accounts Payable 760-346-0611
Customer Grp/No. Cusfomer Name Customer PO Number Currency Terms Due Date
1 2118LG City of Palm Desert USD NET30 30/May/2010
No SKU Code/Description/Comments Units Rate Extended
7 NAVI-Occupational Licenses 1.00 3,172.00 3,172.00
Maintenance Start:01/Jun/2010, End:31/May/2011
8 NAVI-PURCHASING INVENTORY 1.00 5,148.00 5,148.00
Maintenance Start:01/Jun/2010, End:31/May/2011
9 NAVI-Payroll/Personnel 1.00 4,321.20 4,321.20
Maintenance Start:01/Jun/2010, End:31lMay/2011
10 NAVI-DMS-Document Management Services 1.00 1,055.60 1,055.60
Maintenance Start:01/Jun/2010, End:31/May/2011
ontract No. 20061573
11 Human Resources 1.00 2,314.00 2,314.00
Maintenance Start:01/Jun/2010, End:31/May/2011
12 QRep Administrator 1.00 312.00 312.00
Maintenance Start:01/Jun/2010, End:31/May/2011
13 QRep Catalogs for HR ?.00 312.O�J 312.00
Maintenance Start:01/Jun/2010, End:31/May/2011
Contract No. 9306001
1 Retrofit Modification Option 60.00 100.00 6,000.00
Maintenance Start:01/Jun/2010, End:31/May/2011
Contract No.
20 Tax(Type-MA) 1.00 2,409.93 2,409.93
Page Total 25,044.73
� �����u���� �E��rc�� Invoice
1000 Business Center Drive Company Document No Date Page
Lake Mary, FL 32746
800-727-8088 LG 19410 30/Apr/2010 3 of 3
www.sungard.com/publicsector
Bill To: City of Palm Desert Ship To: City of Palm Desert
73-510 Fred Waring Drive 73-510 Fred Waring Drive
PALM DESERT, CA 92260 PALM DESERT, CA 92260
United States United States
Attn:Accounts Payable 760-346-0611 Attn:Accounts Payable 760-346-0611
Customer Grp/No. Customer Name Customer PO Number Currency Terms Due Date
1 2118LG City of Palm Desert USD NET30 30/May/2010
No SKU Code/Description/Comments Units Rate Extended
Remit Payment To:SunGard Public Sector Inc.
Bank of America Subtotal r� 55,083.20
12709 Collection Center Drive
Chicago, IL 60693 Sales Tax �� 2,409.93
-�rrr
Invoice Total ��57,493.13
Payment Received ��� � 0.00
PSA Reference Number:
Balance Due � 57,493.13