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Home My WebLink AboutC24305 - 2010 PD Athena Scholarship Awrd Agmt CITY OF PALM DESERT STAFF REPORT REQUEST: REQUEST FOR APPROVAL OF 2010 PALM DESERT ATHENA SCHOLARSHIP AWARD AGREEMENT WITH CALIFORNIA STATE UNIVERSITY, SAN BERNARDINO (CONTRACT NO. C24305) SUBMITTED BY: Kristy Kneiding, Marketing Manager DATE: June 24, 2010 CONTENTS: Subject Agreement Recommendation By Minute Motion: 1. Approve an agreement with California State University, San Bernardino, to establish the 2010 Palm Desert ATHENA Scholarship Fund; and 2. Authorize the City Manager to sign subject agreement. Executive Summary For the past eight years, the City of Palm Desert has sponsored the Palm Desert ATHENA Award, which includes granting scholarships to deserving students enrolled at California State University, San Bernardino — Palm Desert Campus (CSUSB). Backqround The ATHENA Foundation is an international organization that supports, develops, and honors women leaders by inspiring them to achieve their full potential and create a balance in leadership worldwide. Eight years ago, the City of Palm Desert assumed responsibility for administering this program in the local community, which focuses on the personal traits of strong, successful leaders who capture the spirit and collaborative leadership style often exemplified by women leaders, while also recognizing the importance of traits such as courageous acts and fierce advocacy in the pursuit of excellence. The ATHENA Foundation gives local sponsors the latitude to organize their programs in the manner which best suits specific communities. When the City assumed the sponsorship role for the Palm Desert ATHENA Awards, it was determined that a scholarship component would be attached to the annual recognition ceremony. The manner in which the awards had been administered in the Staff Report 2010 Palm Desert ATHENA Scholarship Award Agreement (Contract No. C24305) June 24, 2010 Page 2 of 2 past required that recipients pay income tax on the scholarships, as the City simply made them payable directly to recipients. In order for CSUSB to effectively administer this award in an approach that meets the criteria of all others associated with public institutions in the State of California, the attached agreement is necessary. This agreement will allow the City of Palm Desert to fund scholarships through CSUSB without becoming involved in the issuing of year-end statements to recipients and reporting these awards to the Internal Revenue Service for taxation purposes. Although the original agreement was approved by the City Council in 2005, it provided that the scholarship would be closed out once all of the funds were expended through awarding of scholarships; therefore, a new agreement must be signed each year. For each of the past several years, Waste Management of the Desert has donated $2,500 to be presented to one deserving student at CSUSB — Palm Desert Campus. Burrtec Waste and Recycling Services have agreed to fund the 2010 scholarship in the amount of$3,500, which will be named for that organization. Staff recommends approval of the subject agreement, which will establish the 2010 Palm Desert ATHENA Scholarship Fund at CSUSB — Palm Desert Campus. Fiscal Analvsis Approval of the subject agreement will have no fiscal impact, as the scholarship itself is completely funded by Burrtec Waste and Recycling Services, and the 5 percent administrative fee charged by CSUSB ($175.00) is paid for by the income generated from the luncheon. Submitted By: Department Head: , Kristy Kne ding, Marketing nager J in cCarthy, ACM for evelopment Paul S. Gibson, Director of Finance CITY COUNCILAC['ION APYROVF,D._�„_ n�Nl�n Appr al: RECEIVED (3TF[El2 MEETING DATE - �C�f G AYES: �Et1 t�rl F�r�ilSi�n o�f(��s��p�,�� l�)Pl"f v John . Wohlmuth, City Manager NOES:1�l�nc� �J �-� �`�' 7-- AI3SF,NT: 1�1�,n P ~-�- ABSTAIN:�l�n� VF,RIFII;D BY: __l�l�� I�� Original on File with City Clerk s Officc � G:UdaUCristy Kneiding\Word Data\Staff ReportsMemos\2010 ATHENA CSUSB Fund Staff RepoA.doc Contract No. C24305 2010 PALM DESERT ATHENA FUND SCHOLARSHIP AGREEMENT The Palm Desert ATHENA Committee does hereby contribute to the Foundation for California State University, San Bernardino (CSUSB) the amount of $3,675.00 to establish the Palm Desert ATHENA Scholarship on October 20, 2010. RECITALS Whereas, the City of Palm Desert desires to promote higher education for the students of California State University, San Bernardino; and Whereas, the City of Palm Desert recognizes the importance of universities and the role they play in providing higher education for individuals; and Whereas, the Foundation for California State University, San Bernardino (CSUSB), a non-profit 501(c) 3 corporation, has been formed to assist CSUSB in conducting its mission of providing higher education services; and Whereas, the City of Palm Desert wishes to provide funding to the Foundation for CSUSB for the purpose of providing scholarship funds for CSUSB students. Now, therefore, it is agreed as follows: This scholarship is to provide funds to help meet the cost of education — fees, books, expenses, room and board — for students who meet the following scholarship criteria: Student enrolled at the California State University San Bernardino Minimum G.P.A. of 3.0 The City of Palm Desert understands that this scholarship will be closed out once all of the funds are expended through awarding of scholarships. All funds contributed to the University for scholarships are administered through the Foundation for CSUSB. A 5% administrative overhead fee is charged on all gifts administered by the Foundation of CSUSB at the time of deposit. 2010 Palm Desert Athena Fund Scholarship Agreement - Contract No. C24305 Expendable scholarships are publicized campus-wide beginning in January of each year. Applications are reviewed by the Palm Desert ATHENA Committee and administered by the CSUSB Financial Aid Office. If #he terms of the agreement cannot be met for any reason, the Foundation, on behalf of the University, reserves the right to make the necessary changes so that the monies can be awarded. The Foundation, on behalf of the University, reserves the right to make the final decision in awarding scholarships. The Foundation will advise the University to include this gift commitment in any appropriate internal reports and fundraising materials that list donors, unless the donor specifically requests anonymity. The Scholarship shall be named as follows: Burrtec Waste and Recycling Services Scholarship The City of Palm Desert hereby accepts these guidelines for the establishment of the Palm Desert ATHENA Committee. City of Palm Desert The Foundation for CSUSB 73-510 Fred Waring Drive Palm Desert, CA 92260 By: gy; John M. Wohlmuth, City Manager Signature Print Name and Title Date: Date: Approved as to form: � David J. Erwin, City Attorney 2